Otara-Papatoetoe Local Board Agenda - Sept 15

I hereby give notice that an ordinary meeting of the tara-Papatoetoe Local Board will be held on:
Date:
Time:
Meeting Room:
Venue:
Monday, 21 September 2015

5.00pm
Manukau Chambers
Level 1
Manukau Civic Centre
31-33 Manukau Station Road
Manukau
tara-Papatoetoe Local Board

OPEN AGENDA
MEMBERSHIP
Chairperson
Deputy Chairperson
Members
Faann Efeso Collins

Ross Robertson, QSO, JP
Lotu Fuli
Stephen Grey
Mary Gush
Donna Lee
John McCracken
(Quorum 4 members)
Carol McGarry
Democracy Advisor
11 September 2015
Contact Telephone: (09) 262 8969
Email: carol.McGarry@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
Note:
The reports contained within this agenda are for consideration and should not be construed as Council policy
unless and until adopted. Should Members require further information relating to any reports, please contact
the relevant manager, Chairperson or Deputy Chairperson.

21 September 2015
ITEM TABLE OF CONTENTS
PAGE
Welcome
Apologies
Declaration of Interest
Confirmation of Minutes
Leave of Absence
Acknowledgements
Petitions
7.1
Petition - Piako Street, Otara
Deputations
Public Forum
9.1
Public Forum - Manuel Beazley from the St John Catholic Parish in

Otara
10
Extraordinary Business
11
Notices of Motion
12
Manukau Ward Councillors Update
13
Auckland Transport Report - 21 September 2015
11
14
Corner of Sutton Crescent and Great South Road, Papatoetoe
33
15
OMAC Takutai--Kiwa Change of Name and Approval of Business Plan

2015-2018
39
Report back on 2014/15 Local Environment and Waste Minimisation work

programmes
63
16
17
Puhinui Stream Event May 2016
105
18
Otara-Papatoetoe Local Board Quick Response Grant Applications:

Round One 2015/2016
113
Performance Report for the tara-Papatoetoe Local Board for the year
ended June 2015
121
20
Youth Connections Quorum Change
199
21
Regional Facilities Auckland - Fourth Quarter Report 2014-2015
209
22
For Information: Reports referred to the tara-Papatoetoe Local Board
231
23
tara-Papatoetoe Local Board Reports and Actions Pending
237
24
tara Papatoetoe Local Board members portfolio update
243
25
Chairpersons Announcements
247
26
Consideration of Extraordinary Items
19
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21 September 2015
1
Welcome
Apologies
At the close of the agenda no apologies had been received.
Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other external
interest they might have.
Confirmation of Minutes
That the tara-Papatoetoe Local Board:
a)
confirm the ordinary minutes of its meeting, held on Monday, 17 August 2015, as a
true and correct record.
b)
confirm the Alcohol Ban Review Hearings - tara-Papatoetoe Local Board minutes
of its meeting, held on Tuesday, 4 August 2015, as a true and correct record.
Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
Petitions
7.1
Petition - Piako Street, Otara
Purpose
1.
Romona Satiu on behalf of the residents of Piako Street, tara will be presenting a
petition to the tara-Papatoetoe Local Board requesting that issues relating to
speeding cars and motorbikes in this street be investigated.
2.
The street is opposite Flat Bush Primary School and Flat Bush Kindergarten. The
petitioners are advocating that problems have been ongoing for some years and that
issues have increased when speed humps were put into neighbouring Waimate
Street.
Recommendation/s
That the tara-Papatoetoe Local Board receive the petition from the residents of Piako
Street, tara.
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21 September 2015
8
Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are approved by the
Chairperson of the tara-Papatoetoe Local Board. This means that details relating to
deputations can be included in the published agenda. Total speaking time per deputation is
ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3 minutes per
item is allowed, following which there may be questions from members.
9.1
Public Forum - Manuel Beazley from the St John Catholic Parish in Otara
Purpose
Manuel Beazley from the St John Catholic Parish in tara wishes to address the local
board in public forum about some community-based research they have done on the
subject of Smoke Free.
Recommendation/s
That the tara-Papatoetoe Local Board thanks Manuel Beazley for his attendance and
presentation.
10
Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:
An item that is not on the agenda for a meeting may be dealt with at that meeting if(a)
The local authority by resolution so decides; and
(b)
The presiding member explains at the meeting, at a time when it is open to the
public,(i)
The reason why the item is not on the agenda; and
(ii)
The reason why the discussion of the item cannot be delayed until a
subsequent meeting.
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:
Where an item is not on the agenda for a meeting,-
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21 September 2015
(a)
(b)
11
That item may be discussed at that meeting if(i)
That item is a minor matter relating to the general business of the local
authority; and
(ii)
the presiding member explains at the beginning of the meeting, at a time

when it is open to the public, that the item will be discussed at the meeting;
but
no resolution, decision or recommendation may be made in respect of that item

except to refer that item to a subsequent meeting of the local authority for further
discussion.
Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
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Item 12

File No.: CP2015/17849
Executive Summary
A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an
opportunity to update the Otara-Papatoetoe Local Board on regional matters.
Recommendation/s
a)
receive the verbal reports.
b)
receive the written report from Councillor Arthur Anae.
Attachments
There are no attachments for this report.
Signatories
Authors
Carol McGarry - Democracy Advisor
Authorisers
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Item 13

File No.: CP2015/19111
Purpose
1. The purpose of this report is to respond to local board requests on transport-related matters
and to provide information to Elected Members about Auckland Transport activities in the local
board area.
Executive Summary
2. This report covers matters of specific application and interest to the tara-Papatoetoe Local
Board and its community, matters of general interest relating to Auckland Transport activities
or the transport sector, and Auckland Transport media releases for the information of the
Board and community.
Recommendation/s
a)
receive the Auckland Transport Monthly report for September 2015.
b)
approve construction of the Hunters Corner Street lights from Shirley Road to Sutton
Crescent, with an increased budget from the previously agreed $292,000 to a total
cost of $320,000.
c)
approve construction of (Option 1 as attached) footpath upgrades in the Old

Papatoetoe Business Improvement District, stage one being St George Street from
Wallace Road to Shirley Road at a total cost of $740,000.
Comments
Transport Capital Fund Project Update
3. The tara-Papatoetoe Local Board receive $549,292 per year of the triennium; the purpose of
this fund is to provide an opportunity for the Board to provide transport improvements to align
with the aspirations of their local board plan.
4. The tara-Papatoetoe Local Board has in this triennium decided to focus their Transport
Capital Fund money on improving local business districts. The local board used the fund to
complete a project in Otara that enables a seamless connection from the Bus Interchange on
East Tamaki Road to the Otara Town Centre and then on to the Manukau Institute of
Technology (MIT). The $500,000 contribution was a part contribution to Auckland Councils
Economic Development project that also included art work.
5. Previously the local board upgraded Davies Avenue, Manukau to become an open space,
using the fund from the first triennium.
Old Papatoetoe Business District Footpath Upgrade
6. Auckland Transport has completed the design of the upgrade to the Old Papatoetoe Business
District. The proposal is to upgrade the footpaths and street furniture in the business area
from Wallace Road, along St George Street, finishing at the recently upgraded section of
Shirley Road.
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21 September 2015
7. Auckland Transport has spoken to Auckland Council Property Ltd (ACPL) to ensure that the
options presented to the local board at the workshop on 7 September, align with the upgrade
of the pedestrian mall.
8. Auckland Transport presented the attached options and recommends that the Local Board
select option 1 ensuring that this is finished with a sealant that ensures chewing gum is easy to
remove, with a proposed cost of $740,000. Attachment A.
Hunters Corner Streetlight Upgrade

9. Auckland Transport has reviewed the Hunters Corner Streetlight upgrade project following
completion of the design. The scope of the street lighting upgrade is on Great South Road
from Sutton Crescent to Shirley Road.
10. Auckland Transports original concept proposed a simple replacement of the existing old
concrete poles with new poles in the same locations but updating them with LED luminaires.
This proposal does not meet the new lighting levels required by the street lighting design
standard. This requires us to improve the current lighting requirements for this area,
particularly at the intersections.
11. Auckland Transport propose to do this by adding streetlights to existing traffic signal poles and
by replacing some low level traffic signal poles with combined signal and streetlight poles.
Ensuring that the ability for banners remain at the same dimensions that currently exist.
12. The fixed cost required to construct this project is $320,000, this is an increase from previous
estimates proposed for this project. The last cost estimate was $292,000. It is recommended
that the local board approve the new estimate of $320,000 for the works in Great South Road,
and that should there be any savings on this project when the work is completed, that
Auckland Transport carry out side road LED replacements to ensure that the budget is fully
spent.
Approved Transport Plan
13. Auckland Transport presented the tara-Papatoetoe Local Board with the finalised
programme from the consultation of the proposed RLTP (Regional Land Transport Plan). This
presentation included the proposed capital and operational programmes specifically for the
tara-Papatoetoe area. This programme is attached, please note that as with all plans and
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programmes, these are subject to change, but Auckland Transport will consult with the local
board if this happens. Attachment B.
Manukau Bus/Train Interchange (previously Lot 59)
14. Auckland Transport and Auckland Council Property Limited (ACPL) have met to discuss
opportunities for development within the Manukau area. Currently, the local board has a
workshop planned for 5 October, where a joint presentation will be made on these
opportunities and where they currently sit within the delivery of the interchange programme.
Kolmar, St George and Wallace Intersection Upgrade
15. As requested by the local board, Auckland Transport and Auckland Council Property Group
have met to discuss this project. Both teams are investigating all options and will present
these to the local board as a joint presentation on the 5 October. We will then provide a report
for the 19 October Business Meeting.
New Tender System for Aucklands Bus Services
16. In a milestone for the citys transport services, Auckland Transport is calling for tenders to
operate its New Network bus services in south Auckland (including Pukekohe and Waiuku).
17. These will be the first tenders called under the new Public Transport Operating Model (PTOM)
system and the first PTOM tenders called to create the long awaited New Network. This will
mean major improvements to the way people travel on bus, train and ferry.
18. With the southern tender process leading the way, invitations will be called progressively for
bus operators to tender in other sectors; west Auckland will be next later this year.
19. The tenders for Aucklands southern bus services opened on 17 August and close on 28
September. The successful tenderers will be named early in 2016 and should be operating the
New Network Services by October 2016.
20. The New Network will create a region-wide network of bus, train and ferry services. The key
principle is to run a number of high frequency services that are designed to work together
through easy connections, using what is called a hub and spoke connected network.
21. By having more frequent services operating every 15 minutes, 7am to 7pm, seven days a
week, passengers can just turn up and go. They will meet connecting services at transport
interchanges - the spokes, the interchanges being the hubs.
22. The services, where appropriate, will feed train services rather than duplicating them to
maximise the efficiency of the new electric rail fleet and between buses and trains and provide
more direct and frequent journeys for south Auckland and the rest of the region.
23. The call for tenders represents a milestone both in providing bus services to Aucklands
travelling public and also in the way they are provided. PTOM is a service contracting
framework under the Land Transport Management Act (LTMA) 2003, ratified by NZ Transport
Agency (NZTA). It subsidises passenger routes and incentivises service providers to maximise
efficient and effective delivery of public transport in a partnering arrangement with Auckland
Transport.
24. PTOM is welcomed by NZTA, it recently approved Auckland Transports Request for Tender
process and documentation that will be used to attract tenderers and select the operators.
25. Under PTOM about half the regions bus services will be contracted by competitive tender and
the balance will be directly negotiated with the current bus operators.
26. These arrangements differ significantly from the current part contracted and part-deregulated
system in which bus companies receive fare revenues and subsidies.
27.
Check out the New Network: https://at.govt.nz/about-us/campaigns/next-steps-in-publictransport/new-bus-network/
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21 September 2015
Item 13
Upgrade to White Light for Auckland Streets

28.
Auckland Transport has begun New Zealands most ambitious LED replacement
programme.
27. It is replacing 44,000 high pressure sodium (golden yellow light) street lights with energy
efficient light emitting diodes (LED) luminaires. Auckland Transport owns more than 100,000
street lights, approximately one third of the countrys total lighting stock.
28. The first phase of the programme is being rolled out over five years and will see half the
regions street lights change from golden yellow light to white light.
29. The rest of the conversion to LEDs will potentially follow in four to five years and project is
expected to see net savings of $32 million over the 20 year design life of the LED luminaires.
30. In March, Transport Minister Simon Bridges who is also the Minister of Energy and
Resources announced a policy change that would allow local authorities looking at
upgrading road lighting to LED to access funding faster.
31. Auckland Transport has just awarded for four new Street Light Maintenance and Renewals
contracts for four years beginning this month. This includes the replacement LED programme
which began in May 2015.
32. Mr Bridges says this is an excellent result and that the accelerated renewal LED conversion
programme ensures capital is available to all councils that wish to undertake this work. LED
technology which is cheaper over time, safer and more efficient is a smart choice for
communities and for New Zealand.
33. The region is divided into four contract areas: Electrix Ltd won the north and west contracts,
Downer ITS won the central and south contracts. Auckland Transport is in the process of
awarding a contract to Northpower for Waiheke Island. Northpower is the Vector contractor on
the island so has a depot and staff there.
34. Phase one of the contracts focuses mainly on residential roads which comprise approximately
40 per cent of the regions street lighting network.
35. AT has had a policy since 2012 that all new lights on pedestrian dominated roads will be LED
luminaires. Changing the old lights to LEDs will reduce the energy consumption by more than
60 per cent. Auckland Transport already has approximately 2,000 energy efficient LED
luminaires in service. The roll-out will immediately see 1,000 lights replaced in the Mount
Albert/Mount Roskill area.
36. At the same time the new luminaires are changed a Tele-management System (TMS) is being
installed to manage and monitor the network. Through better management of light levels a
further 15 to 20 per cent of energy savings can be achieved. The TMS will provide enhanced
customer service as any faults on the network will be reported daily.
37. AT already has LED luminaires around Eden Park which are controlled by a TMS system. This
was established under an earlier project and has worked well by increasing light levels before
and after events.
38. International experience has shown that white light is also a factor in crime prevention; delivers
greater comfort and security and improves visibility and reaction times for drivers and
pedestrians, resulting in fewer vehicle crashes and injuries.
Local Board views and implications

39. The Boards views will be incorporated during consultation on any proposed schemes.
Implementation
40. All proposed schemes are subject to prioritization, funding and consultation.
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Attachments
No.
Title
Page
Upgrade of the footpaths of the Old Papatoetoe Business Improvement

District
17
Regional Land Transport Plan (RLTP)
21
Signatories
Authors
Melanie Dale Auckland Transport Elected Member Relationship Manager
Authorisers
Jonathan Anyon Auckland Transport Elected Member Relationship Team

Manager
Carol McKenzie-Rex - Relationship Manager
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Attachment A
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Attachment A
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Attachment A
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Attachment B
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Attachment B
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Item 14

File No.: CP2015/19129
Purpose
1.
To report the findings of the Sutton Corner Concept Working Party and recommend
adoption of the preferred concept plan.
Executive Summary
2.
On 16 March 2015 the Otara Papatoetoe Local Board resolved that the tara-Papatoetoe
Local Board:
a) approve the setting up of the Sutton Corner Concept Working Party.
b) agree the Terms of Reference for the working party.
c) appoint Members Robertson and McCracken as its representatives on the working party,
with Member Robertson to chair the working party.
d) request that the working party complete its work and report back to the board in July 2015
with its preferred concept plan options (OP/2015/30 refers).
3.
The Working Party, which was made up of groups directly impacted by the future
development, met on four occasions and considered a number of concept options. The
preferred option is attached and recommended for adoption.
4.
The working party unanimously agreed that the attached plan was the option that could best
achieve the desired community outcomes.
Recommendation/s
a)
Adopt the attached Sutton Crescent and Great South Road Corner, Papatoetoe,
Concept Plan.
Comments
5.
The parcel of land on the corner of Sutton Crescent and Great South Road, Papatoetoe, is
contained in eight titles comprising approximately 6,400 square metres.
6.
The tara-Papatoetoe Local Board Plan proposes to open up the Sutton Crescent/ Great
South Road corner, to make the sports facilities visible from Great South Road and create
an open space close to the Hunters Corner shopping area. The local board plan continues a
long-standing council policy to acquire this land. Council already owns some of the land.
7.
While the broad outcomes for the corner site are well established, the details of development
still need to be worked out. An approved concept plan for the site is needed to provide a
clear vision and framework to assist council with decision making on acquisitions, property
(including lessee) management and future site development.
8.
The Otara Papatoetoe Local Board resolved to establish a working party to consider various
options and recommend a concept plan encompassing the parcel of land.
9.
The working party comprised two members from the Otara Papatoetoe Local Board, two
representatives from the Hunters Corner Town Centre Association Incorporated, two
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21 September 2015
representatives from the Papatoetoe Sports and Community Charitable Trust and a
representative from Hunters Plaza.
10.
The working party met on four occasions; 30 March, 13 April, 4 May and 25 May 2015. The
methodology employed was to identify stakeholder requirements and aspirations, consider
legal requirements and to develop a concept plan to achieve as many of the identified
requirements as possible.
11.
The requirements and aspirations of stakeholder organisations were identified as:

Green space
Need green space with an indoor /outdoor caf /restaurant. The space does not need
to be a huge area but we need somewhere for shoppers to have an al fresco lunch
and eat their sandwiches. Preference for a green communal space.
Civic identity
We also need a civic heart; some sort of feature such as a rotunda, town clock tower
or water fountain is needed.
Passive recreation
Passive recreation area required. Not keen to see the area built-up and enclosed.
Active recreation
At least one 3-a-side basketball court and hoop and a commercial gymnasium.
Formal and informal sport
Pavilion for tennis and netball. Additional tennis court. Indoor basketball /netball
/volleyball /badminton court adjacent to the pavilion.
Sustainability
Awareness and acceptance of the trusts need for financial sustainability.
12.
Various concept options were considered, including options developing the corner site solely
with the titles currently owned by Auckland Council, developing the site with any one or more
of the titles not currently owned by Auckland Council and lastly the corner site in its entirety.
13.
The working party systematically considered concept options. The options firstly considered
were based around the utilisation of the properties currently owned by Auckland Council.
The working party unanimously agreed that those options could not achieve the desired
community outcomes.
14.
The options secondly considered were based around the utilisation of the properties
currently owned by Auckland Council together with any one additional property not currently
owned by Auckland Council. The working party unanimously agreed that those options could
not achieve the desired community outcomes.
15.
The options thirdly considered were based around the utilisation of the properties currently
owned by Auckland Council together with any two additional properties not currently owned
by Auckland Council. The working party unanimously agreed that those options could not
achieve the desired community outcomes.
16.
The options lastly considered were based around the utilisation of the corner site in its
entirety. The working party unanimously agreed that this option could best achieve the
desired community outcomes.
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21 September 2015

17.
The findings of the working party and the rationale for such findings were discussed with the
Otara Papatoetoe Local Board at a workshop on Monday 6 July 2015.
Mori impact statement

18.
15.6% of Otara Papatoetoe residents identified themselves as Maori in the 2013 census,
compared with 10.7% across the Aucklands population. The desire to create additional
areas of open space and enhance the visibility of and access to existing open space will
benefit all residents, including Maori.
19.
Maori will be invited to engage during the sites detailed design and development. The
recommended concept plan recognizes the intent to include abstract themed play that
recognises the Maori and Pacific culture of Papatoetoe.
Implementation
20.
The adoption of the recommended concept plan requires no further implementation.
Attachments
No.
Title
Recommended Concept Plan
Page
37
Signatories
Authors
Martin Devoy - Sport & Recreation Project Leader - South
Authorisers
Malcolm Page - Manager Local & Sports Parks South

Jane Aickin - Manager Local and Sports Parks Central
Mark Bowater - Manager Local and Sports Parks
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Item 14
Consideration
Attachment A
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21 September 2015
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OMAC Takutai--Kiwa Change of Name and Approval of Business Plan

2015-2018
File No.: CP2015/18316
Purpose
1.
This report presents the business plan for Otara Music Arts Centre (OMAC) for approval by
the tara-Papatoetoe Local Board and seeks approval to change the name of the centre
from Otara Music Arts Centre to OMAC Takutai--Kiwa.
Executive Summary
2.
OMAC Takutai--Kiwa is funded by the tara-Papatoetoe Local Board and managed by

council staff.
3.
As part of improving business processes, staff are developing three-year business plans for
all local arts and culture facilities, including OMAC. These plans require local board
approval.
4.
The OMAC business plan sets out the strategic context in which the centre operates, and
communicates the centres vision, mission, objectives and priorities, as well as the actions
that will be taken to achieve them.
5.
Points of note in the business plan are:
6.
staff will develop a Community Engagement and Facility Outreach Plan, as well as a
communications plan, in 2015/16
one of the proposed priorities for 2015/16 is to conduct an operational review of the
Village Recording Studio including hire options and equipment and software upgrades
priorities and actions for 2015/16 will be reviewed and updated prior to 2016/17,
requiring local board approval.
Staff will report progress annually against key performance measures and against delivering
priorities and actions to the tara-Papatoetoe Local Board.
Recommendation/s
a)
approve the OMAC Takutai--Kiwa Business Plan 2015-2018
b)
approve the change of name for the facility from tara Music Arts Centre, to now be
known as OMAC Takutai--Kiwa
c)
note that staff will investigate the availability of capex and/or renewals budgets for
the potential future equipment and software upgrades; and the proposed wall of fame
at OMAC.
Comments
Background
7.
OMAC is a purpose-built music arts centre that opened in July 1988. The centre is councilowned and operated and includes a main performance hall, a green room/meeting space, a
digital music production suite and a recording studio, as well as music rehearsal rooms for
private one-on-one music lessons.
OMAC Takutai--Kiwa Change of Name and Approval of Business Plan 2015-2018
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21 September 2015
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21 September 2015
8.
Over time, OMAC has been known as tara Music Arts Centre alongside a Mori name,
Takutai--Kiwa. The origins of the Mori name are not completely known but it translates as
The Shores of Kiwa. The purpose of changing the name of the facility to OMAC Takutai-Kiwa is to offer a brand that will hold currency in both the community and music industry.
9.
As part of improving business processes, staff are developing three-year business plans for
all local arts and culture facilities, including OMAC. These plans require local board
approval.
10.
The business plan (Attachment A) sets out the strategic context in which OMAC operates,
and communicates the centres vision, mission, objectives, and priorities, as well as the
actions that will be taken to achieve them.
11.
The business plan for OMAC aligns to the tara-Papatoetoe Local Board Plan (2014-2017)
where appropriate, and notes the vision along with outcomes, objectives and key initiatives
that are considered of high relevance to the business plan.
Scope of the Plan

12.
The business plan covers the three-year period from 2015/2016 to 2017/2018. Priorities and
actions are to be reviewed and updated annually.
13.
The scope of the business plan is set out in Table One below:
Table One: scope of OMAC business plan
In scope
Out of scope
All public spaces within OMAC
Auckland Council arts and culture facilities

other than OMAC
All programming activities within OMAC
Auckland Council community facilities
All community outreach activities by staff

All relationship management activities
between the centre and stakeholders
The facilitys operating budget for delivery of
the business plans objectives
Information and feedback used in informing the business plan

14.
Staff held a workshop with local arts and culture stakeholders in March 2015 to invite views
and ideas on what could be done to improve the centres engagement with local residents
and communities. Local board members have been closely involved in the business
planning project, including attendance at the stakeholder workshop. These discussions have
informed the business plan.
15.
Staff also reviewed and analysed of the following:

annual visitor and participant survey data
all visitor and attendee statistics
demographic profile information for the tara-Papatoetoe Local Board area
an online survey that looked at whether the facility was achieving its purpose and how to
improve the facilitys reach to the community
a facilitated strategic workshop of invited community residents, facility stakeholders and
local board members
feedback and information from a staff operational planning workshop
local board direction and input.
OMAC priorities for 2015/2016

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21 September 2015
Priorities identified in the business plan for 2015/2016 include:
Item 15
16.
to develop and implement a Community Engagement and Facility Outreach Plan

to develop pathways and connections into the professional music and performing arts
industries
to develop MOUs/partnerships with key community organisations to deliver broader
community engagement activities and increase off-peak utilisation of spaces
to develop and implement an OMAC Mar-Comms Plan
to conduct an operational review of the Village Recording Studio including hire options
and equipment and software upgrades.
17.
One of the proposed actions from the business plan is to establish/instigate a wall of fame at
OMAC that showcases past artists. This would require an initial capex investment of $5,000.
Consideration
18.
The OMAC business planning project was formally presented to the tara-Papatoetoe Local
Board at its 16 February business meeting, where it was resolved that Member Fuli be the
boards representative on the project steering group.
19.
Local board members were invited to attend and contribute to the 31 March strategic
workshop where future priorities for OMAC were discussed.
20.
The vision, mission, objectives and key performance measures were discussed with
Member Fuli at the 4 May steering group meeting and with Member Lee at an arts portfolio
catch-up on 28 May.
21.
The vision, mission, objectives and key performance measures were circulated to members
for their feedback in June. No comments were received.
22.
The draft business plan was presented and discussed with Member Fuli at the 29 June
steering group meeting.

23.
Mana whenua representatives were invited to participate in the strategic workshop with local
arts and culture stakeholders in March 2015.
24.
The population in the tara-Papatoetoe local board area is 15.6 per cent Mori; greater than
the Auckland-wide average of 10.7 per cent. Participation in current programming offered at
OMAC is reflective of local demographics.
Implementation
25.
The business plan includes a set of key performance measures and annual targets.
Performance against these targets will be presented annually to the local board along with
progress on delivering priorities and actions identified within the business plan.
26.
A high-level update on OMAC and implementation progress on the business plan will be
provided to the local board through quarterly omnibus reporting.
Attachments
No.
Title
Otara Music Arts Centre Business Plan
Page
43
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Signatories
Authors
Kaye Glamuzina - Manager Arts and Culture

Catalina Vercelli - Arts and Culture Project Lead
Authorisers
Graham Bodman - Manager - Community Development, Arts and Culture

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Report back on 2014/15 Local Environment and Waste Minimisation

work programmes
File No.: CP2015/15681
Purpose
1.
To provide a summary of outcomes to the tara-Papatoetoe Local Board from their local
environmental work programme for the 2014/2015 financial year.
Executive Summary
2.
The tara-Papatoetoe Local Board identified aspirations in their Local Board Plan 20142017 to achieve healthy harbours and waterways and thriving communities in their board
area. To give effect to these aspirations the local board committed $25,529 in total to local
environmental and waste minimisation projects in 2014/2015.
3.
The tara-Papatoetoe Local Board agreed to allocate this funding in 2014/15 as follows:
support for an enhanced Wai Care programme ($7,029)
support for the Manukau Harbour Forum ($8,500)
support for a resource recovery scoping study ($10,000).
4.
This report summarises the key achievements and outcomes of projects delivered through
these budget lines as part of the boards 2014/2015 environmental work programme.
5.
In addition to summarising the key achievements of the 2014/2015 local board

environmental work programme this report also provides an update on related regional
projects delivered in the board area in 2014/2015.
Recommendation
a)
Notes the outcomes and achievements of their 2014/2015 local environmental work
programme.
Comments
6.
The tara-Papatoetoe Local Board identified aspirations in their Local Board Plan 20142017 to achieve healthy harbours and waterways and thriving communities in their board
area. To give effect to these aspirations the local board committed $25,529 in total to local
environmental and waste minimisation projects in 2014/2015.
7.
As stated above, the tara-Papatoetoe Local Board funded three projects to be delivered
from this total local environmental budget in 2014/2015. These were:
8.
support for Wai Care board contribution of $7,029 to enhance the regional
programme of works in their area.
support for the Manukau Harbour Forum board contribution of $8,500 to a work
programme jointly funded by eight other boards.
support for a resource recovery scoping study board contribution of $10,000 to a
joint project with four other southern boards.
A summary of achievements and outcomes for each of these projects for the 2014/2015
financial year is provided below.
Report back on 2014/15 Local Environment and Waste Minimisation work programmes
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Wai Care Programme - $7,029

9.
Wai Care is a regional Auckland Council programme that encourages schools and
community groups to engage in water quality monitoring and care of their local streams.
10.
Through this budget the tara-Papatoetoe board funds a higher level of Wai Care activity in
their board area than could be achieved through regional budgets.
11.
This meant that in 2014/2015 as part of their involvement in the Wai Care programme a
number of schools in the board area participated in class sessions on stream ecology before
undertaking stream monitoring trips and fish surveys.
12.
The funding that the tara-Papatoetoe Local Board provided to augment this regional
funding supported the following schools and key Wai Care activities in 2014/2015. The
activity and schools supported by this regional investment is detailed further in this section.
Dawsons Primary School

13.
Dawsons Primary increased their involvement with Wai Care in 2014/2015. Year five to
eight students were introduced to Wai Care with in-class sessions on water quality followed
by a visit to the stream at Rongomai Reserve to test the water and identify stream
macroinvertebrates of the Otaki Creek. An extra class took on scientific investigations of the
tara Creek.
14.
Wai Care co-ordinators have been working closely with a science hub teacher on a stream
investigation which has been a core part of his programme. A group of year three to eight
students planted 300 plants along the tara Creek at Kennel Hill and also along Te Irirangi
Drive at the flood detention pond.
De La Salle College
15.
De La Salle Colleges year nine science classes continued their regular water quality
monitoring of the Otaki Creek and the year eight classes integrated their waterway
investigations into the curriculum. The school also worked with councils Wai Care and
Education for Sustainability teams to gain local board funding to implement a riparian
restoration plan on the school grounds in 2015/2016.
Tangaroa College
16.
Wai Care worked with Tangaroa College on their regular water quality sampling project at
the tara Creek for the joint Council and National Institute of Water and Atmospheric
Research (NIWA) citizen science monitoring trial.
17.
Wai Care also supported the school to plant 300 trees alongside tara Creek with funding
and support from the local board and Contact Energy.
Papatoetoe East School

18.
Wai Care helped Papatoetoe East School with the planning and delivery of plantings of their
outdoor classroom area adjacent to the Otaki Creek. 240 year four to six students and 12
teachers planted 580 plants along this tributary of tara Creek, within their school grounds.
Regional Wai Care activity

19.
In addition, to the locally funded Wai Care activity, regional funding supported the delivery of
the programme to other schools and community groups within the local board areas. Key
achievements are listed below:
Papatoetoe Central School

20.
Wai Care has been working with the year six students to collect seeds and propagate plants
for planting next year. Students also undertook regular stream monitoring of the tara Creek
and did a stream clean up.
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21.
The school also planted 180 plants along the Allenby Stream (tara) with Wai Care and
support from Manukau Beautification Trust.
Papatoetoe High School:

22.
Wai Care worked with Papatoetoe High School enviro council, continuing the riparian
planting along the tara Creek on their school grounds. This included extending the riparian
planting and weeding (including moth plant growth) around the existing native plants. The
project is now in its tenth year.
23.
The school also conducted a wider stream clean up with the assistance from the Manukau
Beautification Trust.
East Tamaki School

24.
Students worked with Wai Care to plant near the Dawsons Primary School site of Te Irirangi
Drive at the flood detention pond.
Community engagement
25.
Wai Care supported nine members of the community and 18 adults from the Corrections
periodic detention team with an Otaki Stream clean-up. The groups collected enough
rubbish and bamboo to fill a 15 cubic metre skip.
Church of Latter Day Saints

26.
Wai Care worked with the Latter Day Saints, Papatoetoe Stake who held an annual "Helping
Hands" community service event clearing litter on another section of the Otaki Stream.
27.
Wai Care also held a demonstration session on water quality monitoring methods and
displayed freshwater fish and stream macroinvertebrates for the Latter Day Saints at the
Harania Stream
Manukau Harbour Forum - $12,000

28.
The tara-Papatoetoe Local Board is also a member of the Manukau Harbour Forum
(MHF). The broad objectives of the MHF are to ensure collective action by the 12 local
boards surrounding the Manukau Harbour to improve the water quality of the harbour.
29.
In 2014/2015 the MHF work programme focused on developing a strategic communications

plan, including developing content for the MHF and Manukau Harbour pages on the
Auckland Council website as well as the ongoing newsletters to stakeholders and interested
parties.
30.
At the time of writing, a total of three of the flagship sites events had been held. A full report
back to the Forum on the first year of the Forums work programme was presented on 10
August 2015.
31.
The board allocated $12,000 in 2015/2016 to fund year two of the MHF work programme at
its May 2015 meeting (Resolution number OP/2015/71). Further updates on this work will be
provided to the board through quarterly updates.
Southern Resource Recovery Facility - $10,000

32.
The development of a regional Resource Recovery Network (RRN) is a key initiative in

Auckland Councils 2012 Waste Management and Minimisation Plan and will contribute
towards the regional goal of zero waste by 2040.
33.
A long-term strategy for the RRN was endorsed in 2014 which involves council developing
12 Community Recycling Centres over the next ten years. The strategy recommends two of
these sites be established within the combined boundaries of the Howick, Mangerethuhu, Manurewa, tara-Papatoetoe and Papakura local boards and allocates funding for
their establishment.
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34.
These five local boards each allocated $10,000 from their 2014/2015 budgets to support a
scoping study for resource recovery in the south, with complementary funding of $50,000
from regional budgets. The scoping study is being completed in two stages.
35.
Stage one of the scoping study has focused on information gathering; identifying existing
resource recovery initiatives and groups or businesses that could play a role in resource
recovery in the future, finding suitable sites for Community Recycling Centres (CRCs) and
starting the analysis on how the RRN could develop in the south.
36.
A report on phase one of the scoping study was presented to the relevant boards at a joint
workshop in July 2015. More detail regarding the outcomes of this project is included in
attachment A and is summarised below. Key outcomes included:
37.
Identification and categorisation of 107 existing resource recovery and recycling

related facilities in the study area.
Identification of a number of sites that warrant further investigation as to their suitability
as Community Recycling Centres or for other community-led resource recovery
activities.
Engagement and discussion with over 70 organisations interested in exploring
opportunities represented by the Resource Recovery Network in the south.
Within the tara-Papatoetoe local board area, council partnered with O-Waste to identify
other organisations who might have potential to be engaged in resource recovery in future.
O-Waste is a collective of organisations including Otara Health, The Roots, Otara Unlimited,
Crosspower, Te Puke O Tara and the Otara Business Association, who are already
engaged in waste minimisation activities through a regional partnering arrangement with
council.
38.
The second stage of the scoping study will encourage connections, and possible
collaborations, between potential operators of facilities and assist them in identifying what
their capacity building requirements are.
39.
The search for potential sites will continue, with in-depth analysis applied to identify the most
suitable sites for CRCs. Finally a plan will be developed to progress the establishment of at
least two CRCs in the south within the next two to five years.
Consideration
40.
This is a report prepared specifically for the taraPapatoetoe Local Board.

41.
It is recognised that environmental management, water quality and solid waste disposal
have integral links with the mauri of environments and concepts of kaitiakitanga.
42.
Some of the identified activities were and are of interest to Maori and, where appropriate,
provisions for mana whenua participation, contribution, and consultation in projects will be
incorporated.
43.
As noted in Auckland Councils Waste Management and Minimisation Plan, the tangata
whenua world view reflects the WMMPs emphasis on an integrated life cycle approach to
the management of natural resources and the concepts of zero waste, waste recovery and
waste minimisation.
44.
In recognition of this, consultation and engagement with Mori was undertaken as part of the
southern scoping study for the development of the RRN.
45.
This work in the local board area contributes to a region wide initiative to work in
collaboration with mana whenua and mataawaka to create a mind-set and behaviour change
to seeing waste as a resource and minimising waste to landfill.
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46.
There are no implementation issues arising from this report. Regular reporting on project
delivery was provided through the quarterly report from the Infrastructure and Environmental
Services department, or as required.
Attachments
No.
Title
Southern Scoping Study -Stage One Report
Page
69
Signatories
Authors
Varsha Belwalkar - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager
Lucy Hawcroft - Senior Relationship Advisor
Hazel Meadows Environmental Initiatives Team Manager, Environmental Services
Authorisers
John Dragicevich - Manager Infrastructure and Environmental Services

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File No.: CP2015/18589
Purpose
1.
To seek approval for the allocation of $15,000 from the tara-Papatoetoe Local Board local
event support fund, to deliver Puhinui Stream as a dual local board event on Saturday 7
May 2016.
Executive Summary
2.
Puhinui Stream is a 5km non-competitive give it a go event open to runners, walkers,

casual cyclists and children. Following the 5km Puhinui stream walkway, the event will start
in Hayman Park, Manukau and end in Totara Park, Manurewa.
3.
The Manurewa Local Board has been asked to confirm $15,000, from the local event
support fund at the 10 September 2015 local board meeting.
4.
The Puhinui Stream event will be delivered by council event delivery staff. Event delivery
staff will work to engage local community groups and council staff in parks, recreation and
environment from both local board areas.
5.
Event delivery staff met with the tara-Papatoetoe Local Board events, park and
recreational portfolios holders to discuss the proposed event. Members have shown support
for the event and suggested the potential of a dual-board event. Manurewa Local Board
supports this initiative on the basis that both boards provide equal funding.
6.
If the event is a dual event across the Manurewa and tara-Papatoetoe local boards,
activities at Hayman Park will be expanded and council staff will seek to engage community
groups and people in the Manukau area to participate in the event.
Recommendation/s
a)
Approve funding of $15,000, from the local event support fund, towards the Puhinui
Stream event on 7 May 2016.
b)
Delegate the event portfolio holder, or recreation portfolio holder to approve the
event programme with support and advice from staff.
Comments
7.
The Puhinui stream event aims to attract a culturally diverse audience of all-ages including
families, teams, friends and individuals who may use it as a training event.
8.
The event is designed to benefit participants by encouraging a healthy active lifestyle, be

entertaining and offer education about the stream geography and environment.
9.
The event will feature activities and live music at the start and finish lines with entertainment
and activities placed along the 5km route (refer to Appendix A for event format).
10.
The event also contributes to the Auckland Sport and Recreation Strategic Action Plan, in
particular Goal 7 Participation:
More Aucklanders living physically active lives through participation in informal physical
activity, recreation and sport. This is achieved through:
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21 September 2015
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1. Affordable and accessible options

2. Children and young people being more active
3. Promoting healthy and active lifestyles
4. Aucklands diverse range of communities being more active.
11.
The Manurewa Local Board will consider a recommendation to allocate $15,000 at the
Thursday 10 September local board meeting on the basis that tara-Papatoetoe Local
Board allocates equally. If allocation from tara-Papatoetoe Local Board is less than
$15,000 the Manurewa Local board will fund up to $25,000.
12.
The Puhinui Stream event will be delivered by council event delivery staff. Event delivery
staff will work to engage local community groups and council staff in parks, recreation and
environment from both local board areas.
13.
Event delivery staff met with the tara-Papatoetoe Local Board event, park and recreational
portfolios holders to discuss the proposed event. Members have shown support for the
event and suggested the potential of a dual-board event. Manurewa Local Board supports
this initiative on the basis that both boards provide equal funding.
14.
As a Manurewa and tara-Papatoetoe dual-board event activities at Hayman Park will be

expanded and council staff will seek to engage community groups and people in the
Manukau area to participate in the event.
15.
In the event that tara-Papatoetoe Local Board chooses not to fund this event, it can be
delivered by the Manurewa Local Board using Hayman Park for a start-line with reduced
activities.
Consideration
16.
The tara-Papatoetoe Local Board has an interest in supporting sports and recreation, and
events.
17.
It is proposed that tara-Papatoetoe Local Board and Manurewa Local Board work together
to deliver an event beneficial to the wider community of South Auckland.

18.
The Puhinui Stream event is designed to benefit the local community as a whole, including
Mori. Local iwi were not specifically consulted with in the scoping of this event.
Implementation
19.
If the local board to approves funding for this event, discussions around tailoring the event
for both local board areas will be finalised by late November 2015. This will enable council
staff to commence community engagement with groups and potential commercial partners.
20.
Council staff will work with both local boards to determine possible partners/sponsors for the
event with the goal of securing $5,000 10,000 sponsorship by February 2016.
21.
It is proposed that the event takes place on Saturday 7 May 2016 with no rain date.
Attachments
No.
Title
Attachment A: Puhinui Stream Event Proposal
109
Attachment B: Puhinui Stream Estimated Budget
111
Page
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Authors
Leanne Roche Event Organiser
Authorisers
David Burt Manager Events

Graham Bodman - Manager - Community Development, Arts and Culture
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Otara-Papatoetoe Local Board Quick Response Grant Applications:

Round One 2015/2016
File No.: CP2015/18760
Purpose
1.
The purpose of this report is to present applications received for round one of the OtaraPapatoetoe Local Board Quick Response Grants 2015/2016. The local board is required to
fund, part-fund or decline these applications.
Executive Summary
2.
The Otara-Papatoetoe Local Board has set a total community grants budget of $330,000 for
the 2015/2016 financial year.
3.
Ten eligible applications were received in this round, with a total requested of $23,968. An
additional two applications were received requesting $3,137, but are not eligible for
assistance.
Recommendation/s
That the Otara-Papatoetoe Local Board:
a)
consider the applications listed in Table One and agree to fund, part-fund or decline
each application in this round.
Table One: Otara-Papatoetoe Local Board Round One Quick Response Applications
Application
No.
QR1613-114
Organisation
Name
Bhartiya Samaj
Charitable Trust
QR1613-102
Connect the Dots

Charitable Trust
QR1613-103
Inner Wheel Club

of Howick
Project
Towards venue hire for
13 May Road, Mt
Roskill (transport costs
for members to attend
meetings and
gatherings and the cost
of outings for seniors)
Towards the cost of two
facilitators, planning
costs, marketing and
materials for the Make
Moments series of free,
facilitated artdiscussion tours for
older people and those
living with dementia
and their carers to be
held at Fresh Gallery
Towards the purchase
of materials for wool
and fleece blankets,
materials and mattress
filling for the dolls cots,
face flannels and other
items for the hygiene
kits for patients at
Total Eligible/
Requested ineligible
$750 Eligible
$1,000 Eligible
$1,000 Eligible
Otara-Papatoetoe Local Board Quick Response Grant Applications: Round One 2015/2016
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KidzFirst Hoapital
QR1613-108
Papatoetoe
Adolescent
Christian Trust
(PACT)
QR1613-104
Papatoetoe
Neighbourhood
Support
QR1613-110
Roopa Aur Aap

Charitable Trust
QR1613-109
Woman Care
Trust
OP15-2043
Manukau Indian
Association Inc.
b)
Towards the removal of

the wall and
repostioning the stairs
at the PACT
Community Building,
311 Great South Rd,
Papatoetoe
Towards i-flags, office
supplies, printing costs,
chairs, table and stands
for the Papatoetoe
Neighbourhood
Revitalisation Project
Towards organising the
Jaagirit (Awakening)
project, venue hire,
promotion, volunteer
costs, travel expenses,
equipment hire costs,
vehicle related travel
reimbursement,
promotional material,
stationery, telephone
expenses, counselling
sessions and various
other organisational
expenses
Towards the cost of a
yoga teacher for
monthly two-hour yoga
sessions for senior
women
Towards the cost to
host the 2015 Diwali
Festival at Vodafone
Events Centre (venue
hire, sound/lighting,
advertising, printing,
stalls and
performances)
Total Requested
$1,830 Eligible
$1,428 Eligible
$2,000 Eligible
$960 Eligible
$15,000 Eligible
$23,968
declines the ineligible applications listed in Table Two for the reasons stated.
Table Two: Otara-Papatoetoe Local Board Round One Quick Response Ineligible
Applications
Application
No.
Organisation Name
Project
QR1613-116
Papatoetoe Rugby
Football Under 9
Restricted Team
Towards the costs

to attend the 2015
Under 9 Rugby
Tournament being
Total Ineligible
Requeste
d
$3,137 Not eligible
event taking
place before
consideration
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21 September 2015
South Auckland
Tongan SDA
Community
by the local
board
Item 18
QR1613-112
held in Taupo in
early September
2015
Towards the
purchase of brass
band instruments
No Not eligible
amount incomplete
provided application,
including no
amount
requested.
Comments
1.
The implementation of the new Community Grants Policy commenced on 1 July 2015. The
policy supports each local board to adopt a grants programme for 2015/2016 and the taraPapatoetoe Local Board adopted its grants programme on 20 April 2015 under Resolution
Number OP/2015/50 (see Attachment A).
2.
The local board grants programme sets out:
local board priorities
lower priorities for funding
exclusions
grant types, the number of grant rounds and when these will open and close
any additional accountability requirements.
3.
The tara-Papatoetoe Local Board will operate four quick response rounds for this financial
year. The first quick response round closed on14 August 2015 2015.
4.
The new community grant programmes have been extensively advertised through the new
council grant webpage, local board webpages, local board e-newsletters and Facebook
pages, council publications, radio, local newspapers and community networks. Staff have
also conducted a series of public workshops in local board areas, which have been attended
by approximately 1000 people across the Auckland region.
5.
For the 2015/2016 financial year, the tara-Papatoetoe Local Board set a total community
and events grants budget of $330,000, as below:
2015/2016
Annual Fund Type
Budget
$164,000 Local Community Grants Funds
$166,000 Local Events Support Grants Fund
$330,000
Grants
paid
$143,511
$143,511
Balance
$164,000
$22,489
$186,489
6.
It is recommended that the board consider allocating up to $23,310 of this in this grant
round.
7.
Ten eligible applications were received for this quick response round, requesting a total of
$23,968. One application, from the 2014/2015 grant round is now submitted for this local
boards consideration. This is a multi-board application and was not available for the last
local board meeting timeframes. The applicant is therefore requesting more than the $1,500
limit for the quick response grant programme.
8.
Two applications received are not eligible. One application was for an event taking place
prior to the local board business meeting. The second application was incomplete as some
required information not supplied, including a requested amount. The applicant was given
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additional time to fully complete and resubmit the application, but was not able to supply this
information.
Consideration
9.
Local boards are responsible for the decision-making and allocation of local board
community grants. The tara-Papatoetoe Local Board is required to fund, part-fund or
decline these grant applications against the local board priorities identified in the local board
grant programme.
10.
The board is requested to note that section 50 of the Community Grants Policy states We
will also provide feedback to unsuccessful grant applicants about why they have been
declined, so they will know what they can do to increase their chances of success next time.

11.
The provision of community grants provides opportunities for all Aucklanders to undertake
projects, programmes, activities that benefit a wider range of individuals and groups,
including Maori. As a guide for decision-making, in the allocation of community grants, the
new community grants policy supports the principle of delivering positive outcomes for
Maori, One organization has indicated their project targets Maori or Maori outcomes.
Implementation
12.
The allocation of grants to community groups is within the adopted Long Term Plan 20152025 and local board agreements.
13.
Following the tara-Papatoetoe Local Board allocating funding for round one quick
response, Commercial and Finance staff will notify the applicants of the local boards
decision.
Attachments
No.
Title
Otara-Papatoetoe Local Board Grant Programme 2015/2016
Page
117
Signatories
Authors
Jenny Young - Community Grants Advisor
Authorisers
Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager
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Performance Report for the tara-Papatoetoe Local Board for the year
ended June 2015
File No.: CP2015/16272
Purpose
1.
To update the tara-Papatoetoe Local Board members on progress towards their objectives
for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.
Executive summary
2.
A financial performance report is presented to the local boards for the accounting quarters
ending September, December, March and June.
3.
Auckland Council departments and Council Controlled Organisations (CCOs) also present
regular performance reports to the local boards
4.
To improve overall performance reporting the Financial Advisory Services Local Boards
team produces a combined quarterly financial report, department report and CCO report
5.
The attached omnibus consolidation contains the following reports this quarter
Local board financial performance report
Local Community Development, Arts and Culture (CDAC) activity overview
Local Libraries overview
Local Sports Parks and Recreation overview
Local Infrastructure and Environmental Services (IES) overview
ATEED Report
Treasury Report
Recommendation/s
a)
Receive the Performance Report for the tara-Papatoetoe Local Board for the year
ended June 2015
Comments
6.
In consultation with local boards this omnibus report provides the elected members with an
overview of local activities from council departments and CCOs.
7.
The Performance Report contains departmental and CCO reports for inclusion and
discussion. Some of these will be six monthly reports depending on agreed reporting cycles.
Consideration
Local board views and implications
8.
The report is presented to the tara-Papatoetoe Local Board members at a workshop prior
to the business meeting.
Performance Report for the tara-Papatoetoe Local Board for the year ended June 2015
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Maori impact statement

9.
Maori, as stakeholders in the council, are affected and have an interest in any report of the
local board financials. However, this financial performance report does not impact specific
outcomes or activities. As such, the content of this report has no particular benefit to, or
adverse effect on Maori.
Attachments
No.
Title
tara-Papatoetoe Local Board Performance Report to June 2015
Page
123
Signatories
Authors
Faithe Smith - Lead Financial Advisor
Authorisers
Christine Watson - Manager Financial Advisory Services - Local Boards

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21 September 2015
Item 20

File No.: CP2015/19074
Purpose
1.
To request the Youth Connections Local Governance Group (LGG) for Mngere-thuhu
Local Board and tara-Papatoetoe Local Board quorum for formal decision making be
reduced from four to three members, under the Terms of Reference, clause 4.2.
Executive Summary
2.
The Youth Connections Local Governance Group (LGG) for Mngere-thuhu and taraPapatoetoe Local Boards was set up by the two boards. The LGG has six members, three
from each board and the Terms of Reference require four members as the quorum for
formal decision making by the LGG (clause 4.2). At several meetings called recently, the
quorum has not been achieved, causing difficulty to the LGG with transacting its business.
Recommendation/s
a)
approve a change to the Terms of Reference for the Youth Connections Local
Governance Group, clause 4.2, reducing the quorum for formal decision making by
the LGG from 4 members to three members.
Comments
3.
The Youth Connections Local Governance Group (LGG) for Mngere-thuhu and taraPapatoetoe Local Boards was set up by the two boards under terms of reference approved
in resolutions of each board MO\2013\535 on 20 November 2013 and OP\2013\543 on 18
November 2013.
4.
The Terms of Reference require four members as the quorum for formal decision making by
the LGG (clause 4.2). The LGG has six members, three from each board.
5.
At several meetings called recently, the quorum has not been achieved, causing difficulty to
the LGG with transacting its business.
6.
On 27 August 2015, the LGG discussed the quorum issue. During its discussion, the LGG
noted that the terms of reference were to be updated this electoral term. The update
requires a wide review of the working of the LGG, which will take some time to complete.
Given the practical difficulties, it was considered desirable to amend the quorum
requirement, ahead of the general update of the terms of reference.
7.
The LGG recommended to the two boards that the quorum be reduced from four to three.
Attachments
No.
Title
Terms of Reference
201
Minutes of the Youth Connections Local Goverance Group meeting 27

August 2015.
207
Page
Page 199
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Signatories
Authors
Authorisers
Page 200
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Item 20

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21 September 2015
Item 21

File No.: CP2015/18849
Purpose
1.
To present the Regional Facilities Auckland - Fourth Quarter Report 2014/15 for the period
ended 30 June 2015 and the Stadiums Strategy Memo update to the tara-Papatoetoe
Local Board for their information.
Recommendations
a)
Receives the Regional Facilities Auckland Fourth Quarter Report 2014/15.
b)
Receives the Stadium Strategy update memo.
Attachments
No.
Title
Page
Regional Facilities Auckland Fourth Quarter Report 2014-2015
211
Stadiums Strategy Update Memo
229
Signatories
Authors
Authorisers
Page 209
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21 September 2015
Item 22

File No.: CP2015/19164
Purpose
1.
This report provides a summary of information-only reports and resolutions for circulation to
the tara-Papatoetoe Local Board.
2.
The Albert-Eden Local Board has referred resolution AE/2015/78 regarding the Notice of
Motion Call for Public Consultation on the Trans Pacific Partnership Agreement
(Attachment A), that was considered at the 2 September 2015 meeting.
Resolution number AE/2015/78
MOVED by Member GD Easte, seconded by Member MJ Watson:
That the Albert-Eden Local Board:
a)
Receives the Notice of Motion Call for Public Consultation on the TPPA.
b)
Notes that;
i.
While the proposed Trans Pacific Partnership Agreement (TPPA) will

hopefully generate economic benefits to New Zealand through increased
trading opportunities for exporters, there are also significant potential
risks to our sovereignty, environment and way of life;
ii.
The TPPA negotiations have been conducted over the last eight years
without any public disclosure of the contents let alone consultation or
adequate debate about its principles or provisions;
iii.
The only publicly available information about the detail of the proposed
treaty has come about through partial leaks and overseas sources;
iv.
Much of this so-called free-trade agreement consists of provisions to

protect the interests of multi-national corporations, including investorstate rules that would allow multi-national companies to sue our
government for damages in secret extra-legal tribunals if laws or
regulations or policies of either local or central government affected their
ability to trade or make a profit within New Zealand;
v.
The resolution of Auckland Council on 20th December 2012, and in

particular clause xii which calls for TPPA negotiations to be conducted
with real public consultation including regular public releases of the text
of the agreement and ratification being conditional on a full social,
environmental and economic assessment including public submissions;
vi.
The Government has apparently ignored the Council resolution, and

similar resolutions from other Councils and numerous other public
interest organisations and stubbornly refuses to release any meaningful
information about the contents of the treaty.
c) Requests that Auckland Council;
d)
i.
Seeks clarification from the Minister of Trade on how their

recommendations are being addressed in current negotiations;
ii.
Makes available to local boards and Auckland citizens the governments

response and an analysis of the adequacy of undertakings to address
Councils concerns
Requests that officers circulate these resolutions and background information

to the Mayor and the Governing Body, and all other local boards.
Page 231

21 September 2015
Item 22
e)
Urges the Minister of Trade to urgently release the broad principles and rules of
the draft TPPA and provide sufficient information and time for the public to have
an informed debate and understanding of the full social, environmental and
economic impact.
CARRIED
Recommendation/s
a)
note the Albert-Eden Local Board AE/2015/78 resolution regarding the Notice of
Motion Call for Public Consultation on the TPPA.
Attachments
No.
Title
Notice of Motion - Call For Public Consultation on the TPPA
Page
233
Signatories
Authors
Authorisers
Page 232
Attachment A
Item 22

21 September 2015
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Item 22

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Item 22

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Page 235

21 September 2015
Item 23

File No.: CP2015/17852
Purpose
1.
This report provides an update on actions and reports pending/requested at previous

meetings or workshops.
Recommendation/s
That the tara-Papatoetoe Local Board receive the report.
Attachments
No.
Title
Reports and Actions pending
Page
239
Signatories
Authors
Authorisers
Page 237
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21 September 2015
Item 24

File No.: CP2015/17853
Purpose
1.
This report provides an opportunity at the business meeting for portfolio holders to update
the full tara-Papatoetoe Local Board on any significant activities over the last month.
Executive Summary
2.
The portfolio leads and alternates for tara-Papatoetoe Local Board are as follows:
Portfolio
Planning, Regulatory, bylaws and compliance
Lead
Efeso Collins
Alternate
Ross Robertson
Arts, Culture and Events
Donna Lee
Ross Robertson
Community Services and Libraries
Mary Gush
Donna Lee
Youth Development
Lotu Fuli
Efeso Collins
Parks, Sport and Recreation
Ross Robertson
John McCracken
Built and Natural Environment, Heritage and Housing
Stephen Grey
Donna Lee
Economic Development, Business and Town Centre

revitalisation
Stephen Grey
Mary Gush
Transport
Efeso Collins
John McCracken
3.
At the commencement of this electoral term, the reasons for having local board portfolioholders was workshopped with the tara-Papatoetoe Local Board and it was generally
agreed that the objectives of local board portfolio holders are to:
Provide clear steering of the relevant work programme
Lift detailed discussion out of local board meetings and workshops
Ensure key decisions go before the full local board
Reduce or avoid delays in project delivery
Enable local board members to apply their time and energy with enthusiasm and interest
Ensure clear communications within the local board and between the local board and
officers
Maintain strong, connected relationships between the local board and its communities
Maintain mutual trust
4.
The tara-Papatoetoe Local Board also workshopped what the role or job description of a
portfolio holder might be, and some examples of how local board members might perform
their role as a portfolio holder are outlined below:
Page 243
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21 September 2015
Portfolio role
Examples of actions by portfolio holder
Undertaking roles
specified in officer
delegation protocols
Landowner consents; and proposed asset renewal works: The

portfolio-holder can either decide the issue or ask officers to
refer it to the full local board for a decision
Providing feedback on resource consent applications
Sharing the workload

between local board
members
Speaking at external meetings on local board matters e.g. at

sports clubs to gather their views, and represent the views of
the local board
Supporting the Chair and other local board members in
speaking to governing body committees or at public meetings
on portfolio topics
Keeping alternate portfolio-holders informed, so they can
assist the portfolio-holder where needed
Gathering knowledge
Receiving officer progress updates on projects already agreed

by the local board, noting that work programmes are approved
by the full local board
Engaging and maintaining relationships with stakeholders
Reading background reports relevant to the portfolio
Acting as a soundingboard and advising

officers
Meeting with officers to give the local board view of issues

Where there is no known local board view, the portfolio-holder
gathers the views of all local board members and formulates
the local board position. (Contentious issues are best referred
to a local board workshop)
Helping to shape details of departmental annual work
programmes before presentation to the local board, to secure
local board plan outcomes
Commenting on proposed design details and other issues
arising from local board projects
Enabling officers to test possible local board interest in a
proposal
Helping officers to define preferred options or approaches
before reporting to the local board
Encouraging officers, especially through difficult decisions
Monitoring action
against the Local
Asking officers for progress updates

Advising officers and local board when projects need response
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21 September 2015
Examples of actions by portfolio holder
Board Plan
Item 24
Portfolio role
or attention
Leading local board

projects as a convenor
of the relevant steering
group or working party
Various, but currently include:

Aorere Park joint steering group
Otara Lake and waterways steering group
Youth Connections project
Providing regular
updates on portfolio
activity to the local
board
At board business meetings: portfolio-holders can report back

at this agenda item
Portfolio-holders lead board discussion on officer reports
relevant to their portfolio
Emails to all local board members, when information needs to
be timely
Recommendation/s
That the verbal or written reports from the tara-Papatoetoe Local Board portfolio holders
be received.
Attachments
Signatories
Authors
Authorisers
Page 245

21 September 2015
Item 25
File No.: CP2015/17854
Executive Summary
This item gives the Chairperson an opportunity to update the board on any announcements.
Recommendation/s
That the verbal update is received.
Attachments
Signatories
Authors
Authorisers
Page 247

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I hereby give notice that an ordinary meeting of the tara-Papatoetoe Local Board will be held on:

Monday, 21 September 2015

tara-Papatoetoe Local Board

Faann Efeso Collins

tara-Papatoetoe Local Board

Petition - Piako Street, Otara

Public Forum - Manuel Beazley from the St John Catholic Parish in

Manukau Ward Councillors Update

Auckland Transport Report - 21 September 2015

Corner of Sutton Crescent and Great South Road, Papatoetoe

OMAC Takutai--Kiwa Change of Name and Approval of Business Plan

Report back on 2014/15 Local Environment and Waste Minimisation work

Puhinui Stream Event May 2016

Otara-Papatoetoe Local Board Quick Response Grant Applications:

Youth Connections Quorum Change

Regional Facilities Auckland - Fourth Quarter Report 2014-2015

For Information: Reports referred to the tara-Papatoetoe Local Board

tara-Papatoetoe Local Board Reports and Actions Pending

tara Papatoetoe Local Board members portfolio update

Consideration of Extraordinary Items

tara-Papatoetoe Local Board

Petition - Piako Street, Otara

tara-Papatoetoe Local Board

The local authority by resolution so decides; and

The reason why the item is not on the agenda; and

tara-Papatoetoe Local Board

That item may be discussed at that meeting if(i)

the presiding member explains at the beginning of the meeting, at a time

no resolution, decision or recommendation may be made in respect of that item

tara-Papatoetoe Local Board

Manukau Ward Councillors Update

receive the verbal reports.

receive the written report from Councillor Arthur Anae.

Carol McGarry - Democracy Advisor

Manukau Ward Councillors Update

tara-Papatoetoe Local Board

Auckland Transport Report - 21 September 2015

receive the Auckland Transport Monthly report for September 2015.

approve construction of (Option 1 as attached) footpath upgrades in the Old

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

Hunters Corner Streetlight Upgrade

Auckland Transport Report - 21 September 2015

Check out the New Network: https://at.govt.nz/about-us/campaigns/next-steps-in-publictransport/new-bus-network/

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

tara-Papatoetoe Local Board

Upgrade to White Light for Auckland Streets

Local Board views and implications

Auckland Transport Report - 21 September 2015

Upgrade of the footpaths of the Old Papatoetoe Business Improvement

Regional Land Transport Plan (RLTP)

Melanie Dale Auckland Transport Elected Member Relationship Manager

Jonathan Anyon Auckland Transport Elected Member Relationship Team

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

tara-Papatoetoe Local Board

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

Auckland Transport Report - 21 September 2015

tara-Papatoetoe Local Board

Auckland Transport Report - 21 September 2015