Master Data in Material

Management

Ganesh Padala
SAP MM/WM/SRM Consultant

Agenda- SAP MM Master Data Overview

- Master Data

01

- Prerequisites for creation of Master Data

02

- Explanation of Master Data with Screen shots

03

Material Management Overview

The Materials Management (MM) module is aimed at managing procurement and
receipt of materials & services.
Materials management
consumption of materials.

also

involves

Inventory,

movement,

valuation

&

Materials Management (MM) Module provides a comprehensive solution for Materials

Management within the integrated supply chain.

Organization Structure

Purchase
Organization
0001/0002

Material Master

Service Master

Vendor Master

Info Record

Source List

The material master file contains the data and parameters that define each material
used in an SAP Client.

The information relevant to a particular organizational unit for a specific material is

defined in a separate view of that material.

For example, the accounting view for a material for a particular plant where valuation
takes place, would define how that material is valuated at that plant. There would be
another accounting view for the same material at a different plant.

Master Data - Material Master

Material Types
-Raw Materials
-Intermediates
-Semi Finished Materials
-Finished Materials
-Packing Materials

Material Type

Material Group

Material

Raw Materials

Solvents

Acetone

Raw Materials

Powders

Potassium Carbonate

Inventory
Purchasing
Desc:--------------------Inventory
Quality
Sales Information
Production Information
Desc:---------------------

Product DDVP76

Raw Material- Methanol

Inventory
Quality
Sales Information
Production Information
Desc:---------------------

Basic Data

Sales

Storage

Classification

Purchasing

Purchase
Order Text

Foreign
Trade

MRP

Accounting

Forecasting

Costing

Plant Data

Quality
Management

PHAMIDON85

Work
Scheduling

Additional
Data

Master Data
Material Master - Accounting View

Price Control

S
The Material Price
is controlled within
the company i.e.
priced at standard
Ex: Finished Goods

V
The Material Price
is affected by the
actual invoiced price
giving a moving
average price
Ex: Raw materials, Consumables

Service Master
Service Categories

- Manpower Services
- AMC Services
- Repair & Maintenance Services
- Admin Services
- Civil Services
- Hiring Services

Service Category

Service / Material Group

Service

AMC Services

Reactor AMC

-Preventive Maintenance

Service Master

Materials

Goods Receipt

Services

Service Entry Sheet

+ Debit Stock A/c

+ Debit Expenses A/c

- Credit GR/IR A/c

- Credit GR/IR A/c

A vendor master is created for every business partner from whom you purchase
Materials/items and Services.
Three types of data can be maintained in the Vendor master record:
General data (Maintained at client level)
Accounting data (Maintained at company code level)
Purchasing data (Maintained at purchasing organization level or plant level)

Client

General Data
Address
Phone and Fax
Number
Control Data

Maintenance Level
Purchase Organization
Mandatory maintenance at the
Purchasing Organization Level

Purchasing Data
Terms of Payment
Contact Person
Minimum Order Value

Company Code

Account Data Basic CIN

Payment Terms
Payment Method
CST, PAN Details

The purchasing info record contains information like Price, Tax code, Tolerance
Limits etc for the combination of specific material and a vendor
Details maintained in Info Record will come automatically in Purchase Order for
the respective combination
Maximum Quantity for Procurement can be fixed in Info Record
An info-record can apply to the following organizational levels:
Purchasing organization
Plant

The source list is used in the administration of sources of supply.

It specifies the allowed (and disallowed) sources of a material for a certain plant
within a predefined period. Each source is defined by means of a source list
record.
Source List is used to block the external procurement of a material
Vendor can be fixed or blocked for the procurement of material

1. Material Master

Material Group
Unit of Measurement
Storage Location
Valuation Class
Division
Profit Center

2. Service Master

Service Group
Unit of Measurement
Valuation Class
Formula

3.

4.

5.

Vendor Master
Payment Terms
Reconciliation Account
Info Record
Materials
Vendors
Tax Codes
Source List
Vendors
Materials