Professional Documents
Culture Documents
Document Class
Standard
Main document
Regulation Title
Environmental Management
Topic
Description of the system for identification and effective management of environmental aspects and
impacts of OMV Groups activities, products and services during the entire life-cycle.
Objective
To provide a framework for managing the activities through common methods and procedures in
order to prevent, reduce or eliminate the environmental impacts, to comply with the relevant
legislation, and to demonstrate that environmental risks and liabilities are being managed
responsibly, throughout OMV Group.
Target group
OMV Aktiengesellschaft and all companies which are fully consolidated. In companies not fully consolidated,
where OMV Aktiengesellschaft has a controlling interest. All stock corporations are excluded with the result that
these regulations have to be separately enforced in these entities.
Regulation Approver 1:
Regulation Approver 2:
Regulation Approver 3:
GTR-V
Barbara Oberhauser
Org. Unit
GT-R
Rod D. Ritchie
Org. Unit
G-T
Gerald Kappes
Org. Unit
18.04.2012
Signature
Date
Signature
Date
Signature
Date
Signature
Date
19.04.2012
19.04.2012
02.05.2012
Not applicable
Date
Effective as of:
08.05.2012
In the interests of simplicity and readability, the language of this statement is gender neutral to the extent possible. Where
applicable, the masculine includes the feminine. Print-out is only valid on the date printed. Check for the latest version in the
Regulations Platform. In case of conflict, the document in its Master Language must be applied.
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Index of content
1.
2.
2.1.
2.2.
2.2.1.
2.2.1.1.
A
2.2.1.2.
2.2.1.3.
2.2.1.4.
2.2.2.
2.2.3.
2.2.3.1.
2.2.3.2.
2.2.3.3.
2.2.3.4.
B
2.2.4.
2.2.4.1.
2.2.4.2.
2.2.4.3.
2.2.4.4.
2.2.5.
2.2.6.
3.
4.
5.
6.
7.
8.
9.
10.
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1.
Proactively increase positive impact of the activities, products and services on the
environment
All these aspects, in addition to helping to protect and enhance the environment, are leading
to financial cost savings.
EMS is a comprehensive management system that can be integrated with other management
systems of the industry (e.g. ISO 9001, OHSAS 18001). The implementation of EMS has as
scope to:
f
Develop environmental management programs that are common sense and business
driven
This Standard follows the requirements set down by ISO 14001 and the EU Eco Management
and Audit Scheme (EMAS). However, the scope and extent of an EMS shall be scaled to the
requirements of the specific business activities and the scope of effectiveness to which it
relates.
By following the steps and applying the structure of EMS set down in this Standard,
operations will be able to either fulfill the requirements for certification against ISO 14001
or/and EMAS , wherever this is necessary, or to conduct the activities in a unique structured
way and in accordance with ISO 14001/EMAS recommendations throughout the Group.
2.
2.1.
EMS Background
EMS follow the typical PLAN DO CHECK ACT cycle (see also HSSE Management System
Directive) to ensure continuous improvement.
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An EMS helps to ensure that the Groups overall environmental objectives, as set out in the
HSSE Policy, are implemented throughout OMV Group and that employees, contractors and
suppliers know their roles and responsibilities in helping OMV Group to achieve them.
Regular measurements, monitoring and auditing of the Groups environmental performance
and of the system put in place to improve it, provide management with a basis for evaluating
the effectiveness of the EMS and making changes as appropriate. A core principle of an EMS
is that of continual improvement, thereby leading to better environmental performance on a
sustained basis.
Developing an EMS includes the development of various components as:
f
f
f
f
f
f
2.2.
General requirements
Environmental Policy which is included in the HSSE Policy
Planning
Implementation and operation
Checking and Improvement Actions
Management review
2.2.1.
General requirements
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2.2.2.
Environmental policy
Central to an EMS is the Environmental Policy. The Environmental Policy is a commitment
and its declaration of an organizations overall aims and principles with respect to
environmental protection. It must include a commitment to pollution prevention, sustainable
use of natural resources and energy, the continual improvement of environmental
performance of the organization and a commitment to compliance with environmental, legal
and other requirements. It will be also used to communicate aims and objectives to
employees and other interested stakeholders. The Environmental Policy shall be based on
the evaluation of the organizations environmental aspects and impacts, and it has to be
updated regularly. Where deemed necessary, more specific policies for certain
environmental aspects, like Water Policy, Carbon Policy, or Energy Policy might be derived
from the Environmental Policy.
OMV Group has adopted an HSSE Management System which incorporates environmental
management. The Groups commitment to environmental protection is clearly stated in its
HSSE Policy and its Group HSSE strategy as well as in its Vision and Mission statements.
2.2.3.
Planning
Based on the HSSE Policy approved by the top management, planning for the development
and implementation of the EMS is required, having as major components:
f Identification of environmental aspects and impacts as well as evaluation of the
significance
f Legal and other requirements
f Operational control, targets and objectives
f Management program
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boundaries of the EMS and highlight potential areas of concern in relation with the
environment.
The environmental review shall apply a systematic process to:
f Determine all the activities, products and services and identify their significant
environmental aspects according to a defined method
f Determine the impacts each activity, product or service has on the environment
f Identify which activities, products and services cause significant impacts
f Identify which activities, products and services are covered by applicable
environmental legislation and regulations
f Determine the extent to which significant environmental aspects are being controlled
and whether effective controls are already in place
f Identify objectives and targets for environmental improvement and implement
additional operational controls as necessary.
The outcome of the environmental review is documented in the Environmental Aspect and
Impact Register.
The EMS shall address direct and indirect environmental aspects, considered in normal and
abnormal (i.e. periods of maintenance and shutdown) operating conditions or which can
occur during emergencies.
Historical existing and potential environmental impacts, associated with the current and
planned operations shall be identified during the process.
Environmental aspects will vary for each activity, product and service and may include the
following (non-exhaustive list):
f Atmospheric emissions (including greenhouse gas, venting, flaring and ozone
depleting substances)
f Wastewater / effluent discharges
f Water use and management
f Use of resources, consumption of utilities
f Energy use and energy-efficiency
f Waste management
f Storage, handling and transport of hazardous substances
f Chemicals management
f Noise and vibration
f Biodiversity impacts
f Terrestrial and marine impacts and project footprint
f Incidents with environmental impact (e.g. from transportation of hazardous goods,
blow-outs, flaring, leakages etc)
f Spills/discharge of oil and other hazardous substances
Significant environmental aspects are determined based on:
f Size, nature, frequency, likelihood and duration of the environmental impact;
f Sensitivity of the receiving environment and the extent to which the impact is
reversible;
f Laws and regulations, as well as contractual requirements;
f Concerns of the stakeholders, e.g. employees, neighbors, regulators, NGOs;
f Media interest and company reputation, especially in case of emergencies.
2.2.3.2. Legal and other requirements
The planning phase requires that all legal, regulatory and contractual requirements are
considered in the development of the EMS.
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While an EMS cannot guarantee legal compliance, it supports the organization to know its
compliance status so that corrective and preventative actions can quickly be implemented. In
the event of noncompliance, corrective measures must be taken to redress the situation.
The Legal Compliance Register shall be the documented record that makes the management
and control of the legal aspects and their consequences more systematic.
An example for a register that will be used or modified to suit the specific operational needs
is provided in Annex B, Table 2: Legal Compliance Register.
The results of the environmental impact evaluation shall be recorded in an Environmental
Aspects and Impacts Register making the management and control of these aspects and
impacts more systematic. It must include all inputs and outputs to the processes and
activities that create environmental impacts under normal and abnormal operation as well as
potential emergency situation.
2.2.3.3. Operational control, targets and objectives
Based on the environmental aspects and impacts established in the first phase of the
planning, associated operational controls shall be identified.
Existing operational controls/barriers (engineering and managerial, preventive and reactive)
shall be identified in the Environmental Aspects and Impacts Register. All significant
environmental aspects require operational controls to ensure that activities are carried out as
planned. Some of them require additional or more adequate controls/barriers, which lead to
preventive and reactive measures, to be included in the programs established in EMS
implementation. Objectives and targets address the environmental significant aspects in
order to achieve continual improvement in correspondence with the HSSE Policy.
The regulatory requirements should be used as a guide for setting the targets.
The Environmental Aspects and Impacts Register is also used for the identification and
development of the key performance indicators (KPIs), environmental objectives and targets
as a result of the assessment of environmental aspects and impacts, based on a
methodology chosen.
An example for a register should be used or modified to suit the specific operational needs is
presented in Annex B, Table 1: Environmental Aspects and Impacts Register.
In order to achieve the objectives and targets, the organization/activity/operation/project
shall follow a process: For each policy commitment, identify an objective that corresponds to
that commitment, establish the program to achieve each objective and target, and identify
specific KPIs and actions to implement the program.
2.2.3.4. Environmental Management Program
Identified objectives and targets shall be agreed and approved by Line Management and
their progress/achievement/adequacy will need to be reported back to Senior Management
as part of the Management Review process.
The Environmental Management Program represents the SMART (Specific, Measurable,
Achievable, Realistic, Time) list of actions that is developed under the planning phase for
achieving the environmental objectives and targets, focusing mainly on risk reduction.
It will have as base of information the assessment results of the environmental aspects and
impacts, prioritized in accordance with their significance and under the consideration of
regulatory requirements. The Environmental Management Program shall be reviewed,
updated and approved by the Management at least once per year. Every significant change
resulted from different new strategies, assessments, projects, actions, nonconformities etc.,
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shall be taken into consideration as an update of the program every time when this is
necessary. The Environmental Management Program can be part of the EMM.
2.2.4.
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The following list of key documents, although not exhaustive, provides examples of the
documents that are relevant:
f Site/installation environmental history file: Environmental baseline assessment of
new/acquired sites, environmental complaints and external requests etc;
f Environmental Aspects and Impacts Register;
f Environmental monitoring and reporting procedures: Emissions and discharges,
environmental Incidents;
f Environmental emergency response plans;
f Waste management plans;
f Water management plans;
f Discharge management plans;
f Energy management plans;
f Environmental restoration and remediation plans;
f Performance against objectives and targets/analyses, improvement plans;
f Status and validity of environmental permits and/or conformity programs.
2.2.4.2. Document control
Documents, such as records, have to be kept up to date and controlled so that only the most
recent versions are available for use. Links with other key documents shall also be identified
in the EMS.
The effective control of the records is essential for the successful implementation of the EMS.
Environmental document control shall be done through: identification, collection, indexing,
filing, storage, maintenance, etc.
2.2.4.3. Operational control
Procedures have to be established and communicated to both, employees and contractors,
in order to ensure that activities are carried out and properly managed. Although in some
cases long narrative procedures may be required, a flow diagram might be equally effective
in ensuring that a task is carried out properly.
2.2.4.4. Emergency preparedness and response
Emergency response procedures shall be developed, including the specific spill prevention,
control and response procedures. They have to be trained, implemented and regularly tested
for all facilities.
2.2.5.
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Management review
Annual reviews by Senior Management shall be conducted to ensure that the EMS is
achieving the desired outcomes and that the environmental objectives laid down in the HSSE
Policy have been implemented. This provides means for the Line Management to review the
organizations environmental performance trends to ensure that performance is improving
and to initiate improvements to the system as necessary.
Inputs used for the Management Review, including but not limited to:
f
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3.
4.
5.
Certification Standards
f
f
f
7.
Obsolete Regulations
f
f
6.
Environmental Impact
Environmental
Management System
(EMS)
Corrective Action
Preventive Action
ISO 14001
ISO 50001
EMAS
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Organization
HSSE
8.
9.
10.
Regulation
code:
08.05.2012
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Annex B:
Table 1: Example for Environmental Aspects and Impacts Register
Environmental
Aspects
(Cause)
Condition
(threat)
Environmental
Impacts
(Effect)
ACTIVITY / SITE/PLANT/PROCESS :
Normal
Control
Existing
Applicable
Measures Abnormal
Control
Measures Status
Accidental legislation
Impact
Evaluation
Criteria
Significance
Actions
Crt.
No.
Law/
Decision/
Permit/
Contract
Specific
requirement
of
compliance
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Activity
Environmental
Aspect
Actions
necessary for
implementation
(preventive and
corrective)
Deadline
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Responsible
Resources
Evaluation
of
conformity
10
This is a non-exhaustive list; there might be additional chapters depending on the characteristics of
the concerned business activity
SECTION
1. Introduction
2. Description of work
3. Description of receiving
environment
CONTENT
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Location
Description of technological process
Work methodology
Working period and during of major operations
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4. Environmental issues
and the assessment of
environmental impact and
risk
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5. Environmental
performance, objectives
and standards
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7. Roles and
responsibilities
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