Professional Documents
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LIMITED TENDERING
Procurement of Minor Works
Government of Jamaica
S TAN D A R D B I D D I N G D O C U M E N T S
Procurement of Minor
Works
Request for Quotation
for
Minor Works
April 2010
Foreword
This Standard Request for Quote (RFQ) for the Procurement of Minor Works has
been prepared by the Ministry of Finance (MOF), Procurement and Asset Policy Unit
and its use is mandatory for the procurement of works through Limited Tendering
within the contract value up to J$3M according to Government of Jamaica
Handbook of Public Sector Procurement Procedures.
Those wishing to submit comments or questions on this document or to obtain
additional information are encouraged to contact:
Procurement and Asset Policy Unit
Ministry of Finance
30 National Heroes Circle
Kingston 4
INVITATION TO QUOTE
CONTRACT FOR MINOR WORKS
Contract Number:_____________________________________
Loan Number: _____________________________________
Date of Issue of Invitation:_______________
To:
__________________________________
__________________________________
__________________________________
Gentlemen:
1.
The
___________________________________________(Procuring
hereby invites you to submit a quotation for the following items of work :
Entity)
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
2.
To assist you in the preparation of your price quotation we enclose the
necessary drawings, specifications and bill of quantities, and a sample form for
submitting the quotation. Your quotation in the attached format should be sealed
in an envelope and addressed to and delivered at the following address:
_________________________________(Name of Receiving Office)
Attention: _________________________(Name of Authorized Person)
_________________________________(Address)
Telephone:__________
Fax:
__________
3.
Your quotation shall be valid for a period of thirty (30) days from
____________
(time and date of submission of the quotation).
4.
Attached for your information and guidance are the Instructions to Bidders
and the Terms and Conditions of the Contract.
5.
Your Quotation should be submitted by ______________(date and time). The
Quotations shall be opened in public in the presence of contractors
representatives who choose to attend, on_______________(same date as for bid
submission) at______hrs (soon after the deadline for bid submission) at the
______________
(Name of Official)
__________________
(Position/Designation)
___________________
(Name of Office)
__________________
(Address)
15. Procuring Entitys Right to Accept Any Quotation and to Reject any or all
Quotations: The Procuring Entity reserves the right to accept or reject any
quotation, and to cancel the process of competition and reject all quotations,
at any time prior to the award of the Contract, without thereby incurring any
liability to the affected Contractor(s) or any obligation to inform the affected
Contractor(s) of the grounds for the Procuring Entitys decision.
16. Notification of Award and Signing of Contract: The Contractor whose
Quotation has been accepted will be notified of the award by the Procuring
Entity prior to the expiration of the validity period of the Quotation, by
registered letter. This letter will state the sum (hereinafter and in the Contract
called the Initial Contract Price) that the Procuring Entity will pay the
Contractor in consideration of the execution, completion, and maintenance of
the Works by the Contractor as prescribed by the Contract. The written
notification of award will constitute the formation of the Contract.
17. Advance Payment: If the Contractor so requests, the Procuring Entity will
consider providing an Advance Payment as stipulated in Clause 16 of the
Conditions of Contract.
o. The Required Completion Date may be revised only by the Procuring Entity
by issuing an extension time or an acceleration order in writing.
p. Specification means the Specification of the Works included in the Contract
and any modification or addition made or approved by the Procuring Entity.
q. The Site is______________________________________________________
r. The Start Date is_______________________. It is the latest date when
the Contractor shall commence the execution of the Works.
s. The Variation is an instruction given by the Procuring Entity which varies the
scope of the original Work requirements.
2. Language and Law. The Contract shall be in English. The law governing the
Contract shall be the applicable law(s) of Jamaica.
3. Communications. Communications between parties that are referred to in
these Conditions shall be effective only when made in writing. A notice shall be
effective only when it is delivered.
4. Contractors Risks. From the Starting Date until the Project Supervisor has
issued a certificate for the correction of any Defects, the risks of personal
injury, death, and loss or damage to property and adjacent property (including,
without limitation, the Works, materials and equipment) are Contractors risks.
5. Works to be completed by the Completion Date. The Contractor shall
commence execution of the Works on the Start Date and shall carry out the
Works in accordance with the work schedule submitted by the Contractor, as
updated with the approval of the Project Supervisor, and complete them by the
Required Completion Date.
6. Safety. The Contractor shall be responsible for the safety of all activities on the
Site.
7. Extension of the Completion Date. The Project Supervisor shall extend the
completion date if a Variation is issued which makes it impossible for
Completion to be achieved by the Required Completion Date without the
Contractor taking steps to accelerate the remaining work, which could cause
the Contractor to incur additional cost.
8. Delays Ordered by the Project Supervisor. The Project Supervisor may instruct
the Contractor to delay the start or progress of any activity within the Works.
Delays or suspension of work by the Project Supervisor which increases the
Contractors costs shall be subject to equitable adjustments by the Procuring
Entity.
9. Defects. The Project Supervisor shall give notice to the Contractor of any
Defects before the end of the Defects Liability Period, which begins at
Completion. The Defects Liability Period shall be extended for as long as
SECTION IV - SPECIFICATIONS
Authorized Signature
:
______________________________________
Name and Title of Signatory
_____________________________________
_____________________________________
Name of Contractor:
Address:
Phone Number
_______________________________________
_______________________________________
_______________________________________
___________________
AGREEMENT
This Agreement, made the_________day of _______________20_____, by and
between
_______________________________________________________________________
_______________________________________________________________________
(name and address of Procuring Entity hereinafter called the Procuring Entity)
and
_____________________________________________________________________
_______________________________________________________________________
(name and address of Contractor hereinafter called the Contractor) of the other
part.
Gentlemen:
Yours truly,
SIGNATURE AND SEAL: _________________________________________________
Name of Bank/Financial Institution: ________________________________
Address___________________________________________________________
DATE: