DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

MASTER OF COMPUTER APPLICATIONS

I SEMESTER

MCAP 106 : Programming LAB I (Office Automation Tools)

Staff In-charge: Dr. R.Ragupathy

List of Experiments
Ex. No.
1

Name of the Experiment

Study the features of MS-office 2007

MS-WORD
2

Text formatting and table

Mail merge

Mathematical equations

Watermarking

Create backup file

MS-POWER POINT
7

Create text and images with effects

Create animation and sound effects

MS-EXCEL
9

Create paydetailsof employee

10

Calculatestudent mark details

11

Create four typesof chart

12

Import external data,sort &filter

MS-ACCESS
13

Create a database which consist of atleast three tables

14

Queries

15

Form design

16

Report generation

Ex. No.: 1
Date :

STUDY THE FEATURES OF MS-OFFICE 2007

Aim:To study the features of MS-Office 2007 such as MS-Word, MS-Excel, MS-Power point
and MS-Access.
1.MS-word:Benefits:

Reverse without typing.

Making copy easy.
Manipulation of text.
Special point effect.
Faster proof reading.
One are the more option in MS-office 2007.

Applications:

A word processor can be used for forming datas

Time consuming test like creating report tenders.
Repetitive tests like typing circular, public notice, general letters and documents.
Preparing tabular reports, time table and work schedule.

2. MS-Power Point:

Creating a presentation.
Filling in the blacks with the power standard tools.
Text that appear in the presentation out line.
Rearranging your slide, adding colours and pictures.
One are more animation effect in available.

3.MS-Excel:

It is easy to maintain data in electronic format than papers.

Here, errors in calculation are greatly minimized.
In spread sheet an automatic recalculation facility is available.
Excel provide a number of features to display and analyze data.
It is also provide the facility to format data in the form of the group.
Excel has the features to manipulate the column of data.

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4.MS-Access: Data base application comprise of backend and front end tool.
Backend which takes care of storing and restoring data.
Front end provide the user interface as a menus by which the user can
interface.
Insert the data in the back.
Microsoft access act as a backend also act as a front end.

Result:Thus the features of MS-Office 2007 such as MS-Work, MS-Excel, MS-Power Point and
MS-Access are studied.

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MS-WORD

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Ex. No.: 2
Date :

TEXT FORMATTING AND TABLE

AIM:To create a time table document for M.C.A. I semester using MS-word.

PROCEDURE:Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Step 6:

Start Program MS-Office 2007 MS-word.

Go to office button New file open.
Go to insert Text box.
Go to insert Table and shapes tool box.
Type the following letter use the tables.
Save the document & Exit from the MS-word.

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SAMPLE OUTPUT:TIME TABLE FOR MCA -I SEMESTER

Time
&
Day

Mon

08.30
To
09.15

9.15
To
10.00

10.40
To
12.25

DBMS

MATHS

1310
R.No.3211

1110
R.No.3211

PST&C

D/S

Mp&A

1510
R.No.7104

1210
R.No.7104

1410
R.No.3211

Mp&A

DBMS

Offices Automatic
(1610 (A1))

1410
R.No.3211

1310
R.No.3211

Data Structure using c

(1710(A2))

Offices Automatic
(1610 (A2))
Data Structure using c
(1710(A1))

12.25
To
01.30

Data Structure using c

(1710(A2))

Maths

D/S

1310
R.No.3211

1110
R.No.3211

1210
R.No.7104

02.15
To
03.00

03.00
To
03.45

03.45
To
04.30

D/S

PST&C

1210
R.No.7104

1510
R.No.7104

Offices Automatic
(1610 (A2))
Data Structure using c
(1710(A1))

DBMS

01.30
To
02.15

Offices Automatic
(1610 (A1))

1410
R.No.3211

Wed

Fri

10.55
To
11.40

MP&A

Tus

Thu

10.00
To
10.45

PST&C

DBMS

1510
R.No.7104

1310
R.No.3211

MP&A

PST&C

1410
R.No.3211

1510
R.No.7104

Maths

D/S

1110
R.No.7104

1210
R.No.7104

MCA 1110 Mathematical Foundation of Computer Science.

MCA 1210 Data Structures.
MCA 1310 Data Base Management System.
MCA 1410 Microprocessor and Application.
MCA 1510 Problem Solving Techniques and C
MCA 1610 Program Lab I [Office Automation Tools]
MCA 1710 Program Lab II [Data Structures Using C]
Batch [A1,A2]

Result:Thus the above document is created using text formatting and table.

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Ex. No.: 3
Date :

MAIL MERGE

AIM:To create a document using mail merge in MS-Word.

PROCEDURE:-

1. Add the Mail Merge Helper to the Tools menu

Step 1: Choose Mailings Select recipients Type new list
Step 2: Select all commands from the categories list on the left.
Step 3: Select mail merge Helper on the right
Step 4: Release the mouse button (Mail merge will appear on the menu)
Step 5: Click the close button.

2. Add the Insert Merge field button to Mail Merge toolbar.

Step 1: Go to Mailings Select Recipient List
Step 2: In the customize window , select the commends tab.
Step 3: select Insert Merge Field on the right
Step 4: Drag Inset mail merge field to the mail merge toolbar and position it to the
left of the Insert word Field button.
Step 5: If you dont need the mail merge toolbar now, choose Mailings -> Select
Recipient List to turn it off.

Note:Then follow the third steps according to the right side window to create the
document using mail merge.

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SAMPLE OUTPUT:-

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Page | 8

K.Sudha,
No.20, Om Siva Street,
Chidambaram 600 801.

Dear Selvam,
You will be glad to know that my wedding day falls on 1st November and this time I am
planning to celebrate it at Home. There is going to be a small Dinner party in the evening after
6 pm Also, there will be a dance and music programme. I am going to invite all my friend and
relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with
your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly,
K.sudha
Address on the Envelope
Mr. U.Selvam,
150/2, S.S.K. Nager,
Madurai 701 003.

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K.Sudha,
No.20, Om Siva Street,
Chidambaram 600 801.

Dear Roja,
You will be glad to know that my wedding day falls on 1st November and this time I am
planning to celebrate it at Home. There is going to be a small Dinner party in the evening after
6 pm Also, there will be a dance and music programme. I am going to invite all my friend and
relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with
your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly,
K.sudha
Address on the Envelope
Ms. S.Roje
150/2, Anna Nager,
Chennai 708 012.

RESULT :Thus the above document is created using mail merge and verified.

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Ex. No.: 4
Date

MATHEMATICAL EQUATIONS

AIM:To create a document for type the mathematical equation in MS-Word.

PROCEDURE:Step 1: start programMS-Office2007 MS-Word.

Step 2: Go to office button New.
Step 3: Type the name of the equation.
Step 4: Go to insert Equation insert new equation.
Step 5: Go to insert object .
Step 6: From object submenu, select Microsoft equation 3.0 and click ok.
Step 7: Then by using the equation tool, type the following mathematical equations.
Step 8: Save the document.

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SAMPLE OUTPUT:-

]
[

-c

RESULT:Thus the above document is created using mathematical equation editor and verified.

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Ex. No.: 5
Date :

WATERMARKING

AIM:To create a document using save to back up file watermarking in MS-Word.

PROCEDURE:1. PICTURE WATER MARK:Step 1: Start program MS-office2007 MS-Word.

Step 2:Go to office button open the any one text file.
Step 3: Go to Page layout watermark Customer watermark picture watermark
Any one picture Select click apply and ok.
Step 4: Save the document.

2. TEXT WATER MARK:

Step 1: start program MS-office2007 MS-word.
Step 2: Go to office button open the any one Text file.
Step 3: Go to Page layout Watermark Customer water mark select
Text watermark select click apply and ok
Step 4: Save the document.

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SAMPLE OUTPUTS:-

RESULT:Thus the above document is created using watermarking and verified.

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Ex. No.: 6
Date :

CREATE BACKUP FILE

AIM:To create a document using Backup file in MS-Word.

PROCEDURE:Step 1: Start program MS-Office2007 MS-Word.
Step 2: Go to Office button Open new file.
Step 3: Go to Save Tool click option save option word option click ok.
Step 4: Save the document and Exit from the MS-Word.

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SAMPLE OUTPUT:-

RESULT:Thus the above document is created using backup facility and verified.

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MS-POWER
POINT

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Ex. No.: 7
Date :

CREATE TEXT AND IMAGES WITH EFFECTS

AIM:To create a presentation text and images with effects using MS-Power point.
PROCEDURE:Step 1: Start Programm MS-Office2007 MS-Power point.
Step 2: Using flides background designe click to right Formating backgurend
Four option select to any one apply and apply all next click to ok.
Step 3: Go to insert click Text box
Step 4:Using Text effect
Step 5: Go to Animation Custome animation open Add effect the use four
mathod effect availabel
Step 6: Using effect select to any text goto add effect click any one effect select click
apply
Step 7: Play to effect two method
Step 8: Go to click to F5 key and click paly button play to effect.
Step 9: Save the document and Exit from the MS-Power point.

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SAMPLE OUTPUT:

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RESULT:
Thus the power point presentation is created using text and images.
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Ex. No.: 8
Date

CREATE ANIMATION AND SOUND EFFECTS

AIM :-

Step 1

Start Programm MS-Office2007MS-Power point.

Step 2

Using Slides background design click to right Formating

Backgurend Four option select to any one Apply and Apply all
next click to ok.

Step 3

Go to insert click Text box

Step 4

Using Animation

Step 5

Go to AnimationCustome animation open Add effect the

use four method effect availabel

Step 6

Using Effect select to any image Add effect click any one effect next
click apply

Step 7

Go to insert click to Sound Select Sound from file Select one

music next click Insert.

Step 8

Play to effect two method

Step 9

Go to click to F5 key or click paly button play to effect.

Step 10

Save the document and Exit from the MS-Power point.

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SAMPLE OUTPUT:

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Result:
Thus the Power point presentation is created using animations and sound effects.

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MS-EXCEL

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Ex. No.: 9
Date

CREATE PAY DETAILS OF EMPLOYEE

AIM:
To create a employees work detail list using MS-Excel.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Excel.
Step 2: Go to Office button New .
Step 3: Go to Home Auto sum one are more formula in available.
Step 4: A worksheet is a large area of 65,536 rows and 255 Columns.
Step 5: The columns are labeled as A,B,C,.IV.
Step 6: The rows are labeled as 1,2,3,.255.
Step 7: Create a employees details using to format following

USE FORMULA:Syntax : fx= House rent Allowance = Sum(Basic*25)/100

Syntax : fx = Darners Allowance = sum(Basic*10)/100
Syntax : fx = Profit found = sum(Basic*5)/100
Syntax : fx = Net Salary = sum(Basic+Hra+Da+Pf)
Step 8 : Save to document and exit

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SAMPLE OUTPUT:-

Result:Thus the above employee details are created and verified.

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Ex. No.: 10
Date

CALCULATE STUDENT MARK DETAILS

AIM:
To calculate student mark details using MS-Excel.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Excel.
Step 2: Go to Office button New .
Step 3: Go to Home Auto sum one are more formula in available.
Step 4: Calculate student mark details using formula in following

USE FORMULAS:

With this function you find custom of the values in range of cells.
Add all the number in the range of the cells
Syntax: fx
Total = sum(Starting Marks : Ending Marks)
Average = Average(starting Marks : Ending Total Marks)
Result = if(and(D2>=40,E2>=40,F2>=40,G2>=40,H2>=40),"Pass","fail")
Rank = RANK(T2,T$2:T10)
Grade =
IF(AVG>90,"A+",IF(AVG >80,"B+",IF(AVG >70,"C+",IF(AVG >60,"D+"))))

Step 5 : Save the document and exit

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SAMPLE OUTPUT:-

RESULT:Thus the above student mark details are created and verified.
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Ex. No.: 11
Date

CREATE FOUR TYPES OF CHART

AIM:
To create four types of chart using MS-Excel.

PROCEDURE:
Step 1

: Start program MS-Office2007MS-Excel.

Step 2

: Go to Offices button New.

Step 3

: Enter the data on the excel sheet for which you want to draw chart.

Step 4

: Go to insert chart one are more model in available.

Step 5

: Type of chart (column, Pie, Area, Line, bar. etc) then click on the next
button.

Step 6

: Change the option as necessary to the charts work in the way you want it and
Then click the next button.(Axis heading, Chart heading, etc)

Step 7

: Select the option where you want to place the chart in the worksheet from the
legend.

Step 9

: Then click the finish button.

Step 10 : Now the respective chart will be appeared for the given data.
Step 11 : Save the worksheet using the file name

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SIMPLE OUTPUT:-

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RESULT:Thus the above four types of chart are created and verified.
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Ex. No..: 12
Date :

IMPORT EXTERNAL DATA,

SORT & FILTER

AIM:
To Import External Data, Sort and Filter using MS-Excel.

PROCEDURE:
Step 1 : Start program MS-Office2007MS-Excel.
Step 2 : Go to Offices button New.
Step 3 : The use for one are more option in available in excel
Step 4 : Use of Import external data , Sorting and filter following.
Step 5 : Go to Data Sort & Filter click select to field
Step6 : Go to Data Get external data open import file select to document
import wizard step 1 to 3 Next three step finish click import data click
ok.
Step 7 : Now the result will be displayed as external data, sort and filter.
Step 8 : Save the document and Exit

Page | 32

SIMPLE OUTPUT:-

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Result:Thus the external data are imported, sorted & filtered.

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MS-ACCESS

Page | 36

Ex. No.: 13
Date

CREATE A DATABASE WHICH CONSIST OF

ATLEAST THREE TABLES

AIM:
To create a database using MS-Access.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Access.
Step 2:Go to Office button New.
Step 3:Shortcut featured online template one are more option available in MS-Access.
Step 4:Open to new file go to New blank database click file name click to
create
Step 5: Go to create Table Table right click Design view field name Data
type Close table next open.
Step 6:Go to Create option one are more design available.
Step7:The use for three method table create Employee detail, Student Mark Sheet,
Student details.
Step 8:Create field list order type Home Sort & Filter click to Ascending order &
Descending
Step 9:Then create the following fields with proper data types.
ID

FIELD NAME

DATA TYPE

Roll No

Number

Name

Text

10th Mark

Number

12th Mark

Number

UG Course Name

Text

Fees details

Number

Step 10: Give the table name as table with specified primary key
Step 11: Save the database file

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SIMPLE OUT:-

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Page | 39

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Result:
Thus the above database is created and verified.
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Ex. No.: 14
Date

QUERIES

AIM:
To create queries using MS-Access.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Access.
Step 2:Go to Office button New.
Step 3:Create any one database
Step 4:Go to create query design click open to new query show table
Add open to details
Step 5: Go to select field, table, sort, show, criteria and or the use enter the detail this
play
Step 6: Use for Field use enter the title section Table use enter the show title name
Sort use three option in available accenting order, decanting order and not sorted
Show use select a particular field out show in select field only Criteria use
Enter the query typing area
Step 7:The use for four method query following
Employee join year > 2000
Employee salary > 40,000
Student total > 400
Student course > BCA
Step 8 : The use Design typing in query last click Run click show the output
Step 9 : Now the result will be displayed as per the query
Step 10: Save the changes.

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SIMPLE OUTPUT:

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Result:Thus the above queries created and verified

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Ex. No.:15
Date

FORM DESIGN

AIM:
To create a form to the database for giving the input using MS-Access.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Access.
Step 2:Go to Office button New.
Step 3: Open a blank database click type any one name create click
Step 4:Go to create table Table right click Design view field name Data
type Close table next open.
Step 5:Go to create Form click
Step 6:Open to one are more data click next create a enter new input data last close to
file next reopen same file create a enter new data.
Step 7:Example following down
Step 8:Save the database file and Exit.,

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SIMPLE OUTPUT:-

Result:Thus the above form is designed and verified.

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Ex. No.: 16
Date

REPORT GENERATION

AIM:
To generate report using MS-Access.

PROCEDURE:
Step 1:Start program MS-Office2007MS-Access.
Step 2:Go to Office button New.
Step 3: Open a blank database click type any one name create click
Step 4:Go to create table Table right click Design view field name Data
type Close table next open.
Step 5:Go to create Report click
Step 6: Use mouse right click Print preview click.
Step 7:Now the report result will be displayed.
Step 8: Save the changes

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SIMPLE OUTPUT:-

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Result:Thus the above report is generated and verified.

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