Professional Documents
Culture Documents
Structure Document
SAP Financial Accounting
Implementation Partner: Allied VMS
Author: VMS FI Team
12th April, 2013
Copyrights:
Copyright 2013 Allied VMS Technologies. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any
purpose without the express permission of Allied VMS Technologies. The information
contained herein may be changed without prior notice. Some software products
marketed by Allied VMS and its distributors contain proprietary software components of
other software vendors.
Page 2 of 22
Contents
Page
1-5
Organizational Structure:
2-8
2-8
2-8
2-9
2-9
1-7
2-10
2-12
2-14
2-15
2-15
2-15
2-16
2-17
2-18
2-18
2-18
2-17
2-20
2-21
Page 3 of 22
Page 4 of 22
I. Handling Procedure
Document Number:
Document Number
Document date
VMS_STDOC_FI
12-04-2013
Version History:
Version
Number
Version date
001
12-04-2013
Summary of Changes
Ref: Minutes of
review
Signature
Date
Signature
Date
Signature
Date
Reviewers:
This document should be reviewed by:
Name
Mr. Nadeem Ansari
Mr. Faisal Masood
Approvals:
This document requires the following approvals.
Name
Mr. Nadeem Ansari
Mr. Faisal Masood
This document has been distributed to:
Name
Mr. Adnan Bashir Khan
Mr. Nadeem Ansari
Mr. Arshad Ali
II.
Objective:
Page 5 of 22
Page 6 of 22
1 Organizational Structure:
Page 7 of 22
2 Configuration Data
2.1 General Ledger
The central task of G/L accounting is to provide a comprehensive picture for
external accounting
and accounts. Recording all business transactions (primary postings as well as
settlements from
internal accounting) in a software system that is fully integrated with all the
other operational
areas of a company ensures that the accounting data is always complete and
accurate.
Code
INT
G001
K4
USD
8000
Description
International Chart of Accounts
Field Status Variant is General
Fiscal Year Variant taken is from January to December
US Dollar is taken as the local Currency
Posting Period includes 1 12 January to December and it also
includes 13 16, 4 special periods
Description
Equity & Reserves
Long term liabilities
Short Term Liabilities
Account Payable
Inventory
Account Receivable
Prepaid & Advances
Cash & Cash Equivalent
Capital Work in Progress
Fixed Assets
Sales Revenue
Sales Deduction
Costs of Goods Sold
Price Difference Accounts
Consumption Accounts
Revaluation Accounts
From Account
110000
120000
130000
140000
150000
160000
170000
180000
190000
200000
500000
510000
520000
521000
522000
523000
Page 8 of 22
To Account
119999
129999
139999
149999
159999
169999
179999
189999
199999
209999
509999
519999
520999
521999
522999
523999
Account Group
22CI
23DE
24RE
25OE
26TA
27DE
28FC
29OI
Description
Changes in Inventory
Depreciation Expenses
Running Expenses
Other Expenses
Taxation
Dividends
Finance Costs
Other Misc. Income
From Account
524000
530000
540000
550000
560000
570000
580000
590000
To Account
524999
539999
549999
559999
569999
579999
589999
599999
Description
General (with text, assignment)
Description
Asset Posting
Accounting Document
Depreciation Postings
Net Asset Posting
Customer Document
Customer Credit Memo
Customer Invoice
Customer Payment
Vendor Document
Vendor Credit Memo
Net Vendors
Vendor Invoice
Vendor Payment
ML Settlement
Description
Price Change
Number range
01
02
03
04
05
06
07
08
09
10
11
12
13
14
Number range
15
Page 9 of 22
Account types
ADKMS
ADKMS
AS
AKMS
DS
DS
ADMS
ADS
AKMS
AKMS
ASK
AKMS
AKS
MS
Account types
MS
RB
RE
RN
RV
SA
SB
SK
SU
UE
WA
WE
WI
WL
WN
ZP
ZR
ZS
ZV
ZZ
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
S
AKMS
AKMS
ADS
ADKSM
S
S
S
ADKMS
AMS
AMS
AMS
AMS
AMS
ADKMS
ADKMS
DKS
ADKMS
ADKMS
Name
Invoice
Reverse credit note
Bank charges
Other receivables
Outgoing payment
Payment difference
Other clearing
Payment clearing
Special G/L debit
Credit note
Reverse invoice
Reverse charges
Other payables
Incoming payment
Payment difference
Other clearing
Payment clearing
Debit/credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Account Type
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Customer
Page 10 of 22
19
21
22
24
25
26
27
28
29
31
32
34
35
36
37
38
39
40
50
70
75
80
81
82
83
84
85
86
89
90
91
92
93
94
95
96
99
Credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Debit
Credit
Debit
Credit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Debit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Credit
Customer
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
Vendor
G/L accounts
G/L accounts
Assets
Assets
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Material
Page 11 of 22
VAR.
A
From Account
To Account
From Period 1
Year
To Period 1
Year
8000
+ valid for all accounts
Blank
Blank
Previous Month
Previous Months Year
Current Month
Current Year
VAR.
A
From Account
To Account
From Period 1
Year
To Period 1
Year
8000
D
Empty
ZZZZZZZZZZ
Current Month
Current Year
Current Month
Current Year
VAR.
A
From Account
To Account
From Period 1
Year
To Period 1
Year
8000
K
Empty
ZZZZZZZZZ
Current Month
Current Fiscal Year
Current Month
Current Year
VAR.
A
From Account
To Account
From Period 1
Year
To Period 1
Year
8000
M
Empty
ZZZZZZZZZZ
Current Month
Current Fiscal Year
Current Month
Current Year
VAR.
A
From Account
To Account
From Period 1
Year
To Period 1
8000
S
Empty
ZZZZZZZZZZ
Current Month
Current Fiscal Year
Current Month
Page 12 of 22
Year
Current Year
Page 13 of 22
Page 14 of 22
Description
1001
1002
1003
1004
1005
1006
General Order
1007
Lab. Equipments
1008
1009
Consumable Items
1010
Stationary
Description
7 days payment
15
days
payment
30
days
payment
45
days
payment
Description
Down Payments - Vendors
Security Deposits - Long
Term Vendors
Security Deposits - Short
Page 15 of 22
Number
ranges
100000 199999
200000 299999
300000 399999
400000 499999
500000 599999
600000 699999
700000 799999
800000 899999
900000 999999
110000 119999
ID
10
20
30
40
10
10
20
30
40
10
Term Vendors
Down Payments Request Vendors
Page 16 of 22
Page 17 of 22
Account
Group
100
110
120
Description
Number Range
Direct Sale
Indirect Sale
Intercompany Sale
100000 199999
200000 299999
300000 399999
Description
Advance
payment
Cash payment
7 days payment
15
days
payment
30
days
payment
Description
Down Payments - Customers
Security Deposits - Long Term Customer
Security Deposits - Short Term Customer
Down Payments Request - Customers
Customer - Bad Debt
Page 18 of 22
Name Of Bank
Branch
Muslim Commercial
Bank
S.I.T.E. Branch
Karachi
House Bank
Bank Key
Telephone1
Contact
Person
MCB02
25-222
021-2586801-4
Bank Name
SWIFT code
Bank Account
No.
GL Account
No.
Syed Zain
Current Account for
MCB
PKKMYBSW
157030-301
180002
Description
Cash Journal - Head Office
Page 19 of 22
CoCD
8000
8000
8000
8000
8000
8000
8000
8000
8000
Business Transaction
Payment To Bank
Receipt From Bank
Receipt From Customer
Paid To Vendor
Misc. Costs
Sales Revenue
Cash Payments
Cash Reciepts
Cheque Reciepts
Page 20 of 22
Description
1100
Freehold Land
2100
3000
4000
4500
5000
5100
Motor
Vehicles
Owned
Motor
Vehicles
Leased
Office Equipments
IT & Communication
Equipment
Scre
en
Layo
ut
rule
Z100
Z200
Z500
Z300
Z300
Equipm
ent
Categor
y
Account
of
Depreciation
(No.
Ranges)
1000000
NR
1999999
2000000
NR
2999999
M
3000000
Machines 3999999
V
4000000
Vehicles
4999999
V
- 5000000
Vehicles
5999999
M
- 6000000
Machines 6999999
M
- 7000000
Machines 7999999
Page 21 of 22
TO
TO
TO
TO
TO
TO
TO
5200
6000
7000
9100
Laboratory
Equipments
Furniture & fixtures
Z300
Z300
Asset
Under Z400
Construction
Low Value Assets
Z400
M
Machines
FFurniture
NR
NR
8000000 T O
8999999
9000000 TO
9999999
10000000 TO
10999999
11000000
TO 11999999
Page 22 of 22