MicrosoftDynamicsAX

2012R3CU8Workshop

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Agenda

Introductiontotheprojectfunctionalscopedocument
Formgroups35people
Planyourimplementation
MakethebestuseoftheVMenvironments
Presentyoursolutionaftercompletion

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Suggestions
Allocatetasksamongstyourgroup
WorkinyourVMtotestyourtask
ImplementallthesolutioninonlyoneVMasproductionenvironment

User1VMtest

User2VMtest

User5
ProductionVM

User3VMtest

User4VMtest

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Donotforget
Referto

TechNet
MSDN
DLP
Casestudies

Askquestions
Learnfromeachother
AskQuestions

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GoodLuck!

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YOUARENOTALLOWEDTORECORD,DISTRIBUTEORRESELLTHISPRESENTATION,LECTURE,ORWEBINARINANYFORMAT.

Implementation of reallife
scenario in Microsoft
Dynamics AX 2012 R3 CU8

IncludesagendaforFinancialandSupplyChainManagement(Coreproject)

MicrosoftCorporation
SoheilAghazadeh
6/9/2015

Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

LastRevision:July9th2015
Thisworkshopisprovidedasis.Informationandviewsexpressedinthisworkshop,includingURLandother
InternetWebsitereferences,maychangewithoutnotice.Unlessotherwisenoted,theexamplesdepictedherein
areprovidedforillustrationonlyandarefictitious.Norealassociationorconnectionisintendedorshouldbe
inferred.ThisworkshopdoesnotprovideyouwithanylegalrightstoanyintellectualpropertyinanyMicrosoft
Corporationproduct.

Complyingwithallapplicablecopyrightlawsistheresponsibilityoftheuser.Withoutlimitingtherightsunder
copyright,nopartofthisworkshopmaybereproduced,storedinorintroducedintoaretrievalsystem,or
transmittedinanyformorbyanymeansorforanypurpose,withouttheexpresswrittenpermissionofMicrosoft
Corporation.

Copyright2015MicrosoftCorporation.Allrightsreserved.

Microsoft,MicrosoftDynamics,MicrosoftPowerPoint,MicrosoftSQLServerdatamanagementsoftware
andMicrosoftDynamicsAXaretrademarksoftheMicrosoftgroupofcompanies.Allothertrademarksare
propertyoftheirrespectiveowners.

ThiscontentisdesignedforMicrosoftDynamicsAX2012R3CU8
AuthorsBio:
SoheilAghazadehisaMicrosoftCertifiedMaster,andMicrosoftCertifiedTrainer.Heholdsmorethan32industry
certificationsincludingMCT,MCSE+I,MCSD,MCSA,MCDST,MCITP,MCTS,MCP+I,MCDBA,MSFPractitioner,
MicrosoftDynamicsERP,andMicrosoftWindowsEmbedded.Hisexperiencecoversaspectrumofareas.Hehas
over20yearsbusinessexperienceinretail,serviceandmanufacturingindustries.HespecializesinMicrosoft
DynamicsAXandhasbeenworkingwithitsinceversion3.0.

Heiscurrentlyafreelancecontractor,inERPtraining,developmentandconsulting.Hisworldwideconsulting
engagementsrangefromimplementationanddesigningERPforsmallsizebusinessestolargeenterprises.He
excelsinsolutionarchitectureandERPcustomizationanddevelopmentandhisrealworldexperienceisoneofhis
greateststrengths.

AsaMicrosoftendorsedtrainer,hehastrainedworldwidepartners,includingthoseattendingTheMicrosoft
DynamicsAX2012EnterpriseAcademyinNorthAmerica(FastTrAX),Europe(EMEA),LatinAmerica(LATAM),and
AsiaPacificandOceana(APAC)aswellasMicrosoftConsultingServices(MCS),MicrosoftProductSupportServices
(PSS)technicians,CenterofExcellence,andSr.TechnicalProductManagersatMicrosoft.Healsohasdelivered
TraintheTrainerworkshopforMicrosoftDynamicsAX2012R2andR3,MicrosoftWindowsCEandEmbedded.
SoheilhasbeenatechnicalreviewerfortheMicrosoftofficialcurriculum,anauthorforMicrosoft,andcreated
selfpacedvideosforofficialMicrosofttrainingonwww.GuideToLearn.com,officialworkshopsandwebinarsfor
MicrosoftPartnerNetworkprogram,PartnerAcademyandinMicrosoftDynamicsPartnerSourceportal.
Specialties:
AllfunctionalandtechnicalareasofMicrosoftDynamicsAXincludingretail,publicsectorandproduction,aswell
asEmbeddedOS&Mobile

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

DynamicsAX2012R3CU8ProjectCaseStudies
Inordertodemonstrateyourknowledgeandskillsyouneedtobeabletoaccomplishthefollowing
deliverables:

Youwillbeassignedintoagroupof35peopletoimplementthisproject.
Yourteamrequirestoengageeachindividualtoagiventasktobecompletedinthisproject
decidedwithinyourgroupbygroupmembers.Youshouldvoteonaprojectmanagerwhonot
onlyoverseestheimplementationbutalsoengagesinsomeactivities.Theroleofaproject
managercanbechangedduringtheimplementationprocessasneeded.
Eachgroupwillberequiredtogiveapresentationofupto1520minutestodiscussthe
experiencesofbothsuccessesandchallengesofthisimplementation.Aspartofthe
presentationforeachgroupthetasksandrolesplayedbyeachindividualwillbediscussed.We
liketohearyourfeedbackregardingthisworkshopaspartoftheimplementation.
Eachpersonisrequiredtomakeapresentationofupto5minutes.Youwillberequiredtoshow
yourpresentationskillsattheendofimplementation.
Eachteammustcompletethecoreproject.Thetrainerwhorunstheeventwillevaluateeach
teamandhaveapersonaldiscussionregardingthefinalsolutionforbestpracticesforyour
futureimplementation.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

CoreProjectScopeDocument
Scenario:
GabaEnterprises(GABA)isaU.S.basedorganizationwhichownsfourlegalentitiesasGabaInc.inthe
U.S.(GUSA),asasales/distributioncompany,theGabadeMexico(GMEX)inMexicoandtheGaba
GmbH(GADE)inGermanyasamanufacturingandGabaU.K.(GAUK)asasales/service/project
managementorganization.ThereportingcurrencyineachlegalentityisUSDandtheaccounting
currencyofeachlegalentitycorrespondstoitsappropriatecountry.
ThismeansthattheGUSA,GAUK,GMEXandGADEmanagetheiraccountingbooksindependentlyand
complyasrequiredbycountrycodeoflawsandregulatoryrequirements.GABA,theparent
organization,needstomeasureandreporttheconsolidatedcompanyperformancetoitsstakeholders,
thatis,shareholders,government,regulatorybodies,andsoon.GUSAhasthreedepartmentsFinance,
SalesandMarketing,andIT,whileGAUKhasFinanceandServiceandGMEXandGADEhasFinance,
Production,andOperation.
TheGabaEnterprises(GABA)CFOmadeacommitmenttofullyadapttheInternationalFinancial
ReportingStandards(IFRS)(inadditiontoGAAPUS)byendofitscurrentfiscalyear.

Deliverables:
GabaEnterprises(GABA)hasevaluatedmanydifferentERPsystemsandhasdecidedtogowith
MicrosoftDynamicsAX2012R3CU8.Youneedtocomprehendandanalyzeallthefollowingfactsprior
toimplementationofMicrosoftDynamicsAX2012;
1. GabaEnterprises(GABA)sharesthesamechartofaccountswiththeotherfourlegal
entities.Thecontrollerhasrequestedforallnecessaryaccountstobecreatedintheshared
chartofaccount.TheledgeraccountwillrequireaformatofMainAccountDepartment
CostCenterGTLServices.
2. TheGABArequiresbalancingdimensionfeaturetobeimplementedforGTLServices
financialdimensionforallitslegalentities.
3. AllorganizationssharethesamefiscalcalendarwiththefirstyearstartonAugust1st 2012.
Thefiscalperiodsarebasedon445.The445calendardividesayearinto4quarters.Each
quarterhas13weeks,whicharegroupedintotwo4week"months"andone5week
"month".GABAcontrollerhasaskedyoutonamethefirstyearwiththeformatFY20XXand
toallowpostingtothesystemuntil2019.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

4. GABAneedtoanalyzefinancialdatabasedontheUSD,GBP,EURandMXN
currencies.GABAneeds to setupmainaccountsin the COA. The opening
balancesforeachcompany,whichistheactualamountofcashavailableon
alllegalentitiesareasfollowasofAugust1st2012:
LegalEntity
Opening Balance
GUSA
7,500,000.00 USD
GAUK
4,200,000.00 GBP
GMEX
87,400,000.00 MXN
GADE9,300,000.00 EUR

5. ThecontrollerofGUSArequiresenablingbudgetcontrolforpurchaseexpenditureaccount
andcashflowanalysisfor100%ofpurchaseexpendituretransactionsaswellas80%ofall
approvedbudgetsallocatedforthepurchaseexpenditureaccounts.Thebudgetshouldbe
approvedbasedonaworkflow.GUSArequirestosetdepartmentalbudgetperfiscalyear
anddonotallowanyamountabovetheavailablefundtobepostedforvendorinvoicesand
generaljournals.
6. Eachlegalentityhasfewcustomersandvendors.Someofwhichareshared
amongallorsomeofthelegalentities.
7. Inalllegalentitiesthetermsofpaymentforbothcustomersandvendors
areNet45.Therearetwoseparatemethodsofpayments;oneusesthe
bridgingconceptwith3daysgrossperiodtosimplifythereconciliation
process,theotherusesdirectpayfromtheirbankusingthechecktobe
usedtoissueonecheckforallinvoices.Eachlegalentityusestheproper
formatofthecheckforthecorrespondingcountrytheyoperatein.GADE
hasanagreementwithitsvendortopayitsinvoicesbasedon4installment
paymentsas10%,25%,35%,and30%ofthetotalinvoiceamount.
8. TheGMEXhasbeenofferedtoreceivecashdiscountsof7%ifdecidedto
payitsinvoiceswithinthefirst10daysand3%ifpaidbetween11thto20th
daysoftheinvoiceamount.GMEXusesbridgingposting.
9. GUSAandGADErequirestouseVendorInvoicedocument,whileGAUKusesinvoicejournals
andGMEXusesinvoiceregistersandapprovalforpostingvendorinvoices.
10. Thecurrentbalanceofvendorinvoicesandnumberofvendorsineachlegalentityareas
follow:
LegalEntity
TotalVendor Balances
Number of Vendors PaidAmount
GUSA
1,400,000.00 USD
4
850,000.00USD
GAUK
350,000.00GBP
2
130,000.00GBP
GMEX
21,900,000.00 MXN
3
12,025,000.00MXN
GADE
393,750.00EUR 3 255,937.50EUR
11. GMEXrequirestheaccountingdistributionaswellasallocationfeaturetobe
demonstratedforitschargesonfreetextinvoices.Theallocationofthe
expenseshouldbeequallydoneamongdifferentdepartmentsandcost
centers.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

12. GADErequirestoleveragepostingavehicleleasefor24monthsinadvanced
basedonscale.Thecostoftheleaseis75,000.00EUR.
13. BothGUSAandGAUKrequireintercompanyrelationshipswith,GMEXwhileGMEXrequire
intercompanyrelationshipswithGADE.
14. GMEXownsanoldpackagingmachinewhichhasbeenacquiredforthe
amountof6,200,000.00MXNandalreadyhasbeendepreciated
1,350,000.00MXN.GMEXwishestosellthismachineinanauctiontoa
customerfortheamountof4,800,000.00MXN.GMEXhasreplacedthis
machinewithanewoneviapurchasingmodulefortheamountof
7,850,000.00MXN.GMEXrequiresenablingtheintegrationfrompurchasing
moduleintofixedassetmoduletoallowacquisitionoftheasset.Thelife
timeofthenewdeviceis10years.TheGMEXusesprogressive
depreciation.
15. GMEXisamanufactureofaconfigurableproduct,aneweSurfProwhichwill
beproducedandassembledinternally,tobeabletohavesalesagentsofUS,
UK,tosellthisproductbasedondifferentconfigurations.Bothproductshave
tohaveatleasttwoattributes,ScreenSizeandCameraResolution. Both
productscomewithtwocolorsoptionforexternalkeyboardandcover.
16. GADEisamanufactureoftheCaseswithtwocolorsandLCDsoftheproductassembledin
GMEX.
17. YouneedtocreateBOMsforbothGADEandGMEX,andproducethefinalgoods.
18. GADEandGMEXareusingstandardcostmethodforthecostaccountingforitemsandFIFO
forServices.GUSAusesFIFOandGAUKusesLIFO.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

19. eSurfProconsistsofthefollowingsubcomponents:

Attribute
Software
Exterior

Dimensions
Weight
Harddrivesize2

Memory

Display
Processor

Wireless

Bluetooth

BatteryLife

CamerasandVideo

Audio
Ports

Sensors

Warranty
SurfacePen

PreinstalledApps
Inthebox

2015 Microsoft Corporation All rights reserved.

Value
Windows8.1Pro
Casing:MagnesiumColor:SilverPhysicalbuttons:
Volume,Power,Home
11.50x7.93x0.36in(292.10x201.42x9.14mm)

1.76lbs.(0.79kg)
Solidstatedrive(SSD)options:64GB,128GB,256GB,or
512GB
64GBor128GBversionwith4GBRAM 256GBor512GB
versionwith8GBRAM
Screen:12"ClearTypeFullHDDisplayResolution:2160x
1440AspectRatio:3:2Touch:Multitouchinput
64GB/Inteli3version
128GBand256GB/Inteli5version
256GBand512GB/Inteli7version
802.11ac/802.11a/b/g/n
Bluetooth4.0LowEnergytechnology
Upto9hoursofwebbrowsing5
5MPand1080pHDfrontandrearfacingcamerasBuiltin
frontandrearfacingmicrophonesStereospeakerswith
DolbyAudioenhancedsound
StereospeakerswithDolbyAudioenhancedsound
FullsizeUSB3.0microSDcardreaderHeadphonejack
MiniDisplayPortCoverportChargingport
AmbientlightsensorAccelerometerGyroscope
Magnetometer
1yearlimitedhardwarewarranty6
Dimensions:135mm(length),9.5mm(diameter)Weight:
20grams
FlipboardSkypeWiFiSkypeOneNoteMXSolitaire
MahjongSudoku/MicrosoftNumberPuzzleFreshPaint
SurfacePro3SurfacePen36wattpowersupplyQuick
StartGuideSafetyandwarrantydocuments

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

20. eSurfProproductcomesinwithtwocolorsofDarkGrayandDarkBlue,
withaspecificorderofhaving64GBofRAMand1.5GHzProcessoronthe
DarkGrayand128GBRAMand1.9GHzProcessortheDarkBlueand256
GBRAMand1.7GHzProcessortheDarkBlueand512GBRAMand1.7GHz
ProcessortheDarkGray.
21. EacheSurfProproductneedstobetrackedusinguniqueidentifier.

22. GMEXhasanagreementbasedonproductquantitycommitmenttobuy
touchscreenbasedLCDforthemanufacturedproductsfromaGerman
company(GADE)intheamountof1,460,000.00EURwithanautochargeof
350EURpereachshipmentofLCDsand2%asahandlingfee.
23. TheLCDsmustbequarantineduponarrivalintheGMEXforvisual
inspection.InthecaseofanyproblemstheLCDs,mustbereturnedtothe
vendorandtheinvoicesshouldnotbeaccepted.
24. GMEX,hastwositesandeachsitehastwowarehouses.GMEX,needtousetransferorders
frommainwarehousetoproductionwarehousetoconsumerawmaterials.
25. GUSAandGAUKrequireGMEXtoperformqualitytestsonthefinal
productspriortoshipmenttotheUSandUKmarketforthefinishedgoods.
GUSAhandlesthecustomerreturnsandsendsthereturnedproductsback
toGMEXhowevertheGAUKrequirestheircustomerstodirectlysendthe
returnsbacktoGMEX. BothGUSAandGAUKhaveapolicyofreplacingthe
productwhichhasbeenreturnedbythecustomeratnoadditionalcharge.
26. GAUKrequirescreatingautomaticintercompanychainordertobeinitiatedfromitsoriginal
salesordertoitscustomersintheUK.TheoriginalsalesordersfromGAUKmustbesetupas
directdeliveryfromGMEXandtoavoidanyextrahandlingtimethestatusofthedelivery
andinvoicemustbesynchronizedbetweenalldocuments.Thereisaninternalagreement
betweenGAUKandGMEXforanyorderinitiatedfromtheGAUK.
27. GAUKusesperiodicpaymentjournalforrentalofnewofficeinVictoria,London.Howeverit
requiresforjournalstobeapprovedviaaworkflow.
28. GAUKhassoldalloftheiroldofficefurnituretoaninterestedbuyerviaanadinanewspaper
foramountof75,000GBPandwishestodistributetheprofitamongsalesandmarketingas
wellascustomerservicedepartmentswith60%forsalesandmarketingand40%for
customerservice.
29. GUSAneedstowriteoffanamountof30,000USDfromoneofits
customersduetoabankruptcy.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

30. GUSA,GADE,GMEXandGAUKrequirepayingsalestaxestothe
authoritiesoftheircountries.InUKVATis20%,DEVATis19%,IVAin
Mexicois16%andintheUSitisbasedinCaliforniaandthecityof
NewportBeachwhichis8%.Forsimplicityassumeallauthoritiesinall
countriescollecttaxesbiweekly.
31. GUSAhasapolicyofapplyingpaymentsreceivedfromitscustomerstobe
appliedtowardsthesmallestamountfirst.
32. GABArequirestoprintprofit&lossandbalancesheetstatementsmonthlyafter
consolidationusingeithermanagementreporterortraditionalfinancialstatement.
33. GMEXsometimesacceptsmoreorlessthanwhathasbeenorderedfrom
itsvendorsduetoitsagreementwithGADE.Howeverthethresholdisonly
5%foroverand10%forunderdeliveries.
34. GMEXmanagescategoriesandattributesforeachcomponentoftheeSurfPro.
35. GADEduetotheirtransportationdelaysoccasionallydeliverthefinishedgoodspartially.
36. GMEXrequiresthreewayinvoicevalidation.
37. GUSAandGAUK,needtobeabletorefundtheircustomersincaseofanyproductdefect.
38. GUSA,requirestoplanforitsbudgetforthenextfiscalyearbasedontheexpenseaccounts
withafactorof2.4andautocreatebudgetentriesoffofgeneralledger.
39. GADE,requiresnottorecordanyinventorytransactionsuntilthepurchaseorderis
confirmed.
40. GUSA,requirestoimplementfulltextsearch.
41. GADE,requirestoenabledatedeliverycontrolwith3dayleadtimeonitssalesorders.
42. GADE,buyscolorsbasedonliter.Theyneedtoregisterthevendorbatchuponregistration.
43. BothGUSAandGAUKrequiretosetupcommissionsfortheirsalesstaffs.Thecommission
hastobereservedinGUSAincaseofcustomerreturn,butGAUKdoesnotreservethe
commissionforitssalespeople.Usethesamerateof7%beforelinediscountascommission
calculation.
44. GMEXrequirestheproductchangecaseprocessforanychangesinitsBOMproducts.

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

ReadingandReferenceMaterials+DLP
80219A Financials I in Microsoft Dynamics AX 2012
Chapter1:GeneralLedgerSetup

80220A Financials II in Microsoft Dynamics AX 2012

Chapter5:Multicurrency

80219A Financials I in Microsoft Dynamics AX 2012

Chapter2:ChartofAccountsSetup
Chapter7:CashandBankManagementSetup
Chapter3:JournalSetup
Chapter9:AccountsPayableSetup
Chapter11:AccountsReceivableSetup
Chapter8:CashandBankManagementDailyProcedures
Chapter4:GeneralLedgerDailyProcedures
Chapter9:AccountsPayableSetup

80220A Financials II in Microsoft Dynamics AX 2012

Chapter6:AdvancedPayments

80219A Financials I in Microsoft Dynamics AX 2012

Chapter10:AccountsPayableDailyProcedures
Chapter11:AccountsReceivableSetup
Chapter12:AccountsReceivableDailyProcedures

80220A Financials II in Microsoft Dynamics AX 2012

Chapter1:Budgeting
Chapter2:UseandManageBudgets
Chapter4:CashFlowManagement

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

80302A Fixed Assets in Microsoft Dynamics AX 2012

Module1:IntroductionModule2:SetupProceduresModule3:SetupofAssets
Module4:AssetTransactions
Module5:InquiriesandReports

80305A Supply Chain Foundation in Microsoft Dynamics AX 2012

Chapter2:ProductInformationManagement
Chapter3:InventoryManagementSetupChapter
5:SerialandBatchNumbers

80339A Bill of Materials in Microsoft Dynamics AX 2012

Chapter1:BillofMaterialsOverviewChapter2:CreatingSimpleBOMs
Chapter3:CreatingBOMswithVersions
Chapter4:WorkingwithBOMandItemConfigurations

80306A Distribution and Trade in Microsoft Dynamics AX 2012

Chapter3:CustomerandVendorAgreements

80305A Supply Chain Foundation in Microsoft Dynamics AX 2012

Chapter4:PurchaseOrders
Chapter6:VendorReturns
Chapter8:InventoryJournals

80339A Bill of Materials in Microsoft Dynamics AX 2012

Chapter8:ReportaBOMasFinished

80305A Supply Chain Foundation in Microsoft Dynamics AX 2012

Chapter7:QualityManagement
Chapter7:SalesQuotations

80306A Distribution and Trade in Microsoft Dynamics AX 2012

Chapter10:CustomerReturns
Chapter8:ItemReservations
Chapter9:SalesOrderPicking
Chapter6: SalesOrdersChapter

2015 Microsoft Corporation All rights reserved.

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Implementation of reallife scenario in Microsoft Dynamics AX 2012 R3 CU8

2015 Microsoft Corporation. All rights reserved.

Microsoft, Microsoft Dynamics, and the Microsoft Dynamics logo are trademarks of the Microsoft group of companies. The information herein is for informational
purposes only and represents the current view of Microsoft Corporation as of the date of this presentation.
Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot
guarantee the accuracy of any information provided after the date of this presentation.
MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2015 Microsoft Corporation All rights reserved.

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