ANNEX 2

BUDGET FORMS (from A to G)

Table 1 Overview of Expenses

The budget estimates must be detailed (1), in balance and presented in Euros (2), exclusive of VAT unless the applicant can demonstrate that it cannot be recovered. The
applicant certifies that the costs given below are necessary and exclusively related to the implementation of the project.

A-ELIGIBLE COSTS

EUROS

B-FUNDING

EUROS

DIRECT COSTS
A) total costs for activities

0 A) expected direct revenue from the

action

A1) Outreach: Conferences, workshops,

seminars, lectures

A1.1) Accommodation and travels for

participants

B) contribution by the applicant

A1.2) Organisational costs

(publication and catering)
A1.3) Infrastructure costs
(Equipment and interpretation)

C) contribution by other organisations

(to be specified)

A2) Scholarships for research work and

curricular development
A3) Incoming visitors' programme

D) contribution requested from the

Commission

A4) Information costs (Publications, web site

development, documentation)
A5) Other activity costs

B) total costs of the staff assigned to the

project (3)

E) estimated bank interest generated

by the grant over the period of the
project
0

B1) Coordination & management (Director,

deputy Director)

F) where applicable, other

contributions by the European
Commission for the same project
(please specify)

B2) Support staff (Secretariat, accountant)

B3) Research and academic staff
B4) Other staff
C) total travel and subsistence costs for the
staff assigned to the project

C1) National Missions

C2) International Missions
D) cost of purchasing/renting equipment (4)
E) costs of consumables and supplies
F) costs entailed by other implementation
contracts (subcontracting)
G) any other direct costs (5)
INDIRECT COSTS
H) fixed amount-general costs charged to
the project (6)

TOTAL ELIGIBLE COSTS

Estimate of contributions in-kind for the
project, where applicable (7)
TOTAL COSTS

0 TOTAL REVENUE AGAINST

ELIGIBLE COSTS
Estimate of contributions in-kind for
the project, where applicable
TOTAL REVENUE

(1) A detailed statement for each of the eligible cost items must be provided in section A
(2) Applicants from countries outside the euro zone must use the conversion rates published in the Official Journal of the European Union, series C, on the date of publication of
this call for proposals
(3) Staff costs must correspond to real costs including social security contributions and other statutory wage costs. A statement must be provided detailing the qualifications of
each staff member concerned, the corresponding unit cost and the number of days/months of work scheduled.
(4) Equipment must be written off in accordance with the tax and accounting rules which apply to the applicant. Only the portion of the equipment's depreciation corresponding to
the duration of the project is eligible.
(5) This item may include costs arising directly from requirements imposed by the Commission (dissemination of information, specific evaluations, audits, translations,
reproduction, costs of financial guarantees or of opening a specific account, etc.).
(6) Max 7% of eligible direct costs (headings A to G)
(7) These costs are NOT considered as eligible costs but can be identified in order to demonstrate the total value of the project.They include for instance
free use of premises, voluntary work etc. It is possible that a project includes costs of a non-monetary nature. For instance, an applicant might make use
of premises free of charge for the organisation of events, or there might be voluntary workers involved in a project (please note that staff costs for personnel
involved in the implementation of the project are not considered as in-kind contribution and are therefore eligible costs). Even though these costs are part
of the project value, they are not considered by the European Commission as eligible costs, nor may they be treated either as co-financing of the project
by the applicant or its partners.

A Indicative breakdown of expenditure per budget heading over the duration of the action
First
operational
year

Preparatory
phase

Second
operational
year

Total
(maximum 42
months)

Third operational
year
Closing phase

A. Activities

B. Staff

C. Travel costs

D. Equipment

E. Consumables

F. Other
implementation
contracts
(subcontracting)

G. Other costs

H. Indirect costs

TOTAL

Indicative breakdown of expenditure by specific objectives (section 3.2 of the Call for proposals) over the duration of the action
Preparatory
phase

First operational
year

Second
operational year

Third operational
year

Closing
phase

Total (max. 42
months)

1. Outreach
activities

2. Academic
activities
3. Academic
exchanges with
the EU

4. Coordination
with other
centres (1)

TOTAL (2)

(1) It includes travel and accommodation costs for 3 (max 4 in case of a consortium) individuals attending the meetings on EU Centres.
(2) Total identical as total mentioned under section Indicative breakdown of expenditure per budget heading over the duration of the action.

Budget details
A.1 Activities - Outreach

Type of
event

A1.1. Accommodation and travel cost per event

Number of
events

Number of
refunded
participants
(moderators,
speakers) per
event

Estimated travel
and
accommodation
cost per participant
and per event

Estimated total
accommodation
and travel costs
per meeting

A.1.2. Organisational costs per event

Estimated total
Catering
accommodation
and travel costs (A)

Publication
material

A.1.3.Infrastructure costs per event

Estimated
Estimated
total per event total of
catering and
publication
material (B)

Rental of
room and
equipment

Other
costs

Estimated
total per
event

TOTAL

Estimated
total of
catering and
publication
material (C)

TOTAL =
A+B+C

Workshops,
seminars and
lectures

Conference at
national/
regional level

International
conferences

Other (specify)

TOTAL

A.2 Activities and A.3 Scholarships and fellowships/visitor's programme

Average
Number of
subsistence/acco Average
mobility
grant
beneficiaries
mmodation grant
(b)
(c )
(a)

TOTAL [(a)+
(b)]x (c )
A.2 Research work and Curriculum development-Scholarships and fellowships
PhD and Post graduate
scholarships

Domestic research
scholarships

International research
scholarships

Other (specify)

0
sub-total

A.3 Visitors' programme (incoming)

Short / Medium term
visits(< 1 month)

Long term visits (> 1

month)

Other

0
sub-total

Grand Total

A.4 Activities - Information costs

Type of activity

Basis for calculation (explanation/justification)

Estimated cost

Information materials (guides,

booklets, etc.)
Regular Publications (newsletter,
research, papers)
Documentation (subscriptions,
books)
Web site development and
maintenance
Prizes/Competitions/Awards
Other costs (specify)

Total cost

A.5 Activities - Other activity costs

Type of activity

Basis for calculation (explanation/justification)

TOTAL COST

Estimated cost

B - Costs of Staff assigned to the project

Category of staff

Number of persons
employed in the action
and paid by the action

Number of man-months

Monthly cost (salary +

charges)

total cost

B.1 Co-ordination &

Management

0
0
0
B.2 Support Staff
(Secretariat /
Administration /
Finance / IT and
Communication)

0
0
0
B3. Curriculum and
Research
development

0
0
0
B4. Others
(specify)

Total

0
0
0

C Travel and subsistence expenses for staff assigned to the project

number of
persons making
the mission

average travel
cost per person

average
number of
subsistence cost missions
per person

total travel costs

total subsistence
costs

total

Purpose of mission
C.1. DOMESTIC MISSIONS
specify purpose of missions
specify purpose of missions
specify purpose of missions

SUB-TOTAL

0
0
0
0

0
0
0
0

0
0
0
0

0
0

0
0

0
0

0
0
0

0
0
0
Grand total

0
0
0
0

C.2. INTERNATIONAL MISSIONS

C.2.1 Missions in the EU
(Including to the Commission)
specify purpose of missions
specify purpose of missions
C.2.2 Missions to other third
countries
specify purpose of missions
specify purpose of missions

SUB-TOTAL

D. Equipment
Type of equipment

total cost

nominal value yearly

depreciation

already
depreciated
over past
period

to be
depreciated
over project
duration (A)

% of use of
the
equipment
within the
project (B)

Total cost to
be charged
on the
project (A *
B)

E Costs of consumables and supplies

Type of consumables or
supplies

Total:

Basis for calculation (explanation/justification)

Estimated cost

F Costs entailed by other implementing contracts (subcontracting)

Type of costs entailed by other
implementing contracts
(subcontracting)

Total:

Basis for calculation (explanation/justification)

Estimated cost

G Any other direct cost

Any other direct cost

Total:

Basis for calculation

(explanation/justification)

Estimated cost