Professional Documents
Culture Documents
L.L.C.
Permit to Work System
Document ID
Document Type
Security
Discipline
Owner
Issue Date
Revision
PR-1172
Procedure
Unrestricted
October 2014
8.1
Revision 8.1
Effective: Oct-14
This document is the property of Petroleum Development Oman, LLC. Neither the whole
nor any part of this document may be disclosed to others or reproduced, stored in a
retrieval system, or transmitted in any form by any means (electronic, mechanical,
reprographic recording or otherwise) without prior written consent of the owner.
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Document Authorisation
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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
Revision
No.
8.1
Date
Author
Scope / Remarks
Oct-14
Revision
to
amendments
8.0
June-11
7.0
April-10
6.1
Dec-08
incorporate
minor
EP 72
CP-114
Maintenance CoP
CP-118
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TABLE OF CONTENTS
Executive Summary............................................................................................................... 10
1
Scope...................................................................................................................... 11
1.2
Objectives............................................................................................................... 11
1.3
1.4
Step-out Approval................................................................................................... 12
2.2
3.2
Types of Permit....................................................................................................... 17
3.3
Location of Work..................................................................................................... 18
3.4
3.5
3.6
3.7
Other Work.............................................................................................................. 25
3.8
4.3
5.2
Permit Applicant...................................................................................................... 29
5.3
Production Coordinator........................................................................................... 30
5.4
Responsible Supervisor.......................................................................................... 30
5.5
Area Authority......................................................................................................... 31
5.6
Permit Coordinator.................................................................................................. 31
5.7
5.8
5.9
Gas Tester............................................................................................................... 32
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6.2
6.3
6.4
6.5
Isolations................................................................................................................. 42
6.6
Vehicle Access........................................................................................................ 43
6.7
6.8
6.9
Control of Isolations...................................................................................................... 57
7.1
Isolation Requirements...........................................................................................57
7.2
Electrical Systems.................................................................................................. 57
7.3
Mechanical Systems............................................................................................... 57
7.4
7.5
7.6
Unrecorded Isolations.............................................................................................58
7.7
Isolation Process..................................................................................................... 58
7.8
7.9
8.2
8.3
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9.2
10
11
Hazard Management..................................................................................................... 68
11.1 Objectives............................................................................................................... 68
11.2 Job HSE Plan.......................................................................................................... 68
Figure 11.1 Job HSE Plan Process................................................................................69
Figure 11.2 Job HSE Plan (Example)............................................................................70
11.3 T.R.I.C Toolbox Talk Risk Identification Card.......................................................70
Figure 11.3 TRIC............................................................................................................ 71
12
13
14
Change Management.................................................................................................... 92
14.1 Proposals for Change to the Permit to Work System.............................................92
15
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INTERIM AMENDMENTS
Interim Amendment IA1011_01.......................................................................................... 133
Interim Amendment IA1211_01.......................................................................................... 134
Interim Amendment IA0112_01.......................................................................................... 135
Interim Amendment IA0112_02.......................................................................................... 136
Interim Amendment IA0112_03.......................................................................................... 137
Interim Amendment IA0212_01......................................................................................... 139
Interim Amendment IA0812_01......................................................................................... 140
Interim Amendment IA0313_01......................................................................................... 141
Interim Amendment IA0813_01......................................................................................... 142
Interim Amendment IA0913_01......................................................................................... 143
Interim Amendment IA1013_02......................................................................................... 146
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Executive Summary
The petroleum industry handles large quantities of flammable and toxic materials, so the potential for
serious accidents is clear. To prevent these accidents, it is vital that there are safe systems of work
operating.
When incidents do occur, human factors, such as failure to implement procedures properly, are often
a root cause. These failures may, in turn, be attributable to a lack of training, instruction or
understanding of either the purpose or practical application of the Permit to Work (PTW) system.
A Permit to Work (PTW) system does not exists simply to provide permission to carry out a
hazardous job. It is an essential part of a system, which determines how that job can be carried out
safely. The Permit is regarded as a statement that all hazards and risks have been eliminated from or
controlled in the work area. The issue of a Permit does not, by itself, make a job safe. That can only
be achieved by those preparing for the work and those carrying it out. The Permit To Work System
forms a key part of the company HSE Management System, and demonstrates compliance with the
legal framework of Oman Ministerial Decision 286/ (2008) IT IS A LEGAL DOCUMENT.
The PTW system ensures that authorised and properly trained people have thought about
foreseeable risks and that these are avoided by using suitable precautions. Those carrying out the job
think about and understand what they are doing and how their work may interface with that of others.
They must also take the necessary precautions which they have been trained to take and for which
they have been made responsible.
The PDO PTW System exists to protect people, assets and the environment from damage. The PDO
PTW Manual describes the PTW system (how Permit work is identified, approved and controlled) and
outlines the details necessary for all personnel involved in the PTW system to carry out their work
safely and with proper regard for the environment. More specifically, parts of the Manual address the
following:
Section 1
Section 2
Section 3
Defines types of Permits available & activities for which a Permit is required
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Describes the Permit to Work certificates required and how these are to be used
Section 11
Section 12
Section 13
Section 14
Section 15
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Scope
This Permit to Work (PTW) System Manual shall be used in all areas under the control of
PDO.
The Manual explains the Principles of Permitry and defines activities for which a Permit to
Work is required. It also states how Permits are approved and controlled. Section 15 of the
Manual gives detail guidance on how the PTW System shall be used in specific work
situations.
Permits are issued by PDO for work in areas where there may be a hazard to Personnel,
Asset, or Environment. These hazards may not necessarily be related to hydrocarbons.
Safety requirements for work in non-hydrocarbon areas are described in other relevant HSE
procedures within PDO.
1.2
Objectives
The PDO Health, Safety and Environmental Management System Manual states that the
Company will endeavour to protect the health and safety of personnel protect the
environment and provide a safe and healthy workplace. The PTW System is an important
part of the way that PDO meets the requirements of this Policy.
The Objective of the PTW system is To provide a system to ensure that non-routine,
hazardous activities can be worked on in a safe manner.
To achieve safety at the workplace, the PTW system must ensure that everyone is aware of
the hazards involved in their work, and of the precautions they must take to work safely.
To help ensure this, the Permit to Work System requires:
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Training:
Licensing:
Planning:
Work Definition:
Hazard Management:
To ensure that the hazards involved in the work are identified, and
the precautions and personal protection required for a task are
correctly defined.
Coordination:
Communication:
To ensure that all personnel understand the work content and the
Job HSE Plan.
Authorisation:
Supervision:
Briefing:
Discipline:
To ensure that everyone knows that they must comply with Permit
requirements.
Housekeeping:
To ensure that the work site is kept clean and safe at all times.
PR-1172 Permit to Work System
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Verification:
Improvement:
Understands:
Complies:
REMEMBER, JUST HAVING A PERMIT IS NOT ENOUGH TO MAKE A JOB SAFE YOU MUST COMPLY WITH THE REQUIREMENTS OF THE PERMIT AND ITS
ASSOCIATED JOB HSE PLAN.
1.3
1.4
Step-out Approval
This procedure is mandatory and shall be complied with at all times. Should compliance with
this procedure be considered inappropriate or the intended activity cannot be effectively
completed or safely performed, then step out authorisation and approval must be obtained in
accordance with PR-1001e Operations Procedures Temporary Variance, prior to any
changes or activities associated with the procedure being carried out. Additionally in the case
of Permit to Work the request shall be formally agreed and endorsed by the PTW System
Manager (UOP7)
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2.2
Note: All affected personnel shall read this procedure. If they do not understand something within
the procedure they shall ask their line supervisor or The Operating Integrity Coordinator (Interior) to
explain it. It is the line Supervisors Responsibility to ensure that all his subordinates have read and
understood this procedure. When the procedure is read and understood they shall sign the Record of
Procedure Understanding Form.
2.2.1
2.2.2
To be the Corporate focus within PDO for the content of the PTW System.
To maintain a high standard of quality and content for all PTW System
documentation.
To ensure that the system in place delivers the necessary documentation to users.
To define the requirements for PTW System Hardware, including Permit Racks,
Location Boards, Isolation Hardware, etc.
To be the corporate focus for Area Focal Points to submit proposals for change to the
System, reviewing and incorporating these annually.
To control revisions to the PTW System, consulting with user Departments about any
changes that will be made.
To ensure that auditing is being done in accordance with the defined audit scheme.
To approve functional specs for computer systems used as part of the PTW System.
Helpdesk support.
Ensure that the Record of Procedure Understanding Form is correctly completed and
retained in a central location within each area.
OXO/2
The responsibility of the OXO/2 position is:
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2.2.4
2.2.5
2.2.6
To define the requirements for PTW Training Courses and their content.
PTW Coordinators
The responsibilities of the PTW Coordinator within each area are:
2.2.7
To carry out worksite audits, inspections and coaching for the PTW system
To be the local focal point for proposals for change to the system.
To ensure Process Isolations are correctly managed from a central facility where a
Process Isolation Wall has been established.
Maintenance Staff
The responsibilities of the Maintenance Staff within each area are:
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Ensure the procedures are read and understood and they sign the Record of
Procedure Understanding Form
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3.1.1
Principle of Permitry
The "Principle of Permitry" is the process used to determine whether a job needs a Permit to
Work or not.
Prior to any work commencing, the Responsible Supervisor and the Permit Applicant are to
discuss the job/s to be executed and, using the process flowchart below, determine whether a
PTW is required or not. Their determination shall be verified by the Permit Signatories.
This is a MANDATORY requirement to determine "WHEN A PERMIT IS REQUIRED":
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NOTES:
1.
Work without a permit shall not start without the following:a. A Job HSE Plan for the work
b. Diligent supervision on site
c.
3.1.2
A completed No Permit Job form signed by the work site Supervisor and
authorised by the relevant responsible supervisor
2.
Written procedures can vary in length, but need to be specific for the job, cover the
hazards identified and the control measures required. These need to be endorsed
and approved by the Team Leader or Manager.
3.
If the job is able to be completed without a Permit, the Work Site Supervisor must
submit a signed No Permit Job form to the Responsible Supervisor. The
Responsible Supervisor shall authorise the form before any work can begin. Please
refer to Figure 3.1 at the end of this Section for a copy of the No Permit Job form.
See Section 3.2.3 for requirements of No Permit Job Forms
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Types of Permit
3.2.1
A Job HSE Plan to be completed, and attached to the Permit, and prominently
displayed at the worksite. A copy should be placed with the permit in the permit rack.
Worksite examination by the Responsible Supervisor and Permit Applicant before the
Responsible Supervisor Authorises the Permit. (see 4.1)
Some areas have more than one person licensed as a Responsible Supervisor. It is
quite acceptable for the duty Responsible Supervisor to delegate site visits to another
person who holds a Responsible Supervisor licence.
3.2.2
Daily Validation of the Permit by the Area Authority. The Area Authority must examine
the worksite each day before Validating a Permit for work inside a Process Facility.
The Area Authority must examine the worksite on the first day for work in
Hydrocarbon Areas; however, this may be delegated to an Authorised Gas Tester
(AGT) at the discretion of the Responsible Supervisor. (see 5.4)
3.2.3
A Job HSE Plan to be completed. Copies of the Job HSE Plan shall be attached to the
Permit taken to site.
For work inside a Process Facility, a worksite examination by the Area Authority
before Validation on the first day (see 4.1)
No Permit Job
Jobs that have been determined as no Permit Jobs need to be agreed and authorised as
such. The No Permit Job (see Figure 3.1) shall be used.
No Permit Forms require:
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A duration and review date agreed between Work Supervisor and Responsible
Supervisor. As a guideline 28 days should be the maximum duration between
reviews.
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3.3
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Location of Work
IMPORTANT NOTE: All work regardless of Location requires a completed TRIC
The type of Permit required for a job depends on the hazards resulting from:
Within PDOs operations, the types of area have been defined in order to allow PTW controls
to be appropriate for the level of risk.
3.3.1
Process Facilities
The area within the boundary fence of any hydrocarbon processing facility, including:
Terminals.
In addition the level area around a hydrocarbon production or DWD wellhead (well location) is
classed as a Process Facilities for permit classification purposes, when the well is flowing
NOTE: If the well is mechanically plugged or closed in on tree valves the classification can be
relaxed to a Hydrocarbon Area.
3.3.2
Hydrocarbon Areas
Areas outside the boundaries of Process Facilities where hydrocarbons are, or have been
present. These include:
3.3.3
Areas outside Process Facilities, but within 50m of the boundary fence. The exception
to this is the area outside of a Water Injection Manifold area which is fenced.
Although inside the fence is a Process area, the area outside the fence can be
treated as per Section 3.3.4 below Non Hydrocarbon Areas.
Areas within 50m of an exposed section of flowline/pipeline which has flanged joints.
Work within 10m of an interfield gas pipeline whether or not it touches the line.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU-501 Guidelines for Excavating and Working Around Live Pipelines) i.e. Within the pipeline
Right Of Way
Areas within 100m of a drilling rig for work by non drilling personnel.
Area around a well site (well location) when the well is not classed as a Process Area
as in 3.3.1
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3.3.4
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3.4
Class A Permit
Class B Permit
The Table in 3.5.5 shows the Activities that require Class A and Class B Permits for work in
areas controlled by Electrical Departments.
Work in other areas may require a Permit. See 3.6 for more details of how work in these
areas is controlled.
When the work on a Permit involves two or more different Activities:
If any Activity requires a Class A Permit, a Class A Permit is required for the overall
job.
The Job HSE Plan must show the controls required for all the Activities.
A Permit should not include so many Activities that it is difficult to understand the
controls needed for each stage of the work. If the work is complex, it may be better to
use separate Permits for each part of the job.
Where personnel not on the normal access list require entry to a Process Facility for a visual
inspection only, an Access Authorisation Form (refer to Appendix 6) may be used. A
Responsible Supervisor may sometimes require a Permit to Work for activities that would not
normally require it, in order to ensure safe working.
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3.5.1
Confined Spaces
For entry to confined spaces, gas testing is required before entry and at the start of each
shift; reference should be made to PR-1148 Entry in to a Confined Space for more details.
3.5.2
H2S Areas
In H2S Areas testing and monitoring for H 2S is required in accordance with PR-1078
Hydrogen Sulphide Management and PR-1154 Gas Testing Procedure.
3.5.3
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3.5.4
Location of Work
Process Facility
1.
1.1
1.2
1.3
2.
2.1
(See 15.5.2)
Entry into Well Cellars or Casasco pits by Area +
Authority to carry out Operational Tasks to an approved
procedure.
Electrical Work and Work in Electrical Areas (See
Section 15.9)
Work requiring an electrical safety document as
specified in Electrical Safety Rules (ESRs)
The opening of live electrical junction boxes by
2.3
3.
3.1
3.2
4.
4.1
4.2
4.3
4.4
5.
5.1
5.2
6.
6.3
Hydrocarbon Area
Continuous
monitoring
Continuous
monitoring
Continuous
monitoring
6.4
6.5
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Continuous
monitoring
Continuous
monitoring
Continuous +
monitoring
N/A
N/A
Activity.
2.2
+ Continuous
monitoring
Continuous
monitoring
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8.1
9.
Location of Work
Continuous
monitoring
Continuous
monitoring
9.1
Continuous
monitoring
Continuous
monitoring
Continuous
monitoring
Continuous
monitoring
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Location of Work
N/A
Hydrocarbon Area
requirements may apply
See 3.3.2
Use Pigging
Authorisation Form
+ Continuous
monitoring
+ Continuous
monitoring
+ Continuous
monitoring
+ Continuous
monitoring
No Permit Required.
Use Access authorisation
Form
N/A
16. Faultfinding
16.1 Minor Fault finding work.
This may include the
controlled isolation and de-isolation of valves, the
removal of instruments for calibration, blowing through
of pneumatic relays or other routine minor activities.
(See 15.1)
17 ESP Activities
Hazardous Area
(Zone 1 or 2)
17.1 Meggar Testing HV See E1.1
Replacing Pig Tail at Wellhead (Isolated)
Fluid Shot
Electrical Isolation - HV
Commissioning ESP, ESPCP & PCP (Will require gas
test if breaking hydrocarbon envelope)
17.6 Trouble shooting ESP, ESPCP, & PCP (Controlled under
ESRs. See E1.1 No Permit Job to be signed by
Electrical Supervisor)
Intrinsically safe
Equipment to be used
No Permit Required.
Controlled by ESRs
N/A
N/A
Activity Controlled by ESRs
17.2
17.3
17.4
17.5
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No Permit Required.
Controlled by ESRs
No Permit Required.
Controlled by ESRs
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3.5.5
Location of Work
No Permit Required.
Controlled by ESRs
Activity.
Location of Work
Hazardous Area
(Zone 1 or 2)
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Non Hazardous
Area
No Permit Required.
Controlled by ESRs
No Permit Required.
Controlled by ESRs
No Permit Required.
Use Limitation of
Access (LOA)
No Permit Required.
Controlled by ESRs
No Permit Required.
Controlled by ESRs
No Permit Required.
Use Limitation of
Access (LOA)
No Permit Required.
Controlled by ESRs
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3.6
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3.7
Other Work
For any work not shown in the tables above, the hazards involved in the work are to be
assessed by the Permit Applicant and Responsible Supervisor, and a Permit of the most
appropriate Class shall be raised. The PTW System Custodian shall be advised if there is a
need to include an additional Activity into the PTW system.
Contract Holders should ensure that Contractors HSE management measures include
suitable safe systems of work, which may include the operation of their own PDO, approved
Permit to Work Systems.
3.8
The Permit to Work system of the asset owner shall be complied with.
PDOs Responsible Supervisor or Area Authority shall countersign the Permit to Work
issued and include additional conditions (if required).
If the Permit to Work issued by the asset owner is considered to be inadequate and is not
able to be modified to the satisfaction of PDO personnel, then work is not to be allowed to
commence.
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NO PERMIT JOB
Number:_______________________
Work Description:
Location:_____________________________________________________
A. Questions Regarding Hazardous Areas
1. Is the work within the facilities?
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
If any of the questions above has a YES answer then a Permit to Work is required
B. Questions Regarding Type of Work to be Done
1. Is the work familiar to the work force?
YES
NO
YES
NO
YES
NO
If any of the questions above has a NO answer then a Permit to Work is required
C. No Permit Job Requirements
1. Job HSE Plan been written for the work
YES
NO
YES
NO
Responsible Supervisor
Name:
Name:
Date:
Date:
Duration:
Approved:
Approved:
Review Date:
NO PERMIT JOB can only start when the above have been completed and signed by all parties
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Examination by
Permit Applicant &
Responsible
Supervisor
Process Facility
Hydrocarbon Area
Before Authorisation
First Day
Every Day
First Day
Every Day
CLASS A
YES**
YES
YES ***
YES
NO*
CLASS B
NO
YES
NO
NO
NO
* - Except where a Gas Test is required, as the Area Authority may wish to do the first Gas Test each
day for Class A permits, otherwise he may delegate to an AGT (see 6.7.1 pre-validation)
** - The requirement for a worksite visit by Responsible Supervisor and Permit Applicant can be
relaxed for certain tasks at the discretion of the Production Coordinator, and following a documented
Risk Assessment being completed. In addition the Responsible Supervisor may delegate the worksite
inspection to another person licensed as a Responsible Supervisor for that area.
*** - For certain ongoing Class A activities inside a Process Area where the risks are clearly understood
and controlled, the daily gas test (not the first gas test of the activity) may be delegated to a competent
AGT. This should be agreed and approved by the Responsible Supervisor following a review of any
potential activity conflicts. The Area Authority however, must continue to carry out regular worksite
visits during the ongoing activity.
An exception to the requirement for an Area Authority to carry out the first gas test of an activity is in
relation to well cellar entry, where the inherent risk has been deemed as low, and the gas test will be
undertaken by an AGT who has demonstrated adequate knowledge and understanding of his duties.
4.2
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The process system(s) which resulted in the area being classified as Zone 0 or 1
must be shut down, isolated and de-pressurised, so that the hazard which caused the
area to be classified as Zone 0 or Zone 1 is removed for the period of work.
A Job HSE Plan shall be produced identifying all hazards, and the controls required
to prevent an incident. A Class A Permit is then to be raised and the work carried out
in accordance with the requirements of the Job HSE Plan.
PR-1172 Permit to Work System
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Permit Applicant
Permit Holder
Production Coordinator
Responsible Supervisor
Area Authority
Isolation Authority
Normally, four different people will fulfil the roles of Permit Applicant, Responsible Supervisor,
Area Authority and Permit Holder. On some occasions (e.g. urgent breakdown repairs, or
specialised activities) when it is difficult to provide four people, certain people may fulfil two
roles. See Section 5.11.
The responsibilities of each role are described in the paragraphs below.
5.2
Permit Applicant
For a new Permit the Permit Applicant must:
Using Checklist 1 (Appendix 12) as an aid, fill in the Header and Box 1 of the
Permit, including a clear Work Description, and realistic planned start and completion
times for the Work.
Fill in the Application section of any Certificates required with the Permit.
Produce a Job HSE Plan identifying work and location hazards, and necessary
controls. The worksite should be examined when producing the Job HSE Plan,
except for Class B tasks at remote sites where there are known to be no location
hazards, such as overhead/underground services.
If required by 4.1, examine the worksite with the Responsible Supervisor to check
that the Job HSE Plan includes all necessary controls.
Ensure that the Permit has been authorised by the Responsible Supervisor before
it is given to the Permit Holder. NO WORK may be done unless a Permit is
Authorised and Validated.
Ensure that there is a licensed Permit Holder in charge of the work for all periods
when work is being done under a Permit.
Ensure that the Permit Holder is briefed on the work, hazards and controls.
When no more work will be done on a Permit, the Permit Applicant must ensure that the
Permit Holder signs the Permit in the Cancellation Section and gives it to the Area Authority
for Cancellation.
Permit Applicants must inform the Responsible Supervisor in writing by 1600 hrs the Permits
which he requires Validating for the next day. He would normally do this using the PTW
Tracking System.
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Information on the roles that a licensed Permit Applicant can fulfil is contained in 5.8.
5.3
Production Coordinator
The Production Coordinator is responsible for countersigning all Class A permits, and process
isolations on hydrocarbon systems. The only exception to this relates to activities on wells,
where the risk assessment has been carried out by the Production Coordinator and the risk
deemed to be low.
5.4
Responsible Supervisor
The Responsible Supervisor is responsible for the Coordination of Permit work in his area,
and for any worksite examinations required before Authorisation of a Permit.
For Class A Permits, the Responsible Supervisor must:
Examine the worksite, normally with the Permit Applicant, before Authorising the
Permit, to ensure that all hazards have been identified and controls specified on the
Job HSE Plan. He may however delegate this (see 3.2.1). In addition this may be
relaxed in certain cases see 6.3.1
Decide whether it is necessary to restrict other work at the site while the Class A work
is being done.
When authorising any Permit, the Responsible Supervisor must:
Ensure that the work description is clear, complete and correct, discussing it with the
Permit Applicant where necessary.
Agree that the work should be done on this equipment at the proposed time.
Review the Job HSE Plan to ensure that it includes the controls needed to prevent
harm to personnel, equipment and the environment.
Add to the Job HSE Plan any additional controls which are required for the work.
Write on the Permit the time for which it is authorised for work.
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5.5
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Area Authority
The Area Authority is responsible for Validating a Permit before work starts. He will normally
do this at the Permit Issue Point for his area.
The Area Authority must obtain approval from the Responsible Supervisor before validating
any Permit which is not on the list given to him by the Responsible Supervisor.
Before Validating a Permit, the Area Authority must:
Ensure that the worksite preparations shown on the Permit or Job HSE Plan,
including isolations, are in place.
Ensure the work party follow their responsibilities declared on the TRIC Card and
examine the worksite before the start of work to ensure that it is safe for work.
Ensure that the work will not conflict with other work in the area.
Confirm that conditions in the work area are still safe before each Validation of the
Permit.
Attend TRIC talks for activities that hold a higher level of risk, and certainly for
any breaking containment issues.
If, at any time, it is not safe for any work to continue, the Area Authority must stop that work.
When work on a Permit is finished, or the Permit reaches the end of its Authorisation period,
the Area Authority must:
An Area Authority shall ensure that another person taking over his responsibilities is aware of
the status of Permits in his area.
Information on the roles that a licensed Area Authority can fulfil is contained in 5.10.
5.6
Permit Coordinator
The Permit Coordinator is responsible for:
5.7
Safety Coordination of activities through the use of the Permit Control Facility where
appropriate.
Carrying out site inspections and coaching exercises with permit users.
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Understand the work content and the requirements of the Job HSE Plan.
Hold a TRIC discussion where he discusses with the work party the content and the
requirements of the job and the Job HSE Plan, ensuring that all members of the work
party understand what is required.
Ensure that the Permit is validated by the appropriate Area Authority before starting
work each day.
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Ensure that the Permit is displayed at the worksite whenever work is underway.
Ensure that the Job HSE Plan and TRIC controls are complied with throughout the
work.
Stay at or in close visual contact with the Worksite at all times, to supervise the
work party.
Ensure that the worksite and equipment are safe whenever work is suspended,
signing the Permit to confirm this.
Tell anyone who takes over as Permit Holder about the status of the work and the
requirements of the Permit and Job HSE Plan.
Stop work and move all personnel to a safe location if conditions on site become
hazardous or the precautions on the Job HSE Plan become inadequate.
A Permit Holder may only be in charge of:
Or
Up to 4 Validated Class B Permits, if they are at the same location, and within
sight and communication of each other, such that the Permit Holder may supervise
all the tasks effectively.
When no further work is to take place under a Permit, the Permit Holder must:
Ensure that the site and equipment have been left safe.
Information on the roles that a licensed Permit Holder can fulfil is contained in 5.10.
5.8
Agreeing that the work affecting, or affected by, his area can be done.
5.9
Gas Tester
An Authorised Gas Tester (AGT) is a person who has passed the Gas Testing Course and
holds a current Gas Testers Card, and has passed either a Permit to Work Signatories or
Holders Course.
For Class A Permits, the appropriate Area Authority should do the first Gas Test each day,
however this can be delegated to an AGT for certain jobs at the discretion of the Responsible
Supervisor. The Area Authority must be an Authorised Gas Tester. Any Authorised Gas Tester
may carry out further gas tests required during the day.
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Any Authorised Gas Tester may do gas tests for work covered by a Class B Permit.
In both cases, the Authorised Gas Tester must:
Gas test at the frequency stated on the Permit or Confined Space Entry
Certificate.
Fill in the result of the gas test on the Gas Test Record and Sign it.
When a test result indicates that it is NOT safe to work, the Authorised Gas Tester
must:
Tell the Permit Holder and Area Authority that it is not safe to work, and why, so that
the problem can be dealt with.
Responsible
Supervisor
Area Authority
Permit
Applicant
Permit Holder
Licensed as
Responsible
Supervisor
Yes
Yes
Yes
Yes
Area Authority
No
Yes
Yes
Yes
Permit Applicant
No
No
Yes
Yes
Permit Holder
No
No
No
Yes
For normal activities, it is expected that the Responsible Supervisor, Permit Applicant, Area
Authority and Permit Holder will be four different people. In emergency or breakdown
situations, or for specialist 3 work, this can sometimes be difficult to arrange. On these
occasions a person licensed for one role can carry out another role as well, although there
are restrictions to ensure that an independent review of the safety of the work is carried out.
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Table 5.3 - Roles that can be filled by Any One Person on a Single Permit
May act as
Licensed as
Responsible
Supervisor
Area Authority
Permit
Applicant
Permit Holder
Responsible
Supervisor
Area Authority
Yes
No
Yes
(See Note 1)
Yes
Permit Applicant
No
No
Permit Holder
No
No
No
No
Yes
(See Note 2)
Yes
(See Note 3)
No
No
Yes
Yes
NOTES:
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1.
2.
If the Area Authority has not been licensed as Responsible Supervisor, or if the
Permit Holder has not been licensed as a Permit Applicant, it will be necessary to call
up the daytime Responsible Supervisor. In this case the Area Authority will be the
Permit Applicant.
3.
Specialist work can be (but is not limited to) any work that is not normal maintenance
or engineering work. For such work, a licensed Permit Applicant can act as a Permit
Holder.
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6.1.1
1st Copy-
Information Copy-
A Class A Permit shall be used for work as detailed in Section 3.5.4. and can be authorised
for a maximum of 14 days, with Validation required each working day. In certain
circumstances a Class A permit can be extended for up to 7 days
6.1.2
1st Copy-
Information Copy-
A Class B Permit shall be used for work as detailed in 3.5.4. and can be authorised for a
maximum of 14 days, with Validation required each working day. In certain circumstances a
Class B permit can be extended for up to 7 days
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6.1.3
Function of Box
Completed By:
1
2
3
3a
4
5
6 & 6a
6b
7
8
9
10a
10b
10c
11
12
13
Extension Authorisation
Vehicle Access to Process Facility
Gas Test Record
Safety Coordination
VALIDATION of the Permit
ACCEPTANCE of the Permit
SUSPENSION of the Permit
Cancellation Work Complete
Cancellation Work not Complete
Registration of cancellation
Permit Applicant
Permit Applicant
Permit Applicant
Permit Applicant
Permit Applicant
Other Affected Custodian
Responsible Supervisor/Production
Coordinator
Responsible Supervisor
Permit Applicant
Authorised Gas Tester
PTW Coordinator/A.A.
Area Authority
Permit Holder
Permit Holder
Permit Holder / Area Authority
Permit Holder / Area Authority
PTW Coordinator/R.S.
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6.2.1
6.2.2
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Write the Work Order title or a short description of the work in the Work Order title
box.
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The location of the Work (e.g. Station Name), and the Worksite (the exact place in
the Station where the work is to be done). For repetitive routine tasks (subject of a
planned routine) across different stations, where the intrinsic hazard is the same, (i.e.
NDT work, Beam Pump maintenance) and the site conditions are similar (e.g. No
change in H2S classification,) the Responsible Supervisor may allow a number of
stations or worksites to be identified on a single permit. There may be a particular
activity that presents the same intrinsic hazards regardless of location e.g. NDT
where the activity procedure is exactly the same each time. These activities can be
included under the same permit with the agreement of the Responsible Supervisor.
The maximum number in the workparty should be agreed at the time of permit
authorisation by the Responsible Supervisor, Area Authority, and Permit Applicant,
and consideration should be given to worksite location and visibility of work party. A
documented Risk Assessment should be presented with the Job HSE Plan when the
workparty strength exceeds 20.
Whether the work involves working with Naturally Occurring Radioactive Materials
(NORM) or in a NORM Restricted Area (refer to SP-1170 Naturally Occurring
Radioactive Materials).
Whether the work involves potential exposure to Mercury (refer to PR-1515 Onsite
Mercury Management Procedure)
Whether the work is in an H 2S Facility (shown on the H2S Facility listing in the Area
Safety Case) and the station classification / designation, and what the expected
maximum H2S concentration (taken from the H2S classification data in ppm) is.
Whether vehicle access to a Process Facility will be required (details of the vehicle
are to be written on the form under vehicle access).
The number of the Work Order, or Engineering Work pack for the work. This is very
important, as it is used to link the permit to the daily schedule in the work tracking
system.
The numbers of any Permits for other parts of the work (in the Associated Permit
Number boxes). This will include any previous Permit for the work.
If the work is in the frozen plan or not - the Area Planner should initial this part
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When a Permit is written for fault finding, it is important that the work description does not
allow the work party to proceed with repair activities without the risks involved being
assessed. The work description should include:
The point at which work should stop, so that a further Permit for the repair can be
raised.
Include a worksite examination to identify and assess the hazards (except for Class B
Permits at remote locations where it is known that no other facilities, such as
overhead or underground services could create a hazard to the work party)
Include the permit number to identify that each Job HSE Plan is unique for the
particular activity.
Electrical Isolation/De-isolation
Excavation (Appendix 7)
Radiography (Appendix 8)
Safeguarding Isolation
The Permit Applicant shall tick " " the appropriate column to show which Certificates are
attached, and then write the number of each certificate in the Certificate Number(s) section
of the PTW.
If more than one Permit is to be worked on within the same isolation boundary, the isolation
for each permit shall be recorded separately on its own Isolation Certificate. This will
minimise the risk of an isolation being removed before all work is complete.
6.2.4
If more isolation points are required than are available, or if the isolation shall be left in place after
the Permit has been cancelled, requires an Isolation Certificate to be raised.
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Further guidance on gas testing can be found in Section 3.5.4 and PR-1154 Gas Testing
Procedure.
6.2.5
Worksite Examinations
The Permit Applicant shall indicate when the Validator must do a Worksite Examination (i.e.
First day or every day.) The minimum requirements for Worksite Examinations are listed in
Section 4.1.
6.2.6
6.3
6.3.1
Authorisation
When preparation of the Permit has been completed, the Permit Applicant should take the
Permit and Certificates to the appropriate Responsible Supervisor for Authorisation.
Responsible Supervisors require notice of a Permit, to allow time to discuss the work, and, for
higher risk work, for examination of the worksite. The notice periods required are:
NOTE: The Responsible Supervisor may allow shorter notice periods for essential unplanned
work.
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When Permits are received from Permit Applicants, the Permit Applicant should ensure that
details of the planned Permits are entered into the Work Tracking System for the date they
are required and the Responsible Supervisor before authorising the Permit should check that:
All necessary information has been written in Boxes 1-5, and including vehicle
access and that the information can be clearly understood.
The Job HSE Plan is attached and identifies all hazards that may affect the work, and
the controls required to ensure that the work can be done safely.
The Isolations required have been identified (in conjunction with the competent
personnel i.e. Senior Foreman or Authorised Electrical Person and where necessary
the Permit Applicant), and have been written on the Isolation Certificate with the
Isolation Certificate numbers written on the Permit.
The necessary Electrical Safety Documents have been raised, and signed by a
Senior Authorised Electrical Person if Electrical Work is involved. Their numbers
should also be written in the Certificates Attached section of the Permit.
Any gas testing requirements have been listed and are correct for the types of gas
releases that might occur during the work.
The permit qualifies for pre-validation as per 6.7.1. If it does qualify, this should be
agreed during Authorisation
If additional Preparations or Precautions are required, the Responsible Supervisor shall add
them to the Job HSE Plan and ensure they are agreed with the Permit Applicant.
If too many changes are needed to a Permit or other documents required for the work, the
Responsible Supervisor may reject the Permit, and ask for a new one to be written. The
Permit Applicant should be informed of what was wrong with the first Permit.
For Class A Permits, the Responsible Supervisor must examine the worksite, with the Permit
Applicant, to ensure the work is fully described on the Permit and that all safety aspects have
been considered. However, there are certain scenarios where this can be relaxed under the
direction of the Production Coordinator, and only following a discussion by all parties, and a
documented Risk Assessment completed.
For Class B Permits the Responsible Supervisor need not examine the worksite unless he
considers this necessary.
Once he is satisfied that the Permit is correct for the work, the Responsible Supervisor shall
set an Authorisation period for the Permit. The maximum Authorisation period is 14 days. The
period set should take account of the planned work schedule stated in Box 1, to avoid
Permits being authorised for periods much longer than required, but also to prevent a further
Permit being required if the job should over-run slightly.
The Responsible Supervisor shall then authorise the permit.
Once a Permit has been authorised by the Responsible Supervisor, the only changes that can
be made to it are the addition of new controls to the Job HSE Plan. These changes are only
to be made by the Responsible Supervisor or the Area Authority. Deletion of controls is not
allowed. If any changes to controls are made, the Permit Applicant shall be informed.
The Permit Applicant is then responsible for ensuring that the Permit Holder is fully briefed on
the work content, precautions required and the requirements of the Job HSE Plan.
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If an extension to the permit (after the initial authorised duration period) is required to
complete the final stages of an activity (e.g. waiting for spare parts) without applying for a
new permit, this extension needs to be authorised in Box 6a (available on Rev 7 form only).
As a guideline, a maximum of 7 days extensions should be granted, and only to complete a
given task. The responsible Supervisor has the authority to refuse an extension.
The Production Coordinator shall countersign all Class A permits and all isolations on
hydrocarbon systems. The only exception to this relates to activities on wells, where the risk
assessment has been carried out by the Production Coordinator and the risk deemed to be
low.
The Responsible Supervisor shall identify any potential conflicts between activities, and
decide which Permits may be validated for work the following day. The Responsible
Supervisor is then to update the status of these Permits to be validated within the PTW
Tracking system.
The Area Authority for each location shall check the list of permits to be validated at the start
of work on the day. Class A Permits in a Process Facility should only be allowed to be
validated if the Area Authority will remain at the Facility when work is underway.
There will be a further check for conflict by the Area Authority, at the Permit Issue Point when
Permits are validated. (See 6.7)
6.4
6.5
Isolations
6.5.1
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Details of the isolation are to be written on the Isolation Certificate by the Area Authority or
Responsible Supervisor. The Responsible Supervisor is then to authorise the Isolation. If the
Isolation is on a hydrocarbon system, it requires to be countersigned by the Production
Coordinator. When the equipment has been isolated, the person who did the Isolation inserts
the Tag Label Nos. and also signs the certificate. On extensive isolations, a Mechanical
Isolation continuation Certificate may be required.
6.5.2
Electrical Isolations
Electrical Isolations/Immobilisations must be authorised, recorded and done in accordance
with PDO Electrical Safety Rules. An Electrical Mobilisation / Immobilisation Certificate is to
be used.
6.6
Vehicle Access
Vehicles are not permitted to enter or to drive within 50m of a Process Facility.
If a vehicle is required to enter a one of these areas as part of a work activity, a Permit is
required. Exceptions are that a Permit is not required for:
Vehicle access to a pig trap area for pipeline pigging operations covered by
authorised procedures and listed in the approved programme. However, the same
requirements for entry and gas testing apply. Continuous gas testing is required if the
vehicle remains running.
Travel to and from the facility in crew vehicles via the normal marked route to the
facility parking area.
If vehicle access to a Restricted Area is required, the Permit Applicant shall write in Vehicle
Access Section of the Permit for the work.
The location to which access is required, together with an associated route plan
which shall be attached to the permit. The route plan shall be a plot plan of the
station with the vehicle route and final position marked clearly on it.
NOTE: Vehicle access should be granted for delivering essential materials or equipment only.
It should not be used for general access or transport of personnel, and the vehicle should be
removed immediately the delivery is completed. In the case of crane use, this requires
continuous gas monitoring.
A satisfactory Gas Test is required before each vehicle access or movement. Details and
results of the Gas Test are to be entered on the permit form. The Station gates must be
closed after each entry or exit.
In addition, the Permit Holder should verify the vehicle is free of mobile phones or
other sources of ignition e.g. Matches or lighters.
NOTE: This approval is not to be used to authorise the passage of high vehicles beneath
overhead power lines, for which a separate Overhead Line Clearance Certificate is required.
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Check the Work Tracking list to ensure the Permit is Valid for that day. If it is not on
the list, the Responsible Supervisor will give guidance on whether that Permit may be
validated.
Check that there are no other conflicting activities, which may be operational,
covered by other Permits, or covered by Well Handover Certificates, Pigging
Authorisation Forms etc.
Mark the location of the work on the Permit Location Board (See Section 8.3)
When the Area Authority is sure that the work will not cause a conflict, he shall satisfy himself
that the worksite is safe for the work. To do this, he must:
Do any Area Authority preparations required by the Job HSE Plan to make the
worksite safe for work to start.
Where required by 4.1, examine the worksite with the Permit Holder to ensure that
the Permit Holder preparations as required by the Job HSE Plan have been
completed to make the worksite safe for work to start.
If Isolation is required and has not already been completed, do the Isolation, and
complete the Isolation Certificate of the Permit as appropriate.
If a Gas Test for Class A work is required, do this immediately prior to Validation of
the Permit, with results recorded in Box 8.
Ensure that the Permit Holder understands the work and the precautions which are
required.
When satisfied that it is safe for work to start, the Area Authority shall validate the Permit and
initial the Area Authority Preparations part of the Job HSE Plan.
The validation period would normally be 12 hours. There may be occasions when activities
like Well Services or Geomatics activities in remote areas extend beyond the normal
Operations department working day and hence outside the normal 12 hour validation period.
In this case, and with the agreement of the Responsible Supervisor and Area Authority, the
PTW can be validated for a period of 24 hours from the start of the day shift, The provision
for this relaxation is that the PTW Holder at the remote site communicates progress and
worksite conditions to the Area Authority before the he leaves the permit validation point at
the end his normal day shift. In addition the PTW Holder should communicate completion of
the activity to the Area CCR or appointed 24 hour monitoring point.
The permission to allow 24 hour validation should be given by the Responsible Supervisor
under Authorisation Section.
Validation for 24 hour period will require the Area Authority to use two lines in box 10, one line
for each 12 hour period.EG 07.00 19.00 on one line and 19.00 07.00 on the next line.
Class A Permits should only be validated if the Area Authority will remain in the area (i.e.
Station or Facility) of the work when work is underway.
NOTE: There are exceptions to the validation period & procedure which are detailed in
section 15.12
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Pre-Validation
Pre-validation is where the Area Authority agrees during daily suspension to pre-validate a
permit from the start of shift the following day. The conditions for this process are detailed
below. The Responsible Supervisor has to agree with this by signing box 6.
PRE-VALIDATION CAN NOT BE USED FOR THE FIRST VALIDATION.
6.8
The type of task falling into this category is agreed at the time of permit submission
between the Permit Applicant and Responsible Supervisor and normally only applies
to work outside of a process area. However, there may be ongoing activities inside a
Process Area which the Responsible Supervisor agrees can be accepted for prevalidation
The work must be an ongoing repetitive job e.g. Flowline installation, or cable laying
etc., where the job task or method will not change the following day. The task
progress and any pre-validation conditions must be discussed with the Area Authority
at the time of daily permit suspension,
The permit is moved to the validated section of the permit rack with a note attached
and visible as PRE-VALIDATED for 07.00.
The work cannot start until after 07.00 the following day.
Any pre-validation gas tests are carried out by an AGT (who may or may not be the
Area Authority) at the discretion of the Area Authority.
The Permit Holder is still responsible for carrying out a robust Tool Box Talk.
That the Permit will always be displayed at the worksite in a plastic wallet when work
is in progress.
That no work will be done unless the Area Authority has validated the Permit.
That the worksite will be left in a safe condition on completion or suspension of work.
A Permit Holder may only be in charge of:
Up to a total of 4 Class B Permits, if they are at the same location, and within sight
and communication of each other, such that the Permit Holder may supervise all the
tasks effectively.
A Permit Holder in charge of a Validated Class A Permit may not be in charge of Class
B Permits at the same time.
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The Permit Holders signature must appear on both the Worksite and Permit Rack copies of
the Permit. This means that:
When work is in a station, the Area Authority should put the Worksite and Permit
Rack copies of the Permit together for the Permit Holder to sign.
Where the worksite is remote from the Permit Issue Point, and a Worksite
examination before work starts is required by 4.1, the Area Authority shall take the
Worksite and Permit Rack copies of the Permit to the worksite where the Permit
Holder can sign them.
Where the worksite is remote from the Permit Issue Point, and a Worksite
examination is not required by 4.1, the Permit Holder shall sign the GREEN copy of
the Permit before leaving the Permit Issue Point, to indicate that he intends to start
work. He shall sign the worksite copy of the Permit at the worksite, when he is
satisfied that it is safe for work to start.
No work may take place under the Permit until:
6.9
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Discuss the hazards of the job using the Job HSE Plan, then the location specific
hazards using the prompts on the card itself.
Must be held at the worksite just prior to starting the activity, if not possible due to
environmental issues, at least a site visit must be conducted.
Topics that are covered by TRIC Talks include:
The work plan and worksafe methods to be used to do the work safely.
What individuals in the work party will actually be doing during the completion of the
work.
The work environment and any particular hazards that have controls.
6.11
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An unsafe situation develops which requires the work to be stopped, for example:
o
Anyone suspects that an unsafe situation exists. In this case he has the Authority
and Responsibility to stop the work.
The work is delayed or interrupted for more than 4 hours, for any reason.
o
b.
c.
The work needs to be stopped to allow conflicting work of a higher priority to proceed.
In this case the Permit Holder is to be instructed to stop work by the Responsible
Supervisor/Area Authority and is to be informed of the reasons. It is the responsibility
of the Area Authority to ensure that it is safe to stop work and leave the Worksite in
its current condition.
d.
The equipment is to be de-isolated so that it can be tested after being worked on.
Page 48
Check that the Worksite and equipment affected by the work have been left in a safe
condition.
Sign under Suspension on the PINK/BLUE copy of the Permit to confirm that work
has been suspended.
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Take the Permit to the Issue Point, sign the Green copy and give it to the Area
Authority who will keep it there until ready to re-start work. If the work is in a Process
Facility, this must be done. For work at remote locations, the procedure below may
be used.
For some work at remote locations, it is not practicable for the Permit Holder to return
the Permit to the Issue Point when work is stopped. For this type of work the
Worksite Supervisor should agree with the Area Authority that the Permit will be
taken to an agreed collection point (e.g. a box at the Permit Issue Point or PDO
Camp offices.) The Area Authority will then take the PINK/BLUE copies of suspended
Permits back to the Issue Point the next time that the station is open.
NOTE: The steps above may be used for pre-validations with agreement from the Area
Authority. This may require the worksite and the permit board copies of the permit being
signed separately.
Permits do not require to be suspended for meal breaks. However if a work party are called
to another more urgent job before they have finished the first one, during a meal break away
from the station, the Holder is to inform the Area Authority, who will inspect the worksite and
suspend the permit himself.
Once a Permit has been suspended no work covered by that Permit may be done until the
Permit has been Re-Validated as described in 6.15 below.
Worksite and Permit Issue Point copies of all suspended Permits are to be kept in the
Suspended section of the Permit Rack.
If a Permit covers more than one station (see 6.2.2), when suspended to move to another
station, the worksite and permit board copies should be gathered together and taken to the
next station.
6.13.3 Stoppage and Re-Starting of Work following an Alarm in a Station
Stopping Work
All work is to stop immediately following an Evacuation Alarm in any facility. Each Permit
Holder is to ensure that his worksites have been left in a safe condition, and is then to
evacuate the site as quickly as possible.
If the unplanned stoppage of work may cause a dangerous condition, the work party is to take
the emergency actions stated on the Job HSE Plan.
When the alarm condition has cleared, the Worksite Copy of the Permit is to be taken to the
Permit Issue Point or Area Authority.
Re-Starting Work
If the Alarm was not caused by an actual alarm condition, the Area Authority may verbally reauthorise each Permit Holder to re-start work once the all clear signal is given.
Where the Alarm was caused by an actual alarm condition, the Responsible Supervisor or
Area Authority may require Permits to be suspended and Re-Validated following the normal
Re-validation procedure. A further Worksite examination is required if the problem which
caused the alarm could have changed conditions at the worksite.
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The Work has not been completed, but a new Permit is required.
The Work is to be suspended until a date after the Permit Authorisation Period, e.g.
when spares will be required to repair an item of equipment.
The Work to be done is found to be different from the Work Description on the
Permit. A new Permit must then be obtained for the work.
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If a permit is about to expire and the work is ongoing, the new permit number should be
written under Work is continuing under Permit No. with associated reference to any
isolations.
A signature in the box confirms that the worksite has been left in a clean and safe condition,
with all tools and equipment removed.
When Permit Cancellation has been signed, no further work may take place under that
Permit.
For work at remote locations, it is sometimes not practicable to return the Permit to the Issue
Point when work is complete. In this situation, the Worksite Supervisor should agree with the
Area Authority that the Permit be taken to an agreed collection point (e.g. a box at the PDO
Camp offices.) The Area Authority will then take the PINK/BLUE copies of completed Permits
back to the Issue Point to match them with the Issue Point copies, and sign them off.
6.16.3 Permit Cancellation by Area Authority
This section is signed when the Permit Holder has declared the work complete or not
complete
Where the work is in a Process Facility, the Area Authority should do a worksite inspection
and sign to ensure that it has been left in a clean and safe condition. When satisfied that the
worksite has been left in a safe condition the Area Authority shall complete and sign the
PINK/BLUE and GREEN copies of the Permit.
Before signing he should check
-
All isolations are removed and the Isolation Certificates are signed off by the Area
Authority as confirmation that this has been carried out.
OR
-
An Extended Period Isolation (EPI) has been raised where isolations are to remain in
place. The Isolation Certificate must be converted to an EPI by completing Box 6 of
the Isolation Certificate. If Box 7 of the Permit has been used to authorise these
Isolations, a new Isolation Certificate is to be raised by the Area Authority. He is to
write all the details of the Isolation on the Certificate, and convert it to an EPI by
filling in Box 6 of the Isolation Certificate. The number of the EPI Isolation Certificate
is to be written under cancellation section of the Permit.
When the Cancellation section has been signed no further work may take place under
that Permit.
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APPLICATION
Permit Applicant
EXAMINE
Worksite to check work and identify hazards (except for Class B Permit at
remote sites with no risk from overhead lines, buried services etc)
COMPLETE
PRODUCE
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GIVE
2.
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QUALITY CHECK
CHECK
CHECK
3.
AUTHORISATION
Responsible Supervisor
EXAMINE
CHECK
IDENTIFY
SET
SIGN
GIVE
Permit and certificate copies to Permit Applicant (keep white copy in file).
4.
Permit Applicant
BRIEF
GIVE
5.
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PREPARATION
PREPARATION
Area Authority
OBTAIN
CHECK
WRITE
CHECK
In conjunction with PTW Co-ordinator for any conflict Do not allow the
isolation or work to proceed if there may be a safety conflict.
DO
RETURN
SIGN
PLACE
Tag label stubs and Isolation Certificate in the Authorised section of the
Permit Rack with the Permit.
ENSURE
PTW Coordinator (if applicable) has updated the isolation on the Isolation
Wall with correct colour pegs and labels.
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VALIDATION
Area Authority
CHECK
CHECK
CHOOSE
A marker from the board and write its number on the top of the Permit.
INSPECT
The worksite with the Permit Holder (if required) taking the Permit and
Job HSE Plan with you.
PREPARE
CHECK
All preparation controls on the Job HSE Plan are in place, initialling each
control in the Area Authority section of the Job HSE Plan.
SIGN
OBTAIN
Permit Holders signature to ACCEPT the Permit and Job HSE Plan.
GIVE
RETURN
PLACE
The marker previously chosen on the location board, at the location of the
worksite.
PLACE
The GREEN Permit copy in the VALIDATED section of the Permit Rack
with GREEN Certificate copies and isolation tag label stubs.
7.
BRIEFING
Permit Holder
CONDUCT
TRIC discussion with the work party on the job, the hazards, the
precautions and the actions to take in the event of an emergency. Assign
any responsibilities for applying any agreed controls
PLACE
The RED/BLUE Permit copy, Job HSE Plan and YELLOW isolation
Certificate copies in the wallet and display it at a prominent position at the
worksite.
THE WORK MAY START AFTER THE PERMIT HOLDER HAS FULLY BRIEFED
THE WORK PARTY AND DISPLAYED THE PERMIT
8.
Permit Holder
CHECK
RETURN
SIGN
9.
Permit Holder
CHECK
SIGN
RETURN
INFORM
10.
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Area Authority
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NOTE: If the job has not finished, the marker should be put where it can be used for the
same Permit again and not used for another Permit.
11.
Area Authority
REMOVE
PLACE
REMOVE
COLLECT
PLACE
Both Permit copies in the SUSPENDED section of the Permit Rack when
next at the Permit Issue Point.
Area Authority
CHECK
Work Tracking System list to see that the Permit is on today's list of to be
validated Permits.
CHECK
CHECK
TAKE
INSPECT
CHECK
SIGN
OBTAIN
GIVE
RETURN
CHOOSE
The marker from the board that has the same number as the number on
the top of the Permit.
PLACE
The marker at the location of the worksite, on the Permit location board.
PLACE
GREEN Permit copy in the VALIDATED section of the Permit Rack with
GREEN certificate copies and isolation tag label stubs.
13.
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RE-VALIDATION
BRIEFING
Permit Holder
CONDUCT
TRIC discussion with the work party on the job, the hazards, the
precautions and the actions to take in the event of an emergency. Assign
any responsibilities for applying any agreed controls
PLACE
The worksite copy of the Permit, Job HSE Plan and Certificate copies in
PR-1172 Permit to Work System
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CANCELLATION
Permit Holder
CHECK
RETURN
SIGN
Area Authority
Page 55
CHECK
Permit Holder has signed the correct Permit Box and left his worksite
clean and safe.
PLACE
REMOVE
CHECK
That it is safe to de-isolate, if applicable, and that this will not conflict with
other isolations.
OBTAIN
REMOVE
DO THE
De-isolation, checking tag labels against third part of tags, returning Prolocks, labels and cable ties and checking the worksite is left clean and
safe.
CHECK
SIGN
REMOVE
SIGN
RETURN
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15.
ARCHIVE
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CHECK
The status as Cancelled in the Work Tracking System. The system will
automatically Archive all Cancelled Permits when the Archive icon is
selected.
RETAIN
The worksite copies of the Permit and Certificates and the Job HSE Plan
in a safe place for 6 months.
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7 Control of Isolations
7.1
Isolation Requirements
The following requirements apply to all isolations.
7.1.1
Competency
The Responsible Supervisor must ensure that the person nominated to do an Isolation/DeIsolation is competent for the task.
7.1.2
Security
Each isolation is to be secured in the required position using a Pro-Lock securing device so
that the accidental release of the energy source (or obstruction of draining/venting) is
prevented.
7.1.3
Labelling
The isolation is to be labelled with a high visibility Isolation Label so that anyone can
immediately see why isolation is in place, and should not be tampered with.
7.1.4
Recording
Process isolations are to be recorded on the Mechanical Isolation Certificate, together with
marked-up PEFS. The only exception is Unrecorded Isolations, as described in Section 7.6.
7.1.5
7.2
Electrical Systems
All electrical isolations are to be done in accordance with the Electrical Safety Rules (ESRs)
and Electrical Safety Operational Procedures (ESOPs.)
7.3
Mechanical Systems
Mechanical Isolations are to be done in accordance with PR-1076 Isolation of Process
Equipment.
7.4
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7.6
Unrecorded Isolations
It is not necessary to record mechanical isolations on the Isolation Certificate if BOTH of the
following conditions are met:
a.
b.
The isolation will be removed before the end of the working period.
Minor repair/replacement work is work that can be done without the person doing the work
leaving the worksite. Examples are pressure gauge replacement, isolations for faultfinding
etc. In this situation, the requirement for Isolation is to be included in the Work Description
on the Permit.
7.7
Isolation Process
7.7.1
Isolation
When the isolation has been approved by the Responsible Supervisor, the Permit Holder is to
take the Permit and Isolation Certificate, if applicable, to the Area Authority or appropriate
Electrical Person, to request isolation.
The Area Authority or Electrical Person is then to:
Check the Permit Location Board and/or Process Isolation Wall to ensure that the
isolation will not conflict with any other work.
When satisfied that it is safe to isolate, carry out the line walk of the system to be
isolated, implement the isolation, tag and secure of the valves/switches etc., as
required by Sections 7.7.2 and 7.7.3.
Prove that the isolation has fully isolated the systems and equipment from
pressure/electricity as required by Section 7.7.4.
If part of the isolation is at a remote location under the control of another Area
Authority, fax a copy of the Isolation Certificate to that location and obtain a return
fax with a signature that the remote isolation is complete.
Sign the Isolation Certificate to confirm that isolation is complete. Then add the
marker and details of the isolation to the Permit Location Board.
There are occasions where a flowline needs to be isolated to allow certain well intervention
work e.g. well testing, or Flushby (not formal well handover using WLCTF). This type of
isolation can be carried out by the contracting company using a licensed Isolation Authority.
The isolation shall be carried out as described in 7.1.2 & 7.1.3 and 7.1.4 above. The correct
form to be used is shown in Appendix 4.
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7.7.2
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7.7.3
Securing of Isolations
Mechanical
All valves, etc. used as part of an isolation boundary are to be secured in the required
position using a high visibility Pro-lock securing device The purpose of securing the isolation
is to prevent valves from being moved accidentally, and to show everyone in the area that
the valve is being used as part of isolation.
Electrical
All electrical isolations are to be done in accordance with the ESRs and ESOPs.
7.7.4
Proving of Isolations
Whenever isolation is complete, the isolator must prove that the area within the isolation is
fully isolated from pressure/electricity. This can normally be done by checks at vent valves or
by the checks to prove electrical equipment dead required by ESRs/ESOPs.
If it is not possible to check that a pressure system has been de-pressurised without unbolting
a flange, the work party must be made aware of the possible pressure hazard. The Job HSE
Plan must include clear instructions on controlling the unbolting of the first flange to ensure
that any pressure is released before bolts have been removed.
7.8
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Check the Permit Location Board to ensure that the removal of the isolation will not
affect the isolation boundary for any other work.
When satisfied that the work is complete and that it is safe to de-isolate, do the deisolation. If any of the valves/switches etc. are part of another isolation boundary, the
tag for the current de-isolation is to be removed, but other tags are to be left in place.
The securing device must not be removed until all isolations on the valve/switch
have been removed, or the master isolation sheet has been signed off.
When the isolation has been removed, compare the tags from the valves/switches
with those attached to the Permit/Isolation Certificate to ensure the De-Isolation is
complete. Then remove the marker and description of the isolation from the Permit
Location Board.
If part of the de-isolation is at a remote location under the control of another Area
Authority, fax a copy of the Isolation Certificate to that location and obtain a return
fax with a signature that the remote de-isolation is complete.
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Where work has started but will be suspended until the Validity Period of the Permit
has passed. For example, when awaiting spares for a repair.
b.
Any Permits for work related to the isolation are to be cancelled by the Area Authority.
The Area Authority is to sign the Cancellation section of the Permit if the work is not
complete, or is complete, writing in the Isolation Certificate number in the space after
Isolation retained under Cert. No.
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2.
3.
The Area Authority is to indicate in the EPI section of the Isolation Certificate the
reason for the isolation and the number of any Permit being signed off.
4.
Both copies of the Isolation Certificate and the Isolation Tag Label halves are to be
referenced in the EPI section of the Permit Rack, and stored in a secure location.
5.
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8.2
Current maintenance and engineering work in the area, so that conflict between
activities can be avoided.
Isolation boundaries around equipment which is being worked on, which must be kept secure
to avoid damage to equipment and injury to personnel.
8.3
8.3.1
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a)
Planned:
Permits which have been Authorised, but have not yet been
Validated for work to start.
b)
Validated:
c)
Suspended:
d)
Extended Period
Isolations:
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8.3.2
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8.3.3
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9.1
9.2
To allow the Responsible Supervisor to provide a listing of all Permits that may be
validated by individual Area Authorities on a particular day.
Page 64
The system is to be used by the Responsible Supervisor to produce a daily plan for
each Area Authority
All Permits are to be entered into the system the day prior to when the Applicant
wishes to carryout the activity.
Each afternoon the Responsible Supervisor will receive from Permit Applicants lists
of the Permits required to be worked on the next day. He is to examine these lists, to
ensure that any planned activities will not conflict, and to ensure that the numbers of
Permits will be within the limits stated in Section 4.3.
The Work Tracking listing is to then be updated to indicate all existing and new
Permits to be validated for the next day.
When a Permit is brought to an Area Authority for Validation, the Area Authority is to
check the PTW Tracking Listing for the Area to ensure that the Permit has been
included on the list for that day. If it is not on the list, he should reject the activity.
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Electrical Isolation
Electrical Immobilisation/Mobilisation
Mechanical Isolation
o Worksite - Yellow
o Permit Issue Point - Green
Clearance for Work under Overhead Lines - See Electrical Safety Operations
Procedures
Radiography
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A Confined Space Entry Certificate is valid for no more than 12 hours. If the work takes
longer than this, a new certificate is to be raised each 12 hours. The first certificate to be
authorised by the Responsible Supervisor, but later ones can be authorised by the Area
Authority.
If a Confined Space Entry Certificate is required for a long protracted activity, e.g. major tank
repair. The CSE can be issued for the duration of the task with the following provisos:
A gas test of the tank atmosphere is carried out at the start of each shift before any
entry takes place; full gas testing remains ongoing during the activity. The results are
recorded on a gas test record, or an additional gas test record.
If there are any changes to the above, a new CSE certificate is required.
A brief description of the use of the Confined Space Entry Certificate is given below:
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Application - Box 1
Box 1 is to be completed by the Permit Applicant, giving the details of the job and the
covering Permit number.
Safety Precautions Required - Box 2
This is a list of items to be checked by the Responsible Supervisor / Area Authority before
anyone enters the Confined Space. The Responsible Supervisor / Area Authority sign this box
to indicate that all necessary precautions are in place.
Gas Testing - Box 3
Immediately before first entry to the Confined Space each day the Area Authority is to test the
space for Toxic and Explosive Gases/Vapours and for Oxygen Concentration. The results of
these tests are to be written in Box 3 of the Certificate.
Further testing during the day can be done by any Authorised Gas Tester.
Authorisation - Box 4
Once he is satisfied that the Confined Space is safe to enter, the Responsible
Supervisor/Area Authority is to complete Box 4 to define the period for which the Certificate is
valid, and then authorise the entry to proceed.
Copies of forms in the pad are not in the same sequence as other Certificates. The top copy
is Green and the second copy (worksite) is Yellow. The back of the Yellow copy has boxes to
record additional gas tests, and to record the entry and exit of personnel to and from the
confined space.
10.2.3 Additional Gas Test Record
The Additional Gas Test Record is shown in Appendix 5.
This Certificate is to be used as a continuation sheet when Box 8 of a Permit, or the Gas Test
Record on a Confined Space Entry Certificate, is full.
10.2.4 Radiography Certificate
The Radiography Certificate is shown in Appendix 8.This is the only supplementary certificate
that can use be used without being part of a PDO PTW. In this case it would normally be
used in conjunction with a contractors own PTW system.
A PDO Class B PTW is required for radiography inside existing production facilities and all
pipeline activities; however there may be occasions were radiography is performed in a
controlled open area or fabrication yard which will require an internally managed PTW by the
Contractor. The intention is that all radiography performed outside engineered enclosures
shall have a valid PDO or Contractor Permit to Work in order to facilitate discussion and
planning of the work.
The PTW Applicant in conjunction with the radiography Site in Charge (Radiation Protection
Supervisor) is responsible for completing the Radiography Certificate (Appendix 8) prior to
commencing radiography activities. The Radiography Certificate can be used with a non PDO
PTW, however main contractors shall self manage radiography activities and ensure valid
documentation as per Section 15.6.8.
Operational, maintenance and emergency procedures for handling, storing and transporting
radioactive sources or generators shall meet HSE Specification SP-1237 Ionising Radiation.
NDT Contractors shall have their own approved Radiation Safety Management System
signed off by their Radiation Protection Advisor.
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11 Hazard Management
11.1 Objectives
The objectives of the Hazard Management System are to identify all the hazards involved
with a job and then to indicate controls that must be put in place to enable the work to be
done safely. Hazard assessment is accomplished using the Job HSE Plan.
The following Link will bring up the Web Page above Job HSE Plan. For 3rd Party Contractors
who do not have access to the PDO Intranet the page can be accessed from HSE for
Contractors Job HSE Plan System.
Clicking on Job HSE Plan System will direct the user to the electronic system.
It is required that the Job HSE Plan is produced electronically using the above application.
The process for producing the plan is as shown in Figure 11.1.
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The same applies as to the electronic version; a separate plan is developed for each activity
that is being undertaken.
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LICENSING
Gas Testers
Course
Permit
Signatories
Course
Responsible
Supervisor
Area Authority
(Optional)
POST
Permit
Applicant
Permit Holder
Permit
Holders
Course
Licensed
(Optional)
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Job Skill
Competence
Work in Area
Competence
Before Licensing
Licensing Process
PTW
Knowledge
PTW
Application
Knowledge
Quality,
well managed
Permits
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He must have satisfactorily completed the appropriate PTW Course within the
previous 6 months, and received recommendation from the training institute to attend
the licensing panel
He must have satisfied a licensor that he has the correct level of knowledge of the
Area and PTW System Application. This is done by questioning, as described in
Section 12.6.3 (or by previous competence assessment, as noted above.)
Questioning on Work in Area knowledge may take place before an individual attends a PTW
Course, to ensure that he will be suitable for the intended role. PTW System Application
knowledge would then be assessed after the course.
Licensing should be done by the personnel indicated in Table 12.2. Records of Licensing are
to be held in the electronic PTW licence card system.
When an individual transfers to another PDO location, it is the responsibility of the new
locations Production Coordinator to license the individual for that area. As an example, a
Permit Holder who has successfully been through the licensing process in Fahud and applies
for a license in Yibal, only requires the endorsement of the Production Coordinator in Yibal
and a new license card issued. It does not require the full license panel to convene.
A similar situation exists where a person may have been licensed by the Engineering Team,
and have been operating as a Permit Applicant or Holder. This is not now a recognised
licensing route. In this case, it only requires the discussion and endorsement of the
Production Coordinator for a replacement license to be issued.
If an individual has a roving role (e.g. Metering Specialist, Well Services, NDT Specialist,
and Geomatics survey) this should be identified on the license for the individual.
If an individual changes employer, this should not affect his license qualifications, or require
any further licensing. The individual should be able to offer his existing license for immediate
replacement.
There may be times when a project commissioning team or Well Services Team requires
regular access to an existing Operations Asset. As an example, Harweel project may need
access to Marmul wells for commissioning purposes, In this case, the Area Coordinator may
issue a Commissioning person with a letter of temporary appointment with strict limitations, to
act as an Area Authority for these agreed Assets only. The Area Coordinator would do this,
having satisfied himself that the nominated persons are knowledgeable of the assets in
question, and competent to sign appropriate permitry.
It is also the responsibility of the area licensing panel to maintain a current register of all
personnel licensed for that area.
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The following shows the licensing requirements for the various positions
Role
Licensed By
Production/Maintenanc
e Coordinator
Responsible Supervisor
Area Authority
Permit Applicant
Permit Holder
Isolation Authority
The composition of the Assessment Teams is at the discretion of the Licensor. The Licensor
retains overall responsibility for the issuing of Licenses and maintaining License Records.
At least one of the Assessment Team members is to be the same level or higher than the
candidate. As a minimum, one Assessment Team member is to have completed the PTW
Signatories Course in the last 3 years, and the remainder should have completed PTW
signatories within the last five years. The licensing panel should be chaired by the Production
Coordinator, who in turn should be trained and licensed.
For Well Engineering, any licence issued is only valid when working on a Well Engineering
controlled asset. If Well Engineering personnel are using the PDO PTW system on a
Production Asset, they need to be licensed by the Production Coordinator for that Asset.
For UIP/UIB/UIE personnel, they should be licensed by an appropriate panel chaired by an
appropriate department manager.
12.6.3 Questioning of Candidates for Licensing
Personnel to be licensed are to be questioned to ensure that they are familiar with the
hazards that may be encountered in their work areas, and the precautions necessary to
control them. Questioning should preferably be verbal, so that the licensor can have a better
understanding of an individuals capabilities. It should include questioning on:
Work in Area Competence
To check their ability to understand, manage and react to the hazards present in the area
where the work is to be done.
PTW Application Knowledge
To check their ability to understand why a Permit is required, and how they would apply the
requirements of the PTW system to their work. The Permit to Work Courses have assessed
knowledge of the way that the PTW process works, and this area does not need to be
repeated during this stage.
The candidate should be encouraged to use the PTW manual during the interview to
demonstrate their navigation skills.
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The plant and equipment in their area, and the processes taking place in that area.
Potential hazards that may arise and the controls that they require.
Emergency procedures.
Knowledge of the hazards associated with the technical content of the work that they
will be supervising.
Knowledge of the potential hazards that may arise in the locations where they will be
working.
Emergency procedures.
Ability to communicate with their workforce in order to deliver Toolbox Talks, and
other personnel to explain the activity and hazards therein.
Isolation Authority
Knowledge of the Isolation Process, including the need to prove valves leaktight
Ability to complete a process isolation correctly using ProLock devices and complete
the appropriate documentation
The scheme under which they have been assessed must be documented and
approved by the Area Team Leader.
Written records of the assessment tests and the test results must exist.
The assessment testing methods must demonstrate that the person has acceptable
knowledge of the key areas of responsibility defined in the PTW manual.
License cards may then be issued to personnel who have passed the appropriate Permit to
Work Training Course and who can demonstrate adequate knowledge of the Area and PTW
System Application. The person issuing the license should show on the back of the license
card the limitations within which the licensee may work:
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Responsible Supervisors and Area Authorities are licensed for an Operational Area.
Permit Applicants and Permit Holders will normally be licensed for a type of work.
However, in areas with a specific hazard, Asset Managers may require specific
licences to cover their area.
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The candidate will have a stamped and signed HSE Training passport showing which
PTW course has been completed and the Licence Application / Notification from
Training Administration of the successful completion of the PTW course, together
with two passport photographs of each individual.
License cards are available via the electronic licensing card system
Following completion and signing, the license cards are to be laminated in a plastic cover.
12.9 Re-Licensing
Personnel must attend the appropriate Permit to Work Training Course and be re-licensed by
the Licensing panel if:
A person who has attended the Permit Signatory Course is required to become an
Area Authority, Permit Applicant or Responsible Supervisor.
A persons Line Manager believes that the individual would benefit from re-training in
order to become re-familiarised with the system.
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13.2 Objectives
Monitoring and Auditing of the PTW system is intended to:
Review proposals for change to the PTW system and decide whether these changes
should be made.
Review Audit findings and incident reports to decide whether they indicate a need for
improvements to the system.
Are the Permit, Job HSE Plan and any PTW Certificates displayed at the worksite
Are these documents correct for the work and properly authorised?
Are the precautions required by the Permit and Job HSE Plan adequate and being
complied with?
Do the members of the work party understand the work, and the requirements of the
Permit
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The Auditor
Auditors are to have satisfactorily completed the Permit to Work Auditing Course during the
previous 4 years to the audit, and have been involved in using or maintaining the Permit to
Work System in the last 12 months.
Auditors are to prepare the Audit, conduct the Audit effectively and prepare an Audit Report,
which sets out the findings in a concise and readable manner.
Auditors are not responsible for rectifying any problems found. This is the responsibility of the
Audit Authority and the Department(s) being audited.
Auditors are responsible for:
Carrying out the Audit at the stated time, making sufficient time to do the Audit
properly, and Auditing in an alert and courteous manner.
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Checks on the operation of the PTW System and the performance of the personnel
required by Audit Forms A -E.
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Level 1
3 Yearly
UOP
Area
Company
Lead Auditor
Qualified Nominated
Individual
Auditors
Qualified
Nominated
Individuals
Training of Auditors
Publication
Programme
Presentation of Findings
Review
Actions
UOP/7
Area Coordinator
MSE/5
of
of
Audit
Corrective
Archivist
Level 1 - Corporate Audits
These audits examine all aspects of the operation of the Permit to Work system. They are
carried out to ensure that the Permit to Work is working effectively. The audit is likely to last
7 -10 days, depending on the size and complexity of the operation. It is to be done by the
Corporate HSE Department.
These Audits are to include:
Audits of the system and personnel, using the standard audit forms, to provide an
independent view of whether system requirements are being complied with.
Checks on whether the nominated Custodians for the various aspects of the system
are undertaking their stated responsibilities and whether these arrangements are
adequate.
A review of understanding of, and attitude to the system, by personnel operating it.
Any of the standard audit forms may be used to assist in the audit.
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The last two digits of the year in which the Audit is done.
The essential features of audit reports are that they should be brief, concentrating on
significant finding of the audit.
Reports on Level 1 audits should be submitted to the Audit Authority for approval of
the recommended actions and action parties.
Be distributed to all action parties the Area Coordinator and DTL of the Audited Area
together with:
o
Audit Authority.
Area Coordinator.
Corrective Action
In assessing whether an audit finding is a non-compliance, requiring corrective action to be
taken, auditors should bear in mind the definition of a non-compliance, which is:
A deviation of unacceptable magnitude from the defined standard which, unless corrected,
may lead to a breakdown of the system.
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Where auditors find isolated minor non-compliances, which are not repeated either by the
individual involved or in the area audited these should be pointed out to the individuals
involved, but they should not constitute non-compliance.
Non-compliances should be categorised under headings similar to Table of Contents of this
procedure, covering topics such as:
PTW Training.
HSE Awareness.
Competency.
Motivation.
Management of Contractors.
The Audit Authority is to ensure that all corrective actions required by Audit Reports have
been properly actioned and are subject to regular monitoring.
13.4.6 Audit Archiving
Audits for each Audit Area are to be kept in an archive to ensure that:
Other Auditors can examine the records and ensure that Audits have been done
correctly and that corrective actions have been taken.
The archive is to contain the Master Copy of all Audits for the Area.
The Audit Report (Audit Form A), together with all supporting Audit forms and
documents collected during the Audit are to be archived.
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Audit Reports.
Incident Reports.
Copies of the recommendations from the review should be circulated for agreement prior to
being implemented.
All resulting changes to the Manual or other documentation are to be done in accordance with
appropriate document control procedures.
13.5.3 Interim Amendments
Interim Amendments are used to introduce minor changes or clarification to PR-1172
Permit to Work Procedure between formal Revisions. They are authorised and issued by
UOP/7, and should be used until the next formal full Revision is issued. Addendums shall
be added as applicable to the CMF Master Document. The addendums will contain the
changes and reference to the main body of the master document to which the change
refers. Hard copy addendums will then be emailed to a nominated focal point that is
tasked with ensuring that the addendums are displayed in prominent positions throughout
the area, i.e. Control Room, Production Stations and notice boards.
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14 Change Management
14.1 Proposals for Change to the Permit to Work System
If you think that the Permit to Work System can be improved, fill in a copy of this form and
send it through your Line Management to the PTW Custodian (UOP/7) Alternatively, you can
send your proposal to UOP/7 by e-mail.
POSITION:
SIGNED:
DATE:
COMMENTS/PROPOSAL
(LINE DEPARTMENT)
SIGNED:
FOR
ACTION
DATE
ACTION BY UOP/7
SIGNED:
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The work must not include fault finding activities of a non-routine nature, or any
activities that may produce an unsafe situation. This includes all activities listed as
requiring a Permit. In particular this means that a Permit will be required if
hydrocarbon lines are breached to remove valves, or if live (non-IS) electrical
junction boxes in hazardous areas are to be opened.
The work is to be supervised by the Area Authority, even where the work is being
done by personnel from another department.
The Responsible Supervisor must advise the Area Authority of any potential hazard,
or effects on other parts of the process, particularly, where valve operations are
concerned.
Once the fault has been found, a Permit should be raised to put it right, if the type of
work requires it.
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Passage by or under the overhead line requires an 'Overhead Line Clearance ', which
is not an Electrical Safety Document and so a Permit is required.
If Work is conducted under or near the Line a 'Limitation of Access' may be required
and supervision of the work by a Competent Electrical Person is required.
If it is possible for machinery to come into contact with Overhead Lines, a Permit is
required under Activity 9.1.
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Seismic activities in areas where Permits are required will normally be Class B work (See
3.5.4) Gas Testing may be done by an Authorised Gas Tester from the Seismic Crew. The
Permit details will stipulate the required frequency of gas testing and the acceptance limits on
specific gases within which work can be conducted.
Generally when the hazard is fixed and does not change in location or time (e.g. fixed
electrical lines) the site examination can be done once and at any time prior to work starting.
When the hazard is not fixed in location or time (e.g. possible hydrocarbon release) the
precautions shall be applied immediately prior to, and if necessary repeated during, the work.
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Way (ROW) along PDO main Pipelines. In this situation, neither the Government
Department, nor the Contractor performing the work, is working for PDO. PDO has, however,
the right to check the work planned and to insist on precautions to be taken to safeguard
PDO's assets. This formal agreement from PDO is given in a No Objections Certificate
(NOC), which will be used together with a suitable cover sheet and the work plans, instead of
a Permit.
The stipulations agreed to in the NOC will be sufficient to safeguard PDO's assets.
Further details of the precautions necessary when working on pipelines are contained in GU501 Guidelines for Excavating and Working Around Live Pipelines.
15.5.2 Casasco Pit Entries
These do not require a Confined Space Entry Certificate to accompany the Class B Permit,
but will require a gas test to be carried out. Any Authorised Gas Tester may do the gas
testing, with the results recorded on the Permit.
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Pressure testing, and tying in the flow line at the well end requires a Class B Permit.
2.
Welding cable tray supports requires a Class B Permit (unless the well is in a Process
Facility, when a Class A Permit is required.) However if the electric cables are laid in
a standard position, this could be done away from the site before the pump is placed
in position and would then not require a Permit.
3.
The above activities can all be done on one Class B Permit, Activities 1.1, 6.7 and
10.2.
4.
The next job is tying in the flow line at the manifold end; this should be a separate
Class B Permit, Activity 6.2, which may be combined with Activity 10.2 to complete
the commissioning of the pump.
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Visually inspect the cellar for reptiles and signs of poisonous insects.
In cases where the cellar is partially filled with sand, try poking the sand surface with a
long stick to check for reptiles.
Only trained and competent persons to carry out the task operate equipment or handle
the substances involved.
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The delivery of goods should be planned and known to the Area Authority.
The Operator/Area Authority shall directly control the access and movement of the
vehicle.
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When it is being done by a contractor, unaccompanied by the Station Operator, and requires
vehicle access for the suction tanker to remove spillage, a Class B Permit Activity 6.7 will be
required.
15.6.12 Changing of Filters (Air and Lube Oil)
Where the equipment is fitted with dual filters and has change over facilities between the
filters, the work of changing the "Off Line" filter is classed as an Operational Routine and
does not require a Permit.
15.6.13 Plant Condition Monitoring and Integrity Checks
Routine checking of the Rotating Equipment Condition Monitoring systems involves the use
of a 'Micro-Log Data Collector' in Hazardous Areas. Pipeline wall thickness checking is also
being performed with ultra sonic equipment in Hazardous Areas. Since these equipments are
not certified for use in Hazardous Areas, their use falls under Activity 11.2 which means
that Gas Testing precautions should be applied.
15.6.14 Air Conditioning Maintenance
Regular Air Conditioning maintenance in Production Stations involves cleaning out filters and
vacuuming out dust from the condenser units. This involves working within the control
building and also using non-certified electrical equipment outside the control room within the
plant fence. The maintenance staffs isolate the system at the main switch and places a notice
on the switch.
So long as the work is in a non-hazardous area then the work does not require a Permit.
However a No Permit Job Form and TRIC are required. For hazardous areas, the work
requires a Class B Permit, Activity 6.7. When preparing the work the applicant should check
with the Responsible Supervisor or Area Authority to ensure that the location is indeed in a
non-hazardous area.
15.6.15 Remote Site Working
Work at a remote site can be managed from a different Production Station from the one the
system flows to. The Outside Work section of the Permit Location Board will be used to show
this work e.g. Work to remove sand from a 'B-Station' Well cellar is required however, 'BStation' is not open but 'C-Station' is open; the Permit can therefore be issued from 'CStation'. This situation only applies when the nature of the work does not directly affect the
station process. When Permit work is to take place inside the station, the station must be
under the control of a fully licensed Area Authority based at the station.
15.6.16 Wireline and Well Services
Well Engineering operations that are performed by a dedicated well engineering crew who
operate under an approved PTW system which include job safety controls etc. do not
necessarily require a PDO Permit to Work, if the well has been formally handed over to the
Well Engineering crew via the Well Location Custodianship Transfer Form. This transfer
mechanism, together with the responsibilities of the Well Engineering crew, are described in
procedure PR-1098, and while the well is under transfer no work other than Well Engineering
work should be done. It is the responsibility of the Well Engineering Supervisor to ensure all
controls within the Job HSE plan are in place and monitored. The well should be isolated by
Operations, under a mechanical isolation certificate, and attached to the WLCTF or PTW
system. Any requirement to flow the well should be captured under a De-isolation for Test
(DFT).
Activities that can be carried out under a WLCTF and those to be carried out under PDO
PTW system are clearly defined in PR-1098.
There are certain cases when Well Engineering can isolate the flowline to carry out work. This
is described in section 7.7.1
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Work on Offshore SBMs which involves the opening of hydrocarbon systems or the
use of cranes e.g. change of hoses, chains or hawsers. Normally a Class B Permit
with any isolation listed on the Permit, but Class A if hotwork is required to free
shackles etc. Worksite examination only required if Class A work is involved.
2.
3.
Other repair work. Use Permit appropriate to activity as shown in Section 3.5.4. A
worksite examination is only required if the Responsible Supervisor considers that
the risk warrants it.
Routine non invasive maintenance work on marine craft afloat e.g. weekly planned
maintenance checks. No Permit required.
2.
Non-Routine repair or maintenance work on marine craft afloat. Use normal PTW
activities as shown in Section 3.5.4, with worksite examinations as specified in Table
4.1.
Fault Finding. This is low hazard work to find the cause of a defect, but not
necessarily to repair it. No Permit is required if:
a.
b.
The hazards have been identified on, a Job HSE Plan, and the Responsible
Supervisor has given his authorization, and a TRIC is in place.
c.
The work required to repair the fault is minor and does not fall into a PTW
activity and it may be completed under the initial authorisation without
raising a Permit.
NOTE: An appropriate Permit shall be raised if the repair work is more complex and
includes activities requiring a Permit.
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Emergency Breakdown Work. The initial actions are similar to those for fault finding
i.e. make the plant safe and find the cause of the breakdown. These do not require a
Permit.
Once the plant is in a safe state, the correct type of document for the repair will be
agreed between the Responsible Supervisor and the Area Authority and a Permit
issued.
3.
Multi Discipline work. If one trade is required to support another, the work can be
done on the same Permit, provided that the Permit Applicant and Permit Holder have
been licensed to cover multi-discipline work.
Use of vehicle mounted cranes and hydraulic power plants. All Government Gas
vehicles are fitted with flame arresters. A Gas Test is to be done before the vehicle
enters the terminal, and a permit is in place for the activity.
2.
Use of vehicle mounted crane to change out block valves. A Class B Activity 6.2 with
Isolation Certificate will be required to change the block valve, and vehicle access
will be included, with gas testing as required.
3.
Cleaning in line gas filters and routine minor maintenance work (e.g. opening
instrument junction boxes in non hazardous areas for calibration, or greasing and
checking ball valves for leakage by opening body vents.). A Class B Permit (Activity
6.7) is to be raised, with Isolations recorded on a Mechanical Isolation Certificate.
The isolations are to be secured and tagged as required by section 7.7.
4.
Entry into switchboard and battery rooms to reset the terminal alarm after a trip. An
operator may do this work without a Permit, provided he is qualified as Appointed
Electrical Person.
5.
Control Valve overhauls - Multi Task Permits. For Control Valve overhauls, all 3
disciplines are involved. A single Class B Permit (Activity 6.2) can be used, provided
that a Permit Holder licensed for multi-discipline work is available.
The Permit Holder does not need to be as competent in the other disciplines as he is
in his own, but he must be able to check that all the requirements of the Job HSE
Plan are being complied with.
Work on the Right of Way between 10m and 25m of the pipeline. A Right of Way
Certificate is required. A No Objection Certificate (NOC) is required to give formal
authorisation to contractors not working for PDO.
2.
Work within 10m of the gas pipeline whether or not it touches the line. A Class A or B
Permit is required, as required by 3.6. The location of work is a hydrocarbon area.
The work is to be authorised by GGO/1 signing as Other Affected Custodian where
required.
3.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU501) i.e. within
the pipeline Right Of Way requires a permit.
Trenching operations should be carried out in conjunction with GU-501 - Guidelines
for Excavating and Working Around Live Pipelines
4.
5.
Hand excavation. Excavation to depths less than 300 mm does not require a Permit.
A Right of Way Certificate is required.
6.
Work within 15m of the pipeline that does not involve any of the activities that require
a Permit - e.g. Visual Inspections. No Permit is required.
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Electrical Permit to Work - For HV work or LV with Circuit Main Earth (CME)
2.
3.
4.
5.
Any work that requires an Electrical Safety Document (ESD) has the Electrical Hazards
adequately covered by the ESD, but it requires a Class A or B Permit (depending on the
nature of the work) when there is an interface with other work/operations. The Permit
ensures consideration of additional Hazards due to that interface.
15.9.2
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This section of the PTW manual defines the requirements for the use of Permits to Work on
ESP, ESPCP & PCP Activities. The section defines a standard approach across PDO on
requirements for Vendors application of PTW system.
15.10.1 Pre-Requisites for ESP Activities
The following shall be in place:
Contract Holder (CH) shall ensure the competency of Vendor Engineers, including
assurance that Vendor Engineer holds all necessary certificates.
CSR shall ensure that all defined controls in HEMP exercise and all identified
controls in Job HSE plans are established and in place.
CH shall establish and ensure that every activity has a procedure on how to execute
the activity safely.
CSR together with Production Coordinator and ESP, ESPCP & PCP vendor shall
establish Job HSE Plans specific for every activity of ESP, ESPCP & PCP in their
respective areas. The Online Job HSE Plan system should be used as baseline.
The established Job HSE Plans shall be made available to CSR, Production
Coordinator/Supervisor and Vendor.
The steps below shall be followed for all activities that require a Job HSE Plan:
1.
2.
CSR instructs Vendor Engineer to carry out the job. The means of communication
could be by e.g. GSM, radio, etc. appropriate for hazardous area. CSR instructs
Vendor Engineer to refer to Job HSE Plan relevant to the activity and verify that all
controls are in place.
3.
Vendor Engineer informs CCR when the job is started and completed.
4.
CCR Operator logs the work details in the Station Log Book including the start and
completion time and reports the status to the Responsible Supervisor.
5.
Vendor Engineer submits Job HSE Plans for all completed jobs to CSR for
documentation and assurance on return to base.
requiring
PTW
Activities requiring
HSE plan:
only
Job
Activities
requiring
Authorisation Form:
Access
Data
Collection
including
download data from ESP by
using DH sensor
Fluid Shot
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*(Note: The Electrical Supervisor to sign as affected custodian with direct liaising with ESPCSR and the Production supervisor to sign as Responsible Supervisor).
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Work in those confined spaces where there is a risk from toxic fumes or oxygen
depletion.
Killing well / major work on Xmas Tree while Rig rigging up / down.
Grit blasting.
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Pressure Testing
Cement Unit pressure testing other than cement unit related Rig work.
Any pressure tests not part of current rig work (e.g. Pre-test of BOP / test manifold /
choke manifold.)
15.11.3 Activities Requiring Signature from PDO Drilling Supervisor when Contractor PTW
System is being used.
When the Contractors PTW System is being used, the following activities require the Permit
to be counter-signed by the PDO Drilling Supervisor:
When required to counter-sign a Contractors Permit, the PDO Drilling Supervisor takes
responsibility for:
Agreeing that the work should be done on the equipment involved at the proposed
time.
Reviewing the Job HSE Plan to ensure that it is correct for the work.
The Toolpusher has all other responsibilities listed in the Contractors PTW System.
15.11.4 Work Done on or Near Drilling Rigs by Departments other than Well Engineering
Some work on the drilling location will be performed by or for departments other than Drilling,
e.g. welding and testing flowlines, digging pits etc. This work is to be covered by a PDO
Permit to Work. The requirements are as follows:
Work On the Drilling Location
The Permit is to be raised by the appropriate Permit Applicant for the personnel
carrying out the work.
The Permit is to be Authorised and Validated by the PDO Drilling Supervisor, who will
act as both the Responsible Supervisor and the Area Authority.
The Permit need not be entered into a Work Tracking System (see Section 9)
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The Permit is to be raised by the appropriate Permit Applicant for the personnel
carrying out the work.
The Drilling Supervisor is to sign the Permit as the Other Affected Custodian.
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The Permit is to be entered in the PDO Work Tracking System (see Section 9 of the
PTW Manual).
Is there a list of work requiring Permit, which complies with the list in 3.6 of the PTW
Manual?
Does the PTW system apply to the Company and all its sub-contractors?
PTW Procedure
Are records of all Authorised and Suspended Permits kept on the Rig site?
Are hazards and precautions listed on the Permit or Job HSE Plan?
Does the procedure include checks to prevent conflicting activities from being
authorised?
Is there a procedure for handover when the person in charge of the work changes?
Does the procedure state what must be done when an unsafe condition occurs or an
alarm sounds?
Is there a signature to confirm that work is complete, and that the worksite has been
left safe?
Training in PTW
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Are personnel trained in the operation of the system, to the standards required by the
E&P Forum Guidelines on Permit to Work Systems?
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Appendix 4 - Mechanical Isolation Certificate for Flowlines & DeIsolation for Test Record Sheet
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Appendix 12 Checklist 1
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AGT
ALARP
CCR
CSR
DWD
DTL
EPI
ESD
Emergency Shutdown
ESOP
ESP
ESPCP
ESR
F&G
GPS
HEMP
HSE
HV
High Voltage
LOA
Limitation of Access
LV
Low Voltage
NDT
NOC
No Objection Certificate
NORM
PCP
PTW
Permit to Work
QA
Quality Assurance
QC
Quality Control
ROW
Right of Way
SAP-PM
SBM
SFT
SIMOPS
Simultaneous Operations
SOGL
TRIC
UV
Ultra Violet
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9.2
PR-1172 Revision
Section 3.5.4 activity 9.1 will be updated at the the next revision..
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Process Facilities
The area within the boundary fence of any processing facility (including Steam, Water
Treatment, Polymer and other EOR plants), In addition:
Terminals.
In addition the level area around a hydrocarbon production or DWD wellhead (well location) is
classed as a Process Facilities for permit classification purposes, when the well is flowing
NOTE: If the well is mechanically plugged or closed in on tree valves the classification can be
relaxed to a Hydrocarbon Area.
PR-1172 revision
Section 3.3.1 Process Facilities definition will be updated at the the next revision
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2. Each day before the flaring is going to take place, the CWI team will submit their intent to flare
request to the ORS, who will examine the request for any potential conflicts with other work
requests within the TEZ
3. If there are no conflicts with other parties, or other work activities have been rejected for that day,
the ORS will instruct the appropriate Area Authority to validate the flaring permit up to a maximum
period of 24 hours depending on the CWI request. Validation for 24 hour period will require the Area
Authority to use two lines in box 10, one line for each 12 hour period.EG 07.00 19.00 on one line
and 19.00 07.00 on the next line.
4. If the well site is close by the associated production station, the daily validation should be face to
face. In some cases, the distance between well site and production station may introduce
disproportionate driving risk. In this case remote validation may be utilised subject to certain
requirements. This mode should be seen as the exception rather than the rule, and treated on a
case by case basis.
The Operations Area Authority must visit the site for the first validation of the activity and at
least once per week for ongoing activities where the task or risks have not changed.
Subsequent validations can be completed by email (scanned copy) or fax in the following way.
The PTW holder (PTWH) emails or faxes the PTW to the Area Authority, who signs the
scanned copy or fax in box 10, and returns it to the PTW holder by email or fax. The PTWH
attaches the signed copy to the worksite copy. On suspension of the activity on a daily basis,
the PTW holder emails or faxes the suspension in box 10 to the Area Authority. The process is
repeated when validation is again required. The worksite copy of the permit will therefore
contain a signed copy of box 10 for each day the permit was validated. On completion or
cancellation, the PTW is again emailed or faxed to the Area Authority, who shall make
arrangements to visit the site with the PTWH, check the worksite has been left safe and tidy,
and close or cancel the PTW.
The authorisation period can start from either 06.00/07.00 or 18.00/19.00 depending on
workcycles
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5. It should be noted that the PTW requirement only applies to flaring. Bleeding down lubricators and
other non-flaring activities do not require a permit, as they are captured under the existing CWI
procedures for site inspection prior to these activities.
PR-1172 revision
Section 15.6.16 will be updated at the the next revision.
Work activity 13.3 will be updated at the next revision.
13.3 Well Services operations at locations where well
site custodianship has not been transferred to the
Well Services department. Note: Well flaring
activities through a remote flare require a PDO
PTW (See 15.6.16)
PR-1098 revision
Section 2.1 will be updated at the next revision to clarify the boundaries of the well custody handover.
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Continuous
monitoring
Continuous
monitoring
PR-1172 Revision
Activity 11.6 will be added at the the next revision.
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The Area Authority must carry out a gas test at the location and along the route to be taken by
the vacuum tanker, taking into account wind direction and parking position of the tanker
The Area Authority must accompany the driver to ensure the vacuum tanker follows the agreed
route, and parks at the agreed location.
The Area Authority must ensure the vacuum tanker driver follows his directions at all times.
The Area Autority must remain with the vacuum tanker at all times while it is inside the facility,
until it exits the facility, and he must ensure all operational controls for the tanker (eg earthing,
hose suitability, continuous gas monitoring) are in place throughout the operation.
PR-1172 Revision
Activity 15.6.6 will be updated at the the next revision.
Interim Amendment validity
This interim amendment will take effect 1st September 2012
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Any Permits for work related to the isolation are to be cancelled by the Area Authority.
The Area Authority is to sign the Cancellation section of the Permit if the work is not
complete, or is complete, writing in the Isolation Certificate number in the space after
Isolation retained under Cert. No.
7.
8.
The Area Authority is to indicate in the EPI section of the Isolation Certificate the
reason for the isolation and the number of any Permit being signed off.
9.
Both copies of the Isolation Certificate and the Isolation Tag Label halves are to be
referenced in the EPI section of the Permit Rack, and stored in a secure location.
10.
11.
EPIs should be reviewed by the Area Autjority at least every three months, and verified
by the supervisor every 6 months. This review should ensure the following:
a. The security of the valve (prolock device) is still in place
b. All isolation valve tags are still in place and legible
c.
The supporting documentation including EPI register remains intact, valid and
stored correctly
If any of the above are not in place, corrective action should be taken immediately.
PR-1172 revision
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Section 13 - Permit To Work Monitoring, Auditing And System Review will be amended at the
next revision, and the forms in section 13.6 will be removed
Interim Amendment validity
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The Permit Holder shall be notified, if not already aware, and the work stopped;
The PTW suspended and checked to see if the newly identified hazard is a result of changing
workscope from that identified on the existing Permit. If it is, then a new Permit must be raised,
authorised by the Responsible Supervisor, validated by the Area Authority and handed to the
Concurrent or simultaneous work being commenced in the direct vicinity of the work site;
Change in weather conditions;
Introduction of a hazard that was not originally identified at the TRIC i.e. vehicle access;
Increase or reduction of work force;
Change of work scope;
Failure of gas detection equipment;
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13
13.1
Definitions
Monitoring of the system consists of regular checks by supervisors responsible for managing
the operation of the Permit to Work System. For this purpose the Worksite Visit schedule for
each area should be utilised.
Auditing is a thorough examination of the way the system is operating. The PTW Audits are
done to standard checklists, and must concentrate on examining evidence relating to the items
on the checklists.
System Review is an examination of the complete PTW System. It looks at Audit findings,
proposals for change and other relevant information, to assess what changes are required to
the system to optimise its effectiveness.
13.2
Objectives
Monitoring and Auditing of the PTW system is intended to:
Review proposals for change to the PTW system and decide whether these changes
should be made.
Review Audit findings and incident reports to decide whether they indicate a need for
improvements to the system.
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Auditors are to prepare the Audit, conduct the Audit effectively and prepare an Audit Report,
which sets out the findings in a concise and readable manner.
Auditors are not responsible for rectifying any problems found. This is the responsibility of the
Audit Authority and the Department(s) being audited.
Auditors are responsible for:
Carrying out the Audit at the stated time, making sufficient time to do the Audit properly,
and Auditing in an alert and courteous manner.
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Checks on the operation of the PTW System and the performance of the personnel
required by using the PTW Effectiveness tool for the area
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Area
Operations
Leader
Boundary
within
which
Audit
is
Conducted
Level 3 (PTW
Monitoring Audit)
Daily
UOP
Area Co-ordinator
Area
Company
Facilitites
Lead Auditor
Qualified
Individual
Auditors
Area
Co-ordinator,
Engineering Team Leader /
Co-ordinator
or
Safety
Advisor.
Qualified
Contractor representative
Qualified
Nominated
Individuals
Training
Auditors
Nominated
Can
be
individuals
done
by
Can be done
by individuals
Publication of
Audit
Programme
MSE/53 to schedule
audit requirements
N/A
Presentation of
Findings
Entered into
tracking tool
Review
Corrective
Actions
UOP/6
D.T.L.
Area Co-ordinator
MSE/5
UOM/2 via
tracking tool
Archivist
of
Team
Level 1
3 Yearly
of
AI-PSM
AI-PSM
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-10 days, depending on the size and complexity of the operation. It is to be done by the
Corporate HSE Department.
These Audits are to include:
Audits of the system and personnel, using the standard audit forms, to provide an
independent view of whether system requirements are being complied with.
Checks on whether the nominated Custodians for the various aspects of the system are
undertaking their stated responsibilities and whether these arrangements are adequate.
A review of understanding of, and attitude to the system, by personnel operating it.
Any of the standard audit forms may be used to assist in the audit.
13.4.C Audit Organisation
Audit Numbering
Each Level 2 Audit (PTW Effectiveness) is to be loaded into the PTW Effectivenss tool for the
area.
13.4.D Conduct of the Audit
To provide a proper assessment of the operation of the PTW system, the Audit must be
recognised as important by both Auditors and those being audited. Those who are subject to
Audit should show active participation by co-operating with the Auditor in giving time to the
Audit, when required. They should provide the Auditor with sound and reasoned responses to
Audit questions.
In order to achieve this, the importance of Auditing is stressed during PTW training courses.
This importance should also be emphasised during Safety Meetings, particularly those where
corrective actions are reviewed.
13.4.E Audit Reporting
Audit Reports
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Be presented to the Audit Authority for approval of the recommended actions and
action parties.
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Be distributed to all action parties and the Area Co-ordinator of the Audited Area.
Audit Authority.
Area Co-ordinator.
Corrective Action
In assessing whether an audit finding is a non-compliance, requiring corrective action to be
taken, auditors should bear in mind the definition of a non-compliance, which is:
A deviation of unacceptable magnitude from the defined standard which, unless corrected, may
lead to a break down of the system.
Where auditors find isolated minor non-compliances, which are not repeated either by the
individual involved or in the area audited these should be pointed out to the individuals
involved, but they should not constitute non-compliance.
Non-compliances should be categorised under headings similar to Table of Contents of this
procedure, covering topics such as:
PTW Training.
HSE Awareness.
Competency.
Motivation.
Management of Contractors.
The Audit Authority is to ensure that all corrective actions required by Audit Reports have been
properly actioned and are subject to regular monitoring.The actions should be loaded into the
AI-PSM action tracking tool
13.4.F Audit Archiving
Audits for each Audit Area are to be kept in an archive to ensure that:
Other Auditors can examine the records and ensure that Audits have been done
correctly and that corrective actions have been taken.
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The archive is to contain the Master Copy of all Audits for the Area.
The Audit Report (Audit Form A), together with all supporting Audit forms and
documents collected during the Audit are to be archived.
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For some work at remote locations, it is not practicable for the Permit Holder to return the Permit
to the Issue Point when work is stopped. For this type of work the Worksite Supervisor should
agree with the Area Authority that the worksite copy of the Permit will be signed and taken to an
agreed collection point (e.g. a box at the Permit Issue Point or PDO Camp offices.) This is called
Remote Suspension, and must be preceeded by a phone call from the Permit Holder to the
Area Authority to advise on work progress and site conditions prior to leaving the worksite.. The
Area Authority will then take the PINK/BLUE copies of suspended Permits back to the Issue
Point the next time that the station is open, where the normal permit validation and issue
process will be carried out when the permit is next required.
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Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Remote permit suspension
Background
As part of the LEAN process, significant benefit has been identified by having a process of remote
suspension of permits under certain conditions. This IA is to clarify the rules around the use of remote
suspension
Procedure
PR-1172 revision
Section 6.13.2
For some work at remote locations, it is not practicable for the Permit Holder to return the Permit
to the Issue Point when work is stopped. For this type of work the Worksite Supervisor should
agree with the Area Authority that the worksite copy of the Permit will be signed and taken to an
agreed collection point (e.g. a box at the Permit Issue Point or PDO Camp offices.) This is called
Remote Suspension, and must annotated as such in the work description of the associated
permit, and be agreed by the Responsible Supervisor. Any Remote Suspension, shall be
preceeded by a phone call conversation between the Permit Holder and the Area Authority to
advise on work progress and site conditions prior to the PTWH leaving the worksite. If the Area
Authority is not available, the PTWH may leave a voice mail with the full details of the activity,
including the PTWH name and a callback number. On collecting the voicemail, the AA shall then
call the PTWH to hold that discussion. The AA shall not leave the station until all conversations
have been held between PTWH and AA. The PTWH should not leave the worksite until the AA
callback has been received. The Area Authority will then take the PINK/BLUE copies of
suspended Permits back to the Issue Point the next time that the station is open, where the
normal permit validation and issue process will be carried out when the permit is next required.
This process may also be used in conjunction with pre-validation within the conditions detailed in
section 6.7.1
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Introduction
Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Clarification on Civil work within a pipeline R.O.W.
Background
At present the differentiation is not clear between civil work within a pipeline R.O.W. and general
roadworks in terms of permit requirements.
Procedure
PR-1172 revision
3.3.2
Hydrocarbon Areas
Areas outside the boundaries of Process Facilities where hydrocarbons are, or have been
present. These include:
Areas outside Process Facilities, but within 50m of the boundary fence. The exception to
this is the area outside of a Water Injection manifold area which is fenced. Although
inside the fence is a Process area, the area outside the fence can be treated as per
3.3.3 below Non Hydrocarbon Areas.
Areas within 50m of an exposed section of flowline/pipeline which has flanged joints.
Work within 10m of an interfield gas pipeline whether or not it touches the line.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU-501 - Guidelines
for Excavating and Working Around Live Pipelines) i.e. Within the pipeline Right Of
Way
Areas within 100m of a drilling rig for work by non drilling personnel.
Area around a well site (well location) when the well is not classed as a Process Area as
in 3.3.1
Section 3.5.4 sub section 15
15. Roadway Work (Not ROW)
15.1 Levelling and grading using machinery
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Hydrocarbon Area
requirements may apply
See 3.3.2
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Work on the Right of Way between 10m and 25m of the pipeline. A Right of Way
Certificate is required,. A No Objection Certificate (NOC) is required to give formal
authorisation to contractors not working for PDO.
8.
Work within 10m of the gas pipeline whether or not it touches the line. A Class A or B
Permit is required, as required by 3.5.4; the location of work is a hydrocarbon area. The
work is to be authorised by GGO/1 signing as Other Affected Custodian where required.
9.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU501) i.e. Within
the pipeline Right Of Way requires a permit.
Trenching operations should be carried out in conjunction with GU-501 - Guidelines for
Excavating and Working Around Live Pipelines
10.
11.
Hand excavation. Excavation to depths less than 300 mm does not require a Permit. A
Right of Way Certificate is required.
Work within 15m of the pipeline that does not involve any of the activities that require a Permit - e.g.
Visual Inspections. No Permit is required.
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