Department of Education

SCHOOL-BASED FEEDING PROGRAM

Implementing Guidelines
SY 2015-2016
I.

Background

Draft 5 as of
March 20,
2015
(with Usec.
Mario, Dr Ella
& Sir Adonis
(PS)

The Department of Education (DepEd) through the Health and Nutrition

Center (HNC) launched the Breakfast Feeding Program in SY 2010-11 to
address the problem of under nutrition and short-term hunger among public
school children. Pilot implementation was conducted in SY 2011-12 and
2012-13. Results indicated that 73% of the beneficiaries converted to Normal
Nutritional Status at the end of 120 feeding days. School attendance was
also noted at 98%. Furthermore, the children were observed to have better
class participation and developed good health habits such as washing of
hands and good grooming.
For SY 2014 2015, the program incorporated partnership initiatives for
better coverage and officially renamed the program as the School-Based
Feeding Program (SBFP). The program was implemented in coordination
with the Department of Social Welfare and Development, and other partner
stakeholders. The DSWD-DepEd funds covered 562,262 severely wasted
(SW) schoolchildren.

School feeding programs (SFPs) are considered to be a sound investment in

education. There is evidence that school feeding programs increase school
enrollment (Ahmed 2004; Gelli, Meir, and Espejo 2007), cognition (Whaley et
al. 2003; Kristjansson et al. 2007; Jukes et al. 2008) and educational
achievement (Tan, Lane, and Lassibille 1999; Ahmed 2004; Adelman et.al.
2008), particularly if supported by complementary actions such as
deworming and micronutrient fortification or supplementation (Simeon,
Grantham-McGregor, and Wong 1995; van Stuijvenberg et.al. 1999; Jukes
et.al. 2002).1

What Matters Most for School Health and School Feeding: A Framework Paper: Systems
Approach for Better Education Results (SABER). The World Bank SABER Working Paper Series
Number 3, June 2011 pp 26-27

In SY 2015-2016, DepEd will continue to implement the DepEd Funded SBFP

under FY 2015 GAA, RA 10651 and will cover 533,425 severely wasted
(SW) and 626,730 wasted (W) learners. Undernourished school children
not covered by DepEd funded SBFP, will be covered by feeding programs
implemented by DepEd-recognized partner-stakeholders in their adopted
schools.
Based on 5 years of implementation experience, at least 85% of these school
feeding beneficiaries will be rehabilitated into normal nutritional status by
the end of 120 feeding days.
This program also further aims to do the following:
1. Improve classroom attendance of target beneficiaries from 85
100%;
2. Ensure 100% deworming coverage of target beneficiaries prior to
the feeding activity;
3. Ensure conduct of daily hand washing and tooth brushing activities
by target beneficiaries as part of the feeding program in order to
impart development of positive health promoting values and
behaviors;
4. Enhance Health and Nutrition Education through the K-12 curriculum
as well other modalities to promote health and nutrition awareness
of feeding beneficiaries and their families in regularly conducted
school activities ; and
5. Encourage gulayan sa paaralan and vegetable backyard gardening
using Philippine indigenous vegetables to help sustain the gains of
the feeding program and to complement the nutrition and poverty
reduction initiatives of this Government.

II.

Coverage
A. Priority Target Beneficiaries and Schools
The priority target beneficiaries shall be the SW Kinder to Grade 6
pupils based on July 2015 Baseline Nutritional Assessment.
Schools shall take the responsibility of feeding all identified SW
students either through DepEd funds or through collaboration with the
LGUs, NGOs, PTA, and other stakeholders. Schools which will not receive
DepEd funds, or have no partner stakeholders to cover their SW children
may source out funds from school MOOE, canteen proceeds, and other

related income generating projects which may also be utilized for this
purpose.
Schools which do not have access to any of the above mentioned
fund sources but have SW children who need to undergo feeding
program are requested to report to the School Health Division
(SHD) under the Bureau of Learner Support Services (BLSS) for
proper action in coordination with the Office for Partnerships and
External Linkages.
In the selection of wasted beneficiaries, priority should be given to
Kinder to Grade 3 learners due to high level of dropout rate,
vulnerability to illnesses, and undernutrition. Moreover, they are
considered at their critical stage of mental and physical development.
B. Duration
To achieve a significant impact on the nutritional status of the children, the
feeding shall be done for 120 days. It is expected to be implemented
within July 2015 to March 2016, but the start of feeding activity shall not
be later than September 2015.
III.Definition of Terms
Undernutrition

an abnormal state resulting from the consumption of

an inadequate quantity of food over an extended
period of time. It is manifested by underweight,
stunting or growth retardation, and in severe cases,
clinical signs of marasmus or kwashiorkor.
Short-term hunger
a condition experienced by children who do not
eat breakfast and walk long distances to reach
school.
Nutritional Assessment
the appraisal of available information to
provide a description of existing nutritional situation
or nutritional status.
Nutritional Status
the condition of the body resulting from the
intake, absorption, and utilization of food. Clinical
examinations, biochemical analyses, anthropometric
measurements, and dietary studies are used singly
or in combination to determine this condition.
Body Mass Index (BMI)
an indicator of nutritional status expressed as
body weight in kilograms divided by the square of
the height in meters. It provides a measure of body
mass, ranging from thinness to obesity.

Weight-for-Age

the simplest and most common indicator for the

assessment of growth. It compares the weight of an
individual to a standard or reference weight-for-age.
This indicator is useful for rapid screening because it
combines acute and chronic malnutrition.
Wasting or Thinness
a condition where the childs weight is lower
than that of a normal child of the same height.
Wasted
a thin child whose BMI-for-age fall between -2 to -3 zscore line.
Severely Wasted
a very thin child whose BMI-for-age is below -3
z-score line or Standard Deviation (SD).

DSWD (SY 2014-2015)

Funds

The funds of SBFP for SY 2014-2015

DepEd Funds

The funds of SBFP for SY 2015-2016

IV. Amount of Allocation

The regional allocations for SBFP as indicated in the General Appropriations
Act for FY 2015 are as follows:

Regi
on

Total
Beneficiari
es

Estimated Cost
for Feeding

Estimated
Cost for Iron

60,805

116,745,600.00

547,245.00

II

26,500

50,880,000.00

238,500.00

III

102,875

197,520,000.00

925,875.00

IV-A

222,870

427,910,400.00

2,005,830.00

IV-B

55,976

107,473,920.00

503,784.00

99,315

190,684,800.00

893,835.00

VI

118,694

227,892,480.00

1,068,246.00

VII

71,184

136,673,280.00

640,656.00

Estimated
Cost for
Toothbrush
es,
Toothpaste
s, & Soaps
1,520,125.0
0
662,500.00
2,571,875.0
0
5,571,750.0
0
1,399,400.0
0
2,482,875.0
0
2,967,350.0
0
1,779,600.0
0

Total
Estimated
Cost
118,812,970
.00
51,781,000.
00
201,017,750
.00
435,487,980
.00
109,377,104
.00
194,061,510
.00
231,928,076
.00
139,093,536
.00

VIII

45,698

87,740,160.00

411,282.00

IX

41,725

80,112,000.00

375,525.00

44,094

84,660,480.00

396,846.00

XI

41,485

79,651,200.00

373,365.00

XII

44,408

85,263,360.00

399,672.00

1,142,450.0
0
1,043,125.0
0
1,102,350.0
0
1,037,125.0
0
1,110,200.0
0

XIII

28,958

55,599,360.00

260,622.00

723,950.00

CAR

7,195

13,814,400.00

64,755.00

NCR

96,561

185,397,120.00

869,049.00

ARMM
TOTA
L:

51,812

99,497,040.00

1,160,155

2,228,046,528.00

466,308.00
10,441,395.
00

179,875.00
2,414,025.0
0
1,295,300.0
0
29,003,875
.00

89,293,892.
00
81,530,650.
00
86,159,676.
00
81,061,690.
00
86,773,232.
00
56,583,932.
00
14,059,030.
00
188,680,194
.00
101,240,648
.00
2,266,942,8
70.00

The budget allocated for feeding is P15.00 per beneficiary multiplied by 120
feeding days while the budget allocated for operational expenses allowed
under Section VII of this guidelines is P1.00 per beneficiary multiplied by 120
feeding days. The budget allocated for iron tablets is P0.45 per beneficiary
multiplied by 20 days and the budget allocated for toothbrushes,
toothpastes, and soaps is P25.00 per beneficiary, these commodities shall
be procured either in the region or the division level, whichever is
more appropriate.
Financial Assistance, aside from the SBFP allocations indicated above will be
downloaded to DepEd Offices to ensure proper implementaton of all
components of the program (including its complementary activities). The
financial assistance shall be utilized to undertake the activities indicated in
the following matrix of budget allocation for financial assistance to the ROs
and SDOs, among others, to orient and capacitate education supervisors,
school administrators, and program coordinators to ensure quality of
implementation, and school readiness.

The budget allocation for the financial assistance to the ROs and SDOs are as
follows:

Financial
Assistanc
e to ROs
for
Monitori
ng

Financi
al
Assista
nce to
ROs for
Food
Safety
Concern
s

Re
g

Numb
er of
Divisio
ns

14

70,000

70,000

II

45,000

45,000

III

20

100,000

100,000

IV-A

18

90,000

90,000

IV-B

35,000

35,000

13

65,000

65,000

VI

18

90,000

90,000

VII

19

95,000

95,000

VIII

13

65,000

65,000

IX

40,000

40,000

14

70,000

70,000

XI

10

50,000

50,000

XII

45,000

XIII
CA
R
NC
R

12

Financial
Assistanc
e to ROs
for SBFP
Orientati
on

1,437,00
0
1,317,00
0
1,791,60
0
1,638,00
0
1,105,20
0
1,887,00
0
2,041,20
0
1,761,60
0
2,182,20
0
1,258,80
0
1,254,60
0

Financial
Assistan
ce to
SDOs for
Monitori
ng

140,000
90,000
200,000
180,000
70,000
130,000
180,000
190,000
130,000
80,000
140,000
100,000

45,000

979,200
1,027,20
0

60,000

60,000

981,600

120,000

40,000

40,000

915,000

80,000

16

80,000

80,000

160,000

ARM
M

10

TOT
AL:

218

50,000
1,090,0
00

50,000
1,090,
000

310,200
1,326,00
0
23,213,4
00

90,000

100,000
2,180,0
00

Financial
Assistan
ce to
SDOs for
Partners
hip
Conferen
ces

82,128.0
0
60,446.0
0
88,041.0
0
95,268.0
0
47,306.0
0
74,900.0
0
89,355.0
0
87,384.0
0
93,954.0
0
47,962.0
0
62,417.0
0
32,851.0
0
32,851.0
0
48,620.0
0
50,591.0
0
19,711.0
0
76,872.0
0
1,090,0
00

Total
Estimated
Cost
1,799,128.
00
1,557,446.
00
2,279,641.
00
2,093,268.
00
1,292,506.
00
2,221,900.
00
2,490,555.
00
2,228,984.
00
2,536,154.
00
1,466,762.
00
1,597,017.
00
1,211,394.
00
1,240,051.
00
1,270,220.
00
1,125,591.
00
649,911.00
1,602,872.
00
28,663,40
0.00

V.

Partnership-Building and Creation of Local Alliance

A. Value of Partnership-Building
Recognizing that by working cooperatively with partners, the SBFP can
result to greater impact, scale, reform and sustainability. The LGUs, NGOs,
and other private sector groups can be tapped in the implementation of
the SBFP in order to reach out to more pupils.
Partnerships can provide a better opportunity to harness the strengths and
competencies of each partner. They can also help in finding new ways of
doing things to achieve a common vision since each partner can bring in
its own unique value to the partnership, especially resources, which will
enable SBFP to reach more children in need.
B. Partnership Arrangement
The DepEd will work with partner-stakeholders in the provincial,
city, and/or the municipality levels and will create a local alliance
for the SBFP implementation.
1. Identification of Potential Partners for SBFP
a. DepEd Schools Division Offices (SDOs) through the Adopt-ASchool Program Coordinator shall make an initial list of current
and potential SBFP partners which may include the LGUs, NGOs/
CSOs, professional organizations, religious groups, local private
sector groups, migrant organizations, cooperatives or peoples
organizations who can give or donate budgetary supports, crops
and/or other food items which can be used for the feeding
program.
b. SDOs shall formalize the partnership through a Memorandum of
Agreement (MOA) containing the terms of the partnership. It is
important that each partner is aware of his/her/their roles and
responsibilities.
c. The partners will implement the SBFP on a task-sharing and costsharing basis. Each one will be assigned a number of schools
based on the resources that each one will contribute.
d. Regardless of which partner is assigned in each school, the
program will be implemented at the school level according to the

minimum standards set by DepEd for school feeding in its

Department Order 54, s. 2013.

2. Convening the Planning Meeting

a. Once the list of potential partners is ready, SDOs shall initiate
local alliance by conducting partnership conferences to orient the
current and potential partners about SBFP and the need to build
partnerships in order to cover more schoolchildren.
The
partnership conferences should take place in the first quarter of
2015.
b. In areas where the LGU agree to partner in the SBFP, the
SDOs shall take the lead in convening and managing the
partnerships. In preparation for the planning meeting, the SDO
shall prepare the program of activities for the convening of
partners. The SDO may also provide sample of invitation letters.
These may help the LGU staff make the coordination work more
efficient.
c. The partnership conference may take the form of one big
gathering for local alliance-building, or a series of more targeted
conversations with the target partners. SDO shall work out with
the LGU to determine what is more doable and strategic
approach given the LGUs current relationships with the
stakeholders.
d. In cases when the LGU is not available to support the SBFP for SY
2015-2016, the SDO shall take the lead in convening the current
and potential partners for the SBFP.
e. It is recommended to include the following elements in the
planning meeting:

Commitment setting among all partners with concrete modes

of support (manpower, financial donations, etc.)
Oversight of process and output generation
Reporting mechanism for gathering data
Performance indicators and key result areas to make the
oversight function more effective and efficient.

3. Mapping and Assignment of Schools at the Division Level

a. The partner-stakeholders will agree on schools to be covered and

the target number of beneficiary schoolchildren in the locality,
covering all those identified as SW. The number of W beneficiary
schoolchildren will be determined by the partners depending on
available fund sources.
b. It is recommended that the central schools or schools with bigger
number of undernourished children be covered by the DepEd
funds and the schools with lower number of undernourished
children be covered by partners. School/s assignment shall be
finalized not later than the 1st week of June 2015. The SY 20142015 Nutritional Status (NS) Baseline Report on the number of
beneficiary schoolchildren will be initially used on this particular
activity.
4. Special Cases
a. If there are partners who are interested to do school feeding but
cannot meet the 120 day feeding period as suggested in
Department Order 54, s. 2013, the DO shall pool the resources
from other partners to complete the standard number of feeding
days. In cases where there are no other partners to fund the
remaining days, the number of beneficiaries may be adjusted to
suffice the budget of the donor to complete the 120 days.
b. Partners are not allowed to implement the program
simultaneously in one (1) school except for food that would
complement the hot meals, e.g. (a) hot meals/snacks +
nutritional beverage (i.e. fresh milk, Nutri-juice, etc.),
(b) hot
meals/snacks + vitameal, (c) hot meals/snacks + vitamin
supplements.
c. If there are no partners available in the area, the DOs shall
implement the program using the DepEd funds with priority to
cover all of the SW.
C. Coordination Mechanism
With the involvement of various partners in the SBFP, a mechanism for
coordination must be established to ensure that agreements during the
planning meeting will be carried out effectively and efficiently:
1. Coordination Meeting

The SBFP local alliance shall regularly meet within the school year
to keep track of the progress and identify challenges and
corresponding solutions in the SBFP implementation. It is
recommended that the coordination meetings of the local alliance
be held (a) before the start of the program in June 2015 (aside from
the partnership workshop); (b) midyear (October 2015), and (c)
year-end (January 2016).
The coordination meeting can cover the following topics:
a. Program monitoring including trouble-shooting
b. Mid-year and Year-end evaluation results of SBFP
c. Updates on data needed from each partner involved

2. Roles and Responsibilities in the Coordination Process

Roles in the coordination process of SBFP local alliance shall be
made clear and have been agreed by each of the local alliance
member. The decision-making shall be made in consultation with all
of the members.
a. Convener- the essential characteristic of the convener is having
the credibility and authority to bring together current and
potential partners to the local alliance. In areas where the LGU
agreed to be a partner of the DepEd in the SBFP, the convener
can be the LGU, but in close coordination with the SDO. However,
in areas where the LGU is not available, the SDO should act as
the convener.
b. Facilitator- the SDO is recommended to facilitate the coordination
process and ensure that it is moving forward and all partners are
invested in the process. The facilitator role may not be limited to
the DepEd but may also be played by the LGU or the NGO/
private sector group of the local alliance. Regardless of who plays
the role, the person to be assigned must have the facilitation
skills that will lead to the achievement of the goals set by the
local alliance.
c. Stakeholder/Partner representative- all of the members of the
local alliance are encouraged to actively participate, invest in the
process, own and commit to the program to achieve its success.
3. Resolving Partnership Issues/Conflicts

10

The SDO shall formalize the partnership with the LGUs, NGOs,
private sector and/ or other groups through a MOA containing the
outline of basic roles and responsibilities of each party. In cases
when partnership issues arise, managing it is necessary.
4. Planning for Sustainability
a. The SDO shall develop a regular monitoring and reporting
mechanisms with the LGU and/or other partners that are
members of the local alliance. Buy-in of LGU and stakeholders
increase when they see that improvements and results happen
within increments of time.
b. An important part of sustaining the LGUs support to the program
is to include the project into the Annual Investment Plan/Annual
Budget of the LGU. It is recommended that the LGU (province,
city level, and also its subcomponents, i.e., municipalities,
barangays) pass local resolutions that reflect the support of the
LGU through allocating manpower, technical, and financial
resources to the sustained implementation of the project.
c. The SDO shall ensure that in the discussions, the provincial or
city planning officers, treasurer, accountant, COA representative,
barangay chairpersons, legislative heads of the committees for
youth, health, and education are included. They can serve as
local champions to include the project in the main plans and
budget of the LGU.

VI.

Eligible Activities

A. Nutritional Assessment and Identification of Beneficiaries

1. All schools are expected to conduct the nutritional assessment of
Kinder to Grade 6 pupils for SY 2015-16 in the first three weeks of
June 2015.
These data shall be the bases for assessing the
improvement on the nutritional status of the children at the end of
the program.
a. The World Health Organization Child Growth Standards shall be
used as the basis for the computation of the nutritional status.
b. Baseline data shall be taken at the start of the feeding, every
three (3) months and end-line data at the end of the program.
c. A calibrated weighing scale, preferably beam balance, shall be
used to take the weight; and steel tape to take the height.
11

d. To ensure accuracy of BMI computation. All Schools that are not

able to use the LIS are enjoined to make use of the BMI Software
provided to them via CD from DepEd HNC Nutrition.
2. Each school is expected to identify the SW and W beneficiaries of
the program and submit to the Schools Division Office (SDO) not
later than June 30, 2015 the names of the SW and W pupils,
nutrition profile (birthday, age, weight in kilograms, height in
meters, date of weighing, and nutritional status), location of school,
name and contact number of Principal and/or authorized personnel
and District Supervisor using SBFP Form 1 duly signed by the
School Head.
a. The List of SW pupils shall be segregated from the W pupils.
Generation of beneficiaries using LIS:
In the submission of the Master List of Beneficiaries for SBFP (Form 1),
the schools may use the Learner Information System (LIS). In the
LIS, SBFP Form 1 may be generated or downloaded after all the
pupils in the schools have been enrolled and their heights and
weights have been encoded. A generated Form 1 from the LIS in
Microsoft Excel Format already has information on the name of
pupils, sex, date of birth, date of weighing, age in years/months,
weight in kilograms, height in centimeters, body mass index (BMI),
nutritional status, and name of guardian.
b.The school has to encode the data on the columns for the pupils
participation in 4Ps or SBFP in previous years. Once the school has
filled-out all the needed information, SBFP Form 1 may then be
printed and signed by the School Head for submission to the SDO. In
areas where Internet connection is not available, the schools may
also opt to manually fill-out the SBFP forms and submit the signed
hard copy to the SDO. Please note that only the names of the SW
and W pupils included in the SBFP shall be listed in SBFP Form 1.
3. The names of the beneficiaries for the feeding program whether: a)
partner-funded, DepEd-funded, or c) school-funded shall be
submitted to the SDO using SBFP Forms 1 and 2. The list shall be
segregated by funding.
4. All SBFP Form 1 submitted by the schools shall be compiled by the
SDOs grouped by funding source; the SDO shall also prepare SBFP
Form 2 based on the EBEIS data. The SDO shall submit to the
Regional Office (RO) compiled SBFP Forms 1 & 2 not later than July

12

10, 2015; the DO shall likewise submit copies of SBFP Forms 1 & 2
to their partners.
5. The RO shall consolidate the compiled SBFP Forms 1 & 2 Reports
submitted by the SDOs. Regional Consolidated Reports shall be
submitted to DepEd-HNC.
B. Creation of SBFP Core Group
The School Heads/Principals shall create an SBFP Core Group from among
the school personnel (EPP/feeding teacher or as designated by the
Principal) and parents who shall be responsible in managing and
implementing the program for the whole feeding cycle, they can be
replaced for valid reasons only.
The SBFP Core Group shall be composed of (at the minimum) two
(2) teaching personnel and one (1) parent or one (1) teaching
personnel and two (2) parents. The names of the members of the SBFP
Core Group shall be submitted by the School Head to the SDO as reference
in granting service credits to teachers.
The SBFP Core Group shall be responsible of the following:
1. Identify the target beneficiaries based on the set of criteria provided
and for approval of the School Head;
2. Prepare the data enumerated under Section VI-A of this guidelines;
3. Finalize the cycle menu for the whole duration of feeding, the Work
and Finacial Plan (WFP), and the Project Procurement Management
Plan (PPMP) for approval of the School Head and for submission to
the SDO;
4. Submit a copy of the approved PPMP to the School BAC or BAC
Secretariat for the preparation of the school Annual Procurement
Plan (APP) for approval by the school head;
5. Together with the School Head, identify parents/volunteers who
shall help in the whole duration of the program (these
parents/volunteers should be in good health condition);
6. Prepare the schedule of parents/volunteers who shall prepare and
cook the menu for the day, prepare the feeding area, supervise the
daily feeding and wash the dishes;
7. Educate and capacitate parents who shall help in the food
preparation;

13

8. Do the recording and reporting using SBFP Forms; and

9. Submit the terminal report at the end of feeding to the SDO through
the District Office.
C. Orientation of Program Implementers
1. SDOs in coordination with the local Technical Working Group (TWG)
shall conduct an orientation among school Principals or School
Heads and teachers. There shall also be an orientation on the Food
Safety Manual.
2. The schools shall conduct an orientation and consultative meetings
among the school personnel, day care workers, barangay officials,
organizations of community and parents (i.e. PTAs, DCSPGs) and
other stakeholders before program implementation to ensure
effectiveness, common understanding of the program and the roles
and responsibilities of implementers and stakeholders. It is also a
good opportunity to seek the support of the community members
(i.e., school alumni, affluent families, private corporations) in
providing weighing scales (beam balance), storage facilities
(refrigerators or freezers), and cooking and feeding paraphernalia.
3. Orientation topics shall include:
a.
b.
c.
d.
e.
f.

Overview of the program

Background/rationale
Implementing and partnership guidelines
Roles of PTA and other stakeholders in program implementation
Training/Cooking demonstrations for teachers and parents
Food preparation and food safety concepts

D. Commodities
The Principals/School Heads shall have the authority to choose which food
items to feed the targeted children based on the suggested recipes. In
choosing the food commodity, special consideration should be given to
the availability and sustainability of supply in the area, reasonability of
the prices and nutritional value that will help address the nutritional
deficiencies of the target beneficiaries. Cultural or religious orientation of
beneficiaries shall also be considered in planning the menu (e.g. Halal
foods should be given to Muslim school children).
A one-month or two-month cycle menu consisting of rice and a viand shall
be prepared and followed.

14

It is also encouraged to include fruits in the meals or milk from local dairy
farmers if the budget can accommodate the costs or when provided by
partners.
The SBFP Core Group is encouraged to serve iron-fortified rice in support
of RA 8976, also known as the Philippine Food Fortification Act of 2000,
and to use only iodized salt for cooking in support of RA 8172, also known
as An Act Promoting Salt Iodization Nationwide and for Related Purposes
or ASIN Law. Nutritional drinks provided by partners may also be given to
the beneficiaries as a supplement to the hot meals provided the drinks
are approved by Food and Drugs Administration (FDA).
From the Cycle Menu, the School Head and the SBFP Core Group shall
determine and prepare the complete list of ingredients needed for the
entire duration of the feeding period using the Request For Quotation
(RFQ) Market form.
E. Procurement and Delivery
1. For DepEd funded SBFP schools:
The procurement of the food commodities shall follow
school MOOE procedures in accordance with DepEd Order
No. 12, s. 2014; and/or the provisions of and appropriate
procurement methods in Republic Act 9184, also known as
Government Procurement Reform Act,
and its revised
implementing rules and regulations, e.g., public bidding,
small
value
procurement
method,
agency-to-agency
procurement method, procurement agent procurement
method, or community participation procurement method;
and procuring entitys approved Annual Procurement Plan
(APP).
2. For SBFP schools covered by partners:
The schools shall follow the procurement methods of the feeding
partners.
3. SBFP Implementation Modalities;
a.
Sourcing out the SBFP to the LGU using Valenzuela Model
in areas where LGUs can be tapped, DepEd can pay the LGU
on a per meal basis (Agency to Agency Procurement
b.
Community Procurement
c.
Caterer

15

F. Feeding proper
Feeding time shall be decided by the School Head in consultation with the
SBFP Core Group and PTA according to the needs of the children and
practicability of feeding. It shall be conducted at the school feeding
center/area or separate room to avoid disruption of classes.
1. Mechanics:
a. The food shall be served and consumed inside the feeding area
and shall not be taken outside the feeding area.
b. The parents of the beneficiaries shall provide the basic feeding
utensils such as plates, spoons and forks. Placemats, table
napkins/towels, and other feeding paraphernalia may also be
used. They shall likewise be responsible for the washing of used
utensils. However, the schools are not allowed to collect any
money from the parents.
c. The Principal or School Head or his/her authorized representative
shall be responsible for supervising the daily feeding.
d. Feeding activities shall commence as soon as food stocks are
received from the suppliers and/or partner-stakeholders.
e. Highest standard of hygiene for the preparation and serving of
food must be practiced and observed.
f. Aside from feeding, the children should be taught proper hygiene
such as washing of hands before and after eating, table manners,
prayers before and after meals, good grooming, simple concepts
on health care, and importance of nutrition for their health and
development, among others.
The feeding teachers are
encouraged to discuss daily the meal for the day and the
nutrients that can be derived from the meal.
g. In order to facilitate the feeding and not to over-burden teachers,
the PTAs and other volunteer workers shall be mobilized and
tapped to assist in the conduct of the feeding.
h. In cases where beneficiaries become overweight/obese, they
shall continue to be fed but they will be referred to the PE
teacher for involvement in physical activities/exercises and to the
School Nurse for health counseling.
i. Beneficiaries who are not gaining weight or continue to be
severely undernourished shall be referred to the health personnel
for further assessment.
j. The SBFP Core Group is encouraged to minimize food wastage by
practicing portion control.

16

k. Children who participated in daily feeding shall be recorded in

SBFP Form 4.
l. In cases of any interruption i.e., school is used as temporary
evacuation center, the Principal or School Head shall ensure that
the feeding activity shall be for the targeted children only.
2. Adherence to Food Safety
Food safety standards shall be strictly enforced and adhered to at
all times by complying with the following in accordance to DepEd
Orders No.14,s.2005 and No. 52, s.2008:
a. Availability of potable water and hand washing facilities;
b. Well-maintained,
clean,
well-ventilated
and
pest-free
environment;
c. Proper selection of foods and ensuring they are fresh and in good
quality;
d. Washing/cleaning food items before storing;
e. Storing dry goods dry storage area and perishable foods in cold
storage area;
f. Preparing/Cooking of foods on the day it will be served;
g. Provision of food covers and containers for safekeeping;
h. Hygienic practices on food preparation, cooking display, serving
and storage;
i. Ensuring that non-food items are not in the kitchen area, or if it
cannot be avoided, they should be properly labeled and
segregated from food items;
j. Observing the expiry dates of food commodities; and
k. A first-in first-out (FIFO) policy shall be observed in withdrawing
stocks for the storeroom.
G. Storage and Control System
A system on storing and control of food items in schools should be in
place to ensure a smooth program implementation. School Heads must
allocate a space in school for storing foods. If no space is available, the
Principal may coordinate with the PTA or barangay officials for the
provision of storage areas. To avoid the demand for large storage spaces,
a staggered delivery system of food commodities maybe arranged with
the supplier.
H. Awards and Incentives
1. Granting of Service Credits to Teachers

17

The services rendered by the teachers who are members of the

SBFP Core Group beyond the required eight hours of service or
during weekends and holidays are eligible for service credits in
accordance to the provisions of DepEd Order No. 53, s. 2003
Updated Guidelines on Grant of Vacation Service Credits to
Teachers. The School Heads are responsible for requesting
such incentives for approval by the SDS.
2. Search for Outstanding School Implementer of SBFP
The best school implementer of SBFP shall be recognized and
awarded accordingly at the end of the feeding period based on the
following criteria:
a.
b.
c.
d.
e.
f.
g.

percentage of beneficiaries rehabilitated to normal status;

compliance with guidelines;
prompt submission of liquidation reports;
establishment of vegetable garden;
good practices developed and lessons learned;
involvement/support of parents and community;
advocacy and social/resource mobilization activities

A best school implementer of SBFP shall be identified from each

region and the Most Outstanding SBFP Implementer shall be
awarded from among the seventeen (17) regional winners.

I. Complementary Activities
1. Deworming
a. Beneficiaries shall be dewormed before the start of the feeding
so that the children will get the full benefit of the nutrients of the
food.
b. The Department of Health shall provide the deworming
medicines to schools through the DepEd regional health and
nutrition unit that will be distributed to division offices and to
schools.
c. The school nurse/feeding coordinator, teacher-in-charge,
barangay health workers shall obtain parental approval
before administering the deworming medicines and
should be under the supervision of the medical officer.
2. Good Grooming and Personal Hygiene

18

Beneficiaries shall be required to practice good grooming and observe

personal hygiene such as wearing of clean clothes, proper haircut for
boys and well-combed hair for girls, proper hand washing before and
after eating, tooth brushing, and keeping nails short and clean. The
feeding teachers shall do a quick inspection before feeding starts.
3. Integration of the Essential Health Care Program (EHCP)
a. The EHCP is a school-based health program of the DepEd in
partnership with the LGUs. The program advocates simple,
doable and cost-effective health interventions that will promote
cleanliness and prevent sickness among our school children.
EHCP is taught in schools and daycare centers as venues for
health promotion and behavior change as they are the most
appropriate places to reach children in a structured and
organized way.
b. The package consists of daily handwashing with soap,
toothbrushing with fluoride toothpaste and bi-annual
deworming of children. Particular attention should be given to
the importance of handwashing with soap and water as the
simplest, most cost-effective way of improving sanitation and
hygiene; reducing incidents of diarrhea by 44%; reducing acute
respiratory infection by 25%; and preventing skin and eye
infections and intestinal worms; thereby, increasing school
attendance by 20% and improving academic performance.
c. Under EHCP, each child gets one toothbrush and has access to
toothpaste, soap and deworming tablets. The amount needed
for these materials is only P25 per child for the entire school
year.
d.

4. Gulayan sa Paaralan Project (GPP) of DepEd.

a. Recipient school of Gulayan sa Paaralan under the
Bottom-up Budgetting (BUB) are enjoined to have a fully
functional gulayan the whole school year to supplement
the school feeding. The budget for GPP for Sy 2015-2016
is Php89,040,000.00 based on the BUB to complement
SBFP implementation.
b. In compliance to DepEd Memo No. 234, all schools should plant
at least 50 malunggay trees within the school premises. An area
in the school shall be allotted for production of nutrient-rich fruits
19

and vegetables like: legumes, root crops, leafy green and yellow
fruits and vegetables for feeding of underweight school children
as well as to provide planting materials for home gardens. In
urban areas, schools may adopt an urban gardening technology.
c. The schools may source initial planting materials from the local
agriculture office.
d. The schools may coordinate with the barangay council to
designate an area in the community where the parents of the
beneficiaries could establish a communal vegetable garden as
primary source of vegetables for the supplementary feeding.
Initial planting materials may be provided to the households by
the local agriculture office or the barangay council upon request.
e. Retention of good seeds and planting materials shall be
encouraged as a regular source of replanting materials for
sustainability.
5. Waste Segregation and Composting
a. Practice waste segregation and ensure the provision of
containers for biodegradable, non-biodegradable and recyclable
materials.
b. Practice waste management, use of 5Rs (reduce, reuse, recycle,
repair, and rethink),and composting to minimize garbage.
c. Avoid using styro foam and plastic containers.
6. Productivity, Life, and Values Development Training
The schools may coordinate with the LGUs, in collaboration with NGOs
and other government agencies, to conduct trainings on the
following areas for parents in order to sustain family food security,
increase school retention and improve the nutritional status of children
in the long term.
a. Values formation
b. Sustainable food production/gardening technologies
Bio-intensive gardening (BIG)
Food Always In The Home (FAITH) approach
Gulayan sa Paaralan Project
Fish culture using cement tank/drum
Urban gardening
Livelihood/income generating projects
c.

Nutrition education
Nutrition education in schools aims to create positive
attitudes, skills and promote life-long healthy eating and
lifestyle behaviors. Thus, nutrition concepts consistent with

20

VII.

the Nutritional Guidelines for Filipinos should be integrated in

class discussions.
Information education and communication materials provided
by the NNC, i.e. posters on the Daily Nutritional Guide for
Children 7-12 years, vegetables, eggs; Pagkaing Sapat at
Abot Kaya exhibit materials; billboard on Gabay sa Wastong
Nutrisyon, vegetable and egg; and Pabasa sa Nutrisyon kit
may be used.

Eligible Expenses

A. Budget Allocation
The budget allocation for feeding is P15.00 per beneficiary multiplied
by 120 feeding days. The schools are expected to procure locally
available food commodities for the feeding program. Funds for
operational expenses are also included in the budget at P1.00 per
beneficiary multiplied by 120 feeding days. The expenses allowed
under this program are basic cooking utensils, common office supplies
needed for the preparation of reports, minimal transportation
expenses, water, dishwashing soap, LPG, charcoal, firewood, and
kerosene.
The budget allocation for iron tablets is P0.45 per beneficiary
multiplied by 20 days and the budget for toothbrushes, toothpastes,
and soaps is P25.00 per beneficiary for the whole year. The SDO may
procure the iron tablets, toothbrushes, toothpastes, and soaps
or they may download it to the schools.
B. For Monitoring and Evaluation
1.Each region shall receive an amount of Five Thousand Pesos
(P5,000.00) multiplied by the number of its divisions for the
transportation requirements during the conduct of monitoring
activities.
2.Each division shall receive an amount of Ten Thousand Pesos
(P10,000.00) for the transportation requirements during the conduct
of monitoring activities.
C. For Capability-Building
1.Each region shall receive an amount of Five Thousand Pesos
(P5,000.00) multiplied by the number of its divisions for the
Orientation on the Food Safety Manual.
2.Each region shall receive an amount of Six Hundred Pesos (P600.00)
multiplied by the number of its schools for the Orientation on SBFP.

21

3.Each division shall receive an amount multiplied by the

number of municipalities for the conduct of Partnership
Conference.
4.
5.
VIII. Procedure for Fund Availment/Release
A.

The DepEd CO, through the Budget Division, shall prepare SubARO based on the approved listing provided by the HNC. The Sub-ARO
shall be released to SDOs with copy furnished to ROs.

B. Upon receipt of Sub-ARO, SDOs shall request their corresponding

Notice of Cash Allocation (NCAs) within five (5) days from their
respective Regional DBM copy attached Sub-ARO and listings of
recipient schools.
C. SDOs shall allocate the funds and the final beneficiaries per
school using the actual NS Baseline Report for SY 2015-16 to
be submitted by the schools not later than the fourth week of
June 2015.
1. If the actual total number of SW children for the whole division is
less than the target number of beneficiaries with budget
allocation for the division, they shall include the W children
prioritizing K to Grade 3 pupils until the budget allocation is
reached.
2. If the actual total number of SW children for the whole division is
more than the target number of beneficiaries with budget
allocation for the division, the SDO shall adjust the number of
feeding days until the budget allocation is reached. The
minimum number of feeding days is 100. In this case, it is
crucial for the SDO to actively look for partners/ donors to be
able cover, if possible, all of the SW pupils in the division,
following the guidelines for SBFP partnership.
D. Schools to be covered by partners-stakeholders shall not be included
in the DepEd funds. However, if partner shall only provide milk or other
nutritional beverages or vitameal the school may be included in SBFP
so that got meals can be provided.
E. Upon receipt of funds and the required documents from the schools, a
check shall be prepared and issued by the SDO in favor of the School
Principal/Head. The remaining allocation of the recipient schools shall

22

be released upon submission of liquidation reports pertaining to the

previous releases.
F. The manual on the Simplified Accounting Guidelines and Procedures for
the use of Non-Implementing Units/Schools shall be adopted to account
the receipts, utilization and liquidation of funds of non-implementing
units.
G. Division Accountants are reminded of the necessary bond of the School
Principals/Heads. Additional bond shall be sourced from the MOOEs of
Division Office.
H. Allocation from canteen proceeds and other related income generating
projects may also be utilized for this purpose.
I. The School Head is primarily responsible in the liquidation of the funds
released to them by the Schools Division Superintendent.
J. In cases when the School Heads cannot be granted new cash
advances, the SDO shall take over the procurement and financial
operations relative to program implementation.
K. The SDO Accounting Division shall ensure the timely submission of
liquidation reports by the School Heads.
IX. Roles and Responsibilities
A. The SBFP TWG shall be organized at the national, regional, and division
levels. The TWG shall review and recommend program policies,
coordinate and monitor program implementation, and provide
guidance and support to school implementers
B. The Regional and Division TWGs shall be composed of, but not limited
to, the DepEd focal person and his/ her alternate, Adopt-a-School
coordinator, accountant, and procurement personnel.
C. The roles and responsibilities are as follows:
DepEd Central Office (CO):
1. Through the Office of the Undersecretary for Programs and
Projects and HNC, shall act as the lead implementers of the SBFP
to address the under nutrition problem and short-term hunger
among public school children.
2. School Health Division (SHD) under the Bureau of Learner
Support Services (BLSS) shall lead in program management of
SBFP under the supervision of the Office of the Undersecretary

23

for Governance and Operations; Undersecretary for Partnerships

and External Linkages to provide guidance and technical
assistance in partnership building and resource mobilization on
the national and local levels.
3. Conduct program implementation orientation to DepEd
Regional/Division focal persons and School Heads.
4. Monitor and provide technical assistance to DepEd ROs in the
implementation of the SBFP.
5. Prepare the SBFP Terminal Report for SY 2015-16.
DepEd ROs:
1. Orient the Division Focal Persons, Accountants, COA Auditors,
and School Heads on the program and its implementing
guidelines.
2. Submit to DepEd-HNC target schools to implement the program
together with the lists of target beneficiaries, project proposal,
and master list of beneficiaries.
3. Designate a permanent project focal persons to ensure that
implementation of the SBFP is administered.
4. Oversee the implementation of the program and ensure timely
release and liquidation of funds by the SDOs.
5. Ensure proper coordination and active engagement with LGUs,
NGOs/CSOs, and other groups undertaking the school feeding
program.
6. Monitor and provide technical assistance S DOs in the
implementation of the SBFP.
7. Submit a program terminal report to DepEd HNC.
DepEd SDOs:
1. Forge partnerships with LGUs and/or NGOs/CSOs in areas where
there are LGUs and/or NGOs/CSOs that are willing to partner for
the SBFP.
2. Orient the School Heads/ Principals on the program and its
implementing guidelines.
3. Submit to DepEd RO target schools to implement the program
together with the lists of target beneficiaries.
4. Oversee the implementation of the program and ensure prompt
liquidation of funds by the schools.
5. Designate permanent project focal persons to ensure that
implementation of the SBFP is administered.
6. Ensure the timely release of funds to the schools.
7. Ensure proper coordination and active engagement with LGUs,
NGOs/CSOs, and other groups undertaking the feeding program.
8. Monitor the compliance of the schools to the guidelines,
procurement process, health and nutritional assessment and
other complimentary activities.

24

9. Consolidate and submit to DepEd RO the terminal reports

from the schools.
DepEd Schools:
1. The School Heads/ Principals shall organize the SBFP Core Group
which shall be responsible for the following:
finalize the cycle menu for the whole duration of feeding
for approval of the School Head;
identify the target beneficiaries based on the set criteria
for approval of the School Head/Principal;
together with the School Head, identify parents/volunteers
who shall help in the whole duration of the program;
prepare the schedule of parents/volunteers who shall
prepare the foods, cook the menu for the day, prepare the
feeding area, supervise the daily feeding and wash the
dishes;
orient the parents on food preparation and food safety;
conduct nutrition related activities with parents; and
do the reporting and recording using the SBFP forms.
2. Submit to SDO target schools to implement the program together
with the lists of target beneficiaries.
3. The School Head/ Principal shall oversee the daily
implementation of the feeding program from procurement, actual
feeding, health and nutritional assessment, disbursement and
liquidation of funds, and complimentary activities.
4. Submit to SDO liquidation reports on time.
5. Ensure proper coordination and active engagement with LGUs,
NGOs/CSOs, and other groups undertaking the feeding program.
6. Submit to DepEd DO a consolidated terminal report after the
completion of the program.
X.

Progress Monitoring
A. Monitoring Activities
Progress Monitoring shall be conducted to assess the efficiency of
implementation of the program. During monitoring activities, all
monitors are expected to correct practices that are not in accordance
with the guidelines and provide recommendations to problems/issues
at hand which are within their function. Problems/issues needing
resolution from higher authorities must be referred immediately for
prompt action.
Results of monitoring shall be integrated in the
Terminal Report.

25

1. School Level - The School Head is expected to monitor daily the

feeding activities and program implementation. School Heads/
feeding coordinators shall also monitor the learners under the
Pantawid Pamilya Pilipino Program of DSWD (4Ps) that are included
in the feeding program to make sure that these children are able to
attend the feeding activity.
a. NS shall be taken at the start of the feeding, every three (3)
months and at the end of the program to determine the
improvement of the beneficiaries.
b. Daily attendance of pupils and conduct of feeding shall be
accomplished by the SBFP Core Group using SBFP Form 4.
2. Division Level - The division TWG is expected to monitor monthly
the compliance of the schools to the guidelines, procurement
process, health and nutritional assessment, start of feeding, and the
conduct of complementary activities such as deworming, food
production, waste segregation and composting, integration of
Essential Health Care Program (EHCP), good grooming and personal
hygiene, and productivity, life, and values development training.
3. Regional Level - The regional TWG is expected to monitor quarterly
the activities of the SDOs such as the activities with partners,
request for funds, submission of required documents from the
schools, timely release of funds to the School Heads, start of
feeding, progress of implementation, and liquidation of funds.
4. National Level The national TWG is expected to monitor at least
once the activities of the ROs such as technical assistance to SDOs,
orientation of SDOs, ensuring that the program is implemented on
time and according to standards.
B. Submission of Reports
1. Report on SBFP Coverage and start of feeding
All schools shall submit to DepEd-HNC, through the SDOs and ROs,
the number of beneficiaries for SY 2015-2016 and the start of
feeding using SBFP Form 3. The ROs and SDO shall consolidate and
submit the report to DepEd HNC before October 2015. This shall be
for both SBFP DepEd and SBFP-Partner funded.

26

2. Terminal Report
a. All School Heads shall submit a terminal report to include the
following:
program accomplishments, list of names of
beneficiaries, findings of the monitoring activities, issues
encountered and actions taken, procurement process, good
practices or lessons learned, personnel involved, and pictorials
before and after feeding, during the feeding activities, and goods
procured.
b. All terminal reports shall be submitted to the DepEd DO through
the District Office, then to the DepEd RO, then the DepEd ROs to
DepEd HNC.
c. The DepEd ROs and DOs are expected to consolidate all reports
before submission to DepEd HNC.
d. These procedures apply to schools both SBFP DepEd and SBFPPartner funded.
XI.

Program Evaluation

An evaluation shall be conducted during the least quarter of the year. A

guideline shall be issued subsequently to this effect.

XII.

Penalty Clause

The SDO and School Head/Personnel who violate any provision of this
Order shall be dealt with administratively, pursuant to DepEd Order No.
49, s. 2006, otherwise known as Revised Rules of Procedure of the
Department of Education on Administrative Cases.

XIII. Enclosures
Enclosure 1
Enclosure 2
Enclosure 3
Enclosure 4
of Feeding)
Enclosure 5
Enclosure 6
Enclosure 7
Enclosure 8
Enclosure 9

Matrix of Reports
SBFP Form 1 (Master List of Beneficiaries for SBFP)
SBFP Form 2 (SBFP List of Schools)
SBFP Form 3 (SBFP Summary of Beneficiaries & Start

SBFP Form 4 (SBFP Record of Daily Feeding)

SBFP Form 5 (Program Terminal Report)
Consolidated Program Terminal Reports
SBFP Monitoring Tool (Central Office)
SBFP Monitoring Tool (Regional Level)

27

Enclosure 10

SBFP Monitoring Tool (Division Level)

28