Rajagiri College of Social Sciences, Kalamassery

Department of Computer Application

Church Management System

MINI PROJECT INTERIM REPORT

Submitted By,
Eldho P Joy
MCA
Roll No. 13

Church Management System

Software Requirement Specification

TABLE OF CONTENTS
Abstract
Part A
1. Introduction to the Project---------------------------------------------------04
2. About the Organization------------------------------------------------------04
3. Objective of the Project------------------------------------------------------06
4. System Study------------------------------------------------------------------07
4.1.

Existing System

4.2.

Proposed System

5. Functional Specifications(Modules)---------------------------------------09
6. User Characteristics----------------------------------------------------------10
7. Software Interfaces-----------------------------------------------------------11
8. Specific Hardware Requirements-------------------------------------------11
Part B
1. UML Diagrams----------------------------------------------------------------13
1.1.

Use Case Diagram----------------------------------------------------14

1.2.

Activity Diagram------------------------------------------------------15

1.3.

Class Diagram---------------------------------------------------------16

1.4.

Sequence Diagram----------------------------------------------------17

2. E-R Diagram------------------------------------------------------------------18
3. Database Design--------------------------------------------------------------19
4. Form Design-------------------------------------------------------------------23
5. Report Design-----------------------------------------------------------------30
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Church Management System

Software Requirement Specification

Part-A
SOFTWARE REQUIREMENT
SPECIFICATION (SRS)

Church Management System

Software Requirement Specification

1. INTRODUCTION TO THE PROJECT

Church management System is used to provide the facility to automate the
official functionalities of a church. The system is also using technologies to organize, automate
and synchronize the interaction process. The system enables users from across the region to utilize
the church facilities and ensure easy functioning.
The overall goal of the system is to manage the details of the parish members
of the church. The users will be able to get familiarize with the parish members of the church along
with their contact details. It saves time and paper work.
The main functions of this project are

Save the details of parish members.

Marriage Registrations.
Baptism Registrations.
Provide certificates for Parish members like marriage, baptism, community and death.

There are two types of users, admin and other users. Admin have the
privilege to enter the details and the right to generate certificates. The other users can apply for
certificates and the admin checks the request and take necessary actions for the request.
In future the project can be incorporated with other sites like matrimonial
website and family tree application. The application provides an interface using PHP for
applying management logic and MySQL for establishing connection with the database.

2. ABOUT THE ORGANISATION

The St. Marys (Martha Mariam) Church at Pallikkara is one of the most
ancient churches of the Jacobite Syrian Orthodox Christians in Malankara. The 'Kol-Tamil'
inscription on a granite slab found in the northern premises of the Church indicates the year of its
establishment as 905 A.D. Pallikkara is situated near Ambalamugal, 20 km from Kochi. This
ancient parish belongs to the Angamali diocese of the Malankara Church.
Legend has it that when the body of a child was brought to the Edappally
Church for burial, an altercation broke out between two groups, and as a result, the body had to be
taken back. The aggrieved family then took permission from a prominent Nair landlord, and the
body was laid to rest in an uninhabited place. The site was marked off with a Cross, and it was
here that the Pallikkara Church was built.

Church Management System

Software Requirement Specification

The Pallikkara parish has been an active participant in all the historical
developments of the Malankara Syrian Orthodox Church. A large group of its members
participated in the Koonen Cross pledge of 1653 A.D. On return to Pallikkara, they took to
celebrating the death anniversary of His Holiness Ignatius Ahatulla Bava with great zeal and
fervor.
Metropolitans Yuyakim Mor Kurillos (who was laid to rest in the
Mulanthuruthy MarThoman Church) and Mathews Mar Athanasius had stayed in this Church for
a very long time. All the Patriarchs who visited Malankara from time to time have also visited and
blessed the Church.
The five altars (THRONOS) in the church are dedicated to St. Mary, St.
Thomas, St. George, St. Baselios Yeldho of Kothamangalam and St. Gregorios of Parumala The
churches that branched off from the Pallikkara Church are many: St.Mary's Church, Vengola; St
Mary's Church, Thamarachal; St Peter's St Paul's Church, Kizhakkambalam; St Thomas Church,
Vadavukode; St Mary's Church, Pazhathottam and St George's Church, Kutta. Also majority of
the parishioners of St Georges' Church, Veloor; St George's Church, Cheruthottukunnel; St Mary's
Church, Thengod; and St Thomas Church, Kakkanad; were earlier members of the Pallikkara
Church.
The Pallikkara parish presently consists of over 1200 families in its
congregation. The chapel at East Morakkala consecrated on 1st February 1995 is one of the three
chapels of this church. Besides there are eight kurishupalli (Shrines) under the Pallikkara church;
at Chanthakurissu, Angadikurissu, Chakalamukal, Chittanadu, Vempilli, Oothikkara, Perunthira
and at East Morakkala.
The Church runs its Sunday school very diligently, and the Youth Association
and Vanitha Samajam have excellent programs. In 2001 a monthly promoted by St. Marys Youth
Association, Pallikkara, started publication under the patroonship of the Vicar and other office
bearers of the parish & the youth wing. The annual convention that started in 1990 under the
patronage of Rev. Fr. E C Varghese & the youth Association has now grown into the largest
spiritual meeting in the area.

Church Management System

Software Requirement Specification

The St. Marys Higher Secondary School run by the Church has on its rolls
about 2000 students with more than 60 teachers and office staff. There is also an English medium
L.P. school functioning under the management.
The Pallikkara St Mary's Church can rightfully claim an enviable record in
humanitarian and social activities, having been in the forefront of many social, cultural and
ameliorative activities. The Church has offered financial assistance to a large number of deserving
cases. Further, a housing fund is also set aside on a yearly basis. All the inmates of the Vaaikkoli
Leprosy Hospital are provided meals many times a year. The parish has also made substantial
financial contribution in the construction of the Malankara Syrian Orthodox Theological Seminary
at Vettickal.

3. OBJECTIVE OF THE PROJECT

The main objective behind the project Church management System is it to
be used to provide the facility to automate the official functionalities of a church. The system is
also using technologies to organize, automate and synchronize the interaction process. The system
enables users from across the region to utilize the church facilities and ensure easy functioning.
The overall goal of the system is to manage the details of the parish members of the church. The
users will be able to get familiarize with the parish members of the church along with their contact
details. The system gave privilege to the parish members to add their details and request for some
necessary certificates for any purposes like marriage certificate, death certificate, community
certificate, baptism certificate etc.

Church Management System

Software Requirement Specification

4. SYSTEM STUDY
4.1 Existing System
The existing system is manually data entering paper bind records, which
is a very slow process and error prone. The information about the parish member details and
registration details are stored manually, which is time consuming and errors. The existing
system does not provide any security for storing the details.to keep these records take a lot of
room space.
Here registration details are entered manually. This leads to error and also
causes lot of manual work. In the manual system to produce reports many records should be
replaced and hence the time required will be very high. Moreover the quality of details may
not be good enough.
Drawback of the existing system
Man power is required to maintain records.
Does not provide any security for details
While preparing the reports manually, it takes lot of time and effort
It is very slow process
It needs more human works
Searching for details is very difficult.

4.2 Proposed System

The existing system is a manual system and this will cause several problems.
It is not very easy to maintain and changes in details can cause errors to occur at any level of this
system. So it is better to adopt another system, which removes all these problems. Thus we
introduced a computerized system, which gives more physical security to the details of the

Church Management System

Software Requirement Specification

application forms. Retrieval and storage of data is easier in this system. Since the proposed system
is error free, less time consuming and more users friendly.
The proposed system has been developed by using the front end tool
used in this Project is PHP (PHP Hypertext Pre-processor). The back end tool used is MySql. The
proposed system is computerized system that keeps tables and database for maintaining the details
of the whole process. The tables are maintained for keeping different details so that each details is
accessed quickly with accurate values. The proposed system is user friendly in which everyone
can understand the transactions. Even an end user can understand the system. It gives accuracy
and neat presentation of results with high speed. The proposed system enables good interface over
the existing system. It should automate the activities that are being done manually in the existing
system.
BENEFITS OF PROPOSED SYSTEM
The proposed system is developed in PHP as front end so that we can
take advantage of the graphical user interface, which increase user interaction. The back end for
this proposed system is MySql. The proposed system has provisions for storing and maintaining
all the parish members details.
Advantages of proposed system
Stores the information about members and the user can view their profile.
Easier search options.
Provision for editing user details.
Portable and feasible for further development.
User friendly screens to enter data and to view existing data.
Printable reports & Certificates.

Church Management System

Software Requirement Specification

5. FUNCTIONAL SPECIFICATIONS (MODULES)

Admin Login Module
In this module, Members logins are managed. Admin adds students by allocating unique
username and password and some basic details about each member which will be stored in member
table. Only those members who has valid username and password are allowed to use the system.
Members Login Module
In this module, Members details are managed. The registered members are able to login to
the system and they can add their profile and manage their profile. They are able to request for the
certificates of services offered by the system. They can also check for the request status.
Marriage Registration Module
In this module, marriage registrations are generated by admin which will be stored in
marriage table. Each marriage has a unique id. Marriages are registered based on the parish
member details in the member table and also specifying bride details, groom details, date of
marriage, name of priest, etc. Marriage certificate will be generated based on the user request.
Baptism Registration Module
In this module, baptism registrations are generated by admin which will be stored in
baptism table. Each baptism has a unique id. Baptisms are registered based on the parish member
details in the member table and also specifying childs original name, date of birth, date baptism,
name of priest, etc. Baptism certificate will be generated based on the user request.
Death Registration Module
In this module, death registrations are generated by admin which will be stored in death
table. Each death has a unique id. Death are registered based on the parish member details in the
member table and also specifying date of funeral, name of the person, name of priest, etc. Death
certificate will be generated based on the user request.

Church Management System

Software Requirement Specification

Certificate Generation Module

In this module, admin checks the request from the members for any certificates. Check the
availability of the certificate and generate certificate for the same. Also changes the request status
of the member to grant.

6. USER CHARACTERISTICS
There are three users who can use the system.
6.1 Admin
The admin is the user who create the system and has full control over the system.
Admin has the following privileges on the system.

View Parish members Details

Add New family

Update family Details

Delete Existing family

Marriage Registration

Baptism Registration

Death Registration

Search

Generate Certificates

6.2 Members
The members are the user who is actually going to use the system for his benefit.
Student has the following privileges on the system:

Add personal profile

Apply for certificates

Check status

Change password

Search

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Church Management System

Software Requirement Specification

7. SOFTWARE INTERFACES
7.1 Development
Client Machine

Google Chrome

Server Machine

SQL Server, IIS Server

Client Machine

Google Chrome

Server Machine

SQL Server, IIS Server

7.2 Implementations

8. SPECIFIC HARDWARE REQUIREMENTS

8.1 Development Configuration
Client Machine

Server Machine

Processor

Intel Dual Core i3 or above.

Hard Disk

40 GB or Above

RAM

4 GB or Above

Processor

Intel Dual Core i3 or above.

Hard Disk

40 GB or Above

RAM

4 GB or Above

Processor

Intel Dual Core i3 or above.

Hard Disk

40 GB or Above

RAM

4 GB or Above

Processor

Intel Dual Core i3 or above.

Hard Disk

40 GB or Above

RAM

4 GB or Above

8.2 Implementation Configuration

Client Machine

Server Machine

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Church Management System

Software Requirement Specification

Part B
SOFTWARE DESIGN
DESCRIPTION (SDD)

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Church Management System

Software Requirement Specification

UML DIAGRAMS

13

Church Management System

Software Requirement Specification

USE CASE DIAGRAM

14

Church Management System

Software Requirement Specification

ACTIVITY DIAGRAM

15

Church Management System

Software Requirement Specification

CLASS DIAGRAM

16

Church Management System

Software Requirement Specification

SEQUENCE DIAGRAM

17

Church Management System

Software Requirement Specification

E-R DIAGRAM

18

Church Management System

Software Requirement Specification

DATABASE DESIGN

19

Church Management System

Software Requirement Specification

Table1: login_details
Field Name
username
password
utype

Data Type
varchar
varchar
varchar

Size
50
50
50

Description
user id, Primary Key
password
User type

Table 2: registeration_details
Field Name
Parishid
Househead
housename
Address1
Address2
photo
No_of_mem

Data Type
varchar
varchar
varchar
varchar
varchar
blob
int

Size
50
50
50
50
50
20

Description
parish id, primary key
House head name
House name
Street name
City name
Family photo
No. of members

Table 3: member_details
Field Name
Memid

Data Type
varchar

Size
50

Parishid

varchar

50

Name
Dob
Occupation
Contact
relation

varchar
date
varchar
varchar
varchar

50
50
50
50

Description
member id,
Primary key
parish id,
Foreign key
name
Date of birth
occupation
Contact no
Relation with family

Table 4: marriage_details
Field Name
marid

Data Type
varchar

Size
50

Parishid

varchar

50

Memid

varchar

50

Bname

varchar

50
20

Description
marriage id,
Primary key
Parish id ,
Foreign key
Member id ,
Foreign key
Bride name

Church Management System

Gname
Date
Priest
Bimage
Gimage

Software Requirement Specification

varchar
date
varchar
Blob
Blob

50
50
50
50

Groom name
Marriage date
Priest name
Bride image
Groom image

Table 5: baptism_details
Field Name
baptid

Data Type
varchar

Size
50

Parishid

varchar

50

Orgname
Fname
Pname
Dob
Baptdate
godfather

varchar
varchar
varchar
date
date
varchar

50
50
50

50

Description
baptism id,
Primary key
Parish id ,
Foreign key
Original name
father name
priest name
Date of birth
Baptism date
godfather name

Table 6: death_details
Field Name
Death_id

Data Type
varchar

Size
50

Parish_id

varchar

50

Member_id

varchar

50

dod
Funeral_date
Preist name
Vault_id

date
date
varchar
varchar

20
20

21

Description
Death id,
Primary key
Parish id,
Foreign key
Member id,
Foreign key
Date of death
Date of funeral
Priest name
Vault id

Church Management System

Software Requirement Specification

Table 7: subscription_details
Field Name
Sub_id

Data Type
Varchar

Size
50

Parish_id

varchar

50

amount
lpd
Due_amount
Due_date

integer
date
integer
date

22

Description
Subscription id,
Primary key
Parish id,
Foreign key
Subscription amount
Last paid date
Due amount
Due date

Church Management System

Software Requirement Specification

FORM DESIGN

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Church Management System

Home

Software Requirement Specification

About us

Contact

Login
Login
Username
Password

Login

Login
Admin Home

Home

Add New

Welcome,

Register

Requests

ADMIN

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Logout

Church Management System

Home

Software Requirement Specification

Register

Add New

Requests

Logout

Parish id
House head
House Name
Street
City
Personal Details
Register

Home

Register
Marriage

Add New

Requests

Baptism
Death
Parish Id
Bride Name
Address 1
Address2
Groom Name
Address 1
Address2
Date
Priest name
Register
25

Logout

Church Management System

Home

Software Requirement Specification

Register
Marriage

Add New

Requests

Logout

Baptism
Death
Parish Id
Original Name
Fathers name
God Father
Date of birth
Baptism Date
Priest name

Register

Home

Add New

Register
Marriage

Requests

Baptism
Death
Parish Id
Name
Fathers name
Date of Death
Funeral Date
Priest name

Register
26

Logout

Church Management System

Home

Software Requirement Specification

Register

Add New

Sl no.

Parish id

Logout

Requests

Certificate of

Date

Status

User home

Home

Update Profile

Requests

Welcome, USER

27

Status

Logout

Church Management System

Home

Software Requirement Specification

Update Profile

Requests

Status

Logout

Requests

Status

Logout

Name
Date of birth
Occupation
Contact no.

Add

Home

Update Profile

Marriage Certificate
Marriage Certificate
Marriage Certificate

Request

28

Church Management System

Home

Software Requirement Specification

Update Profile

SL no

Requests

Applied for

Status

Status

Refresh

29

Logout

Church Management System

Software Requirement Specification

REPORT DESIGN

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Church Management System

Software Requirement Specification

This is certify that

.....
Was baptized in the name of the father, the son of the Holy Spirit
At ..
On ..
By
Date:
Place:

Seal

Sign

Photo
groom

Photo
bride

This is certify that

... & ..
Were wed on the..day of in the year..
By ..
At ..

Date:
Place:

Seal

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Sign

Church Management System

Software Requirement Specification

This is certify that

...
Son of Mr..... ..is a parish member
of this church since .

Date:
Place:

Seal

Sign

Photo
This is to acknowledge the death of
... ..
On the..day of in the year..
By ..
At ..
Date:
Place:

Seal

32

Sign