RAVENSBOURNE COLLEGE OF DESIGN AND COMMUNICATION

MANAGEMENT COMMITTEE

Minutes of a meeting of the Management Committee held on 3rd March 2008

Present: Robin Baker (Chairman)

Janthia Taylor
Doreen DeBellotte
Rachel Green
John O’Boyle
Steve Bowman (part)
Barbara Howell
Peter Pilgrim

With: Diane Evans

Debbie Haynes

Apologies: Genevieve Cowcher

08.045 MINUTES OF THE MANAGEMENT COMMITTEE HELD ON 18th FEBRUARY 2008

Received: Minutes of the Management Committee held on 18th February 2008

(For approval)

Noted: The minutes were approved as an accurate record of the meeting. It was
agreed that all minutes related to staffing issues and all other references to
staffing issues are to be treated as ‘reserved’ and should not be circulated
outside the Committee. Any other paper submitted to the Committee which is
not considered suitable for external publication should be marked ‘Reserved’
when submitted and not distributed elsewhere.

Approved: Minutes of the Management Committee held on 18th February 2008

08.046 MATTERS ARISING FROM THE MINUTES AND ACTION LIST

(07.732) Update on Timetabling

Tabled: Celcat Rave Room Statistics (x4)

Celcat Rave Staff Statistics (x2)

Noted: It was noted that the paper (MC/08/033) has been withdrawn. The Committee
received papers relating to statistics derived from the Celcat system detailing
figures for room occupancy by number of hours, by event category, by staff and

Ravensbourne College of Design and Communication

Minutes of the Management Committee
3rd March 2008

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 by course. A breakdown of hours worked for an unspecified member of staff
was also given as an example of the potential of the Celcat data system in
management planning. It was noted that ‘undefined’ should not appear as a
category on the analyses; data should always be aligned to a course. The
analysis of staff time showed the potential of ascertaining exactly how many
taught hours staff are carrying out and ensuring that these are spread evenly
over the course of the year. It was suggested that the unit schemes of work
may need to be reviewed in order to be synchronised with this system. It was
noted that ‘Room-booker’ is being introduced to the web viewer. The
organisation of ‘sessional’ time was identified as being a particularly
burdensome task which should be streamlined. It was agreed that in tandem
with this system there should be an evidence trail that shows a pattern for use
of rooms and to ensure that the spaces are used pedagogically optimally. This
will be particularly important in the move to the new building. It was noted that
timetabling should be undertaken year by year and not term by term. It was
requested that a further paper be brought to the next meeting of the Committee
detailing a ‘high level’ view of where the timetabling issue is going and what
questions need to be addressed; followed by a further paper to be submitted in
July analysing the full data set. This will be produced by the Director of
Academic Services and Quality, the Director of Post Graduate Development and
Innovation and the Director of Resources.

Accepted: Celcat Rave Room Statistics (x4)

Celcat Rave Staff Statistics (x2

08.047 RESERVED ITEM

08.048 OUTREACH ACTIVITIES

This item was postponed until the 17th March meeting.

08.049 RESERVED ITEM

08.050 RESERVED ITEM

08.051 07/08 CORPORATE PLAN

Received: 07/08 Corporate Plan (MC/08/039 a and b)

(For information)

Noted: The Committee noted the contents of the Corporate Plan and was asked for any
amendments. A number of minor changes were suggested. It was noted that
the traffic light system for highlighting progress was a good idea. Clarification
was given on the number of ASNs the College could expect. It was suggested
that this money should be kept separately from other funds. The next
monitoring report will be made in December 2008.

Accepted: 07/08 Corporate Plan (MC/08/039 a and b)

Ravensbourne College of Design and Communication

Minutes of the Management Committee
3rd March 2008

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08.052 FIVE YEAR STRATEGIC PLAN

Received: 07/08 Five Year Strategic Plan (MC/08/040)

(For information)

Noted: This will be submitted to the Board of Governors this month. It was agreed that
this should be looked at twice per year. The Planning Officer was thanked for
her enthusiastic work on both the Corporate and Strategic Plans.

Accepted: 07/08 Five Year Strategic Plan (MC/08/040)

08.053 CHANGE ACADEMY

Received: Change Academy (MC/08/041)

(For information)

Noted: The College has made a submission to the Change Academy for inclusion in a
forthcoming programme covering training and consultancy in leadership,
timetabling and planning. The result should be known in one month’s time
when a final decision on participation will be taken.

Accepted: Change Academy (MC/08/041)

08.054 ANY OTHER BUSINESS

There was no other business.

08.055 DATE OF NEXT MEETING

The next meeting of the Management Committee will be held on Monday 17th March 2008 at 9.30 am in
the Boardroom.

Diane Evans
Minute Taker

Ravensbourne College of Design and Communication

Minutes of the Management Committee
3rd March 2008

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