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INCOMPLETION LOG

INCOMPLETION PROCEDURE: As sales, delivery, billing data is recorded into the system through
the data entered in the sales, delivery and billing documents. It is important that specific controls are
maintained. The data that has been maintained in the sales document passed through delivery document
and finally billing document. Billing document also need some important data to be maintained. So that if
we forget to maintain the data and saved the document we may have to face problems during sub
sequent document processing.
So as to remind us about missing of this valuable data SAP provided this incompletion log facility. Its
Main function is to highlight the missing data.
1) DEFINE THE STATUS GROUP:SPRO- SALES & DISTRIBUTION- BASIC FUNCTIONS- LOG OF INCOMPLETE ITEMS- DEFINE STATUS GROUP

Go to new entries & define your own status group & check to what level you want to
allow the system to precede further, if the sales document is incomplete. As shown
below.

2) DEFINE INCOMPLETE PROCEDURE


Select the sales- header & double click on the procedure. The system will take you
the screen shown below.

Now select the incompletion procedure "11" & double click on the fields. The system
will take you the screen below.

Now go to new entries & give the table name, field name, screen field, status & if
necessary check for warnings, as shown below.

Save & exit.

3) ASSIGN INCOMPLETENESS PROCEDURE

Click on assign procedure to the sales documents types as shown in the above
image. Next screen

Select your sales document type using position & assign your incompleteness
procedure defined in the previous step, as shown below.

Save & exit.

NOTES: - We can create incompletion logs for the following:


1.
2.
3.
4.
5.
6.
7.

Sales document header data [Incompletion group = A].


Sales document item data [B].
Sales document schedule line data [C].
Sales activity data [F].
Partner data in sales documents, deliveries and sales activities [D].
Delivery header data [G].
Delivery item data [H].

2) In the 3rd step(assign incompleteness procedure), the use of "IC DIALOGUE"


If the IC dialogue is checked
, then the system will not allow you to save the

sales document until all the incomplete fields are filled.

If not checked the system will allow to save you the incomplete sales document,
with a message shown in the below image.

3) Status group:Eg:- The status group "03" is not checked at the delivery level. It means that even if
the sales order is incomplete & saved, the system will allow processing the delivery.
But it will not allow creating billing document (as it's checked at billing level).

If checked, a particular process is not allowed to process by the system.

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