Citv of Carmel-bv-the-Sea

PUBLIC WORKS DEPARTMENT

POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921

(831) 620-2070

CONTRACT CHANGE ORDER NO.

12

CONTRACT AWARDED BY: City Council

DATE OF AWARD
Apr 7, 2015
PROJECT: Forest Theater Renovation
SHEET
1 of 1
~~~~~--~~--~~------~-------------------------------------------------------------PROJECT 10#: 13-70903
Purchase Order#: 76-004428
TO:
Otto Construction Company; 2150 Garden Road, Suite A-1 , Monterey, CA 94940
,CONTRACTOR
You are hereby requested to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.

NOTE: THIS CHANGE IS NOT EFFECTIVE UNTIL FULLY EXECUTED.

Description:
1

Chan

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following : Reference RFP
#1 0, RFI #20 and PCO #9 (Otto's tracking number). Summary of Work includes removing four
niches from stage perimeter.
Agreed Lump Sum .................. .................. ....... .... ...................... ... ............ .. .

12,560.00

12,560.00

CONTRACT PRICE
Total Increase in contract price

CONTRACT TIME
Two additional days

Cost of this Change Order

12,560.00

$
$

1,462,236.00
61,533.00

Estimated

Increase
Decrease

Exact

Original Contract Price

Approved Cost Changes to Date
Total of all Contract Changes
includi this Chan Order

Sum net change in Contract Price is

of the original Contract Price

5.1%
329.00

We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
1net~es1;arvfor the work above specified, and will accept as full payment therefore the price shown above.

Date
By:

~~

Contractor. Otto Construction Company

Title:

({~\(c{

t=:fAI\.A,6-$1'\..

co~t tra.~tor r:Joeirnot s1gn acceptance of this order, his attention is directed to the requirements of the

Submitted By: Andy Vanderford

Date

Project Manager

Approved:

\i'l public Works Director

1\ Rob Mullane

Date _

Authorized:
Date
Authorized:

/OtJ,f ~

lRJ

Attachments:

City Council

Minutes of Meeting Dated:

-Ll /_10
-'-/_f (_

---=-/;t-lf-I.Jj--'--+{lh~
fl-._

Contract Awarded on April 7, 2015.

Contractor Proposal (2 pages total)

RFP#10
RFI#20
Note to Contracts and Budgets Office: Council awarded a 10% construction contingency in the amount of $146,224.00 and the cost of
ceo #4 i.e. the "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21 ,346.00). Thus $167,570.00 is the
adjusted total amount of all change orders which the C!ty_Administrator has authority, or 11.46% of the Original Contract Price.

REQUEST FOR PROPOSAL

City ofCarmel-by-the-Sea
PUBLIC WORKS DEPARTMENT
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070 OFFICE

August 5, 2015

DATE:

PROPOSAL
PROJECT ID.

CONTRACT:

TO:

10
13-70904

Forest Theater Renovation

John Garayalde
Otto Construction

FROM:

Andy Vanderford
City of Carmel-by-the-Sea

2150 Garden Road , Suite A-1

Monterey, CA 94940

SUBJECT:
Description of Proposed Changes

Demolish existing niches, framing for north towers support, etc. pursuant to
scope of work as described by CAW within RFI #20, attached for reference.
This request for proposal is neither a change in the subject Contract, nor an order to the Contractor t o
perform any work. However, it pertains to certain proposed modifications to the work covered by said
contract. The provisions, drawings and specifications of said Contract and previous modifications thereto
will apply, as applicable, unless specifically indicated otherwise herein.
The City of Carmel-by-the-Sea hereby requests that the Contractor submit within ten (10) working days
after receipt of this request a proposal to make the changes described herein. All changes to the Contract
Price and Contract Time should be detailed for each separate item listed. Deta iled breakdown must include
deductive or added cost for all labor, equipment, materials and all applicable mark-ups.
Nothing written in this Request for Proposal will obligate the City of Carmel-by-the-Sea to incur any costs nor
change the Contract Time unless such changes are included in an approved Contract Change Order.

Signed
Andy Vanderford
Enclosure:

RFI #20 Response

Distribution:

CAW
Joe Headley, Building Official
Matt Wetmore, Otto
Oscar Cisneros, Otto
Yuri Rodriguez, Otto

OTTO

Potential Change Order (PCO) Cost Breakdown & Summary

Project
Forest Theater Renovation

Project#
15-3141-00

Related RFP # :

9
10

Related BUL #:

N/A

Related RFI #

21

DATE:

10/13/15

PCO#:

Description of Change
Below and attached pricing is in relation to RFP #10 and RFI #21. Pricing includes all
labor and material to demolish four (4) existing niches. Existing niches and existing
stem wall locations at fire riser, two (2) front light towers and East main stage at new
ramp. Install new stem wall at niches, HD galvanized lag screws, plus PTDF beams at
niches near the front two (2) light towers.
CHANGE ESTIMATE ITEM

COST

MIU %

M/U TOTAL

GC DIRECT COSTS

$8,736
$2,116
$220
$177

GC DIRECT LABOR
GC DIRECT MATERIALS
GC DIRECT EQUIPMENT
GC OTHER/ INDIRECTS

TOTAL L, M, & E DIRECT COST

$11 ,249

GC MARKUP ON DIRECT COST

GC MARKUP O N DIRECT
GC MARKUP ON DIRECT
GC MARKUP ON DIRECT
GC MARKU P ON DIRECT

LABOR
MATERIAL
EQU IPMENT
OTHER/INOIRECTS

$8,736
$2,1 16
$220
$1 77

10.0%
10.0%
10.0%
10.0%

$874
$212
$22
$18
TOTAL MARKUP ON DIRECT COST

$1, 125

GC SUBCONTRACT(S) OR 'OTHERS'

TOTAL SUBCONTRACT COST

$0

TOTAL GC FEE ON SUBCONTRACT(S)

$0

TOTAL UNAVOIDABLE DELAY COSTS

$0

GC FEE ON SUBCONTRACT(S)

$0

ADDITIONAL TIME REQUIRED

5.0%

TOTAL CONSTRUCTION COSTS

$12,374

BOND AND INSURANCE ( 1 t/2%}

$1 86

DAY(S)

FOR OONTRACT COMPLETION' - - - - - - - - . . . . 1

COMPLETED BY: Matt Wetmore

$0

TOTAL COST OF CHANG E ORDER

$12,560

Otto Construction

OTTO

2150 Garden Road, Suite A-1

Monterey, CA 93940
TEL 831 .657.9805 FAX 831.657.9820
License #178809

OTTO ESTIMATE SUMMARY SHEET

Below and attached pricing is in relation to RFP #10 and RFI #21 . Pricing includes
all l abor and material to demolish four (4) existing nic hes. Exi sting nic hes and
existing stem wall locations at f ire riser, two (2) front light towers and East main
stage at n ew ramp. Install new stem wall at niches, HO galvanized lag sc rews,
plus PTOF beams at niches near the front two (2) light towers.

Job No. : 15-31 41-00

Proj ect: Forest Theater Renovation
PC0# 9
Date 10/13/2015

10 Description

Hrs

Rate

Labor

Mat I
0

Derrolish Existing Niches and Build Back

2,116

Equip
220

Sub/Mise
177

TOTAL
2,513

2 Carpenter

40.0

78

3,112

3,112

4 Laborer

96.0

59

5,624

5.624

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33
34

0
0

Totals

136.0

"CHECK L,M,E,S": 11 ,249

Notes:

8,7 36

2,116

220

177

11,249

OTTO

2150 GARDEN ROAD, SUITE A-1

MONTEREY, CA 93940
Ph: 831 657-9805

CONSTRUCTION

RFI
To:

Andrew Vanderford
CITY OF CARMEL BY THE SEA
P.O. Box CC
Carmel By the Sea, CA 93921
Ph: 831-620-2078

CC:

RFI #: 20
Date: 7/6/2015
Job: 15-3141-00 FOREST THEATER RENOVATIONS
Phone: (831 )620-2078

Jilian Cadouri (Cody Anderson Wasney), Monique Wood (Cody Anderson Wasney), Oscar Cisneros (Otto Construction),
John Garayalde (Otto Construction)

Subject:
Drawing:

Attachment Details for Main Stage Lighting Towers

S2.2 8.3E & 8.30 on S8.3

Cost Impact:

Spec Section:
Schedule Impact: TBD

TBD

Date Required : 7/15/2015

Request:

Refer to pages 5 through 7 for existing photos on the existing framing at the existing light tower locations. Please provide a framing
detail for the existing light towers.
Refer to page 3 and 4 for existing photos of the main stage framing and the existing roof over the indoor theater. Please provide
detail for new light towers showing the blocking-out of existing framings, bolt layout and required waterproofing.
Please advise .

Requested by:

Matt Wetmore
OTTO CONSTRUCTION

Response:

Towers (at photos pages 5-7)

Existing condition will support no more than 500# per lighting tower truss.
It is our assumption that the contractor will demo the existing "niches" (shown in photos) in order to
install the new footings shown on 82.2, in which case a new stemwall shall be installed at the
niche.
Assuming the city would like to upgrade this condition , we recommend that 6x8 ptdf beams
spanning from the front stemwall to the intenor stemwall be provided below each of the pairs of
legs of towers and the towers be attached with 1/2"diam (min) x 8" hd galv lag screws centered on
the 6x bms. Max tower axial load will then be approximately 20001bs. If the city des1res a higher
axial capac1ty, we can provide additional recommendations.
Towers (at photos pages 3 & 4)
Our understanding is that Otto Construction needs information from the city regarding the new
towers (bolt locations, sizes, etc). Please forward this question to the City.
AnJ~re'it L;ee
RPSE

Waterproofing at upstage towers to be determined following conclusion of method of

roof repair to take place. J . Cadouri, CAW Architects 07/09/15
ucm:

The blocking I framing details around the towers will be addressed within a forthcoming
RFP package for a new foam roof over the existing. City anticipates providing this RFP to
Otto no later than 8-12-15. Andy Vanderford 8-5-15

I
Page 1 of 1

Existing light
tower mounting
detail required

New light tower

mounting and
framing detail

,Pgs. 5 & 6

I
I

I
I
I

I
.

~!~!~~~:~~~~~~,.~~-L_A_N___________________________________~
ARCHITECT S
C o d y A n d e r s o n W a s n e y A r c h i t e c t s, I n c.
455 L a m b e r t A v e n u e P a I o A I t o, CA 94306
650.328.1818 Fax 328.1888
Copyright 2010 by CODY ANDERSON WASNEY ARCHITECT S, INC.

FOREST THEATER

Pro)ectName- ---- -- - ------ - -- -

14017

Projeer Nuiiif>er-----

06~7/15

CA-15

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Niches demo lished

(existing con crete
stem walls). New
stem walls to
eliminate niches
because interfering
with new footings
for proscenium
walls, and infill with
new pony wall I
skirting to match
existing.

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