University of Louisville Undergraduate Catalog
Academic Advising
University Policy
University Philosophy of Academic Advising
for Undergraduates
Academic advising at the University of
Louisville is an on-going, intentional,
educational partnership dedicated to student
academic success. The University is committed
to an academic advising system that guides
students to discover and pursue life goals,
supports diverse and equitable educational
experiences, advances students’ intellectual and
cultural development, and teaches students to
become engaged, self-directed learners and
competent decision makers.
The University and its undergraduate academic
units and advisors believe that student success is
a comprehensive, campus-wide,
process/effort/responsibility to express these
values:
 Teaching and learning as an academic
advising function.
 Fostering a community of respect.
 Encouraging the individuality/diversity of
students and their unique
educational/needs/experiences.
 Working collaboratively with others through
shared challenges, achievements, ideas, and
resources continuously to incorporate best
practices into university-wide advising.
 Identifying a common goal of student
engagement in learning and success.
 Using technological innovations that seek to
improve the student experience/ academic
advising experience.
 Promoting diversity as central to intellectual
and cultural development.
 Developing student satisfaction with
academic advising.
Additional Unit Policies
College of Arts and Sciences
The Academic Advising Center of the College is
the academic resource center for the student. The
advising staff is a team of professional
counselors who assist in planning programs of
study, coordinating registration of courses, and
University Policies
Summer 2010 – Spring 2011
providing guidance and referral services.
Academic advising assists students:
 in selecting appropriate required and
elective courses
 in determining choice of major
 who are experiencing academic difficulties
in their course work.
Students are expected to know the requirements
for graduation through the information available
in this catalog and through published addenda to
this catalog.
Students who have been accepted to a major are
expected to obtain advising from the faculty
advisors in the department of the major. This
opportunity to discuss the program with a faculty
member is a very important part of the total
college experience. Students should contact the
department to determine the appropriate faculty
advisor and the advisor’s office hours.
The College also provides pre-professional
advice for students interested in careers in the
law and in health-related fields. The names of the
appropriate pre-professional advisors may be
obtained from the Advising Center.
Freshman students with fewer than 24 earned
hours, first-semester transfer students, and
students with 45 or more earned program hours
who have not formally applied for and been
accepted into a major program must be advised
by a college advisor before registering for
classes. (Visiting students and post-baccalaureate
students are not subject to this requirement.) The
student information system will not permit
students for whom advising is required to
register for courses until completion of the
advising requirement has been entered into the
system.
For further information about advising in the
College and for appointments with staff of the
Advising Center, call 852-5502 or 852-6487 or
write to the College of Arts and Sciences
Advising Center, Gardiner Hall, University of
Louisville, Louisville, KY 40292. Information
about the College may also be found at
http://www.louisville.edu/a-s.
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University of Louisville Undergraduate Catalog
College of Business
The College of Business employs a staff of
professional advisors who provide academic
counseling to undergraduate and graduate
students. The applicability of courses toward
fulfillment of degree requirements will be
determined by the academic advisors in the COB
Reinhardt Academic Center.
The following students are required to meet with
an advisor each semester:
 Freshmen with less than 24 earned degree
applicable credit hours.
 New transfer students (internal and external)
 Students who have a break in enrollment of
two or more consecutive years.
While other business students are not required to
see an advisor each semester, they should contact
the Reinhardt Academic Center whenever they
have questions regarding degree programs,
course offerings, campus resources, registration
procedures, academic standing, graduation
requirements or other academic issues.
Economics majors are required to have faculty
mentoring and program approval by the
Department Chair. We recommend that business
students schedule an appointment with their
advisor periodically.
Equine majors must contact the advisor within
that discipline. For further information about
advising in the College and for appointments
with academic advisors, call (502) 852-7439 or
write to the College of Business, Room 024,
University of Louisville, Louisville, KY 40292.
Email: business@louisville.edu
Dental Hygiene Program
Lower Division Advising
The admissions and academic counselor for the
Lower Division Dental Hygiene program has
office hours on both the Belknap and HSC
campuses. Students may call 852-5081 for an
appointment on either campus. Freshmen
students and transfers with less than 30 hours are
required to be advised prior to registration.
Students on conditional, warning or probationary
status must also be advised prior to registering
for courses. Students who are out of sequence in
their program of study must meet with their
advisor to revise their program of study. All
University Policies
Summer 2010 – Spring 2011
Dental Hygiene students are encouraged to meet
with an advisor to seek support and referral
information as needed.
Upper Division Advising
Academic advising is available through the
Dental Hygiene Program. The program has an
admissions/academic counselor as well as a
designated faculty member and the program
director who serve as the academic advisors for
students when they are enrolled in the Upper
Division Dental Hygiene Program. The
admissions counselor and the academic advisors
work closely together to insure that both
applicants and enrolled students are apprised of
the academic requirements of the Dental
Hygiene Program.
The Office of Student Affairs in the School of
Dentistry is available to assist students in
planning their academic program and to provide
students with information regarding policies,
procedures, and general information. It is the
student’s responsibility to be knowledgeable of
the policies and procedures, and to take the
initiative in seeking help and advice. In addition,
Dental Hygiene faculty members are available to
counsel students on professional dental hygiene
concerns.
College of Education and Human
Development
All students entering degree and/or teacher
certification programs must schedule an
appointment to meet with an academic counselor
in the Education Advising Center to have an
official program sheet prepared. This includes
both internal and external transfer students who
have been admitted to the College of Education
and Human Development as well as new
freshmen.
Students seeking a bachelor’s degree from the
Department of Health and Sport Sciences are
advised in the Education Advising Center until
60 hours have been earned. After the completion
of 60 hours students are advised by department
faculty.
Students in any Education undergraduate
program who have earned less than 30 credit
hours are required to be advised by their
assigned advisor in the Education Advising
Center before they will be able to pre-register for
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University of Louisville Undergraduate Catalog
classes.
Students on academic probation must be advised
in the Education Advising Center before they
will be able to pre-register for classes.
Kent School of Social Work
The BSW Coordinator of Academic Affairs will
be your assigned advisor. The role of your
advisor is to assist you professionally and in the
event you need to have an academic review, the
advisor will serve as a mentor to help you to
succeed at Kent. You must meet with your
advisor to register for classes.
School of Music
All School of Music students are advised by the
academic counselor who assists with registration,
monitors progress in courses required for their
major, and reviews progress made toward
completion of Upper Division course pre-
requisites.
Advising is required for all music students until
they have completed all prerequisites for Upper
Division courses. (See the Upper Division
statement in the School of Music Unit Section
and in the music degrees outlined in the
undergraduate catalog.) Students will be blocked
from registration for classes until the advising
requirement has been satisfied. Registration
periods can be found online at:
http://louisville.edu/registrar/registration-
information.
School of Nursing
Students are encouraged to meet with an advisor
prior to registration if they need assistance in
course selection. Freshmen and transfer students
with less than 30 hours are required to be
advised prior to registration. All new students are
required to be advised regardless of credit hours.
Students on conditional, warning, or
probationary status must also be advised prior to
registering for courses. Students who are out of
sequence in their upper division program of
study must meet with their advisor to revise their
program of study and apply for re-enrollment on
a space available basis.
It is the student’s responsibility to be
knowledgeable of the policies and procedures,
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Summer 2010 – Spring 2011
and to take the initiative in seeking help and
advice. Students are encouraged to make an
appointment with a member of the OSS staff
whenever they have a question, a problem, or
they do not know where else to go for assistance.
In addition, School of Nursing faculty members
are available to counsel students on professional
nursing concerns. Students are required to come
to the Office of Student Services for the
following:
 Advising and Referral to University
Resources
 Complete Withdrawal from all courses
or School of Nursing
 Schedule Changes
 Leave of Absence Request
 Evaluation of Transfer Credits
 Repeat Options
 Determination of Status
Speed School of Engineering
The Academic Advising Center is the academic
resource center for students in Engineering
Fundamentals. The advising staff is a team of
professional academic counselors who provide
assistance in planning programs of study,
coordinate registration of courses, and provide
guidance and referral services. Students who
have been admitted to Departmental Studies are
expected to obtain advising from the faculty
advisors in the department of their major. While
your academic advisor will make every effort to
guide you throughout your education, students
are ultimately responsible for developing a
familiarity of and adherence to University,
college, and departmental policies and
procedures.
Engineering Fundamentals Advising
Requirements & Registration
All students in Engineering Fundamentals are
required to meet with an academic advisor in the
Academic Advising Center prior to registration.
The academic advisor will set an advising code
to clear the student for registration. Advising
appointments for registration should be made at
the Center, located in J.B. Speed Building, Room
213. Advising office hours are Monday through
Friday from 8:30 to 4:30. For further
information about academic advising in the
School of Engineering, call 502-852-6100 or
send an email to ssadvise@louisville.edu.
Academic Advising
University of Louisville Undergraduate Catalog Summer 2010 – Spring 2011

Departmental Studies Advising Requirements &

Registration

After admission to Departmental Studies, the

student is assigned a departmental advisor for the
academic program of study. Students should
contact their Department to determine the
appropriate advisor and the advisor’s office
hours.

The general advising requirement for

undergraduate Speed School students is that
advising is required for all students who have
earned fewer than 60 semester hours or have not
been admitted to their department. All students
are encouraged to meet with an academic advisor
prior to registration. Engineering Fundamentals
students report to JS 123, and students admitted
to departments report to the departmental office
for appointments, 9 a.m. to 4 p.m.

The BioEngineering Department, Civil and

Environmental Engineering Department,
Computer Engineering and Computer Science,
and the Electrical and Computer Engineering
Department require all of their students to be
advised. In these departments, it will be
necessary for an academic advisor to set an
advising code to clear the student registration.

Newly admitted students to the Chemical

Engineering, Industrial Engineering and
Mechanical Engineering departments are
required to meet with an advisor for the semester
they are admitted to the department. Students
with more than 60 credit hours are not required
to meet with an advisor in subsequent terms, but
are strongly encouraged to do so. Students on
academic warning or probation are required to
see their advisor.

University Policies Academic Advising