Faten Awadh Ghanem

Abu-Shaqrah
Personal
Information

Address &
contact No.

Marital Status:
Children:
Place of birth:
Date of birth:
Nationality:
C.P.R. No.

Married
2 Boy & Girl
Bahrain
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28 April 1980
Bahraini
800409760

Flat: 11
Building 498
Road 2309
East Riffa 923
Kingdom of Bahrain
Telephone No. 36 008 447
E-mail: abushaqrah.fa10@gmail.com

Work
Experience

1. City Cool Bahrain Aug 12th 2007 Jun 2010

Job Title:

Duties & responsibilities:

Executive Assistant

Setup President's travel arrangements.

Setup accommodation and entertainment arrangements for company visitors.
Maintain President's calendar.
Prepare and maintain President's expense report.
Create, transcribe, and distribute meeting agendas and minutes.
Answer telephones and handle in appropriate manner.
Meet and greet clients and visitors.
Perform general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Research, price, and purchase office furniture and supplies.
Supervise support staff.
Performs a variety of administrative or executive support tasks that are highly
confidential and sensitive.
Coordinates office management activities for the administrator, executive.
Acts as liaison between the administrator or executive, subordinates or others,
by transmitting directives, instructions and assignments and following up on the
status of assignments.
Updates administrator or executive on status of issues before scheduled
meetings.
Plans and coordinates arrangements for professional conferences & meetings.
Reviews, proofreads, and edits documents prepared for the administrators or
executives signature.
Recommends actions to be taken on office expenditures such as equipment and
supply needs.
Compiles and maintains records, statistical information, and reports.

Establishes and maintains various filing and records management systems.

Operates standard office equipment.
Performs related work as assigned.
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2. Bahrain District Cooling Co. (Tabreed Bahrain) March 13 , 2005 : May 24 , 2007
HR Assistant & Procurement Secretary September 2006 : May 2007

Job Title:

Duties & responsibilities:

Maintain employees recruiting and performance files in accordance with

company and regulatory guidelines.
Assist in screening external applicants, schedules qualified candidates for
employment interviews, applicant testing and maintain resumes files.
Process candidate background checks, ensure results are reviewed and
submitted to hiring manager.
Creates offer letter, new hire packets and e-mail notification to competent
manager.
Process unemployment claims and handles routine inquires from inside and
outside the company on employment status, job opening, wage data and
personnel related items.
Coordinate with recruiting assistants to allocate new recruiting agencies.
Work on payroll & submitted to account department.
Maintain personnel, medical files and archiving files.
Provide support and assistance to employees with HR related questions and
needs.
Set up and reserve meeting rooms.
Follow up with GOSI calculations & submitted to accounts department.
Supply requests & purchase requisitions for all the departments by using the
JDE system.
Follow up with the invoices & delivery notes & submitted to accounts
department.
Assists with General Human Resources communication.
Job Title:

Duties & responsibilities:

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Executive Secretary March 13 , 2005 : August, 2006

Maintaining the GM & the office filing system.

Arrange the GM Schedule, meetings, travels & hotels booking (him self,
Family & relatives).
Preparing the documents & letters for meetings.
Arrange the Board of Directors: meetings, hotel reservations & booking the
tickets.
Arrange papers & documents for clearance (employees, visitors & families)
Make some bookings through the Internet (cars, Hotels)
Change the daily tape backup.
Make some researches when asked through the Inet.
Handling & arranging schedules for visitors from the other companies tickets
booking & hotel reservations to visit our sites out of Bahrain.
Organise the meetings venue.
Coordinates with attendees.
Ability tests for new candidates.
Training new employees.
Handling the Company Accounts.
Handling the Petty Cash.
Preparing salary transfer letters.
Dealing with Banks, Ministries & Embassies by arranging for meetings & other
works.
Receive and greet visitors.
Receive incoming calls; assist the caller and provide appropriate information;
dispatch the calls required.

Receive incoming e-mail, faxes, courier, and letters, log them and forward
them accordingly & reply if needed.
Keeping copies of the faxes & letters received & sent
Arrange for pickups & deliveries.
Working as English & Arabic Secretary.
General office Administration.
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3. Qays H. Zubi Attorneys & legal consultant - 23 Feb 2004 Feb 2005

Job Title: Legal Secretary

Duties & responsibilities:

Perform conflict of interest searches on new clients.

Operate the Humming Bird Software for documents management which
includes saving files, transferring from the local disk to the DM and creating
new folders within the system.
Prepare & enter in to Time Pro (legal accounts software) lawyers time
recording.
Registration of companies on the Internet through the Ministry of Commerce
website.
Diary management - helps lawyers with their job & reminds them for the court
session.
Run proficiency tests for new candidates.
Training new employees.
Preparing purchase orders.
Maintaining the filing system.
Attend to clients at the reception.
Attend to telephone calls and schedule appointments to the lawyers.
General office administration.
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4. Saleem Enterprises - 25 Oct 2003 22 Feb 2004

Job Title:
Administrator/Secretary in different Departments
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5. Advocate Ali Ahmed Al-Ayyad - 1 Oct 2001 22

Job Title:
Executive Legal Secretary
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nd

Oct 2003

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6. Budoor Fashion - 16 Jun 2001 23 Oct 2003

Job Title:
Administrator/Secretary
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7. Ministry of Electricity & Water - 27 Jul 2002 22

Job Title:
College Trainee

nd

Sep 2002

8. Umm Al-Dardaa Al-Soghra Centre - July 98 Sep 98

Working as a teacher-Summer Job
9. Al-Ajyal Pre School - Jul 97 Sep 97
Working as a teacher-Summer Job
10. Al-Ezz Trading Est. - Jul 95
Working as a sales representative-Summer Job

Education

Professional
Skills

Languages

2005

Business English Course

2002

Commercial Studies Diploma

1995-1998

Secondary School Certificate (Al Hoora Secondary School)

Experience in Computer usage, specifically MS Windows & MSOffice applications

Internet searching
Typing both Arabic & English
Telephone usage skills
Customer relations
Sales representative
Filing and file management

English
Arabic