Invoice Verification

User Manual FI04
Title:
Module Name
Invoice Verification
Accounts Payable
OVERVIEW
Business Process Description Overview
Invoice verification against purchase order is covered in this course, the verification
process is based on purchase order and vendors invoice is accepted in the system.
This course covers all procurement made against purchase order whether such
procurement for goods, service & Capital goods.
Acceptance of invoice creating the liability for vendor to be paid in the books of
accounts.
This Course covers the invoice verification, Display Purchase order, Display Goods
Receipt, Credit Memo & Cancelation of Vendor Invoices.
Input - Required Fields

Invoice Date.
Posting Date
Amount.
Calculate Tax.
Field Value / Comments

Vendors Invoice Date
Enter the Invoice posting date
Enter Invoice Amount
Purchase Oder No.
Enter the purchase order no.
Last changed on:
Prepared by:
Ashish Sharma
System automatically calculate the amount of Tax on

the basis of condition type
Version: 1.0
Release: ERP 6.0
Page:
1 of 19
User Manual FI04

Title:
Module Name
1.1.
Accounts Payable
Invoice Verification against Purchase Order
Via Menus
Logistics Materials Management Logistics

Invoice Verification Document Entry MIRO Enter Invoice
Via Transaction Code
MIRO
Enter the Input Data in the above mentioned field with the help of below mentioned
table
Field Name
Company Code
Description
R\O\D
Enter the Company R
Code
Click on the Enter
Last changed on:
Values
2101
button to confirm your entries and continue.
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
2 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
table
Field Name
Invoice Date.
Posting Date
Description
R\O\D
Enter
Vendors R
Invoice date
Enter the Invoice O
posting date
Amount
Enter the
Amount
Calculate Tax
To calculate the
amount of Tax on the
basis of condition
type
Last changed on:
Prepared by:
Ashish Sharma
Invoice R
R
Values
10.07.2010
System
automatically fills
the current date but
it can be change.
Rs. 49,855.60
Check the Box
Version: 1.0
Release: ERP 6.0
Page:
3 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
Tax Code
Select the condition

code from drop down
option
Purchase order No
Enter the created

purchase order no.
Select the same

code which is shown
in the PO or left
blank in the case of
PO contain multiple
Tax code.
Enter the PO
created 4200000482
You need to enter a purchase order that corresponds with this invoice. Click Purchase
order/scheduling agreement Button
. For
Example: PO NO. 4200000482.
Click on the Enter
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
4 of 19
User Manual FI04

Accounts Payable
Title:
Module Name
Click Simulate Button
To post the vendor invoice, click Post Button
The message bar displays Document no. 5105600233 created.
The system task is complete.
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
5 of 19
User Manual FI04

Title:
Module Name
1.2
Accounts Payable
Display Invoice Document.
Via Menus

Invoice Verification Further Processing MIR4
Display Invoice Document
MIR4
table
Field Name
Description
R\O\D
Invoice Document The
Invoice R
No.
document No created
in MIRO
Fiscal Year
Enter the fiscal year
O
Click on the Enter
Last changed on:
Values
5105600233
2010
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
6 of 19
User Manual FI04

Title:
Module Name
Then click on
is generated at the time of MIRO
Last changed on:
Prepared by:
Ashish Sharma
Accounts Payable
button to display accounting document no. which
Version: 1.0
Release: ERP 6.0
Page:
7 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
Double Click on the Accounting Document to display FI Document.
Click on the Exit button

Screen.
or press Shift+F3 to return to the SAP Easy Access
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
8 of 19
User Manual FI04

Title:
Module Name
1.3
Accounts Payable
Display Purchase order.
Via Menus
Logistics Materials Management Purchasing

Purchase order Create ME23N Display
Purchase Order
ME23N
Click on the
Last changed on:
button to enter the Purchase order number.
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
9 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
table
Field Name
PO
Description
R\O\D
Enter the purchase R
order no.
Values
4200000482
Then system displays the Purchase Order.

Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
10 of 19
User Manual FI04

Title:
Module Name
1.3
Accounts Payable
Display Goods Receipt.
Via Menus
Logistics Materials Management Purchasing

Purchase order Follow on Functions MIGO
Goods Receipt
MIGO
Then click on the

button to
display the Goods Received.
table
Field Name
Description
R\O\D
Select the Option Enter the Material R
from drop down- Document No. to
Display
display.
Click on the Enter
Last changed on:
Values
5000001046
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
11 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
Then system displays the material Document.

Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
12 of 19
User Manual FI04

Title:
Module Name
1.4
Accounts Payable
Display Service Entry Sheet.
Via Menus
Logistics Materials Management Service Entry

Sheet ML81N- Maintain.
ML81N
Then Click
Last changed on:
Button to view the Service Entry Sheet.
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
13 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
table
Field Name
Purchase Order
Entry Sheet
Description
R\O\D
Enter Purchase Entry R
Entry Service Sheet O
No.
Click on the Enter
Values
4200000482
5000000611
Then, system displays the Service Entry Sheet.

Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
14 of 19
User Manual FI04

Title:
Module Name
1.5
Accounts Payable
Enter MIRO Subsequent Credit.
A vendor made a mistake regarding the quantity to be invoiced and you asked for a
credit memo for material as well as service. Now you received a credit memo and you
need to post it.
Via Menus

Invoice Verification Document Entry MIRO Enter Invoice
MIRO
Then Click on the

credit memo.
Button, select the
You need to enter a purchase order that corresponds with this invoice. Click Purchase
order/scheduling agreement Button
. For
Example: PO NO. 4200000482.
Click on the Enter
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
15 of 19
User Manual FI04

Accounts Payable
Title:
Module Name
table
Field Name
Invoice Date.
Description
R\O\D
Enter
Vendors R
Invoice date
Enter the Invoice O
posting date
Posting Date
System
automatically fill the
current date but it
can be change later
Rs. 11250.60
Amount
Enter the
Amount
Calculate Tax
To calculate the
amount of Tax on the
basis of condition
type
Check the Box
Enter the Amount in The Amount of

Line Item
Subsequent Credit to
Vendor
Rs. 5000.00 in both

line items for
subsequent Credit
to vendor i.e.
Rs.5000 for Material
& Rs. 5000 for
Service.
Click on the Enter
Click Simulate Button
Last changed on:
Invoice R
Values
10.07.2010
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
16 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
To post the vendor Subsequent Credit, click Post Button
The message bar displays Document no. XXXXXXXXXXX created.
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
17 of 19
User Manual FI04

Title:
Module Name
1.6
Accounts Payable
Cancel Invoice Document.
Via Menus

Invoice Verification Further Processing MR8MCancel Invoice document
MR8M
table
Field Name
Description
Invoice Document The
Invoice
No.
document No created
in MIRO
Fiscal Year
Enter the fiscal year
Reversal Reason
Enter the Reason for
Reversal
Last changed on:
Prepared by:
Ashish Sharma
R\O\D
R
Values
5105600233
O
R
2010
Select the option
from drop Down
option i.e. 01
Version: 1.0
Release: ERP 6.0
Page:
18 of 19
User Manual FI04

Title:
Module Name
Accounts Payable
Reversal in current
Period
Click on the
button to display the document.
Click the Invoice Document option in the menu bar & select the Reverse option.
Then System reverse the Document
Message bar display message
Last changed on:
Prepared by:
Ashish Sharma
Version: 1.0
Release: ERP 6.0
Page:
19 of 19

Invoice Verification

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Invoice Verification

Uploaded by

Copyright:

Available Formats

User Manual FI04

Input - Required Fields

Field Value / Comments

Purchase Oder No.

Enter the purchase order no.

Last changed on:

System automatically calculate the amount of Tax on

User Manual FI04