Ramco HCM Feature List v3

Ramco HCM Suite: Feature List
Simple. Intuitive. Productive
2014 Ramco Systems Ltd. All rights reserved. All trademarks acknowledged.
This document is published by Ramco Systems Ltd. without any warranty.
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical,
for any purpose without the written permission of Ramco Systems Limited.
Improvements and changes to this text necessitated by typographical errors, inaccuracies of current information or
improvements to software programs and/or equipment, may be made by Ramco Systems Limited, at any time and
without notice. Such changes will, however, be incorporated into new editions of this document. Any hard copies of
this document are to be regarded as temporary reference copies only.
Last Updated: May 2014
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TABLE OF CONTENTS
RAMCO HCM SUITE ................................................................................................................................. 5
WorkSpaces .......................................................................................................................................... 5
Wizard Interface ................................................................................................................................... 7
Mobility .................................................................................................................................................. 7
Salient Features .................................................................................................................................... 8
HCM PRODUCT MAP ............................................................................................................................... 9
CORE HR ................................................................................................................................................ 10
ORGANIZATION STRUCTURE ........................................................................................................................... 10
EMPLOYEE RECORDS ..................................................................................................................................... 11
Self Service .......................................................................................................................................... 12
Sample Screenshots: WorkSpaces .................................................................................................... 13
Sample Screenshots: Mobile ............................................................................................................. 13
Reimbursement ................................................................................................................................... 14
Self Service .......................................................................................................................................... 14
Sample Screenshots: WorkSpaces ........................................................ Error! Bookmark not defined.
TRAVEL MANAGEMENT .................................................................................................................................. 15
Self Service .......................................................................................................................................... 16
TIME MANAGEMENT ............................................................................................................................. 16
LEAVE MANAGEMENT .................................................................................................................................... 16
Self Service .......................................................................................................................................... 18
Sample Screenshots: Workspaces ........................................................ Error! Bookmark not defined.
Sample Screenshots: Mobile ................................................................. Error! Bookmark not defined.
TIME & ATTENDANCE .................................................................................................................................... 19
Self Service .......................................................................................................................................... 20
Sample Screenshots: Mobile ................................................................. Error! Bookmark not defined.
PAYROLL ............................................................................................................................................... 20
Page 3 of 36
GLOBAL PAYROLL ......................................................................................................................................... 21

TALENT MANAGEMENT ........................................................................................................................ 23
CAREER PLANNING ........................................................................................................................................ 25
SUCCESSION PLANNING.................................................................................................................................. 26
TRAINING ADMINISTRATION............................................................................................................................ 26
Self Service .......................................................................................................................................... 27
Self Service .......................................................................................................................................... 27
RECRUITMENT ....................................................................................................................................... 31
RECRUITMENT ADMINISTRATION ..................................................................................................................... 31
Self Service .......................................................................................................................................... 32
CANDIDATE PORTAL ...................................................................................................................................... 33
ONBOARDING ............................................................................................................................................... 34
Page 4 of 36
Ramco HCM Suite

Ramco HCM is a global talent management application that is designed to handle proliferating
employment, measurement, and wage models. Its flexible architecture paves the way for an
integrated HR services experience. Beyond its ability to address the needs of multiple industry
verticals, the product differentiates itself through MUSICMobility, Usability, Social, In-memory
and Context Awarewhich is the underlying product strategy of all Ramco products.
Advancements in technology and social channels necessitate business applications to leverage
these trends and engage with the new age workforce.
Ramco HCM understands the needs and challenges of a global workforce, the diversity in HR
policies, and it allows for adequate exceptions handling. Our global payroll covers 40+ countries
and is expanding rapidly. Subscribing organizations may choose from a variety of talent
management capabilities such as recruitment and on-boarding, training, performance
management, e-learning and payroll. It can be deployed on a multi-tenant cloud or offered as a
managed service. Organizations may deploy it process by process or draw from the benefits of its
integrated flow and subscribe to it fully. It is also capable of seamless integration, not only with
other legacy applications, but also with 3rd party social media, accounting, and jamming
platforms.
At Ramco, our focus on user interface makes our solutions simple, intuitive and engaging to use.
A smart blend of presentation, transaction and analytics, Ramcos WorkSpaces frees users from a
maze of menus, and helps them manage information aesthetically. Wizard Interface enables
users to create custom wizards too.
Ramco HCM helps increase employee productivity by making key information available
anywhere, anytime. The employee can now manage multiple self-service transactions on the go.
Similarly, the Manager can complete multiple transactions pertaining to their teams, while away
from the desk including while commuting, traveling on work, at home or in a meeting.
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Page 6 of 36
Wizard Interface
Ramco's UI, called the Wizard Interface, works with the basic premise of 'fun with
intelligence', allowing the user to manage information aesthetically. The key drivers here
are: ERPs should be easy, plain and simple to learn, should remind the user when to do
what and reduce potential mistakes that happen while using it.
Wizards are a sequential arrangement of activities for a purpose. System wizards are
pre-packaged as a part of the solution while custom wizards are the ones that enable
users to build their own wizards. In simple terms, the wizard interface, makes sure that
the application is simple, hiding all the complexities behind, at the same time giving
access to it when needed.
Mobility
Availability of information anywhere anytime is critical to todays business leaders as
they are always under pressure to meet business targets. Mobility is important to multitask and complete business priorities and deliverables on the go.
Mobility is also about ease of user experience. Ramco HCM solutions on the mobile
device have been designed with the philosophy, If you can use your device, you can use
our solution. This means that the usability of the solution lends itself to being used
without any training. Ramco HCM has been conceptualized and delivered with a
thorough understanding of the devices capabilities, usage scenarios and the users skill
set. Native support is available for iPhone& iPad, and mobile web support is available for
all devices using HTML5.
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Salient Features
Ramcos HCM application is
Self-aware, out-of-the-box with good understanding of global workforce location,

mobility, and diversity in HR policies
Capable of seamless integration with third party social media, accounting and
jamming platforms
Self Service (ESS and MSS) designed for mobile, allowing HR updations to be carried out
anytime anywhere
Intelligent application that understands usage patterns and reduces data entry
Flexibility in handling deviations, employee-wise exemptions and contingencies
An organically grown solution whose modules are integral to the core product
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HCM Product Map
Page 9 of 36
Core HR
Workforce Management allows you to match skills availability with demand. Processes
such as competency maps, time management and multiple employee assignment
capability, recruitment, & training enable users to get an opportunity to use a framework
of logically linked processes that bridge the gap between demand and supply of skilled
Human Resources.
Organization Structure
Maintain the organization

structure.
Support different employee

code series for different units.
Administration of Jobs,
Positions, Departments, Work
Locations, Grades and Bands.
Maintain multiple Pay

Structures varying for each Location and Grade.
Define Organizational entities specific to operating units and its hierarchy.
Provision to maintain Competency master.
Data Security control configurable across Roles, Departments, Grades and Jobs
etc.as required for the business process
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Employee Records
An employees personal and work related information is captured under employee
records.
Provision to track Employment history.
Tracking changes in employee reporting relationships.
Handling employee movements (promotion, transfer, separation).
Provision for backdated promotions and change in remuneration.
Handling changes in salary bands on employee promotions.
Provision to maintain reason codes to be used to substantiate employee

movements.
Capability to handle employee rehire.
Maintain exit interview information.
Maintaining Employee Personal Information.
Employee Self-service for

Personal Information
Update.
Maintaining employee
compensation information.
Administering Employee
Rewards and Recognition.
Managing and measuring

actual competency
compared to competency
targets.
Registration of competency levels and experience.
Managing assets/properties issued to employees.
Provision to upload and maintain documents online.
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Administering movement checklists during transfer, promotion and separation

process.
Provision to track employee air travel eligibility.
Self Service
In self-service, both employees and managers are given provision to create and update
the relevant personal and work related information.
Employee
Manager
Provision to employee dashboard which is a summary view of the following:

o
View Pending request
To do list of tasks
View team information
Corporate announcements
Summary of Time, Training, Internal Hire Request, Grievances, etc
Quick link to tasks relevant for employee/manager
Provision for the employee to request for a change in his/her Personal Information. The Self-Service
user can request changes in the following areas of Personal Information:
o
Basic Personal & Emergency contact details
Family Member details
Contact Information
Qualification
Work Experience
Provision to apply resignation
Provision to initiate employee movements, such as Promotion/Transfer through self-service.

Managers can be provided provision to initiate movements of subordinates.
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Sample Screenshots:
Sample Screenshots: Mobile
Page 13 of 36
Reimbursement
Claims associated with medical benefits, annual leave claim, and other such eligibilities
can be easily processed. Claims are classified as groups with discrete items in them and
the reimbursed amount is paid through payroll or vouchers generated from a co-existing
Finance Application, such as Ramco Financials.
Capable of supporting user defined Claim Items according to organization policy.
Workflow support for routing

claims applications.
Support multiple levels of

authorization, escalations.
Automatically update claims

balance on authorization.
Provision for employees to view

claims summary.
Self Service
Employee
Manager
Provision for employees to submit

reimbursement requests online (for self and
dependents)
Provision for employees to enroll

dependents for various reimbursements
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Provision for supervisor to

authorize/reject claims
Travel Management
Provides employees with an end-to-end facility to manage their travel, right from the
time of planning to finally filing for reimbursement.
Maintains travel budget and travel eligibility.
Employee self-service for

travel request, advance
and booking preference.
Workflow support for

routing travel request.
Manager self-service for

Travel Request
authorization / rejection.
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Support multiple levels of authorization.
Provision for travel desk to update the booking details.
Employee self-service for travel claim request.
Manager self-service for Travel Claim authorization / rejection.
Provision for employees to view travel summary.
Provision for employees to view booking details.
Supports multiple travel advances and multiple settlements.
Self Service
Employee
Manager
Provision for employee to submit the travel
request.
request
Provision for employee to submit Travel
Provision for managers to approve travel

claims submitted
Claim Request.
Provision for managers to approve travel
Provision for employee to view Travel

Summary.
Provision for employees to view booking

details.
Time Management
Leave Management
Allows employees to holistically maintain leave data and information, apply for leave and
get approval from their managers online, through an extensive set of user-defined
parameters, available in the application.
Support for different public holidays in Holiday Master for different units.
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Capable of supporting user defined leave types according to organization policy.
Accrue leave units on regular

frequency.
On exit, calculate the leave

balance for encashment.
Provision to carry forward leave

balance to the next calendar year.
Workflow support for rerouting

leave applications.
Support multiple levels of

authorization, escalations.
Automatically update leave

balance on authorization.
Provision for employees to view leave summary.
Provision for Leave Administrator to apply leave on employee behalf.
Provision for Leave Administrator to adjust leave balance.
Provision for Leave Administrator to regularize leave in lieu of adhoc holiday,

maintenance, etc.
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Self Service
Manager
Employee
Provision to submit Online Leave request
and view status of leave request
authorize/reject leave applications
Provision to nominate a covering employee
during the leave period
Provisions for manager to authorize/reject

leave applications
Provision to request for leave encashment
Provision to view Leave Summary (Balance,
Provision for manager to enter a Leave

Application on behalf of other employees in an
Organization
availed units, number. of units carried
forward etc)
Provision to view team leave summary before
Approval/Rejection can be performed by

replying to email alert by sending specific key
Provision to alter/cancel leave request
words like OK, Approved, Reject, etc
Page 18 of 36
Time & Attendance

Helps manage employees' time
and attendance data,
effectively. Employees can keep
a tab with ESS and this data is
centrally recorded in the Human
Resource Management System.
Define Shifts, Shift

Patterns and Overtime
rules.
Map employee to shift

pattern and generate schedule.
Self-service to view employee schedule.
Provision to perform adhoc changes to shift and time.
Track Employee Shift and Time Deviation.
Attendance Tracking Automated.
Capable of interfacing with time tracking systems.
Route attendance for approval.
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Self Service
Employee
Provision to view shift schedule.
Provision to view actual attendance like
Manager
roster.
Presence, Absence, Leave, Time Deviation
and Shift Deviation.
Provision for manager to view employee
Provision for manager to approve/reject

timesheet booking of subordinates.
Provision for time booking for both project

based and time clock based variations
Provision for manager to view employee

level exceptions in timesheet booking
Payroll
Ramco's solution has a flexible, rule-driven, payroll engine that can deal with multielement, multi-decimal place, multi-currency, multi-payout Payroll. The key features
include:
Multiple Pay Runs for a Period (Regular, Bonus, Exit Payroll etc.)
Flexible Pay Periods (Monthly, Semi Monthly, Weekly, Daily etc.)
Payroll security can be defined for each payroll-payset
Retrospective Pay calculations including other and impacted computations
Proration based on
salary changes
Loans and advances

handling
Payroll Readiness checks
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Provisions for overrides on system calculations
Multi-level Payroll Authorization
Rule based payroll calculator to configure client specific configuration
Global Payroll
Ramco HCM offers a unified payroll processing system that enables companies to run
their entire payroll on a single platform. Coupled with integrated HCM functions, this
eliminates the pains of distributed vendor management, data management and
consolidation. Designed with powerful capabilities on exception handling, the solution
allows configuration of policies, based on parameters that can be fine-tuned easily to
meet ever-changing business demands.
Exception riders can be set up by company, department, position, employee type and
other organizational attributes, thereby automating complex payroll calculations. Ramco
Global Payroll comes with the option of in-memory capabilities using Ramco Minnal a
path-breaking optimization engine. Using in-memory processing and advanced
optimization techniques, the processing time for thousands of employees are reduced
from hours to a few minutes, saving precious computing costs and improving the payroll
cycle time.
Ramco HCM also understands the needs and challenges of a global workforce and the
diversity in HR policies, and allows adequately for exceptions handling. Our global payroll
covers over 40+ countries with new countries being added rapidly. Subscribing
organizations can choose from a variety of Talent Management capabilities such as
recruitment and on-boarding, training, performance management, e-learning and
payroll. The flexible and configurable architecture of Ramco HCM allows organizations to
set up their global organization structures with ease.
Local Statutory Tax/ Funds computations and reporting
Pre-built Payroll engine for 21 countries
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* US Symmetry Tax Engine; UK ADP, Ceridian Tax Engine
Employee
Manager
Provision to pay-slips.
Provision to tax working sheets (as applicable for the country)
Page 22 of 36
Talent Management
Talent Management functions like Performance and Development Management are an
integral part of the Ramco HCM offering. The content can be split into three distinctive
parts: Objectives-based Assessment, 360 Degree Appraisals, and Potential Appraisals. As
businesses experience increasing economic flux, including quicker time to market,
increasing revenues or even growing the market reach, there is a need to dynamically
organize the global workforce and assess them on parameters relevant to the business
context. The underlying systems must support this need and should be easily
configurable, based on market stimulus. Organizations aim to improve the granularity of
their assessment systems and shorten the assessment time period.
Employee Tagging and Talent Pool
In addition to supporting a mature 3-tier competency model, Ramco HCM lets customers
use a simple social concept to a greater effect. Tags are an additional, simpler, social and
personal means to identify an employees capabilities. These can complement the
organizations existing methods of classifying talent. A powerful adjective used as a tag
can sometimes convey clearer, more powerful picture of an employees capabilities than
a detailed competency model.
Tags can be tuned to an organizations geography, industry, business line and its
priorities. And since they are simple and easy to maintain, they stay relevant to an
organizations current context.
A tag cloud provides a quick insight into an organizations talent - capabilities that are
abundant and those that are scarce. This view enables an organization to make the
necessary talent interventions to improve its capabilities in areas which are required for
its present as well as future well-being.
Page 23 of 36
The 9 Box
Ramco HCM supports 9 Box chart, which is a visual aid that enables Talent Managers to
compare an employees potential with his/her actual level of performance. The
predominant idea behind 9 Box is that the organization should be able to create role
models out of their star employeesemployees with high potential and high
performancefor others to follow/emulate.
Behavioral Model
The employees standard of business conduct can define the customers experience with
the company. A behavior is normally understood as a set of actions that employees
follow at work. When this is consciously defined by the organization and imparted
through training programs, employees are able to perform consistently. For instance,
this may include the manner in which employees greet and elicit business requests at a
services desk. Ramco HCM enables the definition of critical business behaviors (conduct)
for key positions and the measurement of adherence through surprise checks or formal
audits. The results of good behavior are usually a cash reward or gamified rewards.
The process ties into Ramco Training and Payroll.
Perspective Model
This process permits Talent Managers and business leaders to set targets for employees
through four parameters financial, learning, process and customer. The idea is that
profit center heads and key position holders optimize what they do from every
perspective and be rewarded for doing so; for instance, cutting costs alone would not be
an achievement when it means lower customer satisfaction levels. To an extent, this
process is successful in an environment where actions are traceable to their end from
various perspectives. Thus, it complements granular accounting process, audits that
check process compliance, employee training and a credible process to measure
customer satisfaction. The process permits subscribers to achieve a greater level of
Page 24 of 36
optimality when they are tied to employee KPI as failure in performance can be traced to
failure in funding, learning, compliance or customer handling.
Talent Score Card
Ramco HCM helps in getting a holistic view of an employees data through the Talent
Score Card, which represents key information about an employee. This can be used
during a review process or in general and includes:
Employee Profile
Compensation in relation to others in the same grade
Position on the 9-box
Current fit into the position theyre holding and a view into the future
Rewards and bonuses earned in the past
Pattern of absenteeism
Grievances reported
Disciplinary actions taken
The information is presented as a visual aid, whereby Talent Managers may inter-relate
disparate information to arrive at business conclusions.
Career Planning
Career Planning leads a user through a series of career models implemented for an
organization in Ramco HCM. Depending upon the employees competency an
appropriate career model may be selected. Ramco HCM facilitates an organization to
define the growth path of its employees and the different growth opportunities available
to them. Through a self-service feature, it enables employees to record their career
aspirations. The career paths available are accompanied by development programs at
each stage, enabling employees to move up in their chosen career path. Career Planning,
supported by Ramco HCM, serves as a useful input for the organizations succession
plans.
Page 25 of 36
Succession Planning
Ramco HCM allows you to select employees to succeed retiring/existing personnel on
the basis of a competency match. The selection can be made on the basis of multiple
decision support parameters such as experience, employee preference, and employee
performance among others.
Ramco HCM enables Talent Mangers to calibrate, evaluate and rank both internal and
external talent for a given key position, so as to have a clear idea of the top 5 or 10
candidates who are best fitted to succeed. The feature enables the organization to
predict employee churn and movements at key positions, mobilize talent in advance to
balance the churn, and thus, minimize the risk of leadership discontinuity.
Training Administration
Training needs are identified by
matching
(upon
mismatches)
job
with
an
finding
requirements
incumbent's
competencies. Qualification gaps

are also a basis for training. Ramco
HCM can plan and administer
training needs and help enrich an
employee with the right skills.
Page 26 of 36
Self Service
Employee
Manager
Provision to set Goals/KRAs for the Appraisal
period.
Provision to perform Self-Appraisal.
Provision to view history of performance
Goals/KRAs set for appraise.
Provision for Managers to perform appraisal for

subordinates / peers based on setup.
ratings.
Provision for appraiser to review and accept
Provision to recommend for promotion, transfer,

probation extension, confirmation.
Provision to view and accept the final

ratings.
Provision to suggest training requirements.
Provision to 9-box rating (performance vs.

potential) for employees
Provision to view Talent Score Card of an employee
Provision to normalize performance ratings.
Self Service
Employee
Manager
Provision request For Training.
Employees can request for a general course or for
Calendar.
Provision for the Manager to nominate training for team

members.
Provision to view the status of the Training

Requests.
requests raised by the team members.
a specific course scheduled in the Training
Provision for the Manager to sponsor the Training
Provision to view the Training Summary. This

would include the list of training activities that an
employee has undergone and the performance in
the same.
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Sample Screenshots: WorkSpaces
Page 28 of 36
Page 29 of 36
Page 30 of 36
Recruitment
Recruitment Administration
Ramco HCMs end-to-end recruiting functions enable you to quickly find the right talent
and build long-term relationships with current and potential employees at far lesser
costs. You can capture staffing requirements, collaborate with recruitment agencies,
enter and shortlist profiles of potential candidates, schedule interviews, and rate &
select applicants. The self service features allows users to capture staffing requirements,
apply for internal vacancies, etc.
Provision to raise Hire Requests.
Specify Qualification and experience expected.
Provision to set workflow path for authorizing hire requests.
Assign sources to hire requests to attract applications.
Posts vacancy for internal job applications/referral.
Self-service for internal applicants and referral.
Maintain unique evaluation set-up for each hire request.
Screen resume based on evaluation criteria.
Schedule applicant evaluation.
Record evaluation scores.
Screen applicants based on

scores.
Record applicant status.
Select applicants.
Record salary fitment.
Record Applicant
Formalities.
Perform joining and post

resume data to employee
information.
Joining
Page 31 of 36
Self Service
Employee
Manager
Employees can view details of job openings
and refer candidates
internal vacancy request from team

members
Provision to apply for internal vacancy and
view status of application
Provision for Managers to approve
modify hire requests
Applicant self-service to create, review, and
update resumes online
Provision for Managers to record and
Provision for Managers to track and

manage open requisitions
Provision for Managers to screen resume

at next level
Provision for Interviewer to update

feedback on candidates
Page 32 of 36
Candidate Portal
Candidate portal provides access to external candidates to register and apply for open vacancies in the company.
Candidate
Provision for new candidates to register with their personal email ids
Provision for returning candidate to login and check the status of their applications
Provision for candidate to upload their word / pdf resumes which will be parsed and updated into their profile
information
Candidate can view and apply for open job vacancies
Page 33 of 36
Onboarding
Onboarding feature enables new recruits and employees to acquire necessary knowledge, skills, behaviors, conduct,
and pre joining & post joining formalities in a paperless manner.
New Recruit
Page 34 of 36
Provision for new recruits to verify and confirm the details provided in resume
Complete joining formalities by uploading soft copies of relevant documents required like qualification,
relieving certificate etc.
Provision for new recruit to view induction videos
Provision for new recruit to view and network with the new manager, mentor, team members and peers
Page 35 of 36
Corporate Office and R&D Centre

Ramco Systems Limited,
64, Sardar Patel Road, Taramani,
Chennai 600 113, India
Office + 91 44 2235 4510 / 3090 4000
Fax +91 44 2235 2884
Website - www.ramco.com
Ramco HCM Suite | ww.ramco.com

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Ramco HCM Suite: Feature List

Simple. Intuitive. Productive

This document is published by Ramco Systems Ltd. without any warranty.

Last Updated: May 2014

GLOBAL PAYROLL ......................................................................................................................................... 21

Ramco HCM Suite

Self-aware, out-of-the-box with good understanding of global workforce location,

Flexibility in handling deviations, employee-wise exemptions and contingencies

HCM Product Map

Maintain the organization

Support different employee

Maintain multiple Pay

Define Organizational entities specific to operating units and its hierarchy.

Provision to maintain Competency master.

Provision to track Employment history.

Tracking changes in employee reporting relationships.

Handling employee movements (promotion, transfer, separation).

Provision for backdated promotions and change in remuneration.

Handling changes in salary bands on employee promotions.

Provision to maintain reason codes to be used to substantiate employee

Capability to handle employee rehire.

Maintain exit interview information.

Maintaining Employee Personal Information.

Employee Self-service for

Managing and measuring

Registration of competency levels and experience.

Managing assets/properties issued to employees.

Provision to upload and maintain documents online.

Administering movement checklists during transfer, promotion and separation

Provision to track employee air travel eligibility.

Provision to employee dashboard which is a summary view of the following:

View Pending request

View team information

Summary of Time, Training, Internal Hire Request, Grievances, etc

Quick link to tasks relevant for employee/manager

Basic Personal & Emergency contact details

Family Member details

Provision to apply resignation

Provision to initiate employee movements, such as Promotion/Transfer through self-service.

Sample Screenshots: Mobile

Capable of supporting user defined Claim Items according to organization policy.

Workflow support for routing

Support multiple levels of

Automatically update claims

Provision for employees to view

Provision for employees to submit

Provision for employees to enroll

Provision for supervisor to

Sample Screenshots: Mobile

Maintains travel budget and travel eligibility.

Employee self-service for

Workflow support for

Manager self-service for

Support multiple levels of authorization.

Provision for travel desk to update the booking details.

Employee self-service for travel claim request.

Manager self-service for Travel Claim authorization / rejection.

Provision for employees to view travel summary.

Provision for employees to view booking details.

Supports multiple travel advances and multiple settlements.

Provision for employee to submit the travel

Provision for employee to submit Travel

Provision for managers to approve travel

Provision for managers to approve travel