MQP-101/2015-16/PO(M)

METERING ORGANIZATION

TENDER ENQUIRY NO.MQP-101/2015-16/PO(M)

Procurement of LT Ring Type, Resin cast, Metering

Current Transformers (CTs) of ratio 100/5A & 200/5A
of Accuracy Class-0.5S conforming to IS: 2705
(Part-I&II) with latest amendments

OFFICE OF CHIEF ENGINEER / METERING,

C-3, SHAKTI VIHAR
PUNJAB STATE POWER CORPORATION LIMITED
PATIALA-147001
Tel. No. 0175-2218871, Fax No. 0175-2200284, E-mail: se-hq-metering@pspcl.in

MQP-101/2015-16/PO(M)

INDEX

Sr.

Contents.

No.

No. of Pages.

1.

Copy of Tender Notice

3-4

2.

Check list of documents consisting of tender/ offer

3.

General Commercial Particulars

4.

General Technical Particulars

5.

Technical Specification

8-10

6.

Special Instructions

11-13

7.

Particulars & Quantities of material required (Schedule A)

8.

Price Schedule (Schedule-B)

9.

Schedule of Guaranteed Tech. Particulars (Schedule-C )

10.

Schedule of Self-Appraisal (Schedule-C-1)

18-19

11.

Schedule of deviations if any (Schedule-D).

20

12.

General Instructions to be observed by tenderers (Schedule-E)

13.

Annexure-I (Details of Testing Facilities)

34

14.

Annexure-II (Performa of Order Preference)

35

14
15-16

Page 2 of 35

17

21-33

MQP-101/2015-16/PO(M)

PUNJAB STATE POWER CORPORATION LIMITED

O/O CE/METERING, C-3, SHAKTI VIHAR, PATIALA

Department Name

NOTICE INVITING E-TENDERS

Metering Organisation

Tender Specification No.

MQP-101/2015-16/PO(M)

Tender Issuing Authority

Chief Engineer/Metering

Address details of issuing authority

C-3, Shakti Vihar, PSPCL, Patiala

Short Description

Procurement of LT Ring Type, Resin cast,

Metering Current Transformers (CTs) of
ratio 100/5A & 200/5A of Accuracy Class0.5S conforming to IS:2705 (Part-I&II) with
latest amendments

Quantity

100/5A = 2,000 sets

200/5A = 2,000 sets
Total = 4,000 sets
(The above quantity is tentative and
actual quantity shall be decided at the
time of placement of purchase order)
Note: Each set shall contain 3nos. CTs
Tender documents can only be down
loaded from PSPCL website
https://pspcl.nprocure.com

Tender Documents

Eligibility Criteria

As specified in specification

Last date of downloading of tender

documents

15.03.2016 upto 11:00 Hrs

Last date of Bid submission

18.03.2016 upto 11:00 Hrs

Bid opening (Part-I&II)

18.03.2016 at 11:30 Hrs

Tender Document Cost

Rs. 1,000/-

Payment Mode

Demand Draft

Payment in favour of

AO/CPC(M), PSPCL, Patiala

Contact Person Name

Contact Phone No.

Er. Sanjay Tandon,

Dy. Chief Engineer/HCM
0175-2200284

Contact E-mail ID

se-hq-metering@pspcl.in

Tender documents attachment

As mentioned in the specification

Tender information in details

As mentioned in the specification

Tender
specification
can
only
be
downloaded
from
website
https://pspcl.nprocure.com. Details regarding E-Tendering is available on website
www.pspcl.in. All the prospective bidders are requested to get their digital
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MQP-101/2015-16/PO(M)

signatures, registered themselves on the website https://pspcl.nprocure.com and get

conversant with the process of on-line submission of tenders well in time so as to
submit the tender by the due deadline. No request for extension in the due date of
tender opening on the above grounds shall be entertained. The bidders may contact
M/s (n) code solutions at their toll free no. 1800-233-7944 and other contact nos.
079-400075-01, 12, 16, 17 & 25. It may be noted that no hard copy of the
specification will be issued by this office and the specification can only be
downloaded from the above mentioned website.
CONDITIONS:
1.
A Demand draft of Rs. 1,000/- (Rs. One Thousand Only) in favour of
AO/CPC(M), PSPCL, Patiala, as cost of tender specification, must be
submitted in this office before the last date and time of tender uploading. A
scanned copy of the demand draft may be enclosed with the tender.
2.
Tenders of the firms, which do not submit the demand draft towards cost of
specification at the time of submission of tenders, shall not be accepted.
3.
If the day fixed for opening of tenders happens to be a holiday, the same will
be opened on next working day at the same time and place.
4.
All tenders must be accompanied by Earnest Money Deposit at the rates
prescribed in the tender documents/specifications. The demand draft of EMD
or certificate of PEMD shall be submitted in this office before the last date and
time of tender uploading. A scanned copy of the demand draft/PEMD
certificate may be enclosed with tender.
5.
Tenders must be valid for 120 (One hundred twenty) days.
6.
PSPCL reserves the right to reject any or all the tenders received and also to
increase or decrease the NIT quantity without assigning any reason thereof.
7.
Conditional tenders / telegraphic / fax tenders shall not be accepted.
8.
The whole tender should be properly page numbered (by print/typed) with
Index showing all the contents of the tender documents.
Tenderers are requested to read the specification carefully and take
cognizance of Corrigendum(s) /Amendment(s) of specification uploaded on etendering website, so that their offer may not be rejected on account of amendments
/ revisions in the earlier specification (if any).
Note: - One hard copy of the uploaded complete tender documents Part-I & Part-II
only (except Part-III) shall also be submitted by the bidders in this office
immediately after due date and time of opening of tender. The hard copy shall
be exactly same as per the uploaded tender documents. Hard copy of tenders
should be duly page marked with proper spiral binding. Any content of the
hard copy, in variance to the uploaded copy shall not be given any
cognizance.

Dy. Chief Engineer/HCM

PSPCL, Patiala
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MQP-101/2015-16/PO(M)

CHECK LIST OF DOCUMENTS CONSISTING OF TENDER/ OFFER

BIDDER TO ENSURE THAT FOLLOWING DOCUMENTS ARE MANDATORILY
UPLOADED WITH THE TENDER FOR IT TO BE COMPLETE:
Sr.
No.
1.
2.
3.
4.
5.
6.
7.

8.

9.

10.
11.

12.

13.

14.
15.
16.
17.
18.

To be
Remarks
sealed in
EMD/PEMD (See para-11 of Schedule-'E' of tender Separate envelope & scanned
documents)
copy with tender (Part-I of tender)
Separate envelope & scanned
Cost of Specification
copy with tender (Part-I of tender)
Schedule-A (particulars of the firm i.e. names &
Part-II
Fill online
address of Directors etc.) duly filled up & signed.
Schedule-B (Un-Priced Bid Schedule) duly filled up &
Part-II
Fill online
signed
Schedule-C (GTPs) duly filled up and signed by
Part-II
Fill online
authorized official complete in all respects.
Schedule-C-I (Information for appraisal of firm) duly
Part-II
Fill online
filled up and signed
Schedule-D (Schedule of Deviation) duly filled up
Fill
online
and
and signed by authorized official complete in all Part-II
upload
relevant
respects and enclosing any supporting documents.
documents.
Fill
online
and
Annexure-I (Detail of Testing Facilities)
Part-II
upload
relevant
documents.
Annexure-II (undertaking form for Order Preference Can be submitted upto 5.00PM on
duly filled up and signed by authorized official the date of opening of Part-I & II or
complete in all respects).
of Price Bid (i.e. Part-III)
Income Tax Returns of firm as well as Directors/
Part-II
Scan & Upload
partners/ Proprietor of the firm for the latest 3 years.
Duly Audited Annual Financial Reports or Turn Over
figures certified by Charted Accountant for latest Part-II
Scan & Upload
three years as per Qualification Criteria.
Legally valid Authorization signed by Chairman &
other Directors of the firm in case of Limited
Companies & by all partners in case of partnership Part-II
Scan & Upload
firms authorizing the signatory to sign the tender &
deal with PSPCL.
Memorandum & Article of Association for public/
private Ltd. firm, Partnership deed for Partnership Part-II
Scan & Upload
firms and supporting document for proprietary firm
Schedule-B (Breakup of prices) as Part-III of offer Part-III
Fill online only
Type Test Certificate(s) of offered size(s)
Part-II
Scan & upload
VAT/TIN Registration No. as per QC
Undertaking regarding liaison etc.
Part-II
Scan & upload
Any other supporting documents
enclosed
Part-II
Scan & upload
mentioning the purpose
Details

INSTRUCTION: The check list be marked in confirmation of enclosing the documents

mentioned therein. Bidder to ensure that the documents are enclosed in the serial order as
mentioned in the check list.

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MQP-101/2015-16/PO(M)

GENERAL COMMERCIAL PARTICULARS

(To be enclosed with Part-II of tender)
(Following information must be supplied by the tenderers)
1.
2.

3.

4.
5.
6.
7.
8.
9.

10.
11.

12.
13.
14.
15.

16.
17.

Indicate quoted quantities of the item(s)

Excise Duty & Edu. Cess
i) ED & Edu. Cess taken in quoted prices @
ii) Indicate whether any Modvat benefit is considered.
Mention Yes/No
iii) In case Nil/Concessional rate of ED is applicable then whether
maximum rate of ED applicable at the time of tendering will be
absorbed by the firm. Mention Yes/No
CST / VAT
i) Indicate rate taken in quoted prices.
ii) In case Nil / Concessional rate of CST/ VAT is applicable then
whether maximum rate of CST/ VAT applicable at the time of
tendering will be absorbed by the firm. Mention Yes/No
Indicate any other local duty/levy of Taxes (like entry tax etc.)
applicable. Mention Yes or No. If yes applicable rate may be given.
Indicate VAT/TIN no. of the firm
Indicate Validity of offer (No. of days may be given)
Whether delivery schedule of NIT acceptable. Mention Yes/No
Whether General Terms of Tender Specification are acceptable.
Mention Yes/No
Whether duly audited and certified Annual Financial Reports or
Turnover figures certified by charted accountant for latest 3 years as
per QC are enclosed. Mention Yes/No
Whether Copy of PAN No. of the Firm & all Directors/ Partners is
enclosed? (Mention Yes/No)
Income Tax return of the firm as well as Directors/ Partners/
Proprietors of the firm for the latest 3 years ? (whether enclosed).
Mention Yes/No
Whether undertaking regarding liaison etc. is enclosed
(Mention Yes/No)
Copy of Memorandum and Article of Associations as per QC
whether enclosed. (Mention Yes/No)
Whether defaulter/ blacklisted / business dealings suspended by
(Mention Yes or No)
Details along with proof of previous supply of similar type of material
to PSPCL or any other Power Utility/ Electricity Board whether
enclosed (Mention Yes/No)
a) Name/ Designation of Contact person
b) Phone, Mob. No, Fax No.
Any other information to be mentioned by the bidders

Note: Tender of those firms shall be out rightly rejected who will supply false/ wrong
information(s).
Authorized Signatory
Name & Designation
Address and seal of the firm

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MQP-101/2015-16/PO(M)

GENERAL TECHNICAL PARTICULARS

(To be enclosed with Part-II of tender)
(Following information must be supplied by the tenderers)

1.

2.
3.

Whether copies of all detailed Type Test Reports of offered item(s)

as per clause-5 of technical specification enclosed? Mention
Yes/No
Whether copy of GTPs as per Annexure-C enclosed?
Mention Yes/No
Whether works appraisal performa duly filled as per Annexure-C-I
enclosed? Mention Yes/No

4.

Whether copy of Testing Facilities as per Annexure-I enclosed?

Mention Yes/No

5.

Whether proof of in-house manufacturing facility of CTs of relevant

design enclosed? Mention Yes/No

Note: Tender of those firms shall be out rightly rejected who will supply false/
wrong information(s).

Authorized Signatory
Name------------------------Designation-----------------Address and seal of the firm

Page 7 of 35

MQP-101/2015-16/PO(M)

Salient features of Technical Specification T.E. No. MQP-101/2015-16/PO(M) for

LT Ring Type, Resin cast, Metering Current Transformers (CTs) of ratio 100/5A
& 200/5A of Accuracy Class-0.5S conforming to IS:2705 (Part-I&II) with latest
amendments
1.

SCOPE
This specification covers requirements for the design, manufacture,
inspection, testing, supply of LT Ring Type, Resin cast, Metering Current
Transformers (CTs) of ratio 100/5A & 200/5A of Accuracy Class-0.5S
conforming to IS:2705 (Part-I&II) with latest amendments.

2.

TECHNICAL PARTICULARS:
LT Ring Type, Resin Cast, Metering Current Transformers (CTs) of Accuracy
Class-0.5S conforming to IS-2705:1992 (Part- I & II) with latest amendments/
revisions to be supplied with following technical particulars:
i)
Rated Voltage
415 Volts. (+) 20% (-) 40%
ii)
Supply System
AC 3-Phase, 4-Wire
iii)
System of Earthing
Solidly Earthed Neutral
iv)
Frequency
50 Hz 5%
v)
Current Ratio
100/5A & 200/5A
vi)
Rated secondary current
5Amps
vii)
Rated Burden
5VA
viii) Accuracy Class
0.5S
ix)
Insulation Level
3KV for one minute
Short time Current rating 5KA (Min) for One sec.
x)
xi)
ISF
Upto 5%
xii)
Class of Insulation
Class-E
xiii) Maximum Temperature Rise As specified in IS-2705 (with latest
amendments) for insulation class-E
xiv) Rated Continuous thermal
120% of Range
current.
xv)
Secondary Leads
a) The Length of secondary PVC leads
should be at least one meter each.
b) The Secondary leads of LT CTs shall
be of two different colors as under: i) Red colour PVC lead shall be
used for secondary lead-S1
ii) Black colour PVC lead shall
used for secondary lead-S2
c) The ends of secondary lead shall be
provided with PVC ferrules and pin
type lugs.
d) PVC Copper leads shall be of multiple
strands and conform to IS-694. The
secondary PVC Copper leads shall be
of size 2.5mm and secondary leads
Page 8 of 35

MQP-101/2015-16/PO(M)

xvi)
xvii)

shall be ISI mark.

e) The secondary leads shall be taken out
directly through the resin block from
top without any Joint/termination.
ISI mark LT CT at the time of opening of tender shall be preferred in
allocating quantities.
Resin cast cover should be an integral part of the main body and
should not be removable type from the main body of LT CTs.

3.

MOUNTING ARRANGEMENT
MS Angle of minimum size 15mmx15mmx1.5 mm with two holes on each side
at the base of LT CT or any other suitable system shall be provided for
mounting the LT CTs. The MS angle provided for fixing the CTs should be
fitted on the vertically opposite side of the internal diameter.

4.

NAME PLATE & MARKING:

The name plate used for LT CTs shall be of Aluminum foil which shall be
riveted on the LT CT. All details mentioned in IS-2705 shall be marked on the
name plate. In addition, Property of PSPCL, Serial no., PO No. & date shall
also be marked on the name plate. The polarity marking (P1 & P2) and
secondary terminals (S1 & S2), CT ratio and Accuracy Class shall also be
engraved/embossed on the CTs.

5.

TYPE TESTS AND TEST CERTIFICATES:

The tenderers shall submit type test certificates of offered size/ratio of LT CTs
(i.e. 100/5A & 200/5A ratio of accuracy class 0.5S), issued by any NABL
accredited Lab for all tests as per Type Test covered in the relevant IS:2705
(Part-I&II) with latest amendments including short time current rating test
as mentioned at sr. No. 2(x). In case complete type test certificate are not
enclosed with tenders, the tenders of such firms shall be rejected. Type test
certificates must not be issued older than 5 years upto the first scheduled date
of opening of tender. The firm shall be required to offer all the facilities and
reasonable assistance for testing the material (LT CTs) as per relevant ISS.
NOTE: All type tests should be got carried out on the same CT with
same Lab identification code of Test House.

6.

SAMPLE:
One set (3 Nos.) of sample CTs of each offered ratios (i.e. ratio 100/5A &
200/5A of accuracy class 0.5S), as per this specification shall be submitted
along with tender. The sample should conform to the provisions of this
specification & relevant ISS. The Part-I&II of tenders shall only be opened if
the tenderers submits the requisite sample CTs alongwith the tender and also
full-fill other requirements of the NIT & Tender Specification. The tenderer
should try to achieve maximum internal diameter of Ring Type CTs and same
must be indicated in the offer.
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MQP-101/2015-16/PO(M)

7.

Inspection and Testing:

Refer clause No. 22 of 'Schedule-E' of this specification.

8.

EMPANELMENT FOR PRIVATE SALE

Technically suitable firms shall be empanelled for private sale of LT CTs to
consumers/prospective consumers of PSPCL against this tender enquiry as
per terms & conditions of PSPCL, given as under:
i)
Empanelment for private sale of LT CT sets to consumer/prospective
consumers of PSPCL shall be done on L-1 Ex-works prices with 10%
profit margin plus applicable taxes and duties extra as applicable.
ii) Empanelment of the firms for these LT CT sets made earlier shall be
treated as cancelled.
iii) Firms shall write on the name plate the words Private sale under
PSPCL Jurisdiction.
iv) This office can de-empanel any firm due to bad performance, change in
specification of LT CT sets and Over-charging from the consumer than
the fixed M.R.P. etc. within the empanelled period.
v) The firms shall be eligible for private sale during the month only after
delivering the said material to PSPCL for the month as per delivery
schedule of Purchase Order if order is placed on them.
vi) To ensure the quality of material, the firms will get LT CT sets inspected
in suitable lots by a team of two officers of PSPCL as per terms &
conditions of spec. MQP-101.
vii) 100% testing of all the LT CT sets sold in private market shall be carried
out in respective M.E. Lab of PSPCL before installation at consumers
premises. The testing charges for testing the said LT CT sets shall be
deposited by the consumer before testing as fixed by the PSPCL from
time to time.
viii) The Private Sale of LT CT sets shall be allowed without any cut-off date
unless otherwise withdrawn.
NOTE: - In case of any conflict between these technical specifications MQP-101
(Page no. 8 to 10), with other parts of tender documents, the provisions
of former will prevail.

Dy. Chief Engineer /HCM

PSPCL, Patiala

Page 10 of 35

MQP-101/2015-16/PO(M)

1.
i)

SPECIAL INSTRUCTIONS: MQP-101/2015-16/PO(M)

Qualification Criteria:
Any firm which at the time of opening of tender, falls in any of the following
categories shall be regarded as defaulter and shall not be eligible for
participation in any new tender enquiry for a period two years from the date of
issue of purchase order in which it has defaulted :a) Firm is a defaulter for the supply of 50% or more quantity on the date of
expiry of the contractual delivery period for the total ordered quantity.
b) Firm is a defaulter of the supply of 25% or more quantity for more than 6
months from the date of expiry of the contractual delivery period for the total
ordered quantity.
c) Firm is a defaulter for any quantity for more than 12 months from the date of
expiry of the contractual delivery period for the total ordered quantity.

ii)

The firms with whom business has been suspended, black listed or debarred
by PSPCL shall not be considered during the evaluation and the price bids of
the firms shall not be opened.

iii)

The tender of the firm shall only be opened if sample LT CTs as per sample
clause of the technical specification are submitted before the last date/time of
receipt of samples/tenders.

iv)

The price bid part-III of only such firms shall be opened.

a) Who themselves manufacture CTs of the relevant design conforming to
IS: 2705 (Part-I & II with latest amendments) and have obtained type test
certificates for the same from NABL accredited Lab. In case type test
certificates are not enclosed with tenders, or are not found to comply with
specification requirement, the tenders of such firms shall be rejected and
price bids will not be opened.
b) Whose sample is found as per specification.

v)

2.
a)

b)

c) Whose Works Appraisal Report is found to be satisfactory (In case of new

firms).
Purchase Order shall be placed on those firms who have VAT/TIN registration
Nos. allotted by Excise and Taxation department.
SECURITY DEPOSIT:
The successful tenderers shall be required to submit security deposit for
faithful execution of the purchase order/contract at the rate of two percent
(2%) of the ordered value rounded off to a multiple of Rs. 10/- on the higher
side.
Ordinarily, in the case of successful tenderers, the Earnest Money received
with tender shall be converted into security deposit. If the amount of earnest
money received with tenders is more than the amount of security deposit
required for the purchase order/contract, the balance shall be refunded and
incase of short fall the contractor/supplier shall be required to deposit the
additional amount.
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MQP-101/2015-16/PO(M)

c)

The tenderers having Permanent Earnest Money Deposit of Rs. 10,00,000/with AO/CPC(M) for Metering Organization only and hence exempted from
depositing earnest money with tenders, shall also be required to submit
Security in the form of Bank Guarantee within 30 days from the award of
order/contract valid upto 3 months after completion of contract period
including Warranty period.

d)

The Manufacturers/Suppliers of proprietary item shall be exempted from

depositing security against orders/contract given to them.

e)

On faithful execution of purchase order/contract in all respects including

Warranty period, the security deposit of the contractor/supplier shall be
released by contracting/purchasing agency. The refund shall be made within
15 days from the issue of release order.

f)

In the event of default on the part of the contractor/supplier in the faithful

execution of purchase order/contract his security deposit shall be forfeited by
an order of the contracting/purchasing agency under intimation to all other/
Superintending Engineers/Chief Engineers and Secretary PSPCL.
The forfeiture of security deposit shall be without prejudice to any
other rights arising or accruing to the PSPCL under relevant provisions of the
Purchase Order/Contract like penalty/damages for delay in delivery or
suspension of business dealings with the PSPCL for a specific period.

3.

BREAK UP OF PRICES:
The breakup of FOR Destination prices as quoted should be given along with
the tender (Part-III) in the attached Schedule-B. The bidders shall not
indicate overall discount on the quoted price for which split up has been given.
However, quantity/ payment discount can be given by the tenderer in the main
tender (i.e. part-II relating to general terms & conditions). Any firm offering
discount on the quoted price or after the opening of tender will be out rightly
rejected.
The tenders will be submitted as per NIT/Tender Specification complete in all
respects and deviations from notice inviting tenders/tender specification shall
be clearly brought out by the tenderer in Schedule-D attached. No post
tender development shall be allowed regarding any change in terms or price
or technical specification.

4.

DELIVERY:
As per attached Schedule-A.

5.

MANUFACTURERS NAME:
The name of manufacturer and place of manufacture shall be indicated in the
tender.

6.

OTHER INSTRUCTIONS:
A)

Comments, if any, on the clauses contained in the general instructions, to be

observed by the tenderers as well as in the specification (Technical as well as
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MQP-101/2015-16/PO(M)

general) must be mentioned in ScheduleD and cognizance of deviation

mentioned at any other place will not be taken in account.
B)

Quoted price (duly typed) is required to be given both in words and figures
without any cuttings. All cuttings should be duly attested by the tenderer.
Tender should wholly be typed or printed.

C) The tenderer revising their offer or withdrawing the same within the validity
period after opening of the tenders are liable to be ignored/black listed.
D) The PSPCL reserves the right to place the order as a whole or part and to
reject any or all tenders received without assigning any reason.
E)

The tenderers should fill the self-appraisal Performa attached as Schedule-C

clearly indicating the information asked for.

F)

Tenderer will have to give an undertaking that they will not pay any
commission etc. or engage any commission agent or liaison agent for dealing
with the PSPCL in any matter including purchase of specification etc. This
undertaking is required to be supplied alongwith the offer failing which the
offer is likely to be ignored.

G) Page marking of tender should be done and index with page nos. shall be
provided.
H) Tenderers should submit their offer in unambiguous wording failing which
PSPCLs interpretation will be final.
I)

Any deviation in Technical & General conditions must be indicated in

Schedule-D only, otherwise it would be assumed that the material offered is
entirely as per enclosed technical specification and general terms &
conditions and acceptable to the tenderer in Toto.

J)

The works of the firms shall be appraised which shall be new to PSPCL for
the tendered item. For the works appraisal, the firms shall have to deposit the
following charges through demand draft in favor of AO/CPC(M) , PSPCL,
Patiala: i)
ii)

NOTE: -

Rs. 50,000/- from the firms located outside Punjab.

Rs. 25,000/- from the firms located within Punjab
In case of conflict between these special instructions and general
instructions schedule-E then the former will prevail.

Deputy Chief Engineer /HCM,

PSPCL, Patiala

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MQP-101/2015-16/PO(M)

SCHEDULE A (SCHEDULE OF REQUIREMENT)

Particulars and Qty. of Material required
Item No.
Description of Material
Qty. Nos.
1.
LT Ring Type, Resin cast, Metering Current 100/5A= 2,000
Transformers (CTs) of ratios 100/5A & 200/5A of 200/5A= 2,000
Accuracy Class-0.5S conforming to IS: 2705 (Part-I&II)
with latest amendments.
Total = 4,000 sets
**The quantity is tentative and quantity shall be decided at the time of placement of purchase order.
Note: Each set shall contain 3 nos. CTs
DELIVERY SCHEDULE:
Supplies of LT CTs shall commence after one month from the date of issue of Letter of
Award (LOA)/Letter of Intent (LOI) and shall be completed @ 25% of ordered /quoted
quantity per month, thereafter irrespective of the ratings.
NOTE: The tenders will be submitted in three parts i.e. Part-I, II & III.
a)
Part-I-Earnest Money and cost of tender document.
The first part will consist of cost of tender documents & earnest money deposit in the
form of demand draft in favour of AO/CPC (M) or PEMD certificate. This part shall be
submitted in a sealed envelope in this office, before last date and time of tender
uploading
b)
Part-II-Technical/Commercial bids
The second part will consist of technical details/GTPs, schedule of deliveries and all
other terms and conditions including quantity/ payment discount, if any, ED, CST,
VAT etc., except the rates.
c)
Part-III-Price Bids. (Schedule-B).
The third part will only contain the rates quoted for each item as well as other related
terms like freight, insurance, ED, Education Cess on ED,CST,VAT etc. and other
incidentals relevant to the price.
First, the part-I i.e. cost of documents and EMD/PEMD shall be opened. In case the
same are found acceptable, the part-II of the tender shall be opened.
After opening part-II of the bids (Technical/Commercial), the bids will be evaluated by
PSPCL. The third part of the bids (Price bids) shall be opened in case of only those firms
whose part-II of the bids after evaluation is found to be conforming to the specifications and
sample LT CTs are also found as per the specifications. The date and time for opening partIII of the bids will be intimated to the qualifying firms. The price bids (Part-III) will be opened
in the presence of the representatives of the qualifying bidders who choose to attend.
NOTE:- The particulars of the firm i.e. Names & addresses of Directors of the firm, their
income tax permanent Account Number, Income tax return & turnover of the firm for
the last three years and any other specific allied information on the following
Performa shall be uploaded along with the Part-II of tender:Name
firm

of

the

Name of
Directors/Partners

Income Tax PAN

of firm

Turnover of the firm (Last

three years)

Deputy Chief Engineer /HCM

PSPCL, Patiala
Page 14 of 35

MQP-101/2015-16/PO(M)

PUNJAB STATE POWER CORPORATION LIMITED

SCHEDULE B
PRICE SCHEDULE
(Please read carefully clause-3 PRICES of General Terms and Conditions attached
herewith).
(THIS MUST ACCOMPANY THE TENDER).
Sr. No.

Basis of Price.

Rate

Per

Unit (Rs.)
1.

Quoted price ex-works (Per Set) inclusive of packing &

forwarding charges forming part of production cost.

2.

Excise duty / Education Cess on ED @

on item (1).

3.

Central Sales Tax / VAT @

4.

Packing charges not forming part of production cost, handling,

on item (1 + 2), if applicable.

cartage, freight charges & transport risk insurance etc.

5.

Entry Tax or any other tax/levy

6.

Quoted price FOR Destination (1+2+3+4+5).

7.

Quoted prices should be 'FIRM'.

8.

Quantity Offered

9.

Delivery Schedule

10

Validity of offer

Seal & Signature of the tenderer.

IMPORTANT NOTE:
1.

Quoted prices should be 'FIRM'. Offers of 'Variable' prices shall be out rightly
rejected.

2.

Split up of Ex-Works price indicating cost of Raw material (core, winding and
resin), labour component and overheads, which shall not be considered for
the purpose of comparative statement, shall also be supplied.

3.

Price schedule shall be duly typed and hand written prices, any cutting on
price schedule shall not be accepted.

4.

The bidder shall not be allowed to indicate overall discount on the quoted
prices for which split up has been given as per Para-1 above. However,
quantity /payment discount can be given by the tenderer in the main tender
(i.e. part-II relating to General Terms & Conditions). Any firm offering discount
on quoted prices or after opening of tenders will be out rightly rejected.
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MQP-101/2015-16/PO(M)

5.

No taxes and duties shall be paid on the element of cost quoted at Sr. No. 4
above.

6.

The tenderers must note that minimum period of 120 days is required to
finalize the case. It is, therefore, in their own interest to give validity for 120
days.

7.

The tenderers are required to quote price per unit.

8.

Tenders without break up of prices are liable to be rejected.

9.

This performa must be filled in the e-tender only.

10.

Whether the firm indicates NIL or concessional rate of E.D./Education Cess

on ED in their tenders they will have to absorb the E.D./Education Cess on
ED upto full rate applicable at the time of tendering. In case the firm which do
not agree to this condition or indicate the E.D./Education Cess on ED as
extra, without indicating the applicable rate or remain silent, then the tender of
the firm will be loaded with maximum rate of taxes for evaluation purpose.

11.

Whether the firm indicate NIL or concessional rate of CST/ VAT in their
tenders they will have to absorb the CST/ VAT upto full rate applicable at the
time of opening of tender. The firms which dont agree to this condition or
indicate CST/ VAT as extra without indicating the applicable rate or remain
silent then the tenders of the firm will be loaded with applicable rate of CST/
VAT for evaluation purpose.

12.

Modvat Benefit: The firms should quote their rates after taking into account
the Modvat Benefit available to them. If the firms dont mention clearly about
Modvat Benefit, then it will be assumed that they have quoted the rates after
taking into account the Modvat benefit available to them.

13.

No correspondence shall normally be made regarding schedule-B and tender

shall be evaluated as per information furnished by bidders.

Signature of Firm With stamp.

Page 16 of 35

MQP-101/2015-16/PO(M)

PUNJAB STATE POWER CORPORATION LIMITED

SCHEDULE C
SCHEDULE OF GUARANTEED TECHNICAL PARTICULARS FOR LT RING
TYPE, RESIN CAST, METERING CURRENT TRANSFORMERS (CTS) OF
CLASS 0.5S
Specification No. MQP-101/2015-16/PO(M).
1.

Manufacturers Name & Make.

2.

Type.

3.

Rated system voltage.

4.

Highest system voltage.

5.

Rated frequency.

6.

Rated transformation ratio.

7.

Accuracy class.

8.

Rated burden & power factor.

9.

Standard to which it conforms.

10.

Type test certificates and details.

11.

Length of secondary leads.

12.

Routine test certificates and details.

13.

Rated insulation level.

14.

Insulation Class

15.

Short Time Current Rating

16.

Service conditions.

17.

Drawing giving CT dimensions and size of wire alongwith mounting

arrangement.

18.

Special feature if any.

19.

BIS certification mark for the 100/5A & 200/5A rating available or not.

20.

Specify maximum achievable internal diameter (ID) of Ring Type CTs.

Signature of Firm
With stamp

Page 17 of 35

MQP-101/2015-16/PO(M)

SCHEDULE-C-I
PROFORMA FOR ELUCIDATING INFORMATION FOR APPRAISAL OF
FIRMS CAPABILITY AND CAPACITY TO MANUFACTURE ITEM(S) AS PER
REQUIREMENTS OF PSPCL TENDER ENQUIRY.
1. (A) i)
ii)
iii)
iv)
v)
(B) i)

Name of the tendering Firm.

Complete address of the office.
Telephone Number(s).
Fax Number.
E-mail ID
Name of the Responsible Officer with designation.
(Managing Director/Partner/Chief Engineer/Works Engineer etc.)
ii)
Day on which weekly holiday is observed.
(C)
Complete Address of the works.
i)
Telephone Number(s)
ii)
Names of two responsible persons with designation
(Managing Director/Partner/Chief Engineer/Works Engineer etc.).
iii)
Day on which weekly holiday is observed.
(D)
Name & Address and Telephone number of two references having
facilities of P&T Telephones
a) i)
Name.
ii)
Address.
iii)
Telephone No.
b) i)
Name.
ii)
Address.
iii)
Telephone No
2.
YEAR OF ESTABLISHMENT
3.

CONSTITUTION OF THE FIRM.

a)
Private or public limited.
b)
Registered under the companies ACT or any other ACT. Give
Registration No. & Date.
4.
FINANCIAL POSITION:
i) a) Land (Area & Value)
b) Building (Covered Area & Value).
c) Plant & Machinery.
d) Total drawing limit from Banks.
ii) Annual Financial turnover duly audited for the last two years.
iii) Latest Income Tax clearance certificate.
5.
MAN POWER:
a)
Graduate Engineer(s).
b)
Diploma Holder(s).
c)
Skilled workers.
d)
Non-skilled workers.
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MQP-101/2015-16/PO(M)

6.

PRODUCTION CAPACITY PER MONTH OF THE ITEM COVERED IN

YOUR QUOTATION AND JUSTIFICATION FOR ASSESSMENT.
a)
Production capacity per month of quoted item
b)
Details of plant and machinery installed (please attached separate
sheets, if necessary).
c)
Details of raw material required.
d)
Source of raw material.
e)
Stock in hand.
f)
In case, any raw materials are required to be imported, indicate
arrangement of raw material procurement.
g)
Quality controls exercised in procurement of its materials.

7.

a)
b)

c)
8.
9.
a)
b)
c)
10.

a)
b)
c)

Details of manufacturing process.

Scheme of quality controls.
i)
During manufacturing process.
ii)
At the finished stage.
Whether any records being maintained in respect of quality controls
exercised.
Details of testing facilities available with the firm. (Information may be
supplied in the enclosed performa as per Annexure-I).
Details of orders executed/under execution during the last three years
(including quantity and value).
With PSPCL/PSTCL.
Other State Electricity Boards/Govt. of India and their
institutions/undertakings.
Other important customers.
Whether the item(s) are on Punjab Govt./DGS&D/Central Govt.
approved Rate Contracts (Attach copies of rate contracts).
Whether the firms works is having ISO for the item quoted, if yes,
please mention ISO No. and validity.
Whether the firm is licenses to use ISI mark or any other Govt. quality
Mark for the item quoted. Please specify No. and validity of license.
(Copies of latest test certificates issued by Govt. Laboratories/any
recognized Test House be attached).
Signature of authorized
Signatory of the firm
Seal of the firm.

NOTE: -

1.

Please attach additional sheets, if required.

2.

Copies of documents attached with the performa should be

attested by the firms authorized representative with stamp mark
of the firm
Page 19 of 35

MQP-101/2015-16/PO(M)

SCHEDULE-D
PUNJAB STATE POWER CORPORATION LIMITED
SCHEDULE OF DEVIATION
Tenderers shall carefully state below any and all points in this tender which are
not in accordance with technical specifications and the general conditions.
Sr. No.

Para No. & Page.

Deviations, if any.

A) TECHNICAL
1.
2.
3.

B) GENERAL
1.
2.
3.

Tenderer hereby certifies that the above mentioned are the only
deviations from Purchasers afore-mentioned specification.

SIGNATURE:
NAME:
DESIGNATION:

DATE:

SEAL OF COMPANY.

Page 20 of 35

MQP-101/2015-16/PO(M)

PUNJAB STATE POWER CORPORATION LIMITED

SCHEDULE E
General Instructions to be observed by Tenderers.
1.

The following instructions must be carefully observed by all Tenderers,

Quotations/Tenders not strictly in accordance with these instructions will be
liable to be rejected.
i) The tender must be complete in all respects. The following points should
carefully be studied in order to ensure submission of a complete and
comprehensive tender. Failure to comply with any of these instructions or
to offer brief explanation for non-compliance is likely to render effective
comparison of the tenders as a whole impossible and may lead to rejection
of an otherwise competitively lowest offer.
ii) Telegraphic quotations will not be accepted.

2.

The Officer inviting tenders, contracting/purchasing agency/PSPCL (herein-after referred to as Purchaser) reserve the right to modify the schedule of
requirement, technical particulars and the specifications at any time and to
place the order as a whole or in parts and to reject any or all the tenders
received without assigning reasons. He will not be responsible for and will
not pay for expenses or losses that may be incurred by the Tenderer in the
preparation of the tenders.
GENERAL TERMS AND CONDITIONS:

3.
i)

PRICES
The unit rates should be quoted FOR destination at any Railway Station in
Punjab/ PSPCL Railway siding wherever existing or delivery at PSPCLs
Stores, through road transportation which will be treated at par with FOR
destination. The breakup of the FOR destination price should be given as
under :a)

The price of material inclusive of packing and forwarding forming

part of production cost.

b)

Packing cost not forming part of production cost, handling cartage

etc. freight charges and transit risk insurance covered in FOR
destination price.

ii) All taxes and duties leviable on the price of finished goods as per subclause (i) (a) shall be paid extra and the same should be shown separately
as prevalent on the date of opening of tenders, to be paid at the rate as
may be actually prevalent at the time of supply, otherwise these elements
shall be deemed to be included in the quoted prices and will not be paid
extra. No taxes and duties will be payable on the element of cost quoted
under sub clause (i) (b)

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MQP-101/2015-16/PO(M)

iii) In case of rates ex-works/ex-godown and for imported material, freight

charges transit risk insurance, handling and clearance charges, FOB and
C.I.F Commission of clearing agents at ports should also be indicated.
iv) Only FIRM Prices are to be quoted. 'Variable Prices' shall not be
acceptable.
v) The rate quoted FOR destination or ex-works should be given in both
figures and words and any overwriting, erasing, cutting etc. should be
legible signed or avoided.
4.

VALIDITY
The offer should be kept valid for at least 120 days from the date of
opening and any withdrawal or modification of the offer shall not be
permitted.

5.

TERMS OF PAYMENT
100% payment of the contract value pro-rata for each consignment of
operationally complete equipment dispatched after approval of Inspecting
Authority/Test certificates etc. alongwith 100% Sales Tax, Excise duty and
other statutory levies as per contract shall be paid within 45 days against
receipted Challans subject to furnishing a bank Guarantee of 5% of the
amount valid for a period of three months after receipt of the material/
equipment against that consignment.

6.

DELIVERY SCHEDULE
The offer should clearly indicate monthly schedule of deliveries date of
Commencement and completion of supply against that indicated in the
Schedule-A of the specification which should normally cover period for
entire job of manufacture, testing, inspection and supply after acceptance
and shall be reckoned from the date of dispatch in case of Rail transport
and Receipted Challans/Goods Receipt in case of road transportation by
Goods Carriers. Purchase order shall be placed strictly on the above
understanding. Ex-stock and quicker deliveries may be sometimes
preferred.

7.

PENALTY/DAMAGES FOR DELAY IN DELIVERY

If the supplier fails to deliver the material/equipment within the stipulated
delivery period of Purchase Order/Contract, the same is liable to be
rejected and if accepted, the supplier shall be liable to pay penalty @ %
(half of one percent) of the cost of undelivered supply/ incomplete
equipment per week of delay or part thereof, not exceeding maximum limit
of 10% of the cost of complete unit of undelivered equipment/material so
delayed. There will be a slack of one month that will not entail any penalty
and will not involve any additional financial implication. Delay beyond slack
period will attract penalty for the period of delay including slack period.

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MQP-101/2015-16/PO(M)

8.

EXTENSION IN DELIVERY PERIOD

Any genuine delay in approval of technical details, drawings, samples,
issuance of amendment of purchase order, conducting inspection and
approval of inspection, Test Report/Test Certificates for allowing dispatch
etc. will count towards extension of the delivery period by corresponding
period other than admissible under Force Majeure conditions, if any
substantiated by the supplier and duly accepted by the purchaser. No
extension in delivery shall be granted in case of delay in payment.
However, for delayed payments beyond stipulated period as per terms of
payment clause, compensation shall be credited @ 0.5% of the payment
so delayed per month or part thereof to be adjusted against penalties levied
or to be levied subject to a maximum of penalty leviable due to delay in
deliveries under the contract.

9.

NEGLIGENCE AND DEFAULT:

In case of negligence on the part of supplier/contractor to execute the
order/contract with due diligence and expedition to comply with any
reasonable orders given in writing by the Purchaser in connection with the
Purchase Order/Contract of any contravention in the provisions of the
Purchase order/contract, the Purchaser may give 21days notice in writing
to the supplier/contractor to make good the failure or neglect or
contravention and if the supplier/contractor fails to comply with the notice
within time considered to be reasonable by the purchaser, he will suspend
terminate business dealing with the firm for specific period.
Further in case of such default by the Supplier/Contractor, the
purchaser may also suspend business dealing with the Supplier/Contractor
apart from forfeiture of security etc.

10.

FORCE MAJEURE:
During the pendency of the contract/purchase order, if the performance in
whole/part by either party or any obligation there under, is
prevented/delayed by causes arising out of any war, hostilities, civil
commotion, acts of the public enemy, sabotage, fire, floods, explosions,
epidemics or non-availability of Government controlled raw-material under
order/Instructions of Central/State Government regulations, strikes,
lockouts, embargo, acts of Civil /Military authorities or any other causes
beyond their reasonable control , neither of two parties shall be made
liable for loss or damages due to delay or failure to perform the contract
during the currency of Force Majeure conditions, provided that the
happening is notified in writing (with documentary proof) within 30 days
from the date of the occurrence.
The supplies shall be resumed under the contract as soon as
practicable after the happening (event) ceases to exist.

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MQP-101/2015-16/PO(M)

11.

EARNEST MONEY:
i) Tenderers shall be required to submit Earnest Money @ 2% of tendered
value rounded off to a multiple of Rs. 10/- on the higher side subject to
maximum of Rs. 10 lac (for full NIT quantity) and requisite minimum
amount of EMD (i.e. 25% of the amount due) in relation to clause 11 (iii) (a)
& (b) below is Rs. 0.33 Lac only.
The EMD shall be furnished in the form of Punjab State Power Corporation
Limited Cash Receipt/Bank Draft/Pay Order along with the tenders.
ii) The following shall be exempted from depositing Earnest Money:
a. Suppliers having permanent earnest money deposit of Rs. Ten Lac with
PSPCL for Metering Organization provided that a Certificate to this effect
issued by the Accounts Officer/CPC(M), Punjab State Power Corporation
Ltd., Patiala during three months immediately preceding the due to date for
tender opening and showing the Serial Number/Account Number allotted in
the Permanent Earnest Money shall be submitted by the tenderers in the
envelope of Earnest Money.
b. Sole Manufacturers/Suppliers or Proprietary Items.
iii) a) In case of tenders not accompanied by full amount of Earnest Money for
the items tendered but not less than 25% of the amount due, the
order/contract shall be awarded only for part of material/equipment services
limited to as value corresponding to the actual amount of Earnest Money
submitted with the tenders provided the placing of such part order is
otherwise feasible and is in the interest of the Punjab State Power
Corporation ltd. otherwise such tender shall be ignored.
b) The amount due , as referred to in clause -11 (iii) (a) shall be calculated
@2% of the tender value and shall not be taken as Rs. Ten Lac i.e. the
maximum amount payable as Earnest Money. Therefore 25% of earnest
money shall thus be worked out on the basis of the entire amount so
calculated, which shall, of course, be subject to maximum of Rs. Ten Lac
and minimum of Rs. 5,000/iv) Earnest Money shall be forfeited in case of withdrawal/modification of an
offer within the validity period as required in NIT/Tender Specification after
opening of tenders.
v) In case of successful Tenderers, Earnest Money shall be converted as
Security deposit and shortfall if any, shall be got deposited for faithful
execution of Purchase Order/Contract.
vi) In case of tenders not accepted, the earnest money shall be refunded
within 30 days of the award of order/Contract to the successful tenderers.
vii)Earnest money may be deposited through a Demand Draft drawn in favour
of Accounts Officer/Centralize Payment Cell (M), PSPSL, Patiala.

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MQP-101/2015-16/PO(M)

viii) Permanent Earnest Money Deposit of Rs.10.00 Lac should be deposited

by the tenderers/suppliers Organization wise and therefore
tenderers/suppliers should have PEMD of Rs.10.00 Lac with office of
Chief Engineer/Metering irrespective of the fact whether they have PEMD
already deposited with other purchase organization of the PSPCL or
PSPCL itself. Therefore a certificate to this effect issued by the
AO/CPC(M), PSPCL, Patiala under MM organization during three months
immediately preceding the due date for tender opening and showing the
serial Number/Account Number allotted in the PEMD Register shall be
uploaded and this PEMD shall treated for Metering Organization
exclusively thereafter & they shall not utilize so declared PEMD Metering
Organization, for any other purchase organization of the PSPCL so as to
enable this office to inform AO/CPC(M) under (MM) Organization
accordingly.
12.

13.
A)

INTIMATION TO CHIEF ACCOUNTS OFFICER AND CONSIGNEES.

The supplier will have to intimate the probable date of dispatch followed by
telegraphic advance intimation regarding the actual date of R.R. to Chief
Accounts Officer/Dy. Chief Accounts Officer (M), Centralized payment Cell,
Punjab State Power Corporation Limited, Patiala, to enable him to arrange
payment failing which demurrage/Wharfage etc. will be to suppliers
account. A copy of such intimation should be sent to the consignee and
concerned Chief Engineer also for reference immediately. The material shall
be consigned to any ME Lab of PSPCL, which shall be indicated at the time
of dispatch clearance.
SALE TAX
Value Added Tax (VAT)
The VAT as applicable shall be paid against documentary proof of
submission of following certificates:

a) Certified that the transaction on which tax has been claimed has been/will be
included in the return submitted/to be submitted to the Sales Tax Authorities
for the assessment of the tax and amount claimed from the Board has
been/will be paid to the Sale Tax Authorities.
b) Certified that the goods, on which Tax has been charged have not been
exempted under the Rules made there under and the charges on account of
the sale tax on these goods, are correct under the provision of the relevant
Act or rules made there under:c) Certified that we shall indemnify the PSPCL in case it is found at a later
stage that wrong/incorrect payment had been made on account of Tax paid
by us.
d) Certified that we are registered dealers and our Registration No. is -----

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MQP-101/2015-16/PO(M)

B) Central Sales Tax (CST):

The PSPCL has been registered as a dealer under the Central Sales Tax Act.
i)

When the Central Sales Tax is to be paid by the PSPCL, a declaration

certificate in Form C will be issued by the Chief Accounts Officer/Deputy
Chief Accounts Officer(M) Centralized Payment Cell, PSPCL, Patiala on
receipt of material.

ii)

When the tax is to be paid by the Supplier, a declaration certificate in Form

C will be issued by the Chief Accounts Officer/Deputy Chief Accounts
Officer (M) Centralized Payment Cell, PSPCL, Patiala, subject to submission
of the following certificates:
a)

Certified that the transaction on which tax has been claimed has
been/will be included in the return submitted/to be submitted to the
Sales Tax Authorities.

b)

Certified that the goods, on which Sales Tax has been charged have
not been exempted under Central Sales Tax Act or the Rules made
there under and the charges on account of the sale tax on these goods,
are correct under the provision of the relevant Act or rules made there
under:

c)

Certified that we shall indemnify the PSPCL in case it is found at a later

stage that wrong/incorrect payment had been made on account of Sales
Tax paid by us.

d)

Certified that we are registered dealers under the Central State Sales
Tax Act and our Registration No. is -------

e)

Certified that payment has been made under protest. The bills for the
Sales Tax and insurance charges, if any, should be submitted
separately.

Note: The firms indicating Nil or concessional rate of CST/VAT will

have to absorb the CST/VAT up to full rate applicable at the
time of tendering.
14.

EXCISE DUTY (ED):

Excise Duty, if applicable, will be paid at rate(s) prevailing during the
contracted delivery period on the basis of actual. The following certificates
shall have to be furnished along with invoice-cum-gate pass duly signed by
the authorized agents/signatory. The first invoice should accompany the
specimen signatures of authorized signatory duly attested by the Managing
Director of the factory with a copy of orders regarding his appointment as
authorized signatory:

a)

It should be certified that the transaction on which the Central Excise Duty
is claimed has been/shall be included in the return submitted/to be
submitted to the Central Excise Authorities and the amount claimed from
the PSPCL has been/shall be paid to the Central Excise Authorities.

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MQP-101/2015-16/PO(M)

b)

It should be certified that the goods on which excise duty has been
charged have not been exempted under Central excise duty and that
the central excise duty charged on these goods is not more than what is
payable under the provisions of relevant act of rules made there under.

c)

It should be certified that you will indemnify the PSPCL in case it is found,
at a later stage that wrong or incorrect payment had been received on
account of the excise duty amount paid will be refunded.

Note: The firms indicating Nil or concessional rate of ED will have to absorb
the ED up to the full rate applicable at the time of tendering.
15.
i)

INSURANCE:
The rates are required to be quoted on FOR destination basis and it is the
responsibility of the Supplier to deliver the goods in sound condition FOR
destination and for that purpose the Supplier may at his option insure the
material against all risks at his own cost during transit for full delivered
value of the material upto destination. All works in connection with making
and settling of claims, if any, with Railway Authorities and or Insurance
Company shall be carried out by the Contractor for which no extra payment
shall be made by the PSPCL. However, necessary assistance required in
connection with making and settling of such claims, if any, shall be
provided by the consignees.

ii)

All damages and/or shortages during transit as covered by the insurance

shall be made good immediately on receipt of such information from the
consignees without waiting of settlement of claim. However, in case of
apparent damage and or shortages, the consignees shall obtain the loss/
damage certificate from the Railway authority and send the same to the
Contractors within a period of thirty days from the date of receipt of
material. A certificate shall be submitted by the Supplier/ Contractors with
each bill to the effect that the material has been duly insured.

iii)

The consignees shall report losses and damages to the firm within 30 days
of arrival of the equipment at the site. It will, however, be suppliers
responsibility to prefer timely claims on the insurance underwriters and to
arrange replacement thereof to the consignees.

iv) The suppliers shall be wholly responsible for the loss, shortages, and
damages etc. during transit. Such shortages and damages etc., will have to
be replaced/repaired by supplier/ contractor free of cost immediately
without waiting for maturing of the Suppliers/Contractors claims with the
Road Transport/Railway Authorities.
v)

In case replacement/repair of defective material is not carried out within six

months of intimation of damages, supplier shall have to pay interest at the
rate of 12% per annum on the advance payments made by the Punjab
State Power Corporation Limited from the date of its payment upto the date

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MQP-101/2015-16/PO(M)

of the re-commissioning of the equipment after replacement/repair or to the

date the default is made good.
16.

WARRANTY:
The manufacturer/ supplier/ contractor shall be responsible to replace the
defective CT sets free of cost with no transportation and insurance
expenses to the purchaser upto the destination of material/ equipment, the
whole or any part of material; which under normal and proper use and
maintenance, proves defective in material or workmanship within 12
months from the date, it is taken over by the purchaser or 18 months from
the date of dispatch in respect of indigenous equipment, 24 months from
the date of shipment for imported material, whichever expires earlier,
provided the Purchaser gives prompt written notice of such defects to the
supplier/contractor. Such replacement shall be affected by the
Supplier/Contractor, within a reasonable time not exceeding 6 months of
the intimation of defects. Suppliers /Contractors responsibility arising out
of supply of material or its use whether on warranty or otherwise shall not in
any case exceed the cost of correcting the defects or replacing the
defective part/material and upon the expiry of the warranty period stipulated
above, all such liabilities shall terminate.
The above provision shall equally apply to the material so
replaced/repaired by the supplier/contractor under this clause in case the
same is again found to be defective within 12 months of its replacement
/repair.
In case replacement of defective material is not carried out within six
months of intimation of defects, the supplier/ contractor shall have to pay
interest @ 12% per annum on the value of each complete operational unit
of equipment beginning from the date of its becoming defective upto date of
its re-commissioning after replacement/repair.

17.

CHANGES:
No variation of modification or waiver of any of the terms and provisions
shall be deemed valid unless mutually agreed upon in writing by both the
Purchaser and the Supplier.

18.

OCTROI CHARGES:
Octroi charges shall be paid extra on actual basis if applicable.

19.

DISPATCH INSTRUCTIONS:
The material will be required to be dispatched as per the dispatch
instructions issued by CE/Metering, PSPCL, Patiala.

20.

RAW MATERIAL:
The raw material to be used in the manufacture of the goods/equipments to
be supplied against the Purchase Order/contract shall be of the best quality
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of its kind obtainable in the market. The supplier /contractor shall be solely
responsible for the procurement of raw material required for the purpose.
21.

SAMPLES:
Samples must be supplied by the contractors/suppliers free of cost at the
purchasers office, as per tender specifications. Ordinarily samples will not
be returned to the tenderer/supplier. However, expensive samples, the
return of which is desired by the supplier/contractor, will be returned to him
at his risk and cost.

22.

INSPECTION AND TEST:

a) The PSPCL shall inspect, examine and test the equipment/material through
its official(s) and or through an outside agency nominated by PSPCL at
the manufacturers /suppliers work during or after the manufacture of goods
prior to dispatch on receipt of clear notice of minimum two weeks in
advance, to be reckoned from the date of receipt by purchaser. The
supplier/contractor shall provide all facilities as may be required to carry out
the tests in accordance with approved standards, free of cost.
Two no. samples CTs of each offered ratios (i.e. ratio 100/5A &
200/5A of accuracy class 0.5S) shall be sealed during inspection from
any two lots of offered material and shall be got type tested by PSPCL
from external NABL approved laboratory at the cost of supplier and in case
of any failure, the entire lot shall be rejected at the risk and cost of the
supplier. Further, PSPCL may get the sample LT CTs tested from any of
the NABL accredited Lab from the subsequent lots at its own cost.
b) CE/Metering may/shall get stage inspection carried out at random at
suppliers works.
c) Random testing of material on its receipt in the stores irrespective of the
fact whether or not it was inspected before dispatch, shall be got carried
out by PSPCL from any internal or external (like NABL accredited Lab)
agency and in case of any failure, the entire lot shall be rejected at the risk
and cost of the supplier.

23.

TEST CERTIFICATE AND INSTRUCTION BOOK:

The supplier/contractor shall be required to furnish to the Purchasers
Office/consignees, wherever necessary, the following document alongwith
the consignment.
i.
Printed Pamphlets/Catalogues
2 Copies
ii
Instruction books
2 Copies
iii
iv.

Drawing
Any other relevant information (to be incorporated at the time
of placing the Purchase order) In case the goods have not
been inspected/tested at the manufacturer works by a
representative of the PSPCL, the supplier/contractor shall
furnish the following certificates alongwith consignment for
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2 Copies
2 Copies

MQP-101/2015-16/PO(M)

facility of the consignees.

a) Type test certificates
b) Routine Test Certificates.
24.

CANCELLATION
The purchaser reserves the right to cancel the purchase order as a whole
or in part at any time or in the event of default on the part of the supplier
prior to the receipt of information regarding taking in hand of the
manufacture of material against the Purchase order/dispatch of material to
the consignee.

25.

JURISDICTION
All legal proceedings in connection with this purchase order/contract shall
be subject to the territorial Jurisdiction of the local civil courts at Patiala
only.

26.
ARBITRATION
a) If at any time, any question, dispute or difference, whatsoever, shall arise
between the purchaser/PSPCL and the contractor/suppliers, upon or in
relation to or in connection with the purchase order /contractor, either party
may forthwith give to other, notice in writing of the existence of such
question, dispute or difference and the same shall be referred for sole
arbitration of a nominee of the purchaser/PSPCL who shall give a
reasoned/speaking award. The award of the sole arbitrator shall be final
and binding on the parties under the provision of the Indian Arbitration Act,
1996 and of the rules there-under. Any statutory amendment, modification
or re-enactment thereof for the time-being in force, shall be deemed to
apply to and be incorporated in contract/purchase order. It will not be
objectionable if the sole arbitrator is an officer of the PSPCL and he has
expressed his views on all or any of the matters in question of dispute or
difference.
b) Upon every or any such difference, the cost and incidental to the reference
and award respectively, shall be in the discretion of the Sole Arbitrator so
appointed who may determine the amount thereof or direct the same to be
fixed as between solicitor and client or as between party and party and
shall direct by whom and to whom and in what manner the same is to be
borne and paid.
c) The work under the contract shall, if reasonably possible, continued during
the arbitration proceeding and no payments due or payable by the
purchaser/ PSPCL shall be withheld on account of such proceedings.
27.

CONSITUTION EXPERIENCE AND FINANCIAL STANDING

The tenderers should invariably supply the following information with the
tenders:
a) CONSTITUTION AND COMPOSITION OF THE FIRMS:

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MQP-101/2015-16/PO(M)

i)

b)

c)
d)
e)

If a Joint Stock company, copy of its Memorandum and articles of

Association and other particular.
ii)
If a partnership, a copy of the partnership deed, particulars of
partners.
iii)
If a proprietary concern, the standing of the proprietor and if
registered with the Register of Companies/Firms, their registration
no.
IN CASE OF AUTHORISED REPRESENTATIVE:
i)
Name and particulars of manufacturers.
ii)
Certified copy of instrument or authorization of the
supplier/Manufacturers.
EXPERIENCE & STANDING IN THE MARKET.
PARTICULARS OF PURCHASE ORDER/CONTRACTS EXECUTED
WITH THE PSPCL & OTHER BOARDS/GOVERNMENT DEPARTMENTS.
FINANCIAL POSITION;
i)
Balance sheet for the last three years, including Trading,
Manufacturing, profit and Loss Account.
ii)
Bank references.

28.

INFORMATION REGARDING LIST OF BANKERS, THE PURCHASE

DEALS WITH.
a) The Railway Receipt/Goods Receipt and invoices etc. should be sent
to the authorities to be specified in the Purchase Order.
b) Any demurrage occurring as a result of sending Railway Receipt/
Goods Receipt through a Bank other than the one with which the
accounts of the Purchaser are operated will be to the account of the
Supplier/Contractor.
c) No goods will be accepted by the consignees unless accompanied by
priced challans or invoices.

29.

FAKE INSPECTION CALLS:

On receipt of advance notice from the supplier offering the material for
inspection, the purchasing authority with get the material inspected and
issue of dispatch authorization within 20 days. In case the inspecting officer
finds on arrival at the supplier's premises that the material was not ready
for inspection and that the notice given by the supplier was in fructuous, the
expenditure incurred by the company on arranging for such inspection will
be debited to the firm's account. Besides this, a letter of warning shall be
issued and it shall be counted towards their performance for all intents and
purposes. The Contractor/Supplier/Firm shall be responsible to pay penalty
of Rs. 20,000/- for each occasion at which the fake inspection call has been
made or the material is rejected during testing/inspection by the authorized
agency/representative of the company. This penalty would be in addition to
the expenses incurred by the company in deputing the inspecting officer,
carrying out such inspection.
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MQP-101/2015-16/PO(M)

30.

a)

b)

c)

d)

e)

31.

ORDER PREFERENCE:
The PSPCL would allow an order preference to such tenderers whose
works are situated within the State of Punjab as per the procedure laid
down as under:
The rate of Punjab firms would be de-escalated by 15% for all the Units.
For Punjab based firms, upto 20% of the total quantity could be reserved
provided they fall in the consideration zone after application of price
differential. For this purpose, the merit position of the Punjab firms should
be prepared separately. However, where the Punjab firms qualify amongst
the lowest bidders on their own quoted rates, they shall form part of the
original quoted list for purposes of placing orders. Their position in the
comparative statement shall be shown accordingly for the purpose of
comparative statement.
The zone of consideration for placing of purchase order/ contract would
thereafter be demarcated taking into account the quantity of material
required as per NIT and the quantities offered by the different tenderers.
The purchase on the Punjab firm claiming order preference and falling
within this zone would be placed on the lowest rate of the firm not claiming
order preference within the zone of consideration or on the concerned
Punjab firms own quoted rate whichever may be lower.
In the event of zone of consideration ending at the de-escalated rate
tendered by firm claiming order preference, the rate to be allowed to such
firms shall be the next quoted rate by the firm not claiming order preference
or the concerned firms own quoted rate, whichever may be lower.
The Punjab based firms claiming order preference shall be required to
furnish an under-taking in prescribed form (Annexure-II) on a non-judicial
stamp papers of appropriate value to the effect that they shall execute the
order if placed on them under Order preference as per the tender
specification. Such undertaking should be submitted by the Punjab based
tendering firms latest by the close of the day of opening of the tenders. In
case no such undertaking is furnished by the Punjab based firms who are
otherwise eligible for claiming Order Preference as per the tender
specification, their tender shall not be considered for placement of any
order under Order Preference. In the event of refusal by the Punjab based
firms to execute the purchase order/contract at their quoted rates or offers
made under as per c and d above as the case may be, after having
furnished the above undertaking, their Earnest Money shall be forfeited
apart from initiating further administrative action, such as suspending
business dealings, blacklisting etc.
SUBMISSION OF TENDERS:
The tenderers are required to submit the tenders in accordance with the
Notice Inviting Tenders (NIT) PSPCLs Tender Specification clearly stating
that all the terms and conditions of the PSPCLs Tender specification/NIT
are acceptable to them. The deviations(s), if any in the Technical and other
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MQP-101/2015-16/PO(M)

terms & conditions, may be considered as a demerit of the tender and may
contribute towards ignoring of their offer in preference to these which
accept PSPCLs terms & conditions. However, in case due to any reasons,
if it is considered necessary to deviate in the case of a particulars terms/
clause, the same should be stated in Schedule-D in the tender itself.
Otherwise, it shall be assumed that all the terms & conditions of the
NIT/PSPCLs specification are acceptable to the tenderers.
32.

RANDOM CHECKING:
On receipt of material in the stores, the Punjab State Power Corporation
Limited (PSPCL) may check the material. If any shortage/deviation from
declared weight/size/ specification is noticed, the same shall be reported
immediately by the consignee to the supplier, under intimation to all
concerned. On receipt of such intimation from consignee, the CE/Metering,
PSPCL, Patiala shall fix a date & time for joint verification under intimation
to the supplier and all concerned giving a minimum 10 days time. The
checking shall be carried out in the presence of firms representative at
Destination Station. If the representative of the firm does not happen to be
present at destination for joint verification on the specified date & time so
fixed, then the purchaser/ representatives of PSPCL shall be at liberty to do
joint verification in the absence of firms representative and shortages
/discrepancies so detected in a particular size shall be applied on the full
lot.
In case shortages/discrepancies, in a particular lot supplied to
various consignees, are also noticed by different consignees, the above
procedure shall be followed for joint verification by each and all such
consignees. The maximum shortages/discrepancies detected in a particular
size by any of the consignees shall be applied to the entire lot of material
supplied to various consignees. In case of any failure of material during
random checking, PSPCL reserves it right to reject the entire lot at the risk
and cost of the supplier.
In case of repeated shortages/discrepancies, the firm shall be liable
for suspension of business dealings/black listing. This is without prejudice
to other rights arising/accruing to the purchaser under various clauses of
this tender specification and Purchase Order-cum-contract agreement.

Deputy Chief Engineer /HCM

PSPCL, Patiala

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MQP-101/2015-16/PO(M)

ANNEXURE-'I'
DETAILS OF TESTING FACILITIES AVAILABLE AT MANUFACTURES
WORKS.
Name of the Test Details of Testing facilities available
1.

Remarks

TEST OF RAW MATERIALS.

i.
ii.
iii.
iv. etc.

2.

ROUTINE TEST.

i.
ii.
iii.
iv. etc.

3.

ACCEPTANCE TEST.

i.
ii.
iii.
iv. etc.

4.

TYPE TEST.

i.
ii.
iii.
iv. etc.

NOTE:- In case, testing facilities are not available for certain tests, indicate in the
remarks column from which testing house(s) Institution(s) these will be
got carried out.

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MQP-101/2015-16/PO(M)

ANNEXURE-II
UNDERTAKING FORM
(TO BE ENTERED ON A NON-JUDICIAL STAMPED PAPER OF RS. 15/- ONLY).

We ______________ state that our works are situated in the state of Punjab and
we claim Order Preference as stipulated in the Punjab State Power Corporation
Limited tender specification No. _______ due on __________ against which we
have submitted our tender No. ___________ dated __________. We undertake to
execute the order/contract if placed/awarded on to us even by counter offer at the
rates worked out by Punjab State Power Corporation Limited in accordance with
its Purchase Regulations. It is further understood that in the event of refusal by us
or failure on our part to execute the order/contract (full or part) placed/awarded on
to us under Order Preference on any account what-so-ever, the Punjab State
Power Corporation Limited shall have the right to forfeit the earnest money
deposited by us and we shall have no claim for the refund thereof. The Punjab
State Power Corporation Limited shall also have the right to suspend business
dealing with us and to black-list our firm, without prejudice to other rights accruing
to

the

Punjab

State

Power

Corporation

Limited

under

the

Purchase

order/Contract, if placed/awarded on/to us.

Signature of
Constituted attorney

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