Job Description

Key Words For Resume and Cover Letter Construction

Action Verbs
accelerated
approved
controlled
directed
expedited
implemented
interpreted
managed
participated
programmed
reinforced
set-up
supervised
removed

activated
assisted
coordinated
eliminated
experienced
improved
launched
mastered
performed
proposed
revamped
simplified
supported
reorganized

adapted
completed
created
established
expanded
increased
lead
motivated
pinpointed
proved
reviewed
solved
taught
repeated

administered
conceived
delegated
evaluated
facilitated
influenced
lectured
organized
planned
recommended
revised
streamlined
trained
responsible

analyzed
conduced
developed
expanded
generated
initiated
maintained
originated
prepared
reduced
scheduled
structured
worked

Self-descriptive Words
accurately
alert
attentive
conscientious
dependable
diverse
energetic
expertise
forceful
independent
leading
objective
pioneering
readily
responsible
sophisticated
unique

Business

active
ambitious
aware
consistent
determined
dynamic
enterprising
extensively
foresight
initiative
logical
optimistic
pleasant
realistic
responsive
strongly
versatile

adaptable
analytical
broad-minded
constructive
diplomatic
easily
enthusiastic
extraverted
high-level
innovative
loyal
participated
positive
reliable
self-reliant
systematic
vigorous

adept
assertive
challenging
contributor
disciplined
economical
exceptional
facilitator
honest
instrumental
mature
perceptive
practical
repeatedly
sensitive
tactful
will travel

aggressive
astute
competent
creative
discreet
efficient
experienced
fair
imaginative
insightful
methodical
personable
productive
resourceful
sincere
talented
will relocated

Metals HO

Job Description Report

Page 1 of 5

Job Description
Unit

Hindalco - Ranchi

Location

Ranchi

Poornata
Position
Number of the job
Poornata
Position
Title of the job
Function
Department

Reports
to:
Poornata
Position No
Reports
to:
Head External Affairs
Poornata
Position Title
to:
Admin
&
Employee Reports
Services
Function
Reports
to:
Ext Affairs Ranchi
Department

Head Corporate Affairs

Admin

&
Employee

Services

Date
of
Last
Updation/Approval

1)
Purpose:

Job

Plan, monitor, direct, guide, oversee & control liaison & external affairs activities of company with
central government ( Ministry of coal, environment & power ) and state government( Jharkhand
& Chhatisgarh) offices such as Environment, Forest, Industry, Labour, Home, Education, Police,
secretaries, Coal Ministry etc for obtaining & expediting necessary government approvals,
sanctions, notification for coal linkages, bauxite leases required for smooth operations at
manufacturing locations in line with overall business objectives.

2) Dimensions:
Business/SBU/Unit Revenue
Business Workforce Number
Unit Workforce Number
Function Workforce Number
Department Workforce Number
Other
Quantitative
and
Important
Parameters for the Job: Budgets/
Volumes/No.
of
Products/Geography/ Total Budget : 75 lacs / annum including fixed
expenses ( Rs. 36 lacs )
Markets/ Customers or any other
parameter

Job Description Report

Page 2 of 5

3)
Job
Context
Challenges:

&

Major

Hindalco industries limited has an integrated aluminium complex at Renukoot & captive
power generation plant at Renusagar with a metal capacity of 3.50 MT/annum & power
generation of 744 MW/annum. Hindalco has been continuously expanding its capacities since
its commissioning as part of its growth strategy. Smooth, effective & uninterrupted operations
at manufacturing locations require company to maintain effective & cordial relations with
government machinery & politicians. Companys main liaison & external relation office is located
at state capital
i.e. Ranchi, which act as a nodal point to liaise with state government department, officials,
politicians, ministry, state boards etc for obtaining necessary approvals, sanctions, notifications in
terms of licenses, uninterrupted coal supply, environment & pollution clearance, forest clearance,
power supply etc for existing operations & future expansion of company. Major Challenges:
Getting the work done from government agencies / machinery in favour of company in less time
& cost. Establishing effective rapport & relationship with government officials especially in view
of changing political situation. Tactful handling with government officials & avoiding any
potential liabilities to company. Jharkhand being highly politico sensitive state, and Hindalco
being a well- known company in the region thus pushing & pursuing companys work in favour
of company without extending any un-due benefit requires extreme tactfulness & negotiation
skills.

4) Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Accountability:
Ensure
effective
Liaison with following state & central
government agencies for obtaining
their support in favour of company:
Central Government Ministers &
officials Governor Chief Minister Chief
& Principal secretaries. CMDs of etc

Making visits & establishing cordial relations. Take

proactive measures for fruitful relationship with
government agencies. Apprising management regarding
views of government authorities on various company
issues. Keeping track of changes in the ministry &
government officials. Keeping track of changes in rules,
legislation, etc & updating the management its
implications.

Ensure & obtain necessary timely

approval
/
permissions
from
government authorities like pollution
board,
environment,
power
corporation, electricity board, forest
department etc for matters relating to
expansion, power supply, power
agreement, procuring forest land,
water availability etc.

Make detailed study of the subject. Submit proposals /

draft agreements on behalf of company. Participate /
arrange meeting meetings & finalize future course of
action. Approach concerned department for approval /
sanction. Regular monitoring of the progress of the
proposal. Furnish data / information required by
government officials. Negotiate terms & conditions on
behalf of company. Apprise management on each project
status. Arrange site visit of officials. Follow up the matter
with respective Officials for speedy approval / renewal.
Obtain final approval and communicate to respective
offices at manufacturing locations.

Liaise with coal ministry & concerned officials. Conduct

meeting with top officials of coal ministry, NCL, etc. Seek
appointments with top officials / ministers at state &
central level for organizing meeting with COO / Business
Head Follow-up with concerned officials for issuing
government o r d e r s for supply of coal. Follow-up
Allotment of coal with Coal Ministry & timely supply of
coal with Railways at sr. level. Attending meetings at
Delhi / Kolkata / R a n c h i and maintaining cordial
relations with central govt. officials and chairman, Coal
India.
Ensure timely Bauxite Mining Lease Meeting highest govt. authorities for timely release of
in Chhattisgarh area for meeting mining lease in Chhattisgarh area. Filing bauxite lease
application & following-up with govt. agencies for timely
Business plans
release.
Apprise senior government agencies
with Hindalco plans & constraint Maintain proactive relations Conduct meeting with
faced with respect to government government officials. Pursue long pending cases for
stand on company issues & its clearance in favour of company.
implications on business.
Plan & Coordinate uninterrupted
supply of coal with state & central
government officials in CCL for
uninterrupted power generation at
Muri

Oversee work related to Passport

office,
commercial
tax,
labour, Monitor monthly position paper. Review monthly progress
Judiciary, finance, education, home, report of officers at Ranchi office. Appraise management
on progress made on various issues.
Factory Inspectorate, Railway etc.
People Development: Plan & monitor
development of subordinates and
implement HRD policies, systems &
WCM practices

Plan & Review performance of team members. Conduct

counselling & monitor progress. Plan development
initiatives for team members like sending them on
training, taking them in important meetings etc.

5) Job Purpose of Direct Reports:

Position Title

SH External Affairs

Job Purpose
Position No.
To maintain cordial and harmonious relations with the
senior government officials as well as ministers in the
government and to secure approvals/ sanctions for the
company. To act as a single point of contact for the
company for dealing with these officials. To plan,
monitor, direct, guide, oversee & control liaison & public
relation activities of company with Uttar Pradesh
Government-offices
Center,
Electricity
Board,
Jharkhand Vidhyut Vitran Nigam Limited, (Discom),
State Electricity Regularity Commission, Ministry of
Environment and Ministry of Forest, Central, and
Jharkhand Forest

Department, Jal Vidhyut Nigam, Jharkhand Pollution

Control Board, Central Pollution Control Board, Director
Electrical Safety, Ministry of Forest,
Industry
Department, Ministry of Labour, M Ministry of Home,
Education, Police, Department of Tax, Secretaries etc
for obtaining & expediting necessary government
approvals, sanctions, notification for smooth operations
at manufacturing locations in line with overall business
objectives. C o n c e r n A r e a i s M u r i P l a n t

FLE A Liasion LKW

Coordinate, monitor Ranchi liaison office public relation

& purchase relate d activities like local publicity,
stationary procurement, bill passing etc for build ing
company image & smooth functioning of office in line
with business objectives.

6) Relationships:
Relationship Type
(Internal or External)
Internal

External

Frequency & Nature

Deputy Managing Director Frequency: Daily/Weekly Nature:
Strategic & Basic Internal:
SBU Head Chemical Business Frequency: As and when
required. Nature: Internal:
Head Raw Material Frequency: As a n d w h e n r e q u i r e d
Nature: Internal:
Head Legal Frequency: A s a n d w h e n r e q u i r e d
Nature:Strategic
Chief Minister Frequency: Weekly / As & when reqd. Nature:
Strategic & Basic
External: Ministers at state & central level Frequency: As and
when required Nature: External:
Chief
Secretary Frequency: Regular Nature: External
CMDs
of
power, electricity, water board Frequency:
Regular Nature: External:
Principal Secretaries etc. Frequency: Regular