Language Schools Housing and Board Policies Vermont Campus

To assist us in planning for the summer session and to enable us to make the best use of our limited
housing facilities, we are asking all faculty and staff* members to provide information regarding
yourself, your spouse/domestic partner, your dependent children (18 years old and younger), and
caregivers or non-dependent adults who will accompany you to campus.
All information needs to be submitted electronically. In order to do so, please cut and paste the
following URL into your browser.
https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dE5zZXJkb29LSzF6STA2Z0xiW
mxXMWc6MA#gid=1
It is necessary to submit the information by March 1st to guarantee that housing and I.D. cards
will be ready upon arrival.
If your family plans change please notify us no later than May 1st. After May 1st, there is no guarantee
that we will be able to accommodate your family and any changes you are requesting.
Please keep the following guidelines and policies in mind while making your plans.

*Non-teaching staff members are NOT permitted to bring spouses/domestic partners or children.

Due to our limited housing facilities, we can only accommodate a faculty members spouse or
domestic partner, dependent children (18 years old or younger), and a caregiver for children 11
years old or younger.

If you are planning to bring children under the age of 12, and you will NOT be accompanied by
your spouse/domestic partner, you must also have a full-time caregiver on hand throughout the
session, even if you hope to enroll your children in daycare or recreational programs in the
Middlebury area.

All children over the age of 6 and caregivers will be charged board at a rate of $10 per day,
whether or not they eat in the dining hall. These fees will be deducted from your pay through
payroll.

Any non-dependent adults that accompany you to campus will be charged $10 per day for board
and $29 per day for housing. These fees will be deducted from your pay through payroll.

U.S. tax law requires the College to tax employees on the benefit derived from receiving free
room and board for their spouse/domestic partner and free room for dependent children. A
stipend will be added to the paycheck of those bringing a spouse/domestic partner and/or
dependent children to help lessen the employees tax burden. If you have any questions, please
contact the Director of your School. All taxes will be withheld from the first paycheck only.

If a spouse/partner, dependent, caregiver, or non-dependent adult will no longer be coming, you

must notify us by May 1st. After May 1st, you will be billed for their applicable room and board
expenses.

HOUSING

BOARD (MEALS)

Yourself

No Charge

No Charge

Spouse/Domestic
partner

No Charge if in same room as

yourself

Taxed plus stipend

No Charge if in same room as yourself

Taxed plus stipend

Taxed plus stipend

No Charge
No Charge
$10/day deducted from pay

Caregiver

Taxed plus stipend

$10/day deducted from pay

Non-dependent Adults
(i.e., children over 18
years old)

$29/day deducted from pay

$10/day deducted from pay

Dependent Children
- Babies
- 6 & under
- 7 18 years old