Guidelines for Employee Suggestion Program

1. Scope

This is applicable to all permanent employees of all the departments at

Hospira, a Pfizer Company, Visakhapatnam.

2. Purpose
The Employee Suggestion Program encourages employees to come up with innovative change this
word ??? suggestions to continuously improve various aspects of work, methods, productivity,
safety, quality, cost optimization, workplace morale and other such practices in at the site.

3. Suggestion Process
The Suggestion process begins with an employee presenting his idea on the
suggestion form, which can be found beside the suggestion boxes. This form
can be dropped in the suggestion boxes found at multiple locations in the site.
The further steps in the process involve the evaluation for implementing the
suggestion by the department coordinators and committee members. The
sections below elaborate the suggestion process.
3.1.

Suggestion leaflets

The leaflets are located at the pocket on the side of the suggestion box. The
employee can obtain the form from any of the boxes located at the site. The
form contains the following sections
3.1.1. Employee details
All the contact details with signature are mandatory to ensure effective
communication with the employee. Any leaflet with incomplete contact
details would be rejected.
3.1.2. Describing the current state, suggestion and ways to implement.

3.1.1.3.

The Briefly describe the current state section requires the employee
to talk about the current situation or practice.
The Describe your suggestion section shall express the employees
ideas or proposals. The suggestion is expected to be within the scope
of categories of benefits. (see 3.1.3).
The Ways (How?) to implement your suggestion section expects the
employee to describe how his or her suggestion can be accomplished.
The implementation should have a pragmatic approach.
All of the information is to be brief, clearly expressed and avoid any
ambiguity.
Categories of Benefits

The categories of benefits comprise one or more of the bulletins below, these categories
improve the business aspect at the site

To Improve Production / Productivity / Equipment efficiencies.

Developing new methods or procedures for improvement or simplification of processes.

Improvement in Product Quality.
Improvement in general upkeep, cleanliness and environment safety.
Elimination of Waste.
Process improvements
Cost optimization.
Morale of the workplace.
Time saving.
Other aspects related to the business.
The employee shall choose the categories that his or her suggestion falls into and check the
corresponding boxes with a .

3.1.4.

Evaluation of suggestions.

The department coordinators shall collect the leaflets once in _____

from their respective areas and sort them according to the impacting
departments, and they shall forward the suggestions that do not fall
under their scope to the concerned departments.
The evaluation is done by the HOD or their delegate and a unique
idea number shall be assigned for every suggestion. The evaluator
shall determine whether to accept or to reject the proposal and
should mention the reason as to why the proposal is rejected (No)
or on hold using the checkboxes provided. This information shall be
intimated to the employee.
The evaluator shall ensure all the details in the leaflets are entered
into the spreadsheet located in the SharePoint.
The evaluator shall sign of at the bottom upon completion.