BUSINESS INTERNSHIP

ON

SUI SOUTHERN GAS COMPANY LIMITED

Submitted to
COLLEGE OF MODERN SCIENCE
HYDERABAD
Partial requirement for the fulfillment of MBA
Degree

By:
Madiha khan
MBA (Final) Batch29th
Seat NO: 59
Year 2016

COLLEGE OF MODERN SCIENCE

HYDERABAD

Certificate
This is certify that Miss Hira Aijaz , this report entitled Business Internship on Sui
Southern Gas Company Limited Hyderabad.
The work carried out, fulfill the partial requirement for the award of bechlor
Degree in the field of Business Administration, the work was found satisfactory,
original & fit

BUSINESS INTRENSHIP

Institute of Business Administration

University of Sindh Jamshoro.

INTERNSHIP REPORT
2012

University Of Sindh Jamshoro

Submitted by:
Hira Aijaz
BBA(Hons) (Finance)/ 49/2K9

SUI SOUTHERN GAS COMPANY LIMITED

HYDERABAD

Acknowledgement

First of all I am thankful to Almighty Allah who gave me courage to find

and search the information and make this report.

It is very difficult to put in a few words, my deepest feelings of gratitude

and appreciation for all those, who, in one way or the other helped and
encouraged me throughout the work on this dissertation.
I have joined SSGC on Sixth June 2012 as an Internee for a period of six
weeks. I am deeply thankful To Almighty Allah for his guidance and help
and then to the DGM (F&A) and other staff of SSGC Hyderabad for their
cooperation and guidance in developing this report.

I would like to thank Mr.Muhammad Ismaeal Abbasi for his immense,

support, guidance, professional experience, Attitude, patience. I would
also like to thanks Mr.Syed saad Hassan, Mr. Mushtaq Ahmed Kaka, Mr.
Ghulam Sarwar ,Mr.Ghulam Ashgar and many others for sharing their
valuable experience with me.

I gained immense knowledge regarding Finance Department and other

departments.
Finally, I would like to thanks again to all of those with
whom I worked and encouraged during my stay at the SSGC. I believe this
internship would be a great help for me in starting my professional career.

Finally, I wish to record my profound gratitude to my parents and family

members, and all officials of Sui Southern Gas Company without whose
support, it would have been impossible to even contemplate beginning
this challenging and time consuming task, let alone to bring it to final
shape.

Sincerely :

Hira Aijaz
BBA (Hons)(finance)/49/2k9

University of Sindh Jamshoro

SUI SOUTHERN GAS COMPANY LIMITED

Contents
TITLE

PAGE #

Chapter 1
Introduction
8-9

Chapter 2
History of SSGC
10-11
History chart of ssgc

Chapter 3
Organizational structure of SSGC
12-13
Organizational chart

Chapter 4
Companys Profile
14-17
Companys vision

Mission Resume
Quality policy
Core values
Excellence
Team work
Transparence
Responsibility to stakeholder

Chapter 5
Finance departments
18-22

Bills payable section

Staff section
Final account section
Budget section
Cost section

Chapter 6
Visit to other departments of SSGC
23-32
Planning and development section
Sales department
Procurement department
Industrial relation
Human resources management
Billing department
Health safety & environment
Store department

Chapter 7
Purpose of internship
33

Chapter 8
Project area (Cash Management)
34-39
Cash and bank
Imprest

Chapter 9
Result /status
40

Chapter 10
Conclusions and suggestions
41-42

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (1)
INTRODUCTION
Sui Southern Gas Company Limited is the Pakistans largest integrated 1 st
utility and Natural gas transmission and distribution company serving more
than 1.8 million consumers in towns and villages of Sindh and Balochistan
through an extensive network of over 27,540 KM of pipeline.

It is the first utility in Pakistan to receive ISO-14001 and OHSAS-18001

certification.

The company has experience in operation and maintenance of highpressure gas transmission and low-pressure distribution system. It has also
expanded its activities to undertake the planning, designing and
construction of pipelines, for both itself and other organizations. The

company also owns and operates the only gas meter manufacturing plant in
the country of over 510,000 meters. SSGC operates in a region of the nation
that has a rapidly growing demand for natural gas and power generation
due to significant industrial development.

SSGC was incorporated as a public limited company in 30 th March, 1989,

under the Company Act Company Ordinance 1984, and is listed on all three
Stock Exchange of the country.

SSGC transmission system extends from Sui in Balochistan to Karachi in

Sindh province comprising over 3,000 KM of high-pressure pipeline
(mainline & loop line) ranging from 12 24 in diameter. The distribution
activities covering 1200 towns in Sindh and Balouchistan are organized
through 6 regions. SSGC has 1,860,411 consumers comprising domestic,
commercial and industry. Sales to these consumers an average 358,959
million cubic feet (MMCD) gas was sol in 2005 -2006.

Pakistan is rapidly growing demand for energy has to be adequately met to

provide for the industrial and economic development as per the objectives
of National development. SSGC continues to play a pivotal role in
formulating new strategies and developing new project to meet its vision
and mien

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (2)
BRIEF HISTORY OF SSGCL
SSGC was formed because of merger of SGTC and SGC. Earlier there were
three independent companies namely, SGTC, KGC and IGC.

SGTC (Sui Gas Transmission Company Ltd) incorporated on February 13, 1954
when it laid Asias 1st 558 KM, 16 inch diameter long distance, high pressure

10

gas pipeline from the gas field in Sui to Karachi. SGTC came into existence
with objective of purification of natural discovered at Sui and its transmission
to the areas south of Sui, covering the provinces of Sindh and Balochistan.

KGC (Karachi Gas Company Ltd) incorporated on August 12, 1955 as a joint
stock company with the objective of distribution of natural gas in Karachi.

IGC (Indus Gas Company Ltd) incorporated on August 17, 1955 as a joint stock
company with the objective of transmission and distribution of natural gas in
the province of Sindh and Balochistan excluding Karachi.

Based on the decision of Government of Pakistan, initially KGC and IGC were
merged to from SGC, which was incorporated on April 11, 1985 followed by
the merger of SGTC and establishment of SSGC Ltd on March 30, 1989.

SUI SOUTHERN GAS COMPANY LIMITED

Chart of History SSGC

11

KGC

SGTC

IGC

SUI GAS TRANSMISSION CO. LTD.

INDUS GAS CO. LTD.

INCORPORATED IN
1955
DISTRIBUTION

INCORPORATED IN
1954
PURIFICATION & TRANSMISSION

KARACHI GAS CO. LTD.

INCORPORATED IN
1955
DISTRIBUTION

Interior Sindh & Balochistan

MERGER IN 1985
MERGER IN 1989

SSGC
SUI SOUTHERN GAS CO. LTD.

TRANSMISSION
AND
DISTRIBUTION

SGC
SOUTHERN GAS CO. LTD.
DISTRIBUTION

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (3)
ORGANIZATIONAL STRUCTURE OFSSGC
Organizational structure shows the organization wide division of work,
how the job in question relates to other job, and where the job fits in the
overall organization. The structure shows the title of each position and,

12

by means of interconnecting lines, who reports to whom and with whom

the job incumbent communicates.

Organizational structure of SSGC as shown on preceding page illustrate

that it is a functional structure.
Form of departmentalization in which individuals engaged in one
functional activity, such as marketing or finance, are grouped into one
unit(Stoner, Freeman, Gilbert, Jr, 1997).
Organization by function brings together in one department everyone
engaged in one activity or several related activities that are called
functions. For example an organization divided by functions might have
separate manufacturing, marketing, and sales department. So as in
organizational structure of SSGC that also illustrate that organization is
divided in different departments that are (Finance, Transmission and
Distribution, Engineering services, Customer services, Management
services, Human resource, Information technology) each having there
own function but all are interrelated with each other.
All departments are headed by Managing Director.
Managing director is headed by board of directors. Board of directors is
elected by shareholders. The board of directors usually consists of the
companys top management as well as outside directors, who are not
employed by the firm.
The board is there to look after shareholders interests. It appoints and
oversees the management of the firm and meets to vote on such matters
as a new share issue or the payment of a dividend. Most of time board
will go along with the management, but in crisis situation it can be very
independent (Brealey, Myers, Marcus).

13

SUI SOUTHERN GAS COMPANY LIMITED

Chapter 4

Company Profile

Sui Southern Gas Company (SSGC) is Pakistan's

leading integrated gas Company. Is providing the
national economy by providing 388,828 million
cubic feet (MMCFD) gas was sold in 2009-2010 to
over 2.2 million industrial, commercial and domestic
consumers in these regions through a distribution
network of over 37,000 Km. The company also owns
and operates the only gas meter manufacturing plant
in the country, having an annual production capacity
of over 750,000 meters.
The Company has an authorized capital of Rs. 10
billion of which Rs 6.7 billion is issued and fully
paid up. The Government owns the majority of the
shares which is presently over 70%.

COMPANY VISION

To be a model utility, providing quality service by

maintaining a high level of ethical and professional
standards and through the optimum use of resources.

COMPANY MISSION
To meet the energy requirement of customers through
reliable, environment-friendly and sustainable supply of
natural

gas,

while

professionally,

conducting

efficiently,

company

ethically

business

and

with

responsibility to all stakeholders, community and the

nation.

QUALITY POLICY
Sui Southern Gas Company will continuously endeavor to
better satisfy the needs of customers and stakeholders and
will promote innovation, creativity and pursuit of excellence
by employees for providing quality service in all areas of
company operations.

CORE VALUES

INTEGRITY:
Keep Companys Interest above self. Acts in ethical manner.
Promote ethical business environment. Take effective
actions if observers unethical behavior or situation. Seen &
known to be honest. Lives within means. Intellectually
honest.

EXCELLENCE:
Makes positive contribution towards the achievement of
SSGCs Vision. Strives for Continuous improvement.
Respond effectively to customer needs. Takes timely &
Quality decisions.

TEAMWORK:
Builds strong relationships within across functions. Works
well with all type of peoples and corporate with others.
Solicits and share ideas/best practice with others. Supports
the achievements of Company/team goals. Contributes to
team effectiveness using peoples different skills and styles.

Arrives at constructive solutions while maintaining positive

working relationships. Demonstrates sensitivity.

TRANSPARENCY:
Promotes open environment. Displays openness and
consistency in applying policies & procedures. Respects dissent
and resolves conflicts fairly.
Creativity - Comes up with new ideas. Encourages innovation.
Promotes modified approaches. Convert ideas into actions.

RESPONSIBILITY TO STAKEHOLDERS:
Stays abreast of change in operating environment that impacts
our business (i.e. markets, competitors, technology, customers,
suppliers, employees, regulatory, political and public). Create
solutions to make customer needs. Develops colleagues and
team members to improve their skills and performance. Ensure
optimum utilization of resources. Balances short term and longterm priorities to maximize on results. Ensures compliance of
law

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (5)
Finance departments
Bills payable section
This section deals with the payments to outside parties in
respect of the following payments:

Medical bills.
Purchase of material.
Electricity bills, telephone bills etc.
Payments to contractors.

This section also maintains the following subsidiary record:

Contractors current account.

Advance against expenses to staff.
Sundry creditors.

 Accounts payable register.

Earnest money payable to contractors (Interrogation
with the DGM finance Sindh excluding Karachi and staff)

STAFF SECTION
This section deals with the payments of salary and wages to
employees. The payroll is prepared by the computer and a
list of employees with their bank account numbers, is
handed over to Bank for crediting the individuals bank
account. Overtime, benevolent fund, E.O.B.I contributions
are also paid from this section. This section also maintain
the subsidiary record of all the loans account pf the
employees (Interrogation with the DGM finance Sindh
excluding Karachi and staff).

Final Accounts Section

The final accounts section is a main section where all financial

matters are controlled through the Maintenance of general
ledger.
Quarterly, half yearly and annual accounts are prepared in
this section. Other functions of this section are:

To prepare management information system records for top

management and government.

To prepare the interpretation of financial statements.

To maintain subsidiary records of admin, selling and general

expenses.

To coordinate with the external and internal auditors

(Interrogation with the DGM finance Sindh excluding Karachi
and staff).

BUDGET SECTION
Financial expressions of managements plan.

o BUDGETING
Budgeting is an integral part of the overall financial
process. The written stat
ement is called "Budget".

o FUNCTIONS AND ACTIVITIES

The in charge of budget sections make the proposals of

budget and after making forward it to the head office for
approvals.
These proposals related to all departments.
They get proposals for whole year.
Approvals budget distribute yearly into four quarters
Budgets are made for controllable expenses.
Non controllable expenses doesnt makes budget.

o CONTROLLABLE EXPENSES:
Computer pages, printers. These are those which estimate
expenses.

o NON CONTROLLABLE EPENSES:

These are those which doesnt make budget. For eg:

Building and pipe lines maintenance, consumption of

vehicles etc

o TYPES OF BUDGET
There are two types of budget.
Revenue Budget
Capital Budget

REVENUE BUDGET:
Revenue budget is for small expenses.

CAPITAL BUDGET:
It is for long term expenses or we can say it is used for
fixed assets.

COST AND ACCOUNT SECTION

INTRODUCTION:
This section is responsible for maintaining and finalizing all the
functions relates to cost and accounts.

KEY FEATURES OF COST AND ACCOUNT

SECTION:

To allot job number to each job before the

commencement of work on the job.

To maintain region wise record of various jobs.

To prepare MIS reports based on the cost tabulation

produced by the computer.

To check the cost ledger produced by the computer and

make necessary amendments in the jobs.

To check and control the actual expenditure as compared

to the budget estimates.

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (6)
OTHER DEPARTMENTS VISITED
PLANNING AND DEVELOPMENT
INTRODUCTION:
Planning and development is responsible for providing gas
connection

to

the

areas

remaining

and

planning

the

extensions of pipeline network for B unit vicinity.

FUNCTION / FEATURES:

To plan extension of gas suppliers for Sindh.

Provide gas when there is no pipeline.

Around 100+ towns are on gas, 100+ cities and major towns
are at cities 900+ villages.

Working based over the customer population i.e. 6.5% per house.

If per customer cost is within 20,000 the company is liable to

provide

the connections with no extra charges.

Is it rises up to 20,001 and above then funds are to be

arranged by the customers itself the difference.

They make a feasibility report and after allocation of funds and

approvals, a detailed study is conducted, approaching towards
the distribution.

RELATION WITH FINANCE:

When advice is generated, it is to be communicated with finance.

Finance department will then put up the project to competent

level of management for approval.

Finance department of the respective region will issue

separate job card for supply main distribution main and
TBSIPRS on receipt of management approval.

SALES DEPARTMENT
INTRODUCTION:
Sales department is to provide gas connections to the domestic,
commercial and industrial customers at a particular fee.

FUNCTIONS:

The approved cases are accepted from P and D and further

proceedings

Department has to satisfy the quotation for the contractors.

Consumers contact the approved contractors.

Contractors fill the application form for any payment they

receive from customer.

Contractors are authorized to accept bank pay order drawn in

favor of SSGC from applicant.

Pay order are submitted by contractors to sales department in

order to receive formal receipts.

In case of industrial customer there is a small variation i.e. no

contractor is involved.

I.C is handled directly by company itself.

RELATION WITH FINANCE:

Contractors submit pay order to sales department that are to be
sent to finance department to a lot job number and further precede
the job.
Sales department shall inform department for receiving/ acquiring
funds and also provide preliminary feasibility and other relevant
details to finance department.

PROCUREMENT DEPARTMENT
INTRODUCTION:
Procurement/commercial/purchase department is responsible for
arranging any material or physical asset for the office work if not
available in stores on regional level.

FUNCTIONS:

It features/fixes orders for any stationery, hardwares/pipes for

the

department mentioned.

It works on regional levels.

It carries local purchases, if goes above 40,000 then it is

regulated through PPRA i.e. Public Procurement regularity
Authority.

If it is within budget than locally purchased through LPO.

If goes beyond 20,000 than company asks for quotations

through newspapers and connected by post.

Company offering lower rates are entertained and indenture

signal by purchase committee.

RELATION WITH FINANCE:

The

purchases

of

any

material

to

be

specified

and

communicated with finance.

The quotations finalized and payments made through F.D.

The

finance

department

also

appoints/provides

representative to the purchase committee.

INDUSTRIAL RELATIONS
INTRODUCTION:
Industrial Relation department is committed to achieve the desired
goals with motivated

satisfied,

disciplined

and

skilled

HR

by

enhancing individuals performances and productivity on optimum

cost.

FUNCTIONS:

It works for the B-unit.

It handles grievances recorded by employees.

Interaction with C.A.

Counseling employees.

Proper utilization of Human Resources.

Issuance of pay fixation advices.

Make annual appraisal performance of staff.

Qualification of increment.

Dealing leave matters.

Maintaining and generating allowances.

RELATION WITH FINANCE:

Increments/other payments are to be verified through IR and

then to be financed.

IR generates pays and LFOs that are further executed through

finance.

Loans, bills and allowances are through finance section staff.

CUSTOMER RELATION DEPARTMENT

Customer Relations Department is looked after by General
Manager (CR) who reports Sr. General Manager (Customer
Service Division). This Department has its main base of about
1.7 million Customers spread over in Sindh and Balochistan,
being supervised in coordination with one Chief Engineer at
Karachi, and DGM at Hyderabad, Sukkur and Quetta Region.

It is facilitating customer through different section. They are:

Customer facilitation centre.

Recovery section.

Meter replacement section.

Complain center.

HUMAN RESOURCE MANGMENT:

Human Resource Management is important to all managers.
It deals with employees from recruitment to retirement.
There are six sections of HR.

Industrial Relation

HR Services

C&B

OD

Gas funning institute

Medical Services.

It is the source to make important decisions and to solve problems.

Their strategies avoid the lots of mistakes.

FUNCTIONS:
These main functions are:

Employees welfare activities.

Transfer cases.

Coordination with HR activities.

Maintenance and control statement.

Assurances of post matriculation scholarship.

Dealing the cases of promotion and increments.

Visit to staffs canteen and panel activities.

Liaisons with medical center for IR relative matters.

Dealing with leave matters.

Liaisons of elections and referendum.

EOBLI.L

BILLIING Department
This department is interface between billing department and
consumers.
There are four sections of billing.

Pre Billing

Post Billing

A/R Billing

Auditing Billing

PRE BILLING:

Its function is to maximum resolves quarries related billing.

It resolves queering billings through hand held. They check the

list of homes of consumers address etc.

POST BILLING:
Unsatisfied customers reach the CFC center and complaint about
billing. After the resolve CFC issue JV.

A/R SECTION:
A/R is those accounts which are closed but not received yet.
If customers not paid bill then company finish the agreement to the
customers.

 AUDIT ACCOUNTS:
Its work to check on the following things.

Customers billing

Statistic

H.S.E(HEALTH,SAFETY,&ENVIRONMENT)

SSGC is committed to the health and safety of its employees,

preservation of environment and continual improvement of HSE
performance by reducing potential hazards, preventing pollution,
conserving

resources

and

adhering

to

applicable

laws

and

regulations in all its activities related to transmission and

distribution of natural gas.

FUNCTIONS

A significance practice of emergency drill is also carried out by

this department.

HSE

Management

system

enforces

of

the

use

of

Personal

Protective Equipment (PPEs) to reduce exposure to hazards when

engineering and administrative controls are not feasible or
effective in reducing the exposure to acceptable levels. Because
of

the

Companys

commitment

to

H.S.E,

it

has

made

organizational resources available for management of safety and

given priority to Safety over operation /

Production.

HSE

policy,

management

is

committed

to

comply

with

all

applicable laws and regulatory measures.

All locations, operations and equipment are periodically tested

for air quality, noise, smoke and gaseous emissions as well as
effluents for ensuring compliance to National Environment Quality
Standard All locations, operations and equipment are periodically
tested for air quality, noise, smoke and gaseous emissions as well
as effluents for ensuring compliance to National Environment
Quality Standards .

STORE DEPARTMENT:

It is maintaining and engaged operation departments by

providing necessary materials.

List of balance all items.

Supply equipments in all regions of unit B.

To accounts for all receipts, issues and goods in stocks

To make safe custody and protection of stocks.

To make sure the balanced and appropriate flow of materials.

ENSURING THAT:

The account bases for stocks are appropriate and consistently

applied.

Stock movements and balances are appropriate and consistently

applied.

SPECIFIC RESPONSIBILITY:

Processing changes to the stores ledger master files.

Passing these sheets to the computer sections for checking and

correcting punching.

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (7)

Purpose Of Intership

The
program
intends
to
increase
the
communication skills among students and carried
out on familiarized with actual working conditions
in any organization by physical participation.

The main purpose of this study is to fulfill the

requirement towards the completion of degree of
M.COM In this connection every student is required
to undergo the internship in any business
organization.
It is necessary for the business administration
degree that after acquiring through knowledge, we
should acquaint ourselves with entire practical
knowledge and experience, which can only gain
through visiting any organization and conducting a
detailed survey

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (8)
Project Description & environment
Cash Management ( project area)

(1) CASH AND BANK SECTION

(2) IMPREST

Cash and bank section in Sui Southern Gas Company is

responsible for receipts, payments and collection of funds
either in the form of cash or cheques or through bank delivery.
This section is mainly divided into two major sections:
1. CASH SECTION
2. BANK SECTION

CASH SECTION

Cash section is performing one of the most important duties

for the company. This includes processing of the cash receipts
and cash payments. Cash section deals with different sorts of
payments which are required to be made in the form of cash.
Each day, cash section receives a certain amount of money (to
a certain limit) in the form of petty cash, and at the end of the
day, the excess amount is returned to the strong room. This is
a continuous process and a part of the routine activity.
Following are the main responsibilities of the cash
section.

Receiving

cash

from

employees/executives

against

advances.

Payments to the employees/executives against cash

payments vouchers.

Payments

to

the

suppliers

against

cash

payments

vouchers.

Deduction of the income tax against gross amount

payable to suppliers.

Record keeping of all cash receipts and cash payments.

Generating daily balance report and tallying it with the

balance in the strong.

Issuance of cash for daily disbursement.

Maintenance of strong room.

Ordering cash from Bank for daily use.

BANK SECTION

Bank section is further divided into two main desks. One desk
handles all the inflows/collection, and the other one deals with
outflows or disbursements.
The two desks of Bank Section are named as:
1. Collection desk
2. Disbursement desk

COLLECTION DESK/COLLECTION BOOK

Collection desk is also known as collection book section. It

deals with all sorts of collection through various channels. Sui
Southern Gas Company has approximately 16 lacs domestic
consumers. Other than this they have a large number of
industrial and commercial consumers. The company gets
return from these consumers either in the form of cheques,
pay order or Cash. This section mainly deals with all the
collection processes.

There are three types collection in which SSGC is currently

engaged with:

Sale of Gas (to domestic, commercial and industrial

consumers)

Collection from Marketing (new connections in the

form of gas supply deposit, advances etc)

Miscellaneous Collections (Gas condensate, selling

of byproducts of gas , generators etc)

DISBURSEMENT DESK

The disbursement desk deals with different sorts of

payments and receipts processed through different
banks. The different sorts of payments with whom
it is involved are:

Payments against supply.

Payments

against

purchases

of

gas,

vehicles,

equipment etc.

Electricity and phone bills.

Stationary bills.

Payment of salaries.

Advances.

Loans.

Insurance payments.

Local order and non local order payments.

Quotation
provided

fee

or

tender

by

fee

etc

(documents

the

company)

Revenue Control Section

Main objectives of the Revenue Control section is

to

closely

monitor

gas

bill

collection

through

various branches of local and foreign banks, ensure

proper investment of funds for maximum yields,
collection of consumer data for computer feeding,
minimizing consumer queries, effective and in time
payments remittances etc. transfer of Funds from

Unit B & Quetta to Head Office on weekly basis. In

time

closure

of

books,

reconciliations and schedules,

preparation

of

issuance of MIS

reports etc

Gas bills issued on monthly basis contain due date.

The bills must be paid with in due date and banks/
post offices must ensure validity of date or collect
with the late payment surcharge.

Collection bank branches/Post Offices must transfer

funds scroll and stubs to their lead branch/HPOs n
HPOs send to GPO with in 24 hours of collection
and NIFT take these documents from GPO and
branches for processing it.

Bills paid Through Habib Bank are directly punched

to the accounts of the company

Concerned staff prepare list of pay orders/D.D.

received after checking with scrolls and send data
to computer section for processing (Interrogation
with the DGM finance Sindh excluding Karachi and
staff

A receipts voucher is to be prepared as follows:

Dr.

Cr.

Bank

Consumer

Collection

Account

xxx

Computer Department after processing data return

scrolls/stubs to RCA along with a report called
RADB (Receipt & adjustment day Book) Consumer
account is up dated through RADB and a Journal
Voucher is prepared as follows in RCA section:

Dr.

Cr.

Consumer

xxxA/R

xxA/R

A/R Domestic

Collection

Account

Industrial

Commercial

In Unit B at month end all Consumer Collection

receipt vouchers are to be punched in collection
book as receipts.

Transfer of funds to Head office Bank Charges,

Collection Charges are recorded on payment side.

Office Collection account is maintained separately

at Unit B with separate bank account at regional
and office. These collections comprise of consumer
services recoveries, new connection etc. and cover
entire rest of Sindh. (documents provided by the
company)

Imprest Section

Introduction
The Above section is responsible for maintaining all the imprest
records and accounts. Hyderabad section is sustaining records of all
other regions of B unit.
It provides limits to the stations and sub stations in order to meet
their day to day operational expenses.

DEFINITION:
Imprest is the readily available money to defray the expenditure
vouchers of urgent and important nature duly sanctioned by the
authorities.

PURPOSE:
Generally, it facilitates the heads of the station to meet with
frequent and urgent expenses in order to run the business smoothly
and efficiently.

Functions
This section provide imprest amount to all the stations after
completely

verifying

their

operations.

The some cases imprest holder asks for special

remittances that is capital projects.

To check all the imprest account in details.

Reconcile the imprest account with the imprest
cash book and imprest accounts in general ledger.

Accounts to be audited by the external and internal

audit (Interrogation with the DGM finance Sindh
excluding Karachi and staff).

SUI SOUTHERN GAS COMPANY LIMITED

Chapter (9)
Results / status

My project was cash management, I got it more knowledge with

theoretically & practically, that was great job for me.

SSGC now working on ERP System, it is really very good

enhancement for SSGC, through this all transactions are done
within few seconds.

Working in SSGC was a wonderful experience that enhanced my

knowledge and know-how utility company,.

HSE need to improve and work more efficiently

The employees are habitual of working over the old system

regardless of having modern ways to.

The power shortage o load sheds restrain the ERP system and
work culture.

The data entry of payroll is handled a H.O even if facility is

observed here.

The slogan Service with Smile was not observed in CFC.

about the company and professional skills. Notwithstanding the

model

Conclusion and suggestion

Conclusion:
Working in SSGC was a wonderful experience that enhanced my
knowledge and know-how of utility company, I observed the
following conclusions through my studies and practical exposure.

The salaries of the contract employees are very low as

compare to amount of work perform

Over time work by employees rather than work in idle morning

time.

There is no balance between the numbers of employees in

each section. Where the number of employees should be more to
share the work burden but there are fewer employees then the
required need. And where there is no work burden there are
more employees than the required need
Some sections in which the staff is dispersed around the floor,
which hinders the free flow of communication.
Billing section is not in SSGC Hyderabad branch it is at state
life building.

The outlook of SSGC Hyderabad is not Impressive, as there is a

better look of Karachi head Quarter.

Despite of heartiest efforts UFG is still a problem for the

company.

Stipend issue: company policy for interns is rather unfair.

Some of the internees are paid stipend while some of them are
not. this creates question in mind about company policy for
internees

Suggestions
Act in response to the above conclusions following suggestions
are proposed to the company.
Contract employees should given a chance to work
on career basis.
Overtime work should be discouraged, in my opinion
overtime policy should be abolished or the overtime
incentive given per each extra hour worked should be
reduced by 50%. Which will discourage employees to do work
in evening or night and sitting idle in morning; instead they
would in standard timings, which will result in fast
processing of data in timely manner.

 The need for employees should be analyze properly to

allocate employees on right place to completely avail
their skills.
Sections staff should be seated in one area, so that
communication among them is facilitated
Renovation required quick to restore and cover the
network problems.
Rapid and surprise visits by management may decrease
the UFG at a minimum level.
Female staff should be hired as per prevailing law of the
country that is 10% of the total strength that in turn
would increase the efficiency and quality of work.
Company should have a same policy for all internees
i.e. all internees should be paid stipend equitably.