Professional Documents
Culture Documents
work teams
Christina Macneil
The Authors
Christina Macneil, Christina Macneil is in the Business School at Oxford Brookes University, Oxford, UK.
Acknowledgements
Forum: an occasional segment in the journal to present opinions by invited authors on current workplace
issues. Responses for publication are welcome, and should be sent direct to the Editor.
Abstract
This paper explores the importance of enhancing the facilitation skills of line managers at a supervisory
level, and suggests that they can then promote a positive learning environment for informal learning within
their work teams. Supervisors are important to their firms, because they are at the interface between the
organisation and its work teams. The paper proposes that supervisors who are effective facilitators will
utilise their own learning and interpersonal skills to encourage informal learning opportunities through
knowledge-sharing in their work teams, thus improving the teams performance. The ideas outlined in the
paper are intended to make a contribution to a discussion which advances a conceptual argument, and will
form the basis of future empirical research.
Article Type: Research Paper
Keyword(s): Supervisors; Facilitators; Learning; Work teams; Humanresourcedevelopment.
Journal of Workplace Learning
Volume 13 Number 6 2001 pp. 246-253
Copyright MCB UP Ltd ISSN 1366-5626
Introduction
An important factor that will enable organisations to achieve their strategic objectives is a clear, reciprocal
relationship, which integrates both human resource development (HRD) policies and the training and
development of people (Stewart and McGoldrick, 1996). The provision of relevant training and
development processes will create superior organisational and employee performance, which is necessary
to achieve the defined business objectives (Ashton and Felstead, 1995; Gratton et al., 1999; Harrison,
1997; Purcell, 1999). Those organisations that can learn faster than their competitors, and deploy their
knowledge assets their people more effectively, will achieve competitive advantage (Nonaka and
Takeuchi, 1995; Pemberton and Stonehouse, 2000).
When senior management plan their employee development approaches, they should consider and
implement not only formal but also informal learning processes to enable the employees to gain the skills
and competencies which the organisation has identified as being important to its success. In general,
organisations often emphasise formal, planned approaches in designing their learning and development
strategies, e.g. management development programmes. This might suggest that informal learning, which is
unplanned and often accidental, could be an under-utilised learning approach in many organisations. The
use of informal learning in the workplace through the facilitation of continuous learning in workplace teams
could provide a powerful means of achieving integration between strategy and HRD processes to meet the
demands for continuous learning in changing organisations (Pedlar, 1994; Senge, 1990; Walton, 1999).
It is suggested here that the supervisor as a facilitator of informal learning in work teams could make a
significant contribution to the development of core competencies and skills, by establishing a knowledgesharing environment where team members are encouraged to create and apply their explicit and tacit
knowledge in problem-solving situations.
The papers argument is presented in the following manner: the first section covers the structure of
workplace learning; the next section considers the role of the supervisor in promoting workplace learning;
and the final section suggests how the use of improved facilitative skills will enhance the process of
informal learning in work teams.
The supervisor
For the purposes of this discussion, the supervisor is defined as a line manager who is responsible for a
section or a team of workers who themselves do not have any subordinates. The supervisor is traditionally
the most junior member in the management hierarchy, who is often seen as a link person between the
senior management and the workforce (Evans, 1996). The supervisors function includes balancing the
demands of senior management and the workforce, and he/she is in a position of responsibility without the
authority to influence senior management decision making. The low status of the supervisors position is
demonstrated by the existence of top-down communication from senior managers, lacking the rationale for
changes in policies and practices (McHugh etal., 1999).
Yet, a fundamental assumption in human resource management theory is that line managers can drive
both HRM and HRD policies and practices, which are designed to achieve the organisations strategic
objectives through identifying, developing and supporting the appropriate knowledge, skills, commitment,
and performance in people (Beaumont, 1993; Cornelius, 2000; Guest, 1995; 1998; Huselid, 1998; Keep,
1989).
simultaneously achieving high levels of performance from an increasingly diverse workforce. The trends for
downsizing and delayering, which have taken place in many organisations, have produced new, flatter
structures in an effort by senior management to maximise the opportunities for communication and
innovation in a changing environment (Appelbaum et al., 1999).
These developments have encouraged some organisations to introduce team working amongst their
remaining workforce to maximise the available opportunities for increasing creativity, motivation, and work
output. Teams have become a means by which individuals can improve on their efforts to cope with the
increased volume of work in the context of the reduced numbers of workers remaining after downsizing
(Proehl, 1996). Thus, the involvement of all the team members will be important to encourage creativity
and innovation through sharing individual knowledge during teamwork (Manz and Sims, 1987; Parry et al.,
1998). This process of translating individual learning into team learning can provide a powerful focus point
for organisational learning (Wilson, 1996).
However, the introduction of team working itself creates changes in the demands on the overall functions of
supervisors, because there is an implied change in power relationships. The traditional command and
control style of management will be less effective where management accountability is devolved to a team
rather than to an individual supervisor. It will be difficult to empower team members to think autonomously,
whilst simultaneously expecting them to be instructed in what to do by a supervisor. Thus, to meet the
changing and challenging demands of leading teams, supervisors increasingly find themselves functioning
as facilitators, instead of imposing a firm direction on their team (Zucchi and Edwards, 2000).
The facilitator
The facilitator is defined as someone who creates a learning environment, and is responsible for providing
the resources which will enable people to learn. The facilitator will encourage individuals to break through,
and to discover their own potential (Rogers, 1977). However, although the facilitator has the responsibility
for creating the appropriate learning environment, he or she is not actually responsible for the individuals
willingness to engage in the learning process. Rather, the facilitator will encourage the individual or group
to take responsibility for how they will manage their own learning process.
The facilitator function has been closely associated with formal training and development, in particular,
team and group dynamics situations, where the facilitator may be an external consultant to the
organisation. If facilitation is defined as empowering people to take control and responsibility for their own
efforts and achievements (Bentley, 1994), then the facilitator has an important responsibility for creating an
environment for learning, through the provision of opportunities and resources, whilst not actually trying to
control the learners process. Facilitators may enable the learning process, but the ultimate act of learning
will be embedded in the person and team, as they do their work (Prokopenko, 1998, p. 272).
It is assumed that, in formal learning situations, the responsibility for learning is controlled by the trainer
rather than the learner, although it is recognised that learners have to be motivated and cannot be made to
learn. In informal learning situations, the responsibility for learning belongs to the self-directed learner, and
only secondarily with the facilitator, who will concentrate not on teaching someone, but actually developing
the learning process (Heron, 1999).
Although the facilitator approach should not generally be a directive process, there may be some occasions
in the work teams learning process where the facilitator decides to use some degree of directive input to
intervene. This could be acceptable, provided that any intervention is devised to meet the learning
objectives, which have been jointly determined between the facilitator and the team.
When this paper refers to a facilitator approach, it is not intended to imply that there is only one way for the
facilitator to operate in all learning contexts. In practice, the accomplished facilitator will have a wide range
of highly developed learning and interpersonal skills, and will function as an instructor, coach, or conflict
handler according to the requirements of the learning situation.
To function appropriately in different and demanding learning contexts, the facilitator needs to develop a
wide repertoire of skills to match the continuum of situations that contribute to an individuals or a teams
development. In addition, the facilitator must vary the approaches used according to his/her assessment of
the learning needs of individual or team at a particular time (Sheenan and Kearns, 1996). Therefore, the
range of approaches and skills which a facilitator uses at any given time, will incorporate different levels of
direction, knowledge input, process input, process intervention and coaching to achieve the desired
learning objectives of the team (Van Maurick, 1994).
Possible problems
The increased use of facilitating skills by supervisors is inhibited by a number of problems.
Lack of support
Potential weaknesses in the effectiveness of the supervisor as a facilitator, and thus the potential for
developing his/her team members, will exist in those organisations where the inadequacy of past training
and development of managers is repeated, due to a historical lack of overall strategic integration between
individual and organisational needs in management development, or where organisations adopt a policy of
cost-cutting in their provision of training and development policies and processes (Harrison, 1997; Kolb et
al., 1994; Mabey and Salaman, 1999; Mumford, 1997).
Creating effective change in an organisation using a positive learning environment, which will promote
informal learning in work teams, will require an increase in the use of line managers as facilitators. The
relevant development for both supervisors and team members to operate in a positive learning
environment will emphasise the growth of reflective skills, through communication networks for the
exchange of information (Kessels, 1999). A combination of developing the soft process skills, e.g.
communication, as well as the hard, task-based skills, will enable both supervisors and team members to
function effectively (Beech and Crane, 1999).
A major change in a supervisors behaviour within the team is demonstrated by the requirement that he/she
should adopt a different type of leadership role which includes the facilitator approach (Horner, 1997). This
different approach to leadership will involve the supervisor facilitating the team towards shared goals,
which occur through joint agreement with the team (Gardner, 1990; Stewart and Manz, 1995).
The main obstructions in organisations preventing supervisors from concentrating on facilitating their teams
are a heavy workload, short-term problem-solving issues, underdeveloped coaching skills, conflict between
coaching and directional styles of management, and lack of clarity in communication from senior
management concerning their expectations of supervisors (Mink et al., 1993). In practice, self-development
for supervisors could create some difficulty where there is a lack of overall support from senior
management, who must be committed to the long-term investment in people through HRD practices (de
Jong and Versloot, 1999; de Jong et al., 1999).
Reluctance
The process of the changing power relationship in the work team, which is implied by the facilitator
function, may mean that some supervisors will want to resist the increased use of facilitation skills. These
supervisors may perceive that functioning as a facilitator will remove the vertical boundary between
themselves and other workers at an operational level. Thus, some supervisors will actually perceive the
change from a directive to facilitative role as undermining the future of their job and/or as a threat to their
claim (albeit at a low status level) to be managers (Arkensas et al.. 1995; Balkema and Molleman, 1999;
Stewart and Manz, 1995).
The redesign, and thus removal of any hierarchical control structure within teams will reduce the need for
direct supervision of other workers. When the supervisors power was traditionally based on their one-sided
instruction and communication of tasks to other workers, then their expertise was derived from their
experience and knowledge of the existing work process. However, this technical knowledge becomes less
important, or even becomes stagnant in a rapidly changing environment, where the generation of new and
shared knowledge is vital to enable the work team to respond to changing situations.
There will be some supervisors who will find it uncomfortable to switch between the functions of supervisor
and facilitator (Ellinger et al., 1999). To achieve this change will require practice and training for supervisors
as facilitators to enable them to apply the relevant range of skills in the continuum of different situations.
Increasingly, however, management development programmes are targeted at supervisory staff in order
that they learn the relevant interpersonal and learning skills for the facilitator role (Ellinger and Bostrom,
1999).
the power structure in the organisation. It is possible that the supervisor as a facilitator might over-direct the
work teams learning process, influenced by his or her own personal goals, as opposed to the teams
learning goals.
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