222 Excel keyboard shortcuts for PC and Mac | Exceljet

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222 Excel keyboard shortcuts for PC and Mac

Windows shortcuts in dark gray on the left, Mac
shortcuts in white on the right. See also: The 54 Excel
shortcuts you really should know and Excel shortcuts on
the Mac.

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File
Create new workbook

Ctrl

Open workbook

Ctrl

Save workbook

Ctrl

Save as

F12

Print le

Ctrl

Open print preview window

Ctrl

F2

Close current workbook

Ctrl

F4

Close Excel

Alt

F4

Ribbon
Expand or collapse ribbon

Ctrl

F1

Activate access keys

Alt

Move to next ribbon control

Tab

Tab

Activate or open selected control

Space

Space

Conrm control change

Enter

Return

Get help on selected control

F1

General

Ctrl

Copy selected cells

Ctrl

Repeat last action

F4

Cut selected cells

Ctrl

Paste content from clipboard

Ctrl

Display the Paste Special dialog box

Ctrl

Alt

Open help

F1

Undo last action

Ctrl

Redo last action

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Display nd and replace

Ctrl

Display nd and replace, replace

selected

Ctrl

Find previous match

Ctrl

Shift

Find next match

Shift

F4

Create embedded chart

Alt

Create chart in new worksheet

F11

Toggle Autolter

Ctrl

Shift

Activate lter

Alt

Insert table

Ctrl

Select table row

Shift

Select table column

Ctrl

Select table

Ctrl

Fn

Fn

F11

Space

Space

Space

Space

F4

F1

F1

Drag and Drop

Drag and cut

drag

Drag and copy

Ctrl

Drag and insert

Shift

Drag and insert copy

Ctrl

Drag to worksheet

Alt

Drag to duplicate worksheet

Ctrl

drag
drag
drag
Shift
drag
drag

drag

drag

drag

drag

drag

drag

Navigation
Move one cell right

Move one cell left

Move one cell up

Move one cell down

Move one screen right

Alt

PgDn

Fn

Move one screen left

Alt

PgUp

Fn

Move one screen up

PgUp

Fn

Move one screen down

PgDn

Fn

Move to right edge of data region

Ctrl

Move to left edge of data region

Ctrl

Move to top edge of data region

Ctrl

Move to bottom edge of data region

Ctrl

Move to beginning of row

Home

Fn

Move to last cell in worksheet

Ctrl

End

Fn

Move to rst cell in worksheet

Ctrl

Home

Fn

Turn End mode on

End

Fn

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Selection
Select entire row

Shift

Select entire column

Ctrl

Select entire worksheet

Space

Space

Space

Space

Ctrl

Add adjacent cells to selection

Shift

Click

Click

Add non-adjacent cells to selection

Ctrl

Click

Same selection in next column

Tab

Same selection in previous column

Move right between non-adjacent

selections

Ctrl

Alt

Move left between non-adjacent

selections

Ctrl

Alt

Toggle add to selection mode

Shift

Fn

F8

Cancel selection

Esc

Click

Tab

F8

Esc

Active Cell
Select active cell only

Shift

Backspace

Show the active cell on worksheet

Ctrl

Move active cell clockwise in

selection

Ctrl

Move active cell down in selection

Enter

Move active cell up in selection

Shift

Move active cell right in a selection

Tab

Move active cell left in a selection

Shift

Tab

Tab

Extend selection by one cell right

Shift

Extend selection by one cell left

Shift

Extend selection by one cell up

Shift

Extend selection by one cell down

Shift

Extend the selection to the last cell

right

Ctrl

Shift

Extend the selection to the last cell

left

Ctrl

Shift

Extend the selection to the last cell

up

Ctrl

Shift

Extend the selection to the last cell

down

Ctrl

Shift

Extend selection up one screen

Shift

PgUp

Fn

Extend selection down one screen

Shift

PgDn

Fn

Extend selection right one screen

Alt

Fn

Backspace

Delete

Delete

Return
Enter

Return

Tab

Extend Selection

Fn

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Shift

PgDn

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Extend selection left one screen

Alt

Shift

PgUp

Extend selection to start of row

Shift

Extend selection to rst cell in

Ctrl

Shift

Extend selection to last cell in

worksheet

Ctrl

Shift

Toggle extend selection mode

F8

Home

Fn

Home

Fn

End

Fn

Fn

F8

G
O

worksheet

Select Special
Display 'Go To' dialog box

Ctrl

Select cells with comments

Ctrl

Shift

Fn

Select current region around active

cell

Ctrl

Shift

Space

Select current region

Ctrl

Select current array

Ctrl

Select row differences

Ctrl

Select column differences

Ctrl

Select direct precedents

Ctrl

Select all precedents

Ctrl

Select direct dependents

Ctrl

Select all dependents

Ctrl

Shift

Select visible cells only

Alt

Fn

Shift

[
Shift

]
}

Cell edit mode

Edit the active cell

F2

Insert or edit comment

Shift

Cancel entry

Esc

Select one character right

Shift

Select one character left

Shift

Move one word right

Ctrl

Move one word left

Ctrl

Select one word right

Ctrl

Shift

Select one word left

Ctrl

Shift

Select to beginning of cell

Shift

Home

Fn

Select to end of cell

Shift

End

Fn

Delete to end of line

Ctrl

Delete

Delete

Delete character to the left of cursor

Backspace

F2

Esc

Delete

Delete character to the right of cursor Delete

Alt

Start a new line in the same cell

Enter

Fn

Delete

Return

Entering data

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Enter and move down

Enter

Return

Enter and move up

Shift

Enter and move right

Tab

Enter and move left

Shift

Tab

Tab

Complete entry and stay in same cell

Ctrl

Enter

Return

Enter same data in multiple cells

Ctrl

Enter

Return

Insert current date

Ctrl

Insert current time

Ctrl

Shift

Fill down from cell above

Ctrl

Fill right from cell left

Enter

Return

Tab

Ctrl

Copy formula from cell above

Ctrl

'

'

Copy value from cell above

Ctrl

Add hyperlink

Ctrl

Display AutoComplete list

Alt

Flash ll

Ctrl

Format (almost) anything

Ctrl

Display Format Cells with Font tab

selected

Ctrl

Shift

Apply or remove bold formatting

Ctrl

Apply or remove italic formatting

Ctrl

Apply or remove underscoring

Ctrl

Apply or remove strikethrough

formatting

Ctrl

Add or remove the shadow font style

Add or remove the outline font style

;
:

Shift

"

"

Formatting

Align center

Alt

Align left

Alt

Align right

Alt

Indent

Alt

Tab

Remove indent

Alt

Increase font size one step

Alt

FG

>

Decrease font size one step

Alt

FK

<

Apply general format

Ctrl

Shift

Apply currency format

Ctrl

Shift

Apply percentage format

Ctrl

Shift

Tab

Number Formatting

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Apply scientic format

Ctrl

Shift

Apply date format

Ctrl

Shift

Apply time format

Ctrl

Shift

Apply number format

Ctrl

Shift

Add border outline

Ctrl

Shift

&

Add or remove border right

Alt

Add or remove border left

Alt

Add or remove border top

Alt

Add or remove border bottom

Alt

Add or remove border upward

diagonal

Alt

Add or remove border horizontal

interior

Alt

Add or remove border vertical interior Alt

Fn

F3

Borders

Ctrl

Remove borders

Shift

Formulas
Toggle absolute and relative
references

F4

Open the Insert Function Dialog Box

Shift

Autosum selected cells

Alt

Toggle formulas on and off

Ctrl

Insert function arguments

Ctrl

Shift

Enter array formula

Ctrl

Shift

Enter

Return

Calculate worksheets

F9

Fn

F9

Calculate active worksheet

Shift

Fn

Force calculate all worksheets

Ctrl

Evaluate part of a formula

F9

Fn

F9

Expand or collapse the formula bar

Ctrl

Shift

Display function arguments dialog

box

Ctrl

Dene name

Ctrl

F3

Fn

F3

Dene name using row and column

Ctrl

Shift

Fn

Shift

Tab

F3
=
`

F9
Alt

F9

F9

F3

F3

labels
Paste name into formula

F3

Accept function with autocomplete

Tab

Grid Operations
Ctrl

Display Insert Dialog box

Shift

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Insert rows

Ctrl

Shift

Insert columns

Ctrl

Shift

Display Delete dialog box

Ctrl

Delete rows

Ctrl

Delete columns

Ctrl

Delete cells

Ctrl

Delete contents of selected cells

Delete

Hide columns

Ctrl

Hide rows

Ctrl

Unhide rows

Ctrl

Shift

Unhide columns

Ctrl

Shift

Group rows or columns

Alt

Ungroup rows or columns

Fn

Delete

Shift

Alt

Shift

Open Group Dialog Box

Alt

Shift

Open Ungroup Dialog Box

Alt

Shift

Hide or show outline symbols

Ctrl

Select entire pivot table

Ctrl

Toggle pivot table eld checkbox

Space

Group pivot table items

Alt

Shift

Ungroup pivot table items

Alt

Shift

Hide pivot table item

Ctrl

Pivot Tables

Create pivot chart on same worksheet Alt

Create pivot chart on new worksheet

F11

Open pivot table wizard

Alt

Space

Ctrl

Fn

F11

F1

Workbook

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Insert new worksheet

Shift

F11

fn

F11

Go to next worksheet

Ctrl

PgDn

Fn

Go to previous worksheet

Ctrl

PgUp

Fn

Move to next pane

F6

Fn

F6

Move to previous pane

Shift

F6

Fn

Go to next workbook

Ctrl

Tab

Tab

Go to previous workbook

Ctrl

Shift

Minimize current workbook window

Ctrl

F9

Maximize current workbook window

Ctrl

F10

fn

Select adjacent worksheets

Shift

Click

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F6

Tab

F10

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Select non-adjacent worksheets

Ctrl

Click

Toggle scroll lock

ScrLk

Fn

Move to next control

Tab

Tab

Move to previous control

Shift

Move to next tab

Ctrl

Tab

Move to previous tab

Ctrl

Shift

Accept and apply

Enter

Return

Check and uncheck box

Space

Space

Cancel and close the dialog box

Esc

Esc

Open Spelling dialog box

F7

Fn

F7

Open Thesaurus dialog box

Shift

Fn

F7

Open Macro dialog box

Alt

F8

Fn

F8

Open VBA Editor

Alt

F11

Fn

F11

Duplicate object

Ctrl

Snap to grid

Alt

Hide or show objects

Ctrl

Display Modify Cell Style dialog box

Alt

'

Display shortcut menu

Shift

Fn

F10

Display control menu

Alt

F14

Dialog boxes

Tab

Tab

Tab

Tab

Tab

Other

F7

F10
Space

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