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National Council for Law Reporting Annual Report

2014 - 2015

NATIONAL COUNCIL FOR LAW REPORTING


(KENYA LAW)
ANNUAL REPORT FOR THE
FINANCIAL YEAR JULY 2014 JUNE 2015

CONTENTS
1. Organizational Profile

2. Statement from the Chairman 3


3. A Note from the Chief Executive Officer/Editor
4
4. Members of the Council 5
5. Kenya Law Management Team 7
6. Statement of Directors Responsibilities 8
7. Corporate Governance Statement 10
8. Performance Review/ Operational Highlights July 2014 - June 2015
11
a.
b.
c.
d.
e.
f.
g.
h.

Law Reporting Department 11


Research and Development (R&D) Department
12
Laws of Kenya (LoK) Department
14
ICT Department 16
Strategy Quality Assurance and Performance Evaluation (SQAPE) Department
18
Marketing and Communication Department
20
Human Resource and Administration Department
24
Finance Department 27

9. Audited Financial Statements for the Year Ended 30th June 2014

30
Report of the Council Members 32
Statement of Council Members Responsibilities 33
Report of the Independent Auditors on the National Council For Law Reporting
34
Statement of Financial Performance 35
Statement of Financial Position as at 30th June 2015
36
Statement of Changes in Net Assets 37
Statement of Cash Flows 38
Statement of Comparison of Budget and Actual Amounts
39
Notes to the Financial Statements 40
Workings on Notes to the Financial Statements
46

10. Challenges and Risks in the FY 2014 - 2015


11. Organizational Outlook for the FY 2015 2016
a.
b.
c.
d.
e.

f.
g.

58

59
59
59
60
61

Law Reporting Departmental Projections for the FY 2015 2016


Research and Development Departmental Projections for the FY 2015 - 2016
Laws of Kenya Development Departmental Projections for the FY 2015 2016
ICT Departmental Projections for the FY 2015 - 2016
Strategy, Quality Assurance and Performance Evaluation Departmental
Projections for the FY 2015-2016
61
Marketing and Communication Projections for the FY 2015 - 2016
61
Human Resources and Administration Projections for the FY 2015 - 2016
62

National Council for Law Reporting Annual Report 2014 - 2015

12. Corporate Social Responsibility 63


Standard Chartered Marathon
2nd Edition Beyond Zero Campaign Marathon
Tree Planting at the Nairobi National Park

63
63
64

13. NCLR staff picture 2014 - 2015

66

a.
b.
c.

ii

National Council for Law Reporting Annual Report 2014 - 2015

Organizational Profile

Organization:

The National Council for Law Reporting (Kenya Law)

Organization type:

Semi-autonomous State Agency (SAGA), State Corporation

Parent Act:

The National Council for Law Reporting Act, Act No. 11 of 1994.

Parent Ministry:

The Judiciary of Kenya

Ranking and Classification: Service State Corporation, PC3C


Organizational Structure:

Members of the Council with a Secretariat headed by the Editor/Chief


Executive Officer

Flagship brand name:


Kenya Law

Address of Principal Office and Contacts:


ACK Garden Annex, 1st Ngong Avenue, Off Ngong Road
P.O. Box 10443-00100, Tel (+254 020) 2712 767, Fax (+254 020) 2712 694
NAIROBI KENYA
Email: info@kenyalaw.org. Facebook Group: Kenya Law
YouTube: www.youtube.com/kenyalaw
Website: www.kenyalaw.org

Mandate and Functions


Source of Mandate

National Council for Law Reporting Act No. 11 of 1994


Legal Notice No. 29 of 2009

Mandate

1. To publish the Kenya Law Reports and related publications;


2. To revise, consolidate and publish the Laws of Kenya;
3. To perform such other functions as may be conferred by statute.

Vision
Accessible Public Legal Information towards an Enlightened Society

Mission
To Provide Universal Access to Public Legal Information by Monitoring and Reporting on the
Development of Jurisprudence for the Promotion of the Rule of Law

National Council for Law Reporting Annual Report 2014 - 2015

Core values
The guiding principles in the operations of the Council are:
1. Integrity
2. Accountability
3. Reliability
4. Professionalism
5. Innovation
6. Citizen/Customer Focus

Slogan
Where legal information is public knowledge

National Council for Law Reporting Annual Report 2014 - 2015

Statement from the Chairman

am pleased to present the Annual Report


of the National Council for Law Reporting.
This report takes stock of the Councils
activities in the financial year 2014/2015 while
looking forward to the activities of 2015/2016.
Kenya Law continues to position itself as Africas
leading law reporting and research institution.
The Members of the Council of Kenya Law have
provided policy direction and support that has
ensured that the Management of Kenya Law
is able to deliver on its promises to the Kenyan
people.
This report is in relation to the third year of
implementation of the Judiciary Transformation
Framework whose objectives are to ensure
equitable access to and expeditious delivery of
justice. Kenya Law plays the important role of
ensuring that judicial decisions are widely and
freely disseminated thus oiling the wheels of
justice. The critical task of providing free accessible
legal information to the citizenry is even more
paramount as it supports the implementation of
Kenyas Constitution through engendering public
participation and therefore promoting the rule of
law.

Our achievements have been made possible by


the wise counsel of the Council members, and I
commend them. I would also like to commend all staff members at Kenya Law who have ensured that our
mandate is fully discharged in 2014/2015.
On behalf of the members of the Council, I congratulate Kenya Law on the achievements of 2014/2015
I take this opportunity to urge the Council, Management and staff to continue to meet the organizational
mandates of law reporting and law revision, living up to the official slogan Where Legal Information is
Public Knowledge
To all our stakeholders, and in particular, the Kenyan public, I wish to assure you that we remain committed
to meeting the expectations of Kenyans as expressed in the Constitution, the National Council for Law
Reporting Act and the Councils Strategic Plan.

Dr. Willy Mutunga


D. Jur, SC, E.G.H, Chief Justice, President of the Supreme Court of Kenya,
Chairman, National Council for Law Reporting
National Council for Law Reporting Annual Report 2014 - 2015

A Note from the Chief Executive Officer/


Editor

his is our second annual report during


the period covered by our Strategic Plan,
2013 -2017. The various activities and
initiatives, which we have undertaken in
this period, have been targeted at ensuring that
we not only provide the most up to date legal
information but also ensure that we catalyze
the process for the creation of a vibrant and
progressive legal and justice system.
In the financial 2014/2015, the Council secured
Kshs. 260M. The grants from the Exchequer have
allowed us to undertake our core functions as
outlined in the Strategic Plan. This allocation was
complemented by development partner support,
most notably from the Judiciary Performance
Improvement Programme (JPIP). These two
sources of exchequer therefore enabled us to print
6 volumes of Law Reports as well as purchase
ergonomic furniture for all staff members.
We also strengthened our marketing function
and this resulted in an increase of 53.8% in sales
revenue from FY 2013/2014 to FY 2014/2015.

Kenya Law is a state corporation in the Judiciary


and we therefore participated in the development
of targets for the inaugural Performance
Management and Measurement Understanding
(PMMU). This understanding was signed in April 2015 and will continue to be implemented and monitored
throughout the coming year 2015/2016.
Within the financial year, the organization printed Kenya Law Reports 2011, 2007, 1999 and the Election
Petition. Kenya Law also published the Supreme Court Digest, The Court of Appeal Landmark Jurisprudence
volumes.
In the same period, Kenya Laws work was recognised nationally by the ICT Association of Kenya Value
Awards 2014, which awarded it with the Digital Content Excellence Award.
We anticipate that our award winning momentum will be maintained in the coming year (2015/2016) even
as we look forward to our continued engagement with our stakeholders to find new ways to work together
to meet Kenya Laws mandate.

Longet Terer

Chief Executive Officer/Editor

National Council for Law Reporting Annual Report 2014 - 2015

Members of the Council


Name:
Hon. Dr. Willy M. Mutunga
DoB:
1947
Education:
Doctorate of Law (Osgoode Hall Law School, York University),

Masters of Laws (LLM ) University of Dar-es-Salaam,

Bachelor of Laws (LLB) University of Nairobi

Diploma in Law, (Kenya School of Law)
Designation:
Chief Justice, President of the Supreme Court of Kenya,

Chairman of the National Council for Law Reporting.
Past experience: Lecturer, University of Nairobi
Name:
Prof. Githu Muigai
DoB:
1960
Education:
Doctorate of Laws University of Nairobi,

Masters of Laws (LLM) Colombia University,

Bachelor of Laws (LLB) University of Nairobi,

Diploma in Law, (Kenya School of Law)
Designation:
Attorney General, Office of the Attorney General and Department of Justice,
Council Member
Past experience: Partner, Mohammed Muigai & Co. Advocates

Name:
Hon. Lady Justice Roselyne Nambuye
DoB:
1952
Education:
Masters of Laws (LLM) University of Nairobi,

Bachelor of Laws (LLB) University of Nairobi,

Diploma in Law, Kenya School of Law
Designation:
Judge of the Court of Appeal, Council Member
Past experience: Judge of the High Court of Kenya

Name:
Hon. Lady Justice Lydia Achode
DoB:
1962
Education:
Bachelor of Laws (LLB) University of Nairobi,

Diploma in Law, Kenya School of Law
Designation:
Judge of the High Court, Council Member
Past experience: Registar of the High Court of Kenya, Chief Court Administrator

Name:
Mrs. Florence Mwangangi
DoB:
1963
Education:
Masters of Laws (LLM) University of Nairobi,

Bachelor of Laws (LLB) University of Nairobi,

Diploma in Law, Kenya School of Law
Designation:
Advocate , Council Member
Past experience: Partner, Mwangangi & Co. Advocates

National Council for Law Reporting Annual Report 2014 - 2015

Name:
Mr. Evans Monari
DoB:
1963
Education:
Bachelors of Laws (LLB),

Diploma in Law, Kenya School of Law
Designation:
Advocate, Council Member
Past experience: Partner, Daly & Figgis Advocates

Name:
Ms. Christine Agimba
DoB:
1963
Education:
Masters of Laws (LLM) University of Warwick,

Bachelors of Laws (LLB) University of Nairobi,

Diploma in Law Kenya, School of Law
Designation:
Deputy Solicitor General, Office of the Attorney General and Department of Justice,
Council Member
Past experience: Project Manager - Financial and Legal Sector Technical Assistants Project (FLSTAP)

Name:
Prof. Annie Patricia G. Kameri - Mbote
DoB:
1964
Education:
Doctorate of Law (Stanford University),

Masters of Laws (LLM) University of Warwick

Bachelors of Laws (LLB) University of Nairobi,

Diploma in Law, Kenya School of Law
Designation:
Dean, School of Law, University of Nairobi, Council Member
Past experience: Associate Professor, University of Nairobi

Name:
Mrs. Eva Githinji - Kimeiywo
DoB:
1975
Education:
Bachelor of Arts in Communication (Publishing), Printing Technology
Designation:
(Alternate to the Government Printer) Senior Printer, Proof Reading
Past experience: Printer, Govenment Press

Name:
DoB:
Education:


Designation:

Mr. Longet Terer

1978
Masters of Laws (LLM) Durham University,
Bachelors of Laws (LLB) Bangalore University,
Diploma in Law, Kenya School of Law
Chief Executive Officer/Editor, Council Member.

National Council for Law Reporting Annual Report 2014 - 2015

Kenya Law Management Team


Mr. Longet Terer, CEO/Editor



Masters of Law (LLM)


Bachelor of Law (LLB)
Diploma in Law - Kenya School of Law
Corporate Law, Change Management and Senior Management Certificate

Ms. Janette Watila, Team Leader - Human Resources and Administration.





Masters of Science (MSc) Human Resource Management


Bachelors in Business Administration (BBA) Management Option
Higher National Diploma, Human Resource Management
Certification in Strategic Planning, Leadership & Change Management

Mr. Cornelius Lupao, Team Leader Law Reporting






Bachelor of Law (LLB)


Diploma in Law - Kenya School of Law
Policy and Legislative Drafting
Organisational Performance Index (OPI)
Professional Training Program in The Art of Advanced Trial Advocacy Skills.

Mrs. Linda Awour, Team Leader - Research and Development







Masters of Arts (MA) Environmental Law


Bachelor of Law (LLB)
Diploma in Law - Kenya School of Law
Policy and Legislative Drafting,
Organisational Performance Index (OPI)
Professional Training Program in The Art of Advanced Trial Advocacy Skills.

National Council for Law Reporting Annual Report 2014 - 2015

Mr. Pascal Othieno, Team Leader - Finance






Masters of Business Administartion (MBA) Strategic Management


Bachelors in Business Management (BBM) Accounting
CPA (K)
Organisational Performance Index (OPI), Performance Management
Appraisal Certificate and World Bank Procurement procedures

Mrs. Wambui Kamau, Team Leader - Laws of Kenya





Bachelor of Law (LLB)


Diploma in Law - Kenya School of Law
Organisational Performance Index (OPI), Performance Management
Policy and Legislative Drafting

Mrs. Emily Nakhungu, Team Leader - Marketing and Communications






Bachelor of Arts (BA) Communication and Media


Organisational Performance Index (OPI), Performance Management
Certificate in Excellent Customer Service Delivery.
Associate Member, Marketing Society Of Kenya
Certificate in Public Relations and Customer Care

Mr. Martin Andago, Team Leader - ICT





Bachelor of Science (BSc) Business Information Systems


Linux System Essential Training
Oracle Workforce Development Programme
Organisational Performance Index (OPI)

Mrs. Edna Kuria Muthaura, Team Leader - SQAPE







Masters of Science (MSc) Organizational Development


Bachelor of Laws (LLB)
Diploma in Law - Kenya School of Law
Commissioner of Oaths & Notary Public
Certification in Leadership and Change Management
ISO Lead Auditor

National Council for Law Reporting Annual Report 2014 - 2015

Statement of Council Member Responsibilities

he National Council for Law Reporting Act; the Public Finance Management Act 2012 Section
89, and the State Corporations Act Cap 446 of the Laws of Kenya, require the Council to prepare
financial statements in respect of that institution, which give a true and fair view of the state
of affairs of the Council at the end of the financial year/period and the operating results of the
Council for that year/period.
The Council Members are also required to ensure that the Council keeps proper accounting records, which
disclose with reasonable accuracy the financial position of the Council. The Council Members are also
responsible for safeguarding the assets of the Council.
The Council Members are responsible for the preparation and presentation of the Councils financial
statements, which give a true and fair view of the state of affairs of the Council for and as at the end of the
financial year (period) ended on June 30, 2015.
This responsibility includes:
i) Maintaining adequate financial management arrangements and ensuring that these continue to
be effective throughout the reporting period;
ii) Maintaining proper accounting records, which disclose with reasonable accuracy at any time
the financial position of the Council;
iii) Designing, implementing and maintaining internal controls relevant to the preparation and
fair presentation of the financial statements, and ensuring that they are free from material
misstatements, whether due to error or fraud;
iv) Safeguarding the assets of the Council;
v) Selecting and applying appropriate accounting policies; and
vi) Making accounting estimates that are reasonable in the circumstances.
The Council Members accept responsibility for the Councils financial statements, which have been
prepared using appropriate accounting policies supported by reasonable and prudent judgements and
estimates, in conformity with International Public Sector Accounting Standards (IPSAS), and in the manner
required by the National Council for Law Reporting Act, PFM Act and the State Corporations Act.
The Council Members are of the opinion that the Councils financial statements give a true and fair view of
the state of Councils affairs during the financial year ended June 30, 2015, and of the Councils financial
position as at that date. The Council Members further confirm the completeness of the accounting records
maintained for the Council, which have been relied upon in the preparation of the Councils financial
statements as well as the adequacy of the systems of internal financial control.
Nothing has come to the attention of the Council Members to indicate that the Council will not remain a
going concern for at least the next twelve months from the date of this statement.

National Council for Law Reporting Annual Report 2014 - 2015

Corporate Governance Statement

he Council and Management recognise that a strong ethical culture is important for the realisation
of our corporate goals. Kenya Law works towards ensuring that Council Members and staff
members conduct themselves with integrity and professionalism and uphold the Kenya Laws
Code of Ethics. Kenya Law has a mechanism of receiving complaints from staff and members of
the public on cases of unethical conduct. There are also clear procedures on how such cases are to be
handled in a professional and independent manner.
Kenya Law continues to demonstrate leadership in providing accessible legal information to the country
by putting in place structures that enhance effective management and service delivery. The Members of
the Council for Law Reporting are responsible and accountable to the Government of Kenya, in ensuring
that Kenya Law complies with the law and the highest standards of corporate governance. There are ten
members of the Council all of whom, save for the Editor/CEO, are non-executive directors. During the
period under review, the Council met four times.
Kenya Law acknowledges that timely communication with stakeholders is critical. In this regard, the
Kenya Law publishes its information on the Kenya Laws website www.kenyalaw.org. The information is
regularly updated and includes information of the organizations activities, as well as the annual reports
and financial statements for the organisation. In undertaking its activities, the Council will continue to
engage its stakeholders and forge partnerships to ensure that it makes a positive difference in the society
while implementing its mandate.
In executing its mandate, Kenya Laws Council Members, management and staff are committed to
behaving ethically and responsibly, to contribute to economic development while improving the quality of
life of its employees and their families as well as the local community and the society at large.

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National Council for Law Reporting Annual Report 2014 - 2015

Performance Review/Operational
Highlights July 2014 - June 2015

1. Law Reporting Department


The mandate of the Law Reporting Department is to monitor and report on the development of
jurisprudence. The department undertook the following activities in the period under review:
a)

Publication of the Kenya Law Reports


The Kenya Law Reports are the organization flagship product which contain judgements, rulings
and opinion of the superior courts of record. The department printed the following Law Reports:
1.
2.
3.
4.

The Kenya Law Reports 2011 volume 2


The Kenya Law Reports 2007 volume 1
The Kenya Law Reports 1999
The Kenya Law Reports (Election Petitions Series) volume 5

b)

Other print publications


1. The Court of Appeal Landmark Jurisprudence
2. The Supreme Court Digest (volume 2)
3. The Bench Bulletins (Issues 26-29)

c)

Publications prepared up to manuscript stage:


The department is continously developing, compiling, reviewing and editing manuscripts for
various Law Reports as well as other publications. In the year under review, the department
undertook the compilation of the following products:
1.
2.
3.
4.
5.

d)

The Kenya Law Reports 2012 volumes 1,2 and 3


The Kenya Law Reports 2013 volumes 1,2 and 3
The Kenya Law Reports 1995,1996,1997 and 1998
The Kenya Law Reports (EP) volume 6
The Supreme Court Digest volume 3

Training and Conferences


1. Attended and took part in the Association of Reporters of Judicial Decisions Annual
Meeting, 2014

National Council for Law Reporting Annual Report 2014 - 2015

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2. Research and Development (R&D) Department


During the FY 2014/2015, the R&D department was involved in the following activities:
2.1

Publication of the Kenya Law Review Journal


The Kenya Law Review Journal is an annual publication that provides a forum for the scholarly
analysis of Kenyan law and interdisciplinary academic research on the law.
The focus of the Journal is on studies of the legal system and analyses of contemporary legal
Issues with particular emphasis on every article making a substantive contribution to understanding
some aspect of the countrys legal system.
Volume IV (2012-2013) of the Journal was published in June 2015. The publication featured articles
from both the Bar and the Bench. One notable article in the journal is The Constitutional Domain
of Elections: Signalling the Judicial Mandate by the Hon Justice (Prof) JB Ojwang - Justice of the
Supreme Court of Kenya

2.2

Providing Access to Public Legal Information through Digitization


The Research and Development (R&D) department seeks to enrich the Kenya Law Providing public
legal information in a digital format. The department seeks to improve and develop Kenya Laws
library collection of print and electronic legal resources utilized by the various departments in
meeting their objectives. Based on this, the department carried out the following:
a. Acquired and kept up to date all the relevant public legal information including the Kenya
Gazette, Legal Notices, Acts of Parliament, Bills and Hansards.
b. Enriched the Kenya Law website content with historical information of parliamentary
commission reports. This process is currently ongoing.

2.3

Annual Report on Kenyas Emerging Jurisprudence


Over the past year, the courts delivered notable decisions forming a wealth of progressive
jurisprudence informed by the Constitution of Kenya, 2010, and the Judiciary Transformation
Framework. The office of the Chief Justice requested Kenya Law to undertake a brief on jurisprudence
in the year 2014. The department, in conjunction with the Law Reporting department, prepared a
compilation of emerging jurisprudence form the courts in 2014. The brief was published within the
State of the Judiciary Address (SOJA) for the year 2014.
Highlighted in the report in the year under review included cases on devolution, decisions from the
Employment and Labour Relations Court and cases touching on the social and economic rights of
the citizens.

2.4

Knowledge Sharing & Training of Judicial Officers, Advocates, Legal Researchers and Law
Students
Kenya Law seeks to promote knowledge, information and education in emerging issues in law
among judicial officers, the legal community and the public at large. Based on this, the department
has participated in the continuous Judicial Education of Judicial officers undertaken by the
Judiciary Training Institute. The department prepared and made a presentation titled Black Letter
Law Series: Statutory Law Updates at the Maanzoni Lodge.
The department also participated at the Kenyatta University School of Law (KUSOL) annual moot
court competition as judges. KUSOL has for the last three years hosted the annual All Kenyan

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National Council for Law Reporting Annual Report 2014 - 2015

Moot Court Competition (AKMCC) that takes place in February of every year. This involves both
accredited as well as recognized Faculties of Law in Kenyan Universities. The process involved
providing mentorship to the students, marking the research papers and training the students on
how to write good research papers.
2.5

Monitoring Law Reform Issues emerging from the superior Courts of Record
Judicial opinions are an important tool for evaluating the constitutionality, propriety, effectiveness
and utility of statutory legislation as well as government administrative actions. Therefore, judicial
pronouncements relating to an aspect of constitutional or statutory law or administrative actions
that may be in need of reform are an important driver of the legal and administrative reform process.
Kenya Law is required by the National Council for Law Reporting Act to submit cases calling for
reform in the law to the Attorney General and the Law Reform Commission to drive the legal reform
process. This ensures Kenya Laws contributing to legal and administrative reforms by tracking
and reporting to law reform institutions judicial opinions containing pertinent pronouncements to
legal and administrative reforms. The department prepared a compilation of law reform issues
raised by the courts in the judgments for each quarter of the year and forwarded the same to the
Attorney Generals office and the Kenya Law Reform Commission.

2.6

Law Via the Internet (LVI) Conference


Kenya Law, in conjunction with the African Legal Information Institute (African LII) and South African
Legal Information Institute (South African LII), successfully co-hosted the Law via the Internet
Conference that was held on 30th September to 1st October 2014 in Cape Town, South Africa. The
theme of the conference was, The impact of open access to legal information: Bridging the gap
between accessibility and usefulness.
The conference was attended by 90 members of the Free Access to Law Movement (FALM)
members from all over the globe. Kenya Law was represented by 5 members of staff who all made
presentations at the various sessions.
The conference, by virtue of its being organized by two countries (Kenya and South Africa) and
three institutions, was dubbed the LVI Africa Conference. The conference was well attended and
the members of the Free Access to Law Movement were able to discuss and share on various
wide-ranging and topical issues including:
a. How to develop e-books based on legal information
b. How the internet and social media can be used to deliver free legal education
c. The impact of mobile communication on internet connectivity in Africa
d. How collaborative efforts can be harnessed through blogs to further enhance dissemination
of legal information.
Kenya Law was elected as the Secretary to the Free Access to Law Movement Secretariat for a
one-year term.

2.7

Training and Conferences


a. Open Law Eastern Africa Workshop : The Research and Development Department organized
and participated in the Open Law Eastern African Workshop in October 2015.

National Council for Law Reporting Annual Report 2014 - 2015

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3. Laws of Kenya (LoK) Department


The Laws of Kenya department is mandated to continuously revise, consolidate and update the Laws
of Kenya. The departments role is therefore to provide affordable, reliable and timely access to updated
legal content. Through Legal Notice Number 29 of 2009, the Attorney General delegated to Kenya Law the
power of law revision conferred on his office by the Revision of the Laws Act, Cap 1.
During the financial year 2014/2015 the department undertook the following activities:
a)

Revision of Laws
Law Revision and Consolidation is the editorial process of incorporating newly enacted laws,
amendments and repeals to Laws passed by Parliament. This involves the updating and
consolidation of laws. It entails the day to day amendment of laws based on the supplements
published every Friday in the Kenya Gazette. It is a continuous process and statutes are updated
online and these statutes are available on the Laws of Kenya database on www.kenyalaw.org.
The Laws of Kenya database contains all the laws of the Republic of Kenya. It contains the full text
of Acts of Parliament (statutes) and regulations (subsidiary legislation) made under those Acts
with all the amendments to all the laws having been incorporated through the process of revision
and consolidation.

b)

Updating and Maintenance of the Treaties Databases


In the spirit of providing public legal information, the department has the treaties database amongst
its many products. This is in consonance with Article 2(5) (6) of the Constitution of Kenya, 2010
which provides that treaties or conventions ratified by Kenya shall form part of the Law of Kenya.
The database provides information on the status of over 500 major multilateral instruments
deposited with the Secretary General of the United Nations(including those that Kenya is not
necessarily a signatory to) and covers a range of subject matter such as Human Rights, Diplomatic
relations, Maritime, refugees, Aviation and Trade and Commerce.
The treaties database is reviewed from time to time and updated.

c)

Publications.
The department rolled out the following publications;
i) Pocket size Constitution of Kenya 2010
Two sets of pocket size constitutions were published. The first was organizational arranged
with a total of 8,000 constitutions being printed. The second was done through JPIP
Funding with a total of 100,000 copies being printed. These were distributed so as to
provide universal access to public legal information by promoting civic awareness towards
an enlightened society and by disseminating knowledge through the publishing, printing and
distribution of the Constitution of Kenya, 2010.
The constitutions are distributed for free to the public, stakeholders, institutions and walk
in clients. The targeted areas included, general public, universities, Government Agencies,
Security Department.
ii) Grey Book 2014 Edition
Grey Book is a special loose leaf publication comprising of 15 selected statutes on procedural
Law. The statutes published are updated and amended up to 31st December, 2014. 1000
sets were published and printed.

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National Council for Law Reporting Annual Report 2014 - 2015

iii) Grey Book Service Issue 1


The Grey Book Service Issue is a product of its kind. It features amendments to previously
rolled out Grey Books. Service Issue 1 amends and updates the 2012 Edition- the previous
publication. 1000 sets were published and printed.
d)

Collecting and consolidating County Laws.


The Legislative authority at the county level is vested in the County Assembly. These County
Assemblies have passed several pieces of legislation. Strategic partnerships with various county
governments to collect and publish county legislation have been made and strengthened in the
period under review. These laws are published on our portal on www.kenyalaw.org.
On the same breath, the department has put together the Devolution related laws and a quick link
tab created on the Laws of Kenya Database for ease of reference.

National Council for Law Reporting Annual Report 2014 - 2015

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4. ICT Department
During the 2014/2015 financial year, the ICT department undertook the following activities:
a)

Kenya Law Android App


Development work has continued on the Kenya Law application. In the year under review, the
department optimized the application for faster access on mobile devices. Work has started to also
integrate the new Laws of Kenya Database and the Kenya Gazette Database into the application.

b)

VLANs set up and operationalized


Kenya Law ICT implemented VLANs (Virtual Local Area Networks) that segmented the network for
easy management. VLANs have been deployed to cover and manage every department within the
organization.
The VLANs have increased network performance by reducing collision domain. Also less traffic will
be routed thus the latency added to the router is reduced. This has increased security when using
VLANs.

16

c)

HRMIS redevelopment and deployment:


Kenya Law upgraded its Human Resource Management Information system to the latest version,
which has the following key additions:
i. User Friendly Interface that has been customized to our end user needs.
ii. A centralized employee database which gives HR department users the capability to easily
and productively store and utilize all aspects of Kenya Law employee information.
iii. Uses web-enabled and self-service concepts, management of leave requests. This integrated
module enables online processing of requests and approval for. Significantly streamlines all
leave-related procedures and eliminates paperwork.
iv. Assessment of job performance and communication of critical business expectations is
essential for any business. The Performance module of Kenya Law HRM simplifies this vital
process through creation of employment reviews and self- assessments
v. Ability to add more Modules e.g. Payroll at the convenience of Kenya Law

d)

Training and Conferences


i. Connected Kenya summit
The ICT department participated in the 2015 Connected East Africa Summit (previously
Connected Kenya Summit), an annual ICT conference that aims to address issues of building
an Integrated ICT infrastructure of the East African Region thus breaking regional barriers in
ICT Harmonization.
ii. Training of State corporations on e-Procurement
Following a presidential directive, Treasury rolled-out an automated procurement and
payment platform with the intention of reducing wastage in the use of public resources and
entrenching efficiency, effectiveness and accountability in the use of public funds.
The training was targeted at procurement, finance and ICT officers from all state corporations
to equip them with knowledge and skills to effectively operate the IFMIS e- procurement
system
National Council for Law Reporting Annual Report 2014 - 2015

e)

Awards
I.C.T Association of Kenya Value Awards, 2014 - The ICTVA Awards seek to recognize, promote
and commend the excellent achievements to which Kenyan ICT professionals and organizations
contribute with a view to encourage local practitioners to develop innovative and creative ICT
solutions. The awards ceremony was held on December 3rd 2014 and the National Council for
Law Reporting bagged the Digital Content Excellence Award.
Connected East Africa Summit, 2015 - The Connected East Africa (formerly Connected Kenya)
Summit, aims at establishing a platform for collaboration, capacity building and knowledge sharing
between government and the I.C.T sector with a view of linking and hastening implementation of
government IT projects to world-class standards. The Summit was held from 30th March to 2nd
April where Kenya Laws Laws of Kenya database received a special mention for the technology it
uses and the versatility it offers end users.

National Council for Law Reporting Annual Report 2014 - 2015

17

5. Strategy Quality Assurance and Performance Evaluation (SQAPE) Department


During the FY 2014/2015, the SQAPE department was involved in the following activities:
5.1

The Judicial Performance Improvement Project (JPIP)


With funding from the World Bank under the Judiciary Performance Improvement Project (JPIP),
Kenya Law undertook the following activities:
a. Lease payment for Kenya Law office premises
The JPIP project has continued to facilitate for the payment of lease costs for the organization
through its operational budget.
b. Purchase of Organisational furniture
During the financial year under review, Kenya Law took delivery of furniture for its offices as
procured and purchased through the JPIP project.
c. Printing of the Election Petition 6
Through the JPIP project, Kenya Law was able to undertake the printing of 1,000 copies of
the sixth volume of the election petition.
d. Printing of Kenya Law Review Journal
Kenya Law received the completed and printed 1,000 number copies of the Kenya Law
Review Journal
e. Printing constitutional booklets
100,000 copies of the constitution of Kenya in booklet format were printed in the year under
review.
f. Printing of Supreme Court Digest
1,000 copies of the Supreme Court Digest were printed through the JPIP project
g. Training of Kenya Law staff members
13 staff members were trained in various courses in the financial year. The courses included
Leadership and Change Management as well as Supervisory Development skills. The
trainings were funded through the JPIP project.

5.2

Enhancement of Corporate Governance


Further to the Corporate Governance Training held in the previous financial year, the department
spearheaded the development of the organizations Council Charter.
The Charter defines the Councils roles and responsibilities as well as functions and structures in
a way that supports the members in carrying out their strategic oversight function. It provides the
Council members with an opportunity to think creatively and critically about how their strategic and
operational plans align with the organizations strategic direction and expectations, with respect to
governance.
The Charter will assist the Council in directing the organization to maximize the long-term value of
services provided for all stakeholders. The Charter is complementary to the requirements regarding
the Council and Council members contained in applicable Kenyan laws and regulations.

5.3

Strategic Plan Implementation


The strategic plan was monitored during the year to ensure implementation of the four key thematic
areas namely:
1. Provision of Public Legal information
2. Branding, Visibility and Corporate Image.
3. Institutional Development

18

National Council for Law Reporting Annual Report 2014 - 2015

4. Policy and legal framework


The five-year Strategic Plan as well as the thematic areas outlined continues to guide the
organizational activities during the year under review.
5.4

Strategic Partnerships
In the year under review, the organization sought to build partnerships with various institutions to
meet the organizational mandate of provision of accessible legal information. Through the SQAPE
department, MoUs were signed with the following organizations:
a) Training and Consulting Associates
b) University of Nairobi
c) Kenyatta University
The department continues to seek out potential partners to work together with Kenya Law.

5.5

Performance Management and Measurement Understanding (PMMU)

In the year under review, the department developed the inaugral organizational PMMU containing
targets committed to by Kenya Law through the Editor/Chief Executive Officer.

The PMMU was executed by the Editor/Chief Eecutive Officer at the launch of the Judiciarys
Perfomance Management and Steering Committee Report on 15th April, 2015 by the Hon. Chief
Justice and President of the Supreme Court.
Kenya Laws PMMU will be used to evaluate the organizational perormance in the financial year
2015/2016 through the evaluation of negotiated and agreed upon targets.

National Council for Law Reporting Annual Report 2014 - 2015

19

6. Marketing and Communication Department


The Marketing and Communication Department is mandated to promote Kenya Laws brand visibility and
ensure optimum Sales and customer satisfaction.
The Department is charged with continually fostering public knowledge and information about Kenya Law
products and to establishing the Kenya Law Brand as a market leader in disseminating legal information.
In the FY 2014/2015, the department undertook the following activities:
6.1

Promotional activities undertaken:

In the year under review, the Marketing and Communications Department had exhibition booths at
various legal events. The trade fairs and conferences served to increase awareness and elevated
the Kenya Law brand. They also assisted the department to analyse the market situation and to
prepare the ground for selling new products.
The events and conferences included;
6.1.1 Law Society of Kenya (LSK) Continuing Professional Development (CPD) events.
The department participated in ten (10) LSK CPDs by showcasing and selling the Kenya
Law products to the lawyers who attended. They included the CPDs in Nairobi, Eldoret,
Migori, Bungoma, Thika, Nakuru and Machakos.
6.1.2 Kenya Law at the Law Society of Kenya (LSK) Annual Conference, 2014
Lawyers from Kenya Law, led by the C.E.O Mr. Longet Terer, joined their colleagues in the
legal profession at the LSK Annual Conference, which was held at Leisure Lodge Resort,
South Coast from 14th to 16th August 2014. Kenya Law also had an exhibition tent at the
conference where the various publications and products of the organization were displayed.
The Kenya Law Mobile App was the Centre of attention with the majority of the delegates
enquiring how it works and some having the Mobile app. Installed on their phones.
6.1.3 LSK Legal Aid Week
Kenya Law joined over 7,000 lawyers
country wide to mark the 2014 Legal Aid
week at the Milimani Law Courts, Nairobi.
The event was officially opened by the Hon.
Chief Justice and President of the Supreme
Court, Dr. Willy Mutunga, the Chairman of
the National Council For Law Reporting
(Kenya Law). Members of the Public were
taken through Kenya Laws mandate and
were also made aware of the organizations
vision, which is to promote the accessibility
of Public Legal information towards and
enlightened society.
Kenya Law Marketing Assistant Ms. Caroline Wairimu(right) attends to a member
of Public at during the Legal Aid week held at Milimani Law Court, on 27th October
2014

20

National Council for Law Reporting Annual Report 2014 - 2015

6.1.4 Kenya Law at the Nairobi International Trade Fair


Kenya Law showcased at the Nairobi International Trade Fair held on 29th September to
5th October 2014 at the Jamuhuri Park ground.
Nairobi International Trade Fair is the largest Trade Fair in Kenya and the East African
Region. Kenya law staff offered guidance on the various aspects of law reporting and
compilation of laws. Over 1000 complimentary copies of the constitution were also offered
to members of the Public who visited the stand. The public was also educated on Kenya
Laws mandate, vision and mission.
6.1.5 The Kenya Law Mobile App. display at the Strathmore Annual Law Conference
Kenya Law Participated at the Strathmore
Annual Law Conference on 3rd. and 4th July
held at Strathmore University by having a
display stand to create awareness on the new
products. Prominence was given to the new
Kenya Law Mobile App, which was born out of
a partnership with Samsung Electronics Africa
and Strathmore UniversitysiLab Africa.
The Kenya Law mobile application version
1.0 has four modules namely; Laws of Kenya,
Case Search, Kenya Gazette and the Cause
List. Currently, Laws of Kenya module has the
Constitution of Kenya, 2010 and Key Legislation
available in PDF format.
Kenya Law Web developer Victor Cheruiyot (in stripes) gives a demo of the new Kenya Law App at the Strathmore Annual
Law Conference held on July 4th 2014 at Strathmore University. Looking on are; the Chief Justice Dr. Willy Mutunga
(right ) Kenya Law Ag. CEO Mr. Longet Terer (Extreme left) Strathmore Law School Dean Dr. Louis Franceski and Former
Attorney General of UK , Rt. Hon. Baroness Patricia Scotland (Centre)

6.1.6 All Kenyan Moot Court Competition (AKMCC)


Kenya Law partnered with Kenyatta University
School of Law to realize the 3rd All Kenyan Moot
Court Competition (AKMCC) held at their Parklands
School of Law Moot court facility on 20th and 21st
February 2015.
Kenya Law offered the expertise of two senior Law
reporters Ms. Linda Awuor and Ms. Njeri Githanga
to be judges at the Moot Court. Kenya Law also
donated copies of the Supreme Court Case Digest,
pocket size constitutions and promised to publish
the winning papers from the winners of the
competition.
The AKMCC is an annual national moot court
competition hosted by the Kenyatta University
School of Law (KUSOL) and involves all Law Schools
in Kenya.
National Council for Law Reporting Annual Report 2014 - 2015

21

6.1.7 Kenya Law and the American Bar Associations Partnership


Kenya Law partnered with the American Bar Associations Section of the International
Law as a media sponsor for the inaugural Africa Forum on the Legal Policy & Frameworks
Surrounding the Energy & Extractive Industries in Africa. This workshop was held at the
Sarova Panafric Hotel in Nairobi From June 4th -5th 2015.
Participating as a Media Sponsor was a non-financial arrangement as Kenya Law publicized
the conference on a periodic basis through the Kenya Law website and social network.
In exchange, Kenya Law was recognized as a media sponsor on the ABA s website, signage
at the forum, and all printed materials including the programme.
6.2

Sales Report
The total sales for the FY 2014/2015 were 6,770,504.00. This was a 53.8% increment from the
financial year 2013/2014, which recorded total sales of Kshs. 3,644,845.00.
Some of the factors that led to this improvement were the increased departments participation in
the Law Society of Kenyas Continuous Professional Development programs and conferences as
well as the recruitment of three sales executives.
The following are the monthly sales figures for the FY 2014/2015
Month
July 2014

3,166,300.00

August 2014

520,640.00

September 2014

152,200.00

October 2014

405,420.00

November 2014

82,200.00

December 2014

134,300.00

January 2015

5,300.00

February 2015

116,300.00

March 2015

531,200.00

April 2015

219,100.00

May 2015

254,400.00

June 2015

757,450.00

Total

22

Total In Kshs

6,770,504.00

National Council for Law Reporting Annual Report 2014 - 2015

2014/2015 FY Monthly sales report

National Council for Law Reporting Annual Report 2014 - 2015

4
-2
01

Sales in Ksh

Ju
n

-2
01

20
1
r-

M
ay

4
Ap

-2
01

4
M
ar

-2
01

4
Fe
b

-2
01

Ja
n

-2
01

De
c

-2
01

4
No
v

20
1

4
Oc
t-

-2
01
Se
p

-2
01

Au
g

Ju
ly

-2
01

3,500,000.00
3,000,000.00
2,500,000.00
2,000,000.00
1,500,000.00
1,000,000.00
500,000.00

23

7. Human Resource and Administration Department


The mandate of the Human Resources and Administration Department is to ensure that Kenya Law
attracts and retains the optimum number of employees with the required skills, expertise and competence
The Human Resource and Administration department aligned its operational initiatives and activities with
the Council Strategic plan and in the financial year 2014/2015, the department undertook the following
activities:
7.1

Training/ Conferences
The department through the organizational annual training plan facilitated for the training of over
40 members of staff in various disciplines.
Some of the trainings areas undertaken included:
a. Leadership and Management 6 members of management attended training
courses, which imparted skills on Leadership development, Change Management and
management training.
b. Supervisory Development Skills - 7 members of staff who supervise other departmental
staff were sponsored to attend the Supervisory Development Skills course at the Kenya
School of Government under the Judicial Performance Improvement Project (JPIP)
c. Continuous Professional Development Courses At least 10 members of staff
underwent continuous professional training courses in their specific professions
including Law, Human Resources, Finance and ICT.
The total amount utilized in the facilitation of staff training in the year was Kshs.3, 865, 833.85. The
following is a comprehensive list of organizational training courses attended by staff members in
the year under review.
Trainings Undertaken By Kenya Law Staff Members

NO

TRAINING COURSE TITLE

TRAINING DATES

TRAINING VENUE

Leadership Development and Change 3


Management

ESAMI

30th June 11th July, 2014

South Africa

Strathmore Annual Law Conference

Strathmore

3rd 4th July, 2014

Nairobi

Results based management

Kenya School of Government 7th 11th July, 2014

Nairobi

Senior Management Training

ESAMI

14th 25th July, 2014

Arusha

Public Interest Litigation Conference

Katiba Institute & KHRC

August 6 -7 , 2014

Nanyuki

Annual LSK Conference

LSK

13th 17th August, 2014

Mombasa

Financial Reporting

Kenya School of Government 25th 29th August, 2014

Nairobi

Law Via the Internet

Kenya Law,
African LII

South Africa

Legislative Drafting

TCA

13th - 17th October, 2014

Nairobi

10

Annual HR Conference

IHRM

Oct 23 24 , 2014

Nairobi

11

Procurement for Projects and Public 1


Private Partnerships

Kenya Institute of Supplies

2nd 5th December, 2014

Mombasa

24

NUMBER OF TRAINING FACILITATOR


ATTENDEES

SAFLII

th

th

and 29th Sept 3rd Oct, 2014

rd

th

National Council for Law Reporting Annual Report 2014 - 2015

NO

TRAINING COURSE TITLE

NUMBER OF TRAINING FACILITATOR


ATTENDEES

12

Training on Manual and Policies for 28


Internal Processes for Law Reporting
Department

Kenya Law (Internal Training) 23rd January, 2015

Nairobi

13

Leadership Training

Landmark Forum

Jan 30th Feb 3rd, 2015

Nairobi

14

Tax Workshop
Institutions,

Deloitte

March 12 13 , 2015

Nairobi

15

Supervisory Skills Development

KSG, Nairobi

23rd March 2nd April, 2015

Nairobi

16

ICPAK Conference

ICPAK

16 April, 2015

Nairobi

17

Customer Care and PR

Kenya School of Government May 4 16 , 2015

Nairobi

18

HR Congress

IHRM

13th 16th May, 2015

Mombasa

19

Access
Business
Conference

Management 1

ABMC

17th 19th June, 2015

Mombasa

For

Government 2

TRAINING DATES

th

rd

th

th

th

TRAINING VENUE

7.2

Human Resource Audits


1. Evaluation of public service compliance with values principles in Article 10 and 232 of the
Constitution commissioned on 10th July 2015 - Public Service Commission
2. Forensic human resource audit commenced on the 6th of January 2015 - The Kenya National
Audit Office
3. Diversity and Ethnic Audit began on the 30th October 2014 and the audit report received on
10th of February - The National Cohesion and Integration Commission
4. Health & Safety Audit carried out on the 6th of June 2015 - St. Johns Ambulance

7.3

Employee Engagement
In the financial year 2014/2015, the Human Resources department sought to engage organizational
employees and enhance teambuilding and morale through the following activities:
a. Annual Teambuilding - The teambuilding was undertaken between 13th 16th
November 2014.
b. Departmental meetings
c. Monthly staff meetings
d. Corporate Social Responsibility (CSR) events

7.4

Human Resource Management System (HRIMS)


The HR department with the technical assistance of the ICT department designed, developed
and launched the new HRIMS. The system has fully automated some of the departments core
functions including employee leave management.

7.5

Change of Trustees for the Pension Scheme


In the FY 2014/2015, there was a change of membership in the trusteeship of the National Council
for Law Reporting Pension Scheme. The schemes Trustees are as follows:
a.
b.
c.
d.

Pascal Othieno
Wambui Kamau
Janette Watila
Andrew Halonyere

National Council for Law Reporting Annual Report 2014 - 2015

25

7.6

Staff Medical Benefits


The Human Resource department facilitated for the procurement of the staff medical scheme with
Jubilee Insurance Ltd. The department continuously updates and facilitates employees utilization
of the medical benefit.

7.7

Internships and Pupilage


In the financial year 2014/2015, Kenya Law continued to offer internships opportunities to students
wishing to obtain practical experience in their areas of study within the organization. When
available, internships are offered for between a three month and a six month period.
Within the year, nine (9) interns were offered learning opportunities within the following departments:
Marketing
ICT
Human Resource and Administration
Finance
The National Council for Law Reporting is an accredited pupillage centre offering aspiring advocates
the final stage of the route to qualification as an Advocate of the High Court. Pupillage allows for
pupils to gain practical training under the supervision of an experienced advocate. Pupillage is
undertaken for a duration of 3 or 6 months. In the year under review, Kenya Law accepted and
trained 14 pupils on matters of Law revision and Law Reporting through placement in the following
departments:
1.
2.
3.
4.

Law Reporting Department


Laws of Kenya
Research and Development Department
Strategy, Quality assurance and Performance Evaluation Department

7.8 Conferences
In the period under review, the department participated in various conferences to enhance
knowledge of its member in the area of Human Resource and Administration

26

National Council for Law Reporting Annual Report 2014 - 2015

8. Finance Department
The mandate of the finance department is to provide Kenya Law with strategic financial support for
business and operational planning. During the FY 2014/2015, the Finance Department undertook the
following activities:
8.1

Budgeting and Planning Sector meetings


The National Council for Law Reporting developed its work-plan for the financial year 2015/2016.
A budget of Kshs. 560 million was requested to cater for all the activities identified. The workplan
was approved by the Council and forwarded to the Judiciary and Treasury.
The organization attended the Judiciary budgeting and planning sessions from September 2014
where Kenya Law sought to receive a budgetary enhancement from its allocation in the previous
financial year.
Representatives of all directorates, registries, departments and agencies under the judiciary were
in attendance. Participants presented their past achievements and highlighted the challenges
faced for the financial years 2011/2012, 2012/2013 and 2013/2014. Participants also presented
proposed work plans for financial year 2015/2016.
The sessions culminated in a workshop on resource sharing held in Mombasa. The workshop
sought to facilitate the negotiation, agreement and subsequent distribution of judiciarys budgetary
allocation for the 2015/2016 financial year. The CEO/Editor and the Ag. Manager, Finance
represented the Council at the forum where the Council was allocated Kshs. 260 Million.

8.2

Training and Conferences


The Finance Manager attended Training workshop on International public sector accounting
standards (IPSAS).
The Government of Kenya through the office of the Accountant General, National Treasury
has adopted standard reporting of financial statements across all ministries, departments and
agencies. All public funded institutions are now required to report the financial performance in
compliance with the International Public Sector Accounting Standards (IPSAS) to enhance
quality and transparency in public sector financial reporting. Two officers attended this training
developed by the Kenyan Public Sector Accounting Standards Board (PSASB) at the Kenya School
of Government, the objectives of which included:
a.
b.

c.

8.3

Promoting the acceptance and the international convergence to IPSAS;


Providing comprehensive information for public sector financial management and
decision making; and
Providing guidance on issues and experiences in financial reporting in the public sector.

Financial Performance for the year 2014/2015


Despite preparing budget estimates of Kshs.560 Million for the planned activities in the year under
review, the Council was allocated a budget of Kshs.260 Million. The Council had to prioritize its
activities for the year accordingly.
Following are details of the audited financial statements for the National Council for Law Reporting
for the financial year 2014/2015.

National Council for Law Reporting Annual Report 2014 - 2015

27

28

National Council for Law Reporting Annual Report 2014 - 2015

Audited Financial Statements for


the Year Ended 30th June 2015

National Council for Law Reporting Annual Report 2014 - 2015

29

Audited Financial Statements for the Year


Ended 30th June 2015
REPUBLIC OF KENYA

Telephone: +254-20-342330
Fax: +254-20-311482 P.O. Box 30084-00100
E-mail: oag@oagkenya.go.ke NAIROBI
Website: www.kenao.go.ke

OFFICE OF THE AUDITOR-GENERAL


REPORT OF THE AUDITOR-GENERAL ON NATIONAL COUNCIL FOR LAW REPORTING FOR THE YEAR
ENDED 30 JUNE 2015
REPORT ON THE FINANCIAL STATEMENTS
I have audited the accompanying financial statements of National Council for Law Reporting set out
on pages 17 to 40 which comprised the statement of financial position as at 30 June 2015, and the
statement of financial performance, statement of changes in net assets, the statement of cash flows
and statement of comparison of budget and actual amounts for the year then ended, and a summary of
significant accounting policies and other explanatory information in accordance with the provisions of
Article 229 of the Constitution of Kenya and Section 14 of the Public Audit Act, 2003. I have obtained all
the information and explanations which, to the best of my knowledge and belief, were necessary for the
purpose of the audit.
Managements Responsibility for the Financial Statements
The Board of Directors of the National Council for Law Reporting is responsible for the preparation and
fair presentation of these financial statements in accordance with International Public Sector Accounting
Standards (Accrual Basis) and for such internal control as management determines is necessary to enable
the preparation of financial statements that are free from material misstatement, whether due to fraud or
error.
The Board is also responsible for the submission of the financial statements to the Auditor-General in
accordance with the provisions of Section 13 of the `Public Audit Act, 2003 and Section 17 of the National
Council for Law Reporting Act, 1994 (Revised. 2012)
Auditor-Generals Responsibility
My responsibility is to express an opinion on these financial statements based on the audit and report
in accordance with the provisions of Section 15 of the Public Audit, 2003 and submit the audit report in

30

National Council for Law Reporting Annual Report 2014 - 2015

compliance with Article 229(7) of the Constitution of Kenya. The audit was conducted in accordance with
International Standards of Supreme Audit Institutions (ISSAIs). Those standards require compliance with
ethical requirements and that the audit be planned and performed to obtain reasonable assurance about
whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidenced about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditors judgment, including the
assessment f the risks of material misstatement of the financial statements whether due to fraud or
error. In making those risk assessments, the auditor considers internal con troll relevant to the Councils
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the Councils internal control.
An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness
of accounting estimates made by the management, as well as evaluating the overall presentation of the
financial statements.
I believe that the audit evidence obtained is sufficient and appropriate to provide a basis for my audit
opinion.
Opinion
In my opinion, the financial statements present fairly, in all material respects, the financial position of the
National Council for Law Reporting as at 30 June 2015, and of its financial performance and its cash flows
for the year then ended, in accordance with International Public Sector Accounting Standards (Accrual
Basis) and comply with National Council for Law Reporting Act, 1994 (Revised. 2012).

FCPA Edward R.O. Ouko, CBS


AUDITOR-GENERAL
Nairobi
21 December 2015

National Council for Law Reporting Annual Report 2014 - 2015

31

Report of the Council Members


The Council Members submit their report together with the audited financial statements for the year ended
June 30, 2015 which show the state of NCLR affairs.
Principal activities
The principal activities of NCLR continue to be:
i. To publish the official reports of the judicial opinions of the superior courts of Kenya. The Council
is the designated publisher of the Kenya Law Reports, which are the official law reports of the
Republic of Kenya.
ii. To revise, consolidate and publish the Laws of Kenya, through Legal Notice No. 29 of 2009,
through which the Attorney General has delegated to the Council the powers of law revision
conferred by sections 7 and 8 of the Revision of Laws Act.
iii. To publish such other related publications as it deems necessary. On the Councils website - www.
kenyalaw.org- you will find Case Law, the Laws of Kenya, the Parliamentary Hansards, the Kenya
Gazette, and the Daily Cause List from various courts, Legal Notices and other publications.
Results

The results of the National Council for Law reporting for the year ended June 30, 2015 are
set out on page 1 below.

Council Members
The members of the Council who served during the reporting period are shown on page vi in accordance
with the NCLR Act No. 11 of 2001.
Auditors
The Auditor General is responsible for the statutory audit of NCLR in accordance with the Public Audit Act
Cap 412.
By Order of the Council

Council Secretary
Nairobi
Date: ..

32

National Council for Law Reporting Annual Report 2014 - 2015

Statement of Council Members Responsibilities


Section 89 of the Public Finance Management Act, 2012 and The State Corporations Act Cap 446 of
laws of Kenya, require the Council to prepare financial statements in respect of National Council for Law
Reporting, which give a true and fair view of the state of affairs of the Council at the end of the financial
year and the operating results of the Council for that year.
The Council Members are also required to ensure that the Council keeps proper accounting records
which disclose with reasonable accuracy the financial position of the Council. The Council members are
also responsible for safeguarding the assets of the Council.
Further, the Council Members are responsible for the preparation and presentation of the Councils
financial statements, which give a true and fair view of the state of affairs of the Council for and as at the
end of the financial year ended on June 30, 2015.
This responsibility includes:
i. Maintaining adequate financial management arrangements and ensuring that these continue to
be effective throughout the reporting period;
ii. Maintaining proper accounting records, which disclose with reasonable accuracy at any time
the financial position of the Council;
iii. Designing, implementing and maintaining internal controls relevant to the preparation and
fair presentation of the financial statements, and ensuring that they are free from material
misstatements, whether due to error or fraud;
iv. Safeguarding the assets of the Council;
v. Selecting and applying appropriate accounting policies; and
vi. Making accounting estimates that are reasonable in the circumstances.
The Council members accept responsibility for the Councils financial statements, which have been prepared
using appropriate accounting policies supported by reasonable and prudent judgements and estimates, in
conformity with International Public Sector Accounting Standards (IPSAS), and in the manner required by
the PFM Act and the State Corporations Act.
The Council members are of the opinion that the Councils financial statements give a true and fair view
of the state of Councils transactions during the financial year ended June 30, 2015, and of the Councils
financial position as at that date. The members further confirm the completeness of the accounting
records maintained for the Council, which have been relied upon in the preparation of the Councils financial
statements as well as the adequacy of the systems of internal financial control.
Nothing has come to the attention of the Council members to indicate that the Council will not remain a
going concern for at least the next twelve months from the date of this statement.

Approval of the financial statements


The financial statements for National Council for Law Reporting were approved by the Council on
08/12/ 2015 and signed on its behalf by:
__________________
Chairman

_______________
Member

National Council for Law Reporting Annual Report 2014 - 2015

______________
Secretary

33

Report of the Independent Auditors on the National Council For Law Reporting
We have audited the accompanying (consolidated) financial statements of The National Council For Law
reporting for the year ended June 30 2015, which comprise:
i. A statement of financial performance;
ii. A statement of financial position;
iii. A statement of changes in net assets;
iv. A statement of cash flows;
v. A statement of comparison of budget and actual amounts and
vi. A summary of significant accounting policies and other explanatory information.
Managements responsibility for the financial statements
The Councils Management is responsible for the preparation and fair presentation of the financial
statements in accordance with International Public Sector Accounting Standards, and for such internal
control as the management determines is necessary to enable the preparation of financial statements
that are free from material misstatement, whether due to fraud or error.
Auditors responsibility
Our responsibility is to express an opinion on the financial statements based on our audit. We conducted
our audit in accordance with the International Standards on Auditing. Those standards require that we
comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditors judgement, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the Councils
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the Councils internal control. An audit also includes evaluating the appropriateness of accounting policies
used and the reasonableness of accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements. We believe that the audit evidence we have obtained is
sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the accompanying financial statements for the year 2014/2015 and its financial performance
as well as cash flows for the year then ended in accordance with International Public Sector Accounting
Standards.
21/12/2015
Auditor General

34

Date:

National Council for Law Reporting Annual Report 2014 - 2015

Statement of Financial Performance


For the Year Ended 30Th June 2015
Note
2014-2015
2013-2014
Kshs Kshs
Revenue from non-exchange transactions

Transfer from government- Gifts in Kind

259,941,190

260,620,479

Grants in Kind- JPIP

15,238,493

20,751,376

Grants from Transparency International

1,667,250

897,750

276,846,933

282,269,605

Revenue from exchange transactions

Sale of Kenya Law Reports and other related publications

6,810,504

3,644,845

Cost of Sales

(4,517,467)

(2,606,639)

Other Income

Gross Profit

2,293,037

1,038,206

Other Incomes

1,313,962

1,248,198

3,606,999

2,286,402

Total revenue

280,453,932

284,556,007

Expenses

Employee Costs

119,928,333

118,406,771

Remuneration of council board Members

1,415,000

1,572,000

Depreciation and amortization expense

16,660,439

8,449,454

Repairs and maintenance

6,261,366

5,459,600

Contracted services

32,343,053

58,852,840

Donation s in Kind

27,000

1,130,986

General expenses

86,701,687

81,010,763

Finance costs

10

191,458

176,988

Total expenses

263,528,336

275,059,402

Other gains/(losses)

Foreign Exchange Loss

11

(14,406)

(50,312)

Surplus before tax

16,911,190

9,446,292

16,911,190

Taxation (Tax Exempt)


Surplus for the period

9,446,292

The notes set out on pages 22 to 40 form an integral part of the Financial Statements

National Council for Law Reporting Annual Report 2014 - 2015

35

Statement of Financial Position as At 30th June 2015



Note
2014-2015 2013-2014
Kshs Kshs Kshs
Assets

Current assets

Cash and cash equivalents

12

2,201,687

1,997,556

Receivables from exchange transactions

13

11,507,235

13,005,740

Receivables from non-exchange transactions

13

687,212

685,596

Inventories

14

156,628,184

157,232,305

171,024,318

172,921,197

Non-current assets

Property, plant and equipment

15

79,431,801

68,292,956

Intangible assets

16

7,308,338

8,241,423

Long term receivables from exchange transactions

17

3,780,255

3,780,255

90,520,394

80,314,633

Total assets

261,544,712

253,235,831

Liabilities

Current liabilities

Trade and other payables from exchange transactions

18

17,760,222

18,298,182

Bank Overdraft

287,233

1,837,117

Provisions for Audit Fees

3,880,000

3,020,000

Taxation

21,927,455

23,155,300

Other current liabilities

Pension Contributions

19

1,051,746

2,879,201

Total liabilities

22,979,201

26,034,501

Net assets

Capital Fund

23,565,276

23,565,276

Other Reserves (Capital Donations In Kind)

160,445,161

165,992,168

Retained Earning

54,555,075

37,643,886

238,565,512

227,201,330

261,544,712

253,235,831

Total net assets and liabilities

The Financial Statements set out on pages 17 to 21 were signed on behalf of the Board of Directors by:

Editor / Chief Executive Officer


Date 08/12/2015

36

Chairman of the Council


Date 08/12/2015

National Council for Law Reporting Annual Report 2014 - 2015

Statement of Changes in Net Assets


For the Year Ended 30th June 2015
Attributable to the owners of the National Council for Law Reporting Reserves

Capital Reserve
Kshs

Retained Earnings
Kshs

Other Reserves
(Capital Donations
Kshs

Total
Kshs

Balance as at 30 JUNE 2013

23,565,276

28,197,593

67,588,203

119,351,072

Surplus/(deficit) for the period

9,446,292

9,446,292

Additions for the Year

106,724,475

106,724,475

Donated Computers & LTA

(8,320,510)

(8,320,510)

Balance as at 30 JUNE 2014

23,565,276

37,643,885

165,992,168

227,201,330

Surplus for the period

16,911,190

16,911,190

Additions for the Year

(5,547,007)

(5,547,007)

160,445,161

238,565,512

Depreciation:

Depreciation: Donated
Computers
Balance as at 30 JUNE 2015

23,565,276

National Council for Law Reporting Annual Report 2014 - 2015

54,555,075

37

Statement of Cash Flows


Note

2014 - 2015
Kshs

2013 - 2014
Kshs

Cash flows from operating activities


Net Surplus/(Deficit) from Operations

16,911,190

9,446,292

Depreciation Expense

14,833,354

6,389,098

Amortization Expense

1,827,085

2,060,356

33,571,629

17,895,746

Cash flow from changes in working capital

Increase/Decrease in Receivables from exchange


transactions

1,498,504

4,373,700

Increase/Decrease in Receivables from Non- exchange


Transactions

(1,616)

84,219

Increase/Decrease in Long term Receivables- Exchange


transactions

3,518,488

Increase/Decrease in Inventories

604,121

10,248,701

Increase/Decrease in Payables from Exchange


Transactions

(537,961)

(3,049,187)

Increase/Decrease in Payables for Audit fees

860,000

860,000

Increase/Decrease in Payables- Employee Benefit


Obligation

(1,827,456)

(667,835

Net cash flows from operating activities

595,593

2,304,728

Add Back:

Cash flows from investing activities

38

Purchase of Fixed Assets

(31,519,206)

(39,949,560)

Purchase of Software

(894,000)

(2,322,865)

Net cash flows used in investing activities

(32,413,206)

(42,272,425)

Net increase/(decrease) in cash and cash equivalents

1,754,016

(22,071,951)

Cash and cash equivalents at 1 JULY 2014

160,439

22,232,409

Cash and cash equivalents at 30 JUNE 2015

1,914,454

160,439

National Council for Law Reporting Annual Report 2014 - 2015

Statement of Comparison of Budget and Actual Amounts


Original budget
2014-2015
Kshs

Adjustments
2014-2015
Kshs

Final budget
2014-2015
Kshs

Actual on
comparable basis
2014-2015
Kshs

260,620,479

260,620,479

259,941,190

(679,289)

(0.26)

Income from sales of


publications

23,274,200

-12,883,642

10,390,558

6,810,504

(3,580,054)

(34.45)

Other Income

25,064,521

-7,222,201

17,842,320

18,219,705

377,385

2.12

Total income

308,959,200

-20,105,843

288,853,357

284,971,399

(3,881,958)

Compensation of employees

121,354,900

-1,212,900

120,142,000

119,928,333

(213,667)

(0.18)

Payment of Goods and


services

117,600,000

-19,185,000

98,415,000

97,550,289

(864,711)

(0.88)

187,000

187,000

191,458

4,458

2.38

Rent paid

19,778,000

19,778,000

19,204,674

(573,326)

(2.90)

Other payments

49,889,300

292,057

50,181,357

31,158,455.00

(19,022,902)

(37.93)

150,000

150,000

27,000

(123,000)

(82.00)

308,959,200

-20,105,843

288,853,357

268,060,209

(20,793,148)

16,911,190

16,911,190

Revenue
Government grants and
subsidies

Expenses

Finance cost

Grants and subsidies paid


Total expenditure
Surplus for the period

Performance
difference
2014-2015
Kshs

% Variance
Performance
difference
2014-2015

There was 34.45% under collection of Income from sales of publications occasioned by the inability by our
main institutional customers including the Judiciary and the State Law Office to commit on orders due to
insufficient budgetary allocations for their Library votes.
The under expenditure of 37.93% under other payments is attributed to procurement delays of the premium
case law database under the JPIP programme which had not been completed by the end of the financial.
The 82% underspend in Grants, donations and Subsidies was due to reduced donations of publications
e.g. Pocket sized constitutions to various stakeholders.

National Council for Law Reporting Annual Report 2014 - 2015

39

Notes to the Financial Statements


1.

Statement of compliance and basis of preparation

The Public Finance Management (PFM) Act 2012 Section 192 provided the setting up of the Public Sector
Accounting Standards Board (PSASB). The Cabinet Secretary National Treasury, gazetted members of
the Board through Gazette Notice No. 1199 of 28 February, 2014. Following the Boards approval on
the adoption of the International Financial Reporting Standards ( IFRS) for state organs operating as
Commercial Business Entities and the International Public Sector Accounting Standards (IPSAS) for noncommercial entities, The National Council for Law reporting financial statements have been prepared in
accordance with and comply with International Public Sector Accounting Standards (IPSAS).
The financial statements are presented in Kenya shillings, which is the functional and reporting
currency of the Council and all values are rounded to the nearest thousand (Ksh 000). The accounting
policies have been consistently applied to all the years presented.
The financial statements have been prepared on the basis of historical cost, unless stated otherwise.
The cash flow statement is prepared using the indirect method. The financial statements are prepared
on accrual basis.
2.

Summary of significant accounting policies


a) Revenue recognition
i) Revenue from non-exchange transactions
Recognition of Revenue from Non-Exchange Transactions
a) An inflow of resources from a non-exchange transaction recognized as an asset
shall be recognized as revenue, except to the extent that a liability is also recognized
in respect of the same inflow.
b) As an entity satisfies a present obligation recognized as a liability in respect of an
inflow of resources from a non-exchange transaction recognized as an asset, it shall
reduce the carrying amount of the liability recognized and recognize an amount of
revenue equal to that reduction.
c) When an entity recognizes an increase in net assets as a result of a non-exchange
transaction, it recognizes revenue. If it has recognized a liability in respect of the
inflow of resources arising from the non-exchange transaction, when the liability is
subsequently reduced, because the taxable event occurs or a condition is satisfied, it
recognizes revenue. If an inflow of resources satisfies the definition of contributions
from owners, it is not recognized as a liability or revenue.
d) The timing of revenue recognition is determined by the nature of the conditions and
their settlement. For example, if a condition specifies that the entity is to provide
goods or services to third parties, or return unused funds to the transferor, revenue
is recognized as goods or services are provided.
Revenue from non-exchange transactions shall be measured at the amount of the increase
in net assets recognized by the entity.
When, as a result of a non-exchange transaction, an entity recognizes an asset, it also
recognizes revenue equivalent to the amount of the asset measured in accordance with
paragraph 42, unless it is also required to recognize a liability. Where a liability is required

40

National Council for Law Reporting Annual Report 2014 - 2015

to be recognized it will be measured in accordance with the requirements of paragraph 57,


and the amount of the increase in net assets, if any, recognized as revenue. When a liability
is subsequently reduced, because the taxable event occurs, or a condition is satisfied, the
amount of the reduction in the liability will be recognized as revenue.
Grants from other government entities
Revenues from non-exchange transactions with other government entities are measured
at fair value and recognized on obtaining control of the asset (cash, goods, services and
property) if the transfer is free from conditions and it is probable that the economic benefits
or service potential related to the asset will flow to the Council and can be measured reliably.
Recognition of Other Income
Include monies received from other transactions apart from sale of books e.g good will
transfers, Funds for projects and grants in kind from other institutions used for training such
as JPIP grants for members of staff capacity building activities.
ii)
a)

b)

c)

d)

Revenue from exchange transactions


Sale of goods
Revenue from the sale of legal publications such as Kenya law reports, laws of
Kenya and other related publications such as Constitution of Kenya, Constitutional
and supreme court digests is recognized when the significant risks and rewards of
ownership have been transferred to the buyer, usually on delivery of the goods and
when the amount of revenue can be measured reliably and it is probable that the
economic benefits or service potential associated with the transaction will flow to
the Council.
Budget information
The annual budget is prepared on the accrual basis, that is, all planned costs and
income are presented in a single statement to determine the needs of NCLR. As
a result of the adoption of the accrual basis for budgeting purposes, there are no
basis, timing or Council operational differences that would require reconciliation
between the actual comparable amounts and the amounts presented as a separate
additional financial statement in the statement of comparison of budget and actual
amounts.
Taxes
The National Council for Law reporting is a non-commercial oriented / not for profit
service State Corporation. For this purposes it is exempted from paying Corporation
tax.
Property, plant and equipment
All property, plant and equipment are stated at cost less accumulated depreciation
and impairment losses. Cost includes expenditure that is directly attributable to the
acquisition of the items. When significant parts of property, plant and equipment are
required to be replaced at intervals, NCLR recognizes such parts as individual assets
with specific useful lives and depreciates them accordingly. Likewise, when a major
inspection is performed, its cost is recognized in the carrying amount of the plant
and equipment as a replacement if the recognition criteria are satisfied. All other
repair and maintenance costs are recognized in surplus or deficit as incurred. Where
an asset is acquired in a non-exchange transaction for nil or nominal consideration
the asset is initially measured at its fair value.

National Council for Law Reporting Annual Report 2014 - 2015

41

The annual depreciation rates in use are as follows:


Motor Vehicles - 20%
Computer, Networks and other IT equipment - 33 1/3%
Office Furniture and fixtures - 10%
Office equipment - 15%
e) Intangible assets
Intangible assets acquired separately are initially recognized at cost. The cost of
intangible assets acquired in a non-exchange transaction is their fair value at the
date of the exchange. Following initial recognition, intangible assets are carried
at cost less any accumulated amortization and accumulated impairment losses.
Internally generated intangible assets, excluding capitalized development costs,
are not capitalized and expenditure is reflected in surplus or deficit in the period in
which the expenditure is incurred.
The useful life of the intangible assets is assessed as either finite or indefinite.
The depreciation rate as follows:
Intangible assets - 20%.
f) Inventories
Inventory is measured at cost upon initial recognition.
Costs incurred in bringing each product to its present location and condition is
accounted for, as follows:
Raw materials: purchase cost using the weighted average cost method.
Finished goods and work in progress: cost of direct materials and labour and
a proportion of manufacturing overheads based on the normal operating
capacity, but excluding borrowing costs.
After initial recognition, inventory is measured at the lower of cost and net realizable
value. However, to the extent that a class of inventory is distributed or deployed at
no charge or for a nominal charge, that class of inventory is measured at the lower
of cost and current replacement cost.
Net realizable value is the estimated selling price in the ordinary course of operations,
less the estimated costs of completion and the estimated costs necessary to make
the sale, exchange, or distribution.
Inventories are recognized as an expense when deployed for utilization or
consumption in the ordinary course of operations at the Council.
g) Nature and purpose of reserves
The National Council for Law Reporting creates and maintains reserves in terms of
specific requirements.
Reserves include:

42

Capital Fund which is the sum of total assets that were transferred to NCLR
on its delinking from the Judiciary in July 2006. This is treated as the start-up
Capital of the institution.
Retained earnings which are the sum of all accumulated surpluses and deficits
National Council for Law Reporting Annual Report 2014 - 2015

as at the reporting date. The institutional policy is to credit any subsequent


surpluses to and/or to charge any subsequent losses to this reserve as
appropriate.
Other reserve (Capital Donations in kind) which is the sum of all assets
accumulated to date on account of donations in kind from development
partners. The institutional policy is to credit any additional Assets and expenses
/ benefits received in kind to this reserve and to charge any subsequent losses
in value or benefit including depreciation of the donated Non-current Assets
to this reserve as appropriate. Other reserves in the books is the sum of
Computers and other ICT Equipment and Inventory donated by the Financial
& Legal Sector Technical Assistance Programme (FLSTAP).

The treatment for these items is shown here - below:


For Non - Assets donated:
i. DR Asset Account
CR Other Reserves (Capital Donations in kind)
(To recognise the donation of the Asset)
ii. DR Other Reserves (Capital Donations in kind)
CR Income Statement (Deferred Income)
(To recognise the depreciation charge of the Asset for the year)
For Inventory donated:
i. DR Asset (Inventory / Stock in trade) Account
CR Other Reserves (Capital Donations in kind)
(To recognise the donation of the Inventory at cost)
ii. DR Other Reserves (Capital Donations in kind)
CR Asset (Inventory / Stock in trade) Account
(To recognise the cost of sales of donated stocks)
h) Changes in accounting policies and estimates
The National Council for Law Reporting recognizes the effects of changes in
accounting policy retrospectively. The effects of changes in accounting policy are
however applied prospectively if retrospective application is impractical.
i) Employee benefits:
Retirement benefit plans
The Council provides retirement benefits for its employees. Defined contribution
plans are post-employment benefit plans under which NCLR pays fixed contributions
of 20% into a fund managed by ICEA Lion Insurance (Kenya) Limited, and will have
no legal or constructive obligation to pay further contributions if the fund does not
hold sufficient assets to pay all employee benefits relating to employee service in
the current and prior periods. The contributions to fund obligations for the payment
National Council for Law Reporting Annual Report 2014 - 2015

43

of retirement benefits are charged against income in the year in which they become
payable.
A Gratuity is payable to the Editor on completion of a periodic contract. This is
budgeted for in the year it falls due for payment.
Cash and cash equivalents
Cash and cash equivalents comprise cash in hand, cash held in M-Pesa Account,
cash at bank, short-term deposits on call and highly liquid investments with an
original maturity of three months or less, which are readily convertible to known
amounts of cash and are subject to insignificant risk of changes in value. Bank
account balances include amounts held at various commercial banks at the end of
the financial year. For the purposes of these financial statements, cash and cash
equivalents also include short term cash imprest and advances to authorised public
officers and/or institutions which were not surrendered or accounted for at the end
of the financial year.
j) Comparative figures
Where necessary comparative figures for the previous financial year have been
amended or reconfigured to conform to the required changes in presentation
according to the IPSAS accrual method.
k) Financial Instruments: Recognition and Measurement
The Council has ensured recognition and measurement of financial assets; financial
liabilities and contracts to buy or sell non-financial items have been captured in line
with IPSAS 29.
l) Related parties
The Council regards a related party as a person or an entity with the ability to exert
control individually or jointly, or to exercise significant influence over the Entity,
or vice versa. Members of key management are regarded as related parties and
comprise the CEO, Deputy CEO and senior managers. The policy of the Council is
that all related parties should declare their interest at all times in any institutional
process that might occasion a conflict of interest if they participated in the same
without declaring their interest. This will then allow management to decide on the
best way to execute the process in a manner that transparency and accountability
is seen to have been adhered to.
m) Significant judgments and sources of estimation uncertainty
The preparation of NCLRs financial statements in conformity with IPSAS requires
management to make judgments, estimates and assumptions that affect the
reported amounts of revenues, expenses, assets and liabilities, and the disclosure of
contingent liabilities, at the end of the reporting period. However, uncertainty about
these assumptions and estimates could result in outcomes that require a material
adjustment to the carrying amount of the asset or liability affected in future periods.
i)

44

Estimates and Assumptions


The key assumptions concerning the future and other key sources of
National Council for Law Reporting Annual Report 2014 - 2015

estimation uncertainty at the reporting date, that have a significant risk


of causing a material adjustment to the carrying amounts of assets and
liabilities within the next financial year was continued going concern
anchored on; i) Continued government funding, and ii) Continued donor
funding. NCLR based its assumptions and estimates on parameters
available when the financial statements were prepared. However, existing
circumstances and assumptions about future developments may change
due to market changes or circumstances arising beyond our control. Such
changes are reflected in the assumptions when they occur.
ii)

Useful lives and residual values


The useful lives and residual values of assets are assessed using the
following indicators to inform potential future use and value from disposal:
The condition of the asset based on the assessment of experts
employed by the Council
The nature of the asset, its susceptibility and adaptability to changes
in technology and processes
The nature of the processes in which the asset is deployed
Availability of funding to replace the asset
Changes in the market in relation to the asset

iii) Contingent Assets and Contingent Liabilities


As a matter of policy, the National Council for Law Reporting makes

provisions for contingent liabilities when there is a reasonable estimation
that an event has occurred or will occur that has a potential of creating a
measurable liability or loss to the institution. However, when an event has
occurred or will occur that has a potential of creating a measurable benefit or
Asset to the institution i.e. a Contingent assets, the institution only discloses
the same in the notes to the financial statements. There were no contingent
assets or liabilities reported in the year ended June 30, 2015.
iv) Provisions
Provisions are measured at the managements best estimate of the
expenditure required to settle the obligation at the reporting date, and are
discounted to present value where the effect is material. The provision for
Audit fees has been subjected to this treatment.
n) Subsequent events
There have been no events subsequent to the financial year end with a significant
impact on the financial statements for the year ended June 30, 2015.

National Council for Law Reporting Annual Report 2014 - 2015

45

WORKINGS ON NOTES TO THE FINANCIAL STATEMENTS


1. Transfers from other governments gifts and services-in-kind
2015
Kshs

2014
Kshs

Grants from Government of Kenya

259,941,190

260,620,479

Grants in Kind from JPIP

15,238,493

20,751,376

Grants from Transparency International

1,667,250

897,750

276,846,933

282,269,605

Total grants and subsidies

Detailed analysis of the grants by entity


Name of the Entity sending
the grant

Amount recognized to
Statement of Comprehensive
Income

Total grant income


during the year
2015
Kshs

Total grant income


during the year
2014
Kshs

Government of Kenya

259,941,190

260,620,479

Judiciary performance
improvement Project

15,238,493

987,750

Transparency International

1,667,250

897,750

276,846,933

282,269,605

Total

Amount
deferred

Grants in kind from JPIP are non-cash Income that refers to the monetary value of Assets and expenses for items procured by and paid
from the Judiciary Performance Improvement Programme (JPIP). Specifically, it includes training expenses, rent expenses and service
charge paid for under the JPIP. The expense items and Assets in this regard have been captured in the statement of financial performance
and matched to this item of income.

2. Other Incomes
2015
Kshs

2014
Kshs

Funds from other sources

1,313,962

1,248,198

Total

1,313,962

1,248,198

2015
Kshs

2014
Kshs

43,171,206

42,483,486

Medical aids

20,302,437

17,453,500

Travel and other allowances

8,388,000

8,338,000

Housing benefits and allowances

28,560,000

28,140,000

Airtime Allowance

1,708,500

1,597,000

3. Employee costs

Employee related costs - salaries and wages


Employee related costs - contributions to pensions and

46

National Council for Law Reporting Annual Report 2014 - 2015

Domestic Servant Allowance

140,400

Employee Reward and motivation cots

300,000

Extraneous Allowance

3,660,000

3,415,000

Entertainment Allowance

3,540,000

3,245,000

Non Practising Allowances

3,120,000

3,490,000

1,567,416

988,000

911,335

Responsibility Allowance

1,620,000

1,490,000

Security Allowance

1,857,500

1,660,000

90,000

Special Duty Allowance

1,169,079

982,806

Training Expenses

1,633,626

3,102,828

209,985

119,928,333

118,406,711

2015
Kshs

2014
Kshs

Remuneration for Council Board members and Chairmans Honorarium

1,415,000

1,572,000

Total councillors remuneration

1,415,000

1,572,000

2015
Kshs

2014
Kshs

Property, plant and equipment

14,833,354

6,389,098

Intangible assets

1,827,085

2,060,356

Total depreciation and amortization

16,660,439

8,449,454

2015
Kshs

2014
Kshs

263,740

866,244

4,309,496

3,032,961

334,500

338,380

1,106,060

978,015

247,570

244,000

6,261,366

5,459,600

Gratuity
Leave Allowance

Shift Allowance

WIBA
Employee costs

4. Remuneration of Council Members

5. Depreciation and amortization expense

6. Repairs and maintenance

Maintenance of Communication Equipment


Maintenance of Computers
Maintenance of Furniture
Maintenance of Plant, MC and Equipment
Motor Vehicle repairs and Maintenance
Total repairs and maintenance

National Council for Law Reporting Annual Report 2014 - 2015

47

7. Contracted services
2015
Kshs

2014
Kshs

Contracted Professional services

21,948,351

31,331,709

Contracted Technical Services

6,650,711

15,353,129

Courier and Postage

3,743,991

6,168,002

Total contracted services

32,343,053

58,852,840

2015
Kshs

2014
Kshs

Corporate donations in Kind to other institutions

27,000

1,130,986

Total grants and subsidies

27,000

1,130,986

8. Grants and subsidies

9. General expenses

48

The following are included in general expenses:

2015
Kshs

2014
Kshs

Accessories for Computers and Printers

1,958,885

1,965,719

Audit Fees

860,000

850,000

Cleaning of Motor Vehicles

116,554

10,400

Parking Fees

1,409,470

250,560

Telephone Expenses

1,546,127

1,769,434

Motor Vehicle Insurance

244,966

273,021

Motor Fuels and Lubricants

454,520

376,421

Domestic Sundry

1,287,045

1,372,213

Foreign Sundry

284,749

205,146

Foreign Travel

1,675,000

1,757,101

Domestic Travel

4,355,322

4,406,266

Domestic Accommodation

5,232,196

4,445,486

Foreign Subsistence

1,993,100

5,365,109

Domestic Subsistence

5,342,556

8,009,732

Rent Expense

19,204,674

10,555,464

Advertising and Publicity

3,558,299

Casual Labour

1,519,152

3,753,000

Catering Costs

3,596,595

3,837,566

National Council for Law Reporting Annual Report 2014 - 2015

Conferences/Seminars for Committees

692,850

4,538,678

Education and Library

1,027,203

1,851,701

General Office Supplies

2,394,172

998,511

Legal Fees, Dues and arbitration costs

504,000

1,677,891

Membership Fees and subscription to Professional Bodies

337,340

159,259

Current Transfers, Grants and Subsidies

1,702,256

Publishing and Printing Services

17,251,020

17,850,655

Sanitation services and Dry Cleaning

868,103

470,048

Temporary Committee Costs

2,725,100

3,354,948

Utilities (Cleaning, Security and cooking Gas)

2,970,228

Trade shows and Exhibitions

1,590,205

896,434

Total general expenses

86,701,687

81,010,763

2015
Kshs

2014
Kshs

Bank Charges

191,458

176,988

Total finance costs

191,458

176,988

2015
Kshs

2014
Kshs

Bank Charges

14,406

50,312

Total gain on sale of assets

14,406

50,312

10. Finance costs

11. Foreign Exchange Loss

12. Cash and cash equivalents


a) Bank Overdraft

2015
Kshs

2014
Kshs

Bank Overdraft KCB OM Account

287,233

1,837,117

KCB Donations and Grants account

25,813

399,415

2,064,124

1,482,861

111,750

115,280

2,201,687

1,997,556

Barclays Bank Account (revenue)


Cash-on-hand (Petty cash and MPesa
Total cash and cash equivalents
Detailed analysis of the cash and cash equivalents

National Council for Law Reporting Annual Report 2014 - 2015

49

12 (a) Banks
Name of the Bank

Bank Account Number

Currency

KCB O&M account

1103135449

KSH

KCB Donations and Grants account

1131298241

USD

25,813

399,415

Barclays Bank of Kenya

0451230484

KSH

2,064,124

1,482,861

2,089,937

1,882,276

Total

2015
Kshs

2014
Kshs

12 (b) Cash at hand and in transit.


Form of cash holding e.g liquid cash, Mpesa, e.t.c

2015
Kshs

2014
Kshs

Cash At hand

111,750

115,280

Total

111,750

115,280

13. Receivables from Transactions

Receivables from Exchange transactions


Receivables from Non-Exchange Transactions
Total current receivables

2015
Kshs

2014
Kshs

11,507,235

13,005,740

687,212

685,596

12,194,447

13,691,336

14. Inventories

Stock of Kenya Law Reports


Stock of Library Books
Stock of stores Supplies
Total inventories at the lower of cost and net realizable value

50

2015
Kshs

2014
Kshs

153,331,234

154,128,702

3,099,474

2,860,450

197,476

243,153

156,628,184

157,232,305

National Council for Law Reporting Annual Report 2014 - 2015

15. Property, plant and equipment


Computer
Equipment
Cost

Furniture and Fittings Motor Vehicle

Kshs

Kshs

At 1 July 2012

39,503,827.00

2,047,139.00

Additions

8,198,580.00

790,915.00

Disposals
At 30 June 2013
Additions

961,806.00
0.00
-

Total

Kshs

Kshs

1,900,419.00

44,413,191.00

1,541,595.00

10,531,090.00

31,305,247.00

2,838,054.00

961,806.00

3,442,014.00

38,547,121.00

7,647,077.31

26,666,563.60

769,444.80

6,794,015.70

41,877,101.00

Disposals
At 30 June 2014

Shs

Office Equipment

38,952,324.31

31,299,226.02

615,555.84

8,756,919.64

79,624,025.81

(192,361.20)

(516,302.10)

(5,861,061.70)

Depreciation and
impairment
At 1 July 2013
Depreciation

(4,868,593.00)

(283,805.40)

At 30 June 2014
Depreciation

0.00
(3,506,918.64)

Disposals

(1,764,482.57)

27,621,254.00

31,299,226.02

Additions

14,064,802.29

13,994,197.18

At 30 June 2015

41,686,056.29

(962,807.96)

(6,388,098.13)

At 30 June 2014

Disposals

(153,888.96)

615,555.84
0.00
-

45,293,423.20

8,756,919.64

68,292,955.50

3,460,206.50

31,519,205.97

615,555.84

12,217,126.14

99,812,161.47

Depreciation and
impairment
At 30 June 2015
Depreciation

13,895,338.20

Disposals
At 30 June 2015

4,529,342.33

27,790,718.09

123,111.17

1,832,569.00

20,380,360.70

40,764,080.87

492,444.67

10,384,557.14

79,431,800.77

16. Intangible assets - software


2015
Kshs
Cost
At 30 June 2014

10,301,799

Amortization and impairment


At 30 June 2014

(2,060,356)

At 30 June 2014

8,241,423

Additions in the Year


National Council for Law Reporting Annual Report 2014 - 2015

894,000

51

Balance as at 30 June 2015

9,135,423

Amortization for period ended June 2015

(1,827,085)

Impairment loss

(0)

Balance as at 30 June 2015

7,308,338

Net book values


At 30 June 2015

7,308,338

At 30 June 2014

8,241,423

17. Long term Receivables

Long term receivables from exchange transactions

2015
Kshs

2014
Kshs

3,780,255

3,780,255

3,780,255

3,780,255

18. Trade and other payables from exchange transactions


2015
Kshs

2014
Kshs

4,997,710

9,190,250

VAT

414,746

94,350

Donations Payable

165,000

279,000

HELB Payable

39,367

78,102

Insurance Payable

48,981

60,006

Loan Payable

671,156

135,194

35,350

1,600

77,180

Payable to RHC

203,794

203,794

NSSF Payable

56,400

221,000

1,323,575

2,439,910

Welfare Payable

205,100

482,054

Other Payables

9,632,793

5,001,993

17,760,222

18,298,183

Pay as you Earn

Mortgage Payable
NHIF Payable

Sheria SACCO Payable

52

National Council for Law Reporting Annual Report 2014 - 2015

19. Other Current Liabilities


2015
Kshs

2014
Kshs

Pensions Contributions due - Employee

350,582

959,734

Pensions Contributions due - Employer

701,164

1,919,467

1,051,746

2,879,201

20. Capital Commitments


Capital commitments at the end of the year for which no provision has been made in these financial
statements. This was in relation to renovation works in our new office premises for works in progress. The
payment of which is to crystallize in the financial year 2015/2016.
2015
Kshs



Authorised and contracted for
Authorised but not contracted for


2014
Kshs

9,632,793 34,719,035
-
_________ _________
9,632,793 34,719,035
======== =========

21. Operating lease commitments


Operating lease commitments represent rentals payable by the Council for its leased office premises.
Operating lease payments made during the year amounted to Kshs. 19,760,138.00 (Nineteen Million
Seven hundred and Sixty thousand One hundred and thirty eight shillings only).

At the end of the reporting period, the company had outstanding commitments of Kshs.49, 493, 786.60
under non-cancellable operating leases in relation to the lease of office premises.

22. Financial Risk Management

The NCLRs financial risk management objectives and policies are detailed below:
a) Significant accounting policies
Risk is an integral part of operations in any institution. NCLR is exposed to various risks,
including credit risk and liquidity risk. The risk management strategy is based on a clear
understanding of various risks, disciplined risk assessment and measurement procedures
and continuous monitoring.

National Council for Law Reporting Annual Report 2014 - 2015

53

b) Financial risk management objectives


NCLRs overall risk management programme focuses on unpredictability of changes in the
business environment and seeks to minimise the potential adverse effect of such risks on
its performance by setting acceptable levels of risk. NCLR does not hedge any risks and has
in place policies to ensure that credit is extended to customers with an established credit
history.
The financial risk management objectives and policies are as outlined below:
c) Credit risk
Credit risk is the risk that a borrower is unable to meet its financial obligations to the
lender. NCLRs credit risk is primarily attributable to its cash and cash equivalents and
trade receivables. The amounts presented in the statement of financial position are net of
allowances for doubtful receivables, estimated by the councils management based on prior
experience and their assessment of the current economic environment.
Bank balances are fully performing. The trade receivables under the fully performing category
are paying their debts as they continue trading .The default rate is low. The debt that is
overdue is not impaired and continues to be paid.
The amount that best represents the companys maximum exposure to credit risk is made up as follows:



At 30 June 2015
Bank balances
Receivables from exchange
transactions
Receivables from non-exchange
transactions


At 30 June 2014
Bank balances
Receivables from exchange
transactions
Receivables from non-exchange
transactions

Total Fully
Amount Performing
Past due
Impaired
Kshs Kshs Kshs Kshs
1,914,454
1,948,209 - 11,507,235
11,507,235 - 687,212
687,212 - ========= ========= ======== ========
45,159
45,159 - 16,785,995
16,785,995 - 685,596
685,596 - =========

======== ========= =========

d) Liquidity risk
Prudent liquidity risk management includes maintaining sufficient cash to meet company
obligations. Ultimate responsibility for liquidity risk management rests with the council
board members, which has built an appropriate liquidity risk management framework for the
management of the councils short, medium and long-term funding and liquidity management

54

National Council for Law Reporting Annual Report 2014 - 2015

requirements. The council manages liquidity risk by maintaining banking facilities through
continuous monitoring of forecast and actual cash flows.
The table below analyses the councils financial liabilities that will be settled on a net basis
into relevant maturity groupings based on the remaining period at the balance sheet date to
the contractual maturity date. The amounts disclosed in the table below are the contractual
undiscounted cash flows. Balances due within 12 months equal their carrying balances, as
the impact of discounting is not significant.
Less than
1 month
Kshs

Between
1 3 months
Kshs

Over
3 months
Kshs

At 30 June2015
Trade payables
9,632,793
-
Taxation 5,412,456
Others 6,882,206
21,927,455

=========
========
=========
At 30 June2014
Trade payables
5,001,993
-
Taxation
9,284,600 - Others 8,868,707

23,155,300

=========
========
=========

e) Market risk
(i) Price risk
NCLR does not hold investments that would be subject to price risk; hence this
risk does not directly affect our net worth.
(ii) Fair value interest rate risk
NCLR does not hold interest bearing assets or liabilities subject to fair value
interest rate risk; hence this risk does not directly affect our net worth.
(iii)

Foreign exchange risk

NCLR receives grants from foreign countries. The funds are quoted in US Dollars
and in Euros. This exposes NCLR to losses that may arise from fluctuation in
the foreign currency exchange rates. The NCLR operates foreign currencies
bank accounts for all receipts and payments in foreign currencies to minimise
exposure to exchange risks.

National Council for Law Reporting Annual Report 2014 - 2015

55

The carrying amounts of NCLRs foreign currency denominated monetary assets at the balance sheet
date are as follows:

2015
2014
Kshs Kshs

Assets
Bank and cash balances
US Dollars
25,813
399,415

Total
25,813
399,415

23. Capital risk management


The councils objectives when managing capital are to safeguard the companys ability to continue as a
going concern in order to maintain an optimal capital structure to reduce the cost of capital.
The capital structure of the council consists of equity attributable to equity holders, comprising capital fund,
reserves and retained earnings. The council would ordinarily monitor its capital risk using the gearing ratio.
Gearing ratio is calculated as net borrowings over the total capital. The Council had no borrowings as at 30
June 2015 and 30 June 2014.
The constitution of capital managed by the council is as follows:

2015
2014

Kshs Kshs
Capital fund
23,565,276
Other reserves 160,445,161
Retained earnings
54,555,075

23,565,276
165,992,168
37,633,886

__________ _________

Net Assets
238,565,512
227,191,330

24. Related Parties



Key management Salaries and Allowances

2015
Kshs
29,886,559

2014
Kshs
34,090,433

The related parties to the Council include:


National government Received funds for Recurrent Expenditure
Judiciary Performance Improvement Programme
Transparency International

56

National Council for Law Reporting Annual Report 2014 - 2015

25. Segment Reporting


The Council does not have any reporting segments as all operations of the Council are managed from its
secretariat at the Head office. The core business of the National Council for Law Reporting continues to
be as per the principal activities outlined in (I a) above. There were no special segments of business that
warranted separate reporting in the financial year under consideration.
26. Ultimate holding entity
The immediate parent institution of the National Council for Law Reportings is the Judiciary of Kenya.
27. Currency
The financial statements are presented using the functional currency Kenya Shillings (Kshs).
28. Events after the reporting period
There are no material non-adjusting events after the reporting date.
I.

PROGRESS ON FOLLOW UP OF AUDITOR RECOMMENDATIONS

There were no issues raised by the external auditor from the previous financial year(s) that were still
outstanding as at 30th June 2015.

Editor / Chief Executive Officer

Date: 08/12/15.

National Council for Law Reporting Annual Report 2014 - 2015

Chairman of the Council

Date: 08/12/15.

57

10

Challenges and Risks in the FY 2014 - 2015

The challenges and risks faced by Kenya Law in the year FY 2014 -2015 included:
1. Budgetary constraints leading to:
a. Insufficient Human Resource in the technical departments to cater for the growing work
of Law Reporting and Law Revision
b. Staff skills and competency gaps due to highly specialized training required
c. Obsolescence of computer hardware and technology
d. Inability to meet clients demand for products and services
2. Versatile nature of IT and the dynamism of the sector requires constant hardware and
software changes
3. Unstable Electricity supply (Lack of clean power from the source)
4. Threats relating to cyber security and hacking both internally and externally
5. Continuous need for enhanced internet bandwidth requirements
6. Competition from private sector organizations with similar products in the market
7. Obsolesce of some legal publications that may have been repealed leading to accumulation
of stock.
8. Delay in receipt of products from suppliers and printers
9. Untimely/slow publishing of the Kenya Law Review Journal due to slow response from
prospective authors and peer reviewers
10. Delay in Publication of supplements from Govenment Printers
11. Delay in sourcing and collection of County Legislation

58

National Council for Law Reporting Annual Report 2014 - 2015

11

Organizational Outlook for the FY 2015


2016

1. Law Reporting Departmental Projections for the FY 2015 2016


The following are the Departmental projections for the next financial year 2015/2016:
a. Continuously update the Law Reporting and layout manuals
b. Publish the following products:
i. The Kenya Law Reports; 2012 Volumes 1,2&3
ii. The Kenya Law Reports, 2013 Volumes 1,2 &3
iii. The Kenya Law Reports 2014 Volume 1
iv. The Kenya Law Reports 1995
v. The Kenya Law Reports 1996
vi. The Kenya Law Reports 1997
vii. The Kenya Law Reports 1998
viii. Specialised volumes:
a. Kenya Law Reports - Land and Environment Volume 2
b. Kenya Law Reports - Commercial, Volume 1
c. Kenya Law Reports - Election Petitions Volume 6
d. Supreme Court Digest Volume 3

2. Research and Development Departmental Projections for the FY 2015 2016


The following are the Departmental projections for the next financial year 2015/2016:
a. Monitoring Law Reform Issues emerging from the superior Courts of Record
In 2015/2016, the department will contribute to legal and administrative reforms by tracking and
reporting to law reform institutions judicial opinions containing pertinent pronouncements to legal
and administrative reforms quarterly.
b. Knowledge Sharing and Training of Judicial Officers, Advocates, Legal Researchers and other
Law Reporting Institutions
The department will promote knowledge, information and education in emerging issues in law
among judicial officers, the legal community and the public at large through continuous trainings
for lawyers and judicial officers.
c. Interdisciplinary Research to Develop Kenyan Jurisprudence
The department will print two volumes of the Kenya Law Review Journal.
d. Access to Public Legal Information
The department will continue digitizing historical records to enhance access to public legal
information for both internal and external customers. These include:
i. Reports from Commissions of Inquiries
National Council for Law Reporting Annual Report 2014 - 2015

59

ii. Reports from Parliaments Legal Affairs Committee


iii. Decisions from the Native Tribunals
e. Monitoring Local and International Jurisprudence
The department will track frontier and emerging jurisprudence in Kenya, regional and international
courts through the compilation and publishing of their decisions on the Kenya Law Blog: Wakilishare
and the quarterly Bench Bulletin.

3. Laws of Kenya (LoK) Departmental Projections for the FY 2015 - 2016


The following are the Departmental projections for the next financial year 2015/2016:
1.

Updating of the Laws of Kenya Database


The Laws of Kenya database contains all the laws of the Republic of Kenya. Updating is done on a
daily basis so as to ensure we have the latest copies available on our portal for all to access.

2.

Publications
In the year 2010, Kenya Law published four new sectoral volumes in addition to the Grey book. These
volumes include:
a. Public Finance: A compilation of 17 statutes on Public Finance
b. Land Law: 27 statutes on land and related laws.
c. Commercial Law: 23 Statutes running into two volumes on commercial Laws.
d. Family Law: A volume of 14 statutes touching on Family, Marriage and Succession Laws.
These laws have been in high demand since and the need to print more copies is present. Specifically,
this financial year, there will be a reprint of the Public Finance, Commercial and Land Law volumes.
For the clients who had previously bought the 2010 publications, there will be amendments printed
so as to ensure that these volumes do not become obsolete. The amendments will be in loose leaf
booklets labelled service issues.

3.

Translation of Laws to Swahili and other universally acceptable modes.


The main objective is to provide public Legal information, and particularly the Laws of Kenya, in the
national language (Kiswahili) and in formats that are in conformity with international standards of
universal access. Kenya Law intends to provide universally accessible formats of the law in easy to
read easy to understand English Swahili translations of public legal information.
This will take a two-step procedure, first the summary of the laws into popular version then secondly
to Kiswahili.
This is the first time Kenya Law will undertake translation therefore 21 laws that are commonly used
have been selected to kick start the project. This project will be undertaken using donor funds of the
Judicial Performance Improvement Project (JPIP).

60

National Council for Law Reporting Annual Report 2014 - 2015

4. ICT Departmental Projections for the FY 2015 - 2016


The following are the Departmental projections for the next financial year 2015/2016:
a. ICT Automation Baseline Survey - The main objectives of the exercise is to determine the level
of automation in terms of ICT infrastructure and to recommend improvements to be made with
regards to the various ICT services and infrastructure.
b. Develop a Cause List Module To ensure that legacy cause lists are available online for public
consumption.
c. Fully optimized universally accessible website To ensure that our website complies with all W3C
standards of universal access.
d. Modification of Case Law Database workflow To incorporate new modules that properly cover all
aspects of the Law Reporting workflow..
e. Develop an online product catalogue To ensure that clients can view and order our products
online.
f. Kenya Law IOS application To have an IOS application that complements the current Android
application.
g. Upgrade of all internal systems The department intends to upgrade all internal systems. These
include the Document Management System, the Payroll, the Requisition System and the Knowledge
Management System.
h. Acquisition and Maintenance of ICT equipment To ensure that all ICT equipment required by staff
to fulfil our mandate is ready available and operational.

5. Strategy, Quality Assurance and Performance Evaluation (SQAPE) Departmental


Projections for the FY 2015-2016
The following are the Departmental projections for the next financial year 2015/2016:
1. Strategic alliances and partnerships to enhance provision of public legal information. This will be
done by establishing agreement with strategic organizations on universal access to the Councils
products and services
2. Enhance good corporate governance practices by undertaking training for Council Members and
Staff on Corporate Governance.
3. Implementation of Organizational Performance Management and undertaking of quarterly
and annual reporting on organizational performance
4. Implementing and continuously monitoring the Councils Service Delivery Charter, and developing
and implementing SLAs within the organization and with other institutions
5. Institutionalize Quality Management Systems (QMS) by acquiring QMS Certification.
6. Develop the organizations risk management framework
7. Development, negotiation and implementation of the organizations 2nd Performance Management
and Measurement Understanding (PMMU).

6. Marketing and Communication Projections for the FY 2015 - 2016


The following are the Departmental projections for the next financial year 2015/2016:
1. Increased Annual Sales Revenue and reaching the set target of Kshs. 21M by pitching for repeat
business with existing clients as well as getting new clients on board
2. Strengthen existing Partnerships with stakeholders in order to enhance Kenya Laws visibility with
LSK, Universities, Judiciary and other strategic partners.
National Council for Law Reporting Annual Report 2014 - 2015

61

3. Conduct Customer Satisfaction Survey. This will measure the overall satisfaction level of customers;
know how Kenya Law is faring compared to our competitors; strengths and areas of improvement
4. Develop a Customer Care Policy
5. Enhanced visibility through marketing campaigns, advertising on our Social Media pages and
Bench Bulletin as well as participating in various activities.

7. Human Resources and Administration Projections for the FY 2015 - 2016


The following are the Departmental projections for the next financial year 2015/2016:
1. Completion of Job Evaluation and Implementation of Recommendations
2. Revision of the organizational Structure and development of applicable schemes of service
3. Training and Competency Development:
a. Undertake Training Needs Analysis
b. Development of Training Plan
c. Facilitate training of staff members on:
i. Values and Principles of Leadership and Governance
ii. Leadership and Management
iii. Technical skills
iv. Soft skills
4. Undertake an Employee Satisfaction Survey
5. Review, update and adoption of the Human Resources Policy
6. Development of departmental policies
7. Recruitment
8. Implementation of the organizational Performance Management and Appraisal System (PMAS)
9. Employee Engagement Activities
a. Teambuilding
b. Staff meetings
c. Departmental meetings
10. Promotions of Employees
11. Organize for and undertake Corporate Social Responsibility events

62

National Council for Law Reporting Annual Report 2014 - 2015

12

Corporate Social Responsibility

eing aware of our obligation in the advancement of society, we care for the wellbeing of one another
and of the environment and we will align our processes, services and products with the attainment
of positive social outcomes.

Corporate responsibility is an integral part of how our business operates. It reflects the inescapable reality
that if the values of a business fail to resonate with the values of society, it is endangering long-term
prosperity. Kenya Law is committed to identifying and lives with the values, which are important to our
colleagues and customers.
The CSR projects for the financial year 2014/2015 included
a. Standared Chartered Marathon
Standard Chartered Bank hosted
the 12th Edition of the Standard
Chartered Nairobi Marathon on 26th
October 2014. The Bank, with the support
of event organizers, Athletics Kenya,
has built an event that has become
internationally renowned and has
placed Kenya on the international map.
The Marathon is the flagship project
for theSeeing is Believingcommunity
initiative that aims at raising funds
for the needy in the community. Last
years event attracted over 23,000
participants from all walks of life.

Staff members attending the Standard Chartered Marathon

Kenya Law sponsored members of


staff for the Half Marathon (21KM)
road race for men and women (medal)
and the 10KM road race for men and
women (certificate)

b. 2nd Edition of the Beyond Zero Campaign Marathon


In January 2014, Beyond Zero Foundation was formed to partner with the government in
reducing maternal and child mortality. Spearheaded by The First Lady of the Republic of
Kenya, Her Excellency Margaret Kenyatta, the Beyond Zero Campaign is part of the initiatives
outlined in her strategic framework towards HIV control, promotion of maternal, new born
and child health in Kenya.
Kenya Law staff participated in the 2nd Edition of the Beyond Zero Marathon that was held on
March, 8, 2015 a day that was also marked as the International women day. This was in line
with the Kenya Laws value of caring for each other not only at the organisations level but
also in the entire community, particularly the disadvantaged expectant mothers who cannot
National Council for Law Reporting Annual Report 2014 - 2015

63

afford the basic


m a t e r n i t y
services.
Kenya Law is
proud
to
be
associated with
the mission of
Beyond
Zero
campaign.

c. Tree Planting at the Nairobi National Park


Kenya Law staff participated in a major tree
planting exercise at the Nairobi National Park
on Friday, June 26th2015. The initiative, which
was spearheaded by the CEO, Mr. Longet Terer
saw 70 employees plant 250 trees at the park,
the only game park in the world located within
a city.
Kenya Law is aware of its obligation in the
advancement of society and has a mandate
to care for the wellbeing of one another and
of the environment and to align its processes,
services and products with the attainment of
positive social outcomes.
The tree planting activity was indeed a great
chance for Kenya Law to work for a good cause.
It was a key activity of Kenya Laws corporate
Social responsibilitys program.
The benefits of tree planting cannot be
emphasized enough. In recent years,
our generous, tranquil Nairobi National Park has experienced ever-increasing human

64

National Council for Law Reporting Annual Report 2014 - 2015

encroachment
as the city
outgrows itself.
Its proximity to
the capital has
exposed
the
Park and its
rich ecosystem
to
massive
environmental
risks.
It is for these
reasons that
Kenya
Law
partnered with
the
Nairobi
GreenLine
Trust, a project
that
invites
industries,

Kenya Law Marketing & Communication Assistant Carolyne Wairimu (In Kenya Law polo shirt) explains to members of the public Kenya
Laws mandate during the Nairobi International Trade Fair held from 29th September to 5th October 2015.

conservationists, corporate
organizations and the public
to join the campaign to grow 300,000 trees from the Cheetah Gate in Athi River, a distance of
32km, to the Carnivore restaurant.
This is an opportunity for staff to support community events in a very practical way. Its
wonderful that Kenya Law is part of the dream to make Nairobi National Park not just a
greener place but to also bring back wildlife to the city. Said Mr. Terer.
The initiative leaves a visible legacy, which will see the organization make the activity an
annual tradition.

National Council for Law Reporting Annual Report 2014 - 2015

65

13

66

NCLR staff picture 2014 - 2015

National Council for Law Reporting Annual Report 2014 - 2015

National Council for Law Reporting Annual Report 2014 - 2015

67

ACK Garden Annex, 5th Floor, 1st Ngong Avenue,


Ngong Road, Upper Hill
P.O Box 10443 - 00100, Nairobi - Kenya
Tel: +254 (020) 2712767, 2011614 ,2719231
Mobile: +254 718 799 464, 736 863 309
www.kenyalaw.org

mykenyalaw

@mykenyalaw

Mykenyalaw

National Council for Law Reporting (Kenya Law) - A service State Corporation in the Judiciary

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