FI Integration With MM

BUSINESS PROCESS PROCEDURE
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Title:
FI Integration with
MM
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FI Integration with MM
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FI Integration with
MM
(End User Manual)
Overview
Business Process Description Overview
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MM plays an important role in the overall working of a business cycle. This is in turn facilitated with integration of FI. Material enters the
organization, stock gets hit, excise gets captured, goods are received, invoice is verified and subsequent payment is carried out. We can
broadly classify the following integration scenarios:
1.
2.
3.
4.
5.
6.
7.
8.
Local Material Procurement

Foreign Material Procurement
Capital Material Procurement
Material Rejection
General Services
Services (AMC)
Subcontracting
Cenvat Utilization
Let us view the above scenarios one by one.
Local Material Procurement

No.
BUSINESS PROCESS STEPS /

BPP NUMBER
TRANS.
CODE
INPUT DATA / SPECIAL

INFORMATION
OUTPUT DATA / RESULT
Capture Excise Invoice
J1IEX
PO Doc: 55000000049
Post Goods Receipt
MIGO
Dr. RG-23 A/c Cr Cenvat

Clearing A/c
Dr. Stock A/c ( Itemwise)
Cr.GRIR A/c
Moving Average Rate should be
change( In case material lying
in stock)
In Fibcom, automatic posting
Dr RG23 A/c
Cr Cenvat Clearing A/c
Dr. GRIR A/c
Dr. Cenvat Clearing A/c
Cr TDS Patable A/c
Cr. Vendor
Dr. Vendor A/c
Cr. Bank ( Issued)
Dr. Vendor A/c
Cr. Bank ( Issued) A/c
Doc# 10000089
Dr. Cenvat Clearing A/c

Cr. RG-23
Dr. Vendor A/c
Cr. Stock A/c
Cr. Cenvat Clearing A/c
(10000000505)
3
4
GR Printing
Post CENVAT Part II
J1IEX
Invoice verification
MIRO
Book Payment
F-110
Subsequent Payment
F-110
Cheque Printing
FBZ5
If Rejected:
Capture Excise Invoice
J1IEX
Return Delivery
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MIGO/MB
RL
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Version: 1.0
Gr Doc: 50000000163
Doc# 420000008
Excise Invoice: 3000005091
Doc# 10000088
5000000185
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FI Integration:
Field Name
PO #
Excise Inv #
Excise Date
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Description
R/O/C
Purchase Order #
Number on Invoice
R
R
R
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User Action and Values
Enter the PO#

Date
Version: 1.0
Comments
1st screen
2nd screen
2nd screen
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A. After the release of PO, when the goods finally come at the gate, we capture the
invoice:
TCODE: J1IEX
1. Choose Capture Excise Invoice
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2. Type the PO# and press Enter
The corresponding PO details will come on the screen as follows:
3. Fill in the Excise Invoice # and Invoice date:
4. Now click on
, system will verify the details and give message in case
of any field missing. Proceed further only after you see:
5. Now post/save this document by clicking on

.
You have now successfully captured the invoice!
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B. We can now proceed further to Goods Receipt:

Field Name
PO #
Excise Inv #
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Description
R/O/C
Purchase Order #
Number on Invoice
R
R
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Enter the PO#
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Comments
1st screen
Pop up
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Qty
Storage Loc
Release:
Status:
PO Quantity
Name of store
R
R
R/3 4.6 C
<status>
Date
Eg: MS01
Qty tab
Where tab
TCODE: MIGO
1. Choose Goods Receipt:
2. Type the PO# and press Enter:
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3. The following box will subsequently pop up, where you need to fill the excise
invoice: INV#20
Now click
The excise details will get filled in and the updated screen will be as follows:
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3. Here we see that 100 qty on total of 200 has already been received, so we
now receive the rest 100.
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4. Click on Item OK
5. We got the following message:
6. Fill in the storage location:
7. Check again to see if document is ok.

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8. Now post:
9. You have now successfully posted :
10.Afterwards, we can also view this same doc (MIGO Display) to see the
financial documents:
The following accounting entry gets generated:
C. Now we post Cenvat
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TCODE: J1IEX
Field Name
Vendor Excise
Invoice
Sub Trn Typ
Description
Sub Transport
Type
R/O/C
Comments
Enter the Invoice#
1st screen
IM: Imports
EX: Exports
2nd screen
1. Choose the Post Cenvat option in the above transaction:
2. Now choose further:
Fill in Vendor Excise invoice, that is inv#20. Press Enter
3. You will now see the updated screen:
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4. View the following tabs and make changes where ever required:
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5. Check if document is ok
6. Now simulate the document:
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7.
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You have successfully posted the excise invoice:
8. To view this posted document again:

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9. Now press Enter.
D. Now we do the Invoice verification . TCODE: MIRO

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Business Process
The invoice can be entered with reference to the purchase order. Invoice amount is entered from invoice.
The tax amount is entered or it can be calculated by the system. The invoice amount is checked with
system-generated balances. Tax codes are defaulted from Purchase order and can be changed if
required.
Base line date is the date from which payment date is calculated. The invoice can be entered with
reference to the purchase order or Delivery Note (as entered in Goods receipt)
The relevant Menu Path and transaction codes are as follows
Via Menu
Via Transaction Code
Logistics>Materials Management> Logistics Invoice Verification

> Document Entry
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Enter Invoice
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MIRO
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Enter the following information

Field Name
Description
R/O/C
Invoice date
Enter invoice date
Posting date
Reference
Base Line
Date
Header Texts
Currency
System suggests current date.

Can be changed if required
Enter reference of vendor
invoice
Baseline date for due date
calculation
R
O
Tax Amount
Amount
Purchase
Order /
Delivery Note
INR in case of Customs Duty

Payment
Enter tax amount or click
calculate tax:
Enter Amount
Enter PO Number or Delivery
Note Number
Comments
Basic Data Tab

Page
Basic Data Tab
Page
Basic Data Tab
Page
Payments Tab
Page
Details Tab Page
Basic Data Tab
Page
Basic Data Tab
Page
Basic Data Tab
Page
Select the following as the case may be

1
Goods and services
2
Planned Delivery
3
Goods and Services + Planned Delivery
Now let us start from:

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1. Initial Screen: where you need to fill the company code FIL
Then you get the following screen:
2. Select the following options and type the PO#:
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3. We now do the invoice verification for the 2nd 100 lot by deleting the previous
MIGO entry:
4. We select the line item, which we will process now, rightclick and delete
items not selected:
5. Fill in the mandatory fields in each tab:

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Choose tax code - VA. Check the Calculate tax.

6. Fill the Base line date as that of the invoice date:
7. Once the tax gets calculated, copy the Balance amt and paste it in the Amount
field in the Basic data tab
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8. Mention Business Place as FIL and other mandatory fields like Invoice
header in Details and Payment etc.
9. Now click on
The following screen will come up:
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CST loaded on to
Stock (GR/IR)
R/3 4.6 C
<status>
Ecess on Excise
duty (2 %) on
Excise duty
Excise duty(16 %)
on basic value
10.You may now post the document. In case any field is missed out a message
will pop up as a reminder for you.
Here you have successfully posted the document.
11. Now if you later wish to display this document then go to the same Tcode
and choose Display:
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12. Click on
R/3 4.6 C
<status>
to view the financial entries:
13. Vendor payment : refer to F-04 or F110 manual.

MIRO for VAT (Local Purchase):
Post Cenvat in J1IEX (Excise department)
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Initial Screen: Header data
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Basic data:
Payment:
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Details:
Enter PO reference:
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Press Enter and copy balance to..
Amount field in Basic data.
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Balance now becomes zero:
and check entries here:
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If the simulation entries are correct, then post this document:
Accounting entries are as follows:
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This completes the invoice verification for this vendor.
PO: 4500000028
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Foreign Procurement (IMPORTS)
FI Integration
Incase of Imports the following set of events will happen:

A.
MIRO in INR
MIGO
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B.
C.
Vendor
MIRO
Freight
MIRO
Insurance
MIRO
A. Goto screen MIRO and fill Company Code:
Now fill in the details in the Header tabs.
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Fill in the Basic data:
Fill in Payment data:

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Fill in Details:
Fill in PO reference, Planned delivery costs: Press Enter
The screen gets updated with PO details:

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Select the required conditions and delete those not selected:
Double click on the PO

to view the Amt. Qtry ,
Rate details
Goto Conditions tab and copy the Amt in Excel:

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Goto PO Header-> Delivery Invoice and copy the Exchange rate in Excel:
Since we are making the invoice in INR, we will have to recalculate acc to the
exchange rate and quantity. PO Qty here was 100, but we are doing the verification
only for 50.
Calculation is done as follows:
Rate
CVD Percentage
ECess on CVD
ECess Basic Customs
Additional Duty
16
2
2
4
%
%
%
%
42.551
For Qty:100 in USD
480
9.6
9.79
139.98
For Qty:50 (INR)

10212.24
204.24
208.29
2978.14
Now, you need to do the following:

i)
Paste the Amt and Qty in PO reference.
ii)
Change the Inv. Party to Custom Duty Vendor in Header Details.
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Press ENTER after making the above changes: and you will get the below pop up
Information:
Click here
Now Copy the calculated balance on the top right corner
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and paste it in Amount:
Goto to the top of the page and click on the Simulate button:
If the entries are correct,
then Post the document, otherwise go Back to correct the entries.

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B. MIGO
i)
ii)
iii)
Capture Invoive (Commercial) : J1IEX

Post Goods Receipt
: MIGO
Post Cenvat
: J1IEX
i) Capture Invoive (Commercial)
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Imports: IM
This documents was simulated and successfully posted:

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Excise Inv# 24
Int Inv# 3000005210
iii)
Post Goods Receipt: MIGO
Here, input Invoice# (24) at the start , Qty: 50, Storage Location: MS01.
Storage Location: MS01
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Qty: 50
Document was successfully posted:
5000000260.
To view the Accounting documents:
iii) Post Cenvat: J1IEX

Change to IM
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If Simulation was correct, then move on to Post Cenvat:
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Status:
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R/3 4.6 C
<status>
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MIRO for Vendor:

Enter the following information
Field Name
Description
R/O/C
Invoice date
Enter invoice date
Posting date
Reference
Base Line
Date
Header Texts
Currency

invoice
calculation
Tax Amount
Amount
Purchase
Order /
Delivery Note
R
R
USD in case of Customs Duty

Payment
calculate tax:
Enter Amount
Note Number
Comments
Basic Data Tab

Page
Basic Data Tab
Page
Basic Data Tab
Page
Payments Tab
Page
Details Tab Page
Basic Data Tab
Page
Basic Data Tab
Page
Basic Data Tab
Page
Enter the mandatory fields and keep the Currency USD this time, since this is a
Commercial invoice:
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USD for
Vendor
After entering the mandatory fields, press ENTER, Balance will get updated.
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This time let the invoicing party remain the vendor. This gets automatically updated
after filling the PO reference.
Copy the balance amt and paste it here
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MM
SAP Team
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
After Simulation:
Check the entries, in case you need to make changes, go Back.

If you wish to view the amts in alternate currency, then:
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Chetna Choudhary
Version: 1.0
Page:
50 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Double Click
to convert
Currency
Now you get the amt in INR:
If you are satisfied with the simulation, then Post the document:
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Chetna Choudhary
Version: 1.0
Page:
51 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
MIRO FOR INSURANCE:

Enter the values as before. This time make the currency INR.
This time choose Goods Services Items + Planned

Delivery Cost
Now, select only Insurance and delete all items not selected:
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Chetna Choudhary
Version: 1.0
Page:
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
The resultant screen will be as follows:
Amt will be
pasted from
Balance
Now put the insurance vendor in place of inv party:

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Chetna Choudhary
Version: 1.0
Page:
53 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
You get this pop up each

time changes take place.
Updated
Simulate:
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Version: 1.0
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Post:
Payments: refer to F-04.

This completes the cycle.
MIRO for Services
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Version: 1.0
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55 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Enter the following mandatory information:

Field Name
Description
R/O/C
Invoice date
Enter invoice date
Posting date
Reference
Base Line
Date
Header Texts
Currency

invoice
calculation
Tax Amount
Tax Code
Amount
R
R
Purchase
Order /
Delivery Note
R
R
INR
calculate tax:
VP (Service Tax)
Enter Amount
Note Number
Comments
Basic Data Tab

Page
Basic Data Tab
Page
Basic Data Tab
Page
Payments Tab
Page
Details Tab Page
Basic Data Tab
Page
Basic Data Tab
Page
Basic Data Tab
Basic Data Tab
Page
Enter the above information in the following tabs:
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Version: 1.0
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
Enter the Baseline date:
R/3 4.6 C
<status>
Date to which the periods for the cash discount

deadline and the due date for net payment refer.
This is the case for line items in open item
accounts.
If the cash discount rates (and days) have not
been entered, the baseline date for payment is the
same as the due date.
Enter the Details information:
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Chetna Choudhary
Version: 1.0
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Now enter the PO# and Goods/Services items in PO reference:
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Version: 1.0
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Now press ENTER.
The screen gets updated as follows:
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Version: 1.0
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Paste the Balance amt here:
For this service vendor, TDS is applicable, hence we check the tax codes. Remove any payment
TDS codes to avoid double tax deduction. Incase you want the tax to be deducted at the time of
payment then remove invoice TDS tax codes.
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Chetna Choudhary
Version: 1.0
Page:
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Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
You may refer to the following table for TDA tax codes:
Individual
Service Vendor
Section
Type
Inv.
Pay
Baisc
Ecess
Baisc
Ecess
Rate
Intersts on
Securities
193
AA
BA
A1
B1
11.00
Other Interests
194A
AB
BB
A2
B2
11.00
Sub Con
194C
AC
BC
A3
B3
1.10
Con/Ads
194C
AD
BD
A4
B4
2.20
Comm/Brokerag
e
194H
AE
BE
A5
B5
5.50
Rent
194I
AF
BF
A6
B6
16.50
Pro
194J
AG
BG
A7
B7
5.50
Roy
ROY
AH
BH
A8
B8
20.00
Service Vendor
Type
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Company
Inv.
Section
Baisc
Last changed by:

Chetna Choudhary
Ecess
Pay
Baisc
Ecess
Version: 1.0
Rate
Page:
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Created by
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Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Intersts on
Securities
193
CA
DA
C1
D1
22.00
Other Interests
194A
CB
DB
C2
D2
22.00
Sub Con
194C
CC
DC
C3
D3
1.10
Con/Ads
194C
CD
DD
C4
D4
2.20
Comm/Brokerage
194H
CE
DE
C5
D5
5.50
Rent
Pro
194I
194J
CF
CG
DF
DG
C6
C7
D6
D7
22.00
5.50
Roy
ROY
CH
DH
C8
D8
20.00
Firm
Service Vendor
Type
Section
Intersts on Securities
Inv.
Pay
Rate
Baisc
Ecess
Baisc
Ecess
193
FA
GA
F1
G1
11.00
Other Interests
194A
FB
GB
F2
G2
11.00
Sub Con
194C
FC
GC
F3
G3
1.10
Con/Ads
194C
FD
GD
F4
G4
2.20
Comm/Brokerage
194H
FE
GE
F5
G5
5.50
Rent
Pro
194I
194J
FF
FG
GF
GG
F6
F7
G6
G7
22.00
5.50
Roy
ROY
FH
GH
F8
G8
20.00
Press ENTER after selecting the tax codes as per the above chart.
Now Simulate this document by clicking on the Simulate button the top of the page:
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Last changed by:

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Version: 1.0
Page:
62 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Here, you can verify the entries:
Incase you wish to make am changes, click on the Back button at the left bottom of the Simulate
screen.
If the document simulation is OK, then click on Post:
This document is now successfully posted:
DISPLAY:
Goto MIRO
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Last changed by:

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Version: 1.0
Page:
63 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Click on
Follow-0n
documents.
Accounting entries are as follows:
MIRO for SubContractors:
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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
64 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Enter the following mandatory information:

Field Name
Description
R/O/C
Invoice date
Enter invoice date
Posting date
Reference
Base Line
Date
Header Texts
Currency

invoice
calculation
Tax Amount
Tax Code
Amount
R
R
Purchase
Order /
Delivery Note
R
R
INR
calculate tax:
VP (Service Tax)
Enter Amount
Note Number
Comments
Basic Data Tab

Page
Basic Data Tab
Page
Basic Data Tab
Page
Payments Tab
Page
Details Tab Page
Basic Data Tab
Page
Basic Data Tab
Page
Basic Data Tab
Basic Data Tab
Page
PO Reference
Enter the above information in the following tabs:
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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
65 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
Enter the Baseline date:
R/3 4.6 C
<status>
Date to which the periods for the cash discount

deadline and the due date for net payment refer.
This is the case for line items in open item
accounts.
If the cash discount rates (and days) have not
been entered, the baseline date for payment is the
same as the due date.
Last changed on:

6/7/2016
Last changed by:

Chetna Choudhary
Version: 1.0
Page:
66 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Header text
Enter the PO details: Press Enter.
You can view the tax details here
Paste the Balance amt in Basic data:
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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
67 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Simulate the document by clicking on this button:
Now post this document:
DISPLAY:
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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
68 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
Click here to view the

Accounting entries.
The accounting entries are as follows:
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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
69 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Release:
Status:
R/3 4.6 C
<status>
MIRO for Capital Procurement
MIRO
Last changed on:

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Last changed by:

Chetna Choudhary
Version: 1.0
Page:
70 of 71
Created by
SAP Team
Title:
FI Integration with
MM
File Name:
Responsibility:
Field Name
Release:
Status:
Description
R/O/C
R/3 4.6 C
<status>
Invoice date
Enter invoice date
Posting date
Reference
Base Line
Date
Header Texts
Currency

invoice
calculation
Tax Amount
Tax Code
Amount
R
R
Purchase
Order /
Delivery Note
R
R
INR
calculate tax:
VA
Enter Amount
Note Number
Comments
Basic Data Tab

Page
Basic Data Tab
Page
Basic Data Tab
Page
Payments Tab
Page
Details Tab Page
Basic Data Tab
Page
Basic Data Tab
Page
Basic Data Tab
Basic Data Tab
Page
PO Reference
It is similar to the previous MIRO, except for the tax code.

--------------------------------- XXX -------------------------------
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Last changed by:

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Version: 1.0
Page:
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FI Integration With MM

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FI Integration With MM

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BUSINESS PROCESS PROCEDURE

Last changed by:

BUSINESS PROCESS PROCEDURE

Local Material Procurement

Let us view the above scenarios one by one.

Local Material Procurement

BUSINESS PROCESS STEPS /

INPUT DATA / SPECIAL

OUTPUT DATA / RESULT

Capture Excise Invoice

Post Goods Receipt

Dr. RG-23 A/c Cr Cenvat

Dr. Cenvat Clearing A/c

Last changed on:

Last changed by:

Excise Invoice: 3000005091

BUSINESS PROCESS PROCEDURE

Last changed on:

Last changed by:

User Action and Values

Enter the PO#

BUSINESS PROCESS PROCEDURE

1. Choose Capture Excise Invoice

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

2. Type the PO# and press Enter

The corresponding PO details will come on the screen as follows:

3. Fill in the Excise Invoice # and Invoice date:

5. Now post/save this document by clicking on

Last changed by:

BUSINESS PROCESS PROCEDURE

B. We can now proceed further to Goods Receipt:

Last changed on:

Last changed by:

User Action and Values

Enter the PO#

BUSINESS PROCESS PROCEDURE

1. Choose Goods Receipt:

2. Type the PO# and press Enter:

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

6. Fill in the storage location:

7. Check again to see if document is ok.

Last changed by:

BUSINESS PROCESS PROCEDURE

The following accounting entry gets generated:

C. Now we post Cenvat

Last changed on:

Last changed by:

BUSINESS PROCESS PROCEDURE

User Action and Values

Enter the Invoice#

1. Choose the Post Cenvat option in the above transaction:

2. Now choose further:

Fill in Vendor Excise invoice, that is inv#20. Press Enter