Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

Document #:

DFL/MR/9.5/2

Effective Date:

15-12-2009

Revision:

Page:

Page 1 of 8

Evidence checked

Whether
complying
Yes /No

NC /
OBS
Ref

To:
Management Representative
Diamond Fabrics Limited
In the light of Internal Audit the following findings statement are reported for your kind action.
Audit No.
1.

1st

Child labour

Audit Date
a) Check the age proof of the persons working in the
organization.[Age should be above 15 years]

b) Check how subcontractors employees are also covered in

this aspect.
c) In case child labour is available check what is the action
taken for remediation of child labour.[Schooling, financial
support]

10-12, FEB - 2010

Personal Files of the

following employees
Mushtaq Ahmad (Sizer)
Card number 156179,
Naeem Sajjd (Clerk)
card no. 153154, Ishfaq
Ahmad (Helper) Card #
159682, Muhammad
Naveed (Weaver) Card
No. 159623, Manzoor
Ahmad (Beam Sr.
Gaitter) Card 107141 ,
Shakeel Ahmad
(Folding Clerk) card No.
103205 were checked
and interviewed

YES

Supplier Evaluation
Form
Child Labour not
engaged

YES
YES

Page 1 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

d) No child labour shall be engaged.

2.

Forced and
Compulsory
Labour

e) Young workers [age:15-18] can be engaged. They should

be assigned jobs which are fit for young persons only.
Young workers register is to be maintained.
f) Young workers duty time and schooling shall not exceed 10
hours. Duty hours will not exceed 8 hours. No night shift is
allowed.
g) If there is any hazardous work-young workers should not be
exposed to it.
h) In the absence of age proof, the competent medical
authoritys certificate of age can be accepted.
a) Compulsory deposit of money to be employed in the job is
not allowed.
b) Ask employees whether their identity cards or certificates
are held by the company as a condition for employment.
c) The company should not deduct part of salary to force the
continuation of the workers.
d) Check with employees whether such deductions are done.
e) Check whether security guards are used to force workers to
remain in the job.
f) Compulsory continuation in job (by not allowing the workers
who want to leave the job) is not allowed.
g) Check whether the employees have the freedom to resign
and go away if they so desire. There should be no hindrance
on them.
h) Whether people of external origin (without proper papers)are
held as employees?

Document #:

DFL/MR/9.5/2

Effective Date:

15-12-2009

Revision:

Page:

Page 2 of 8

Evidence checked

Whether
complying
Yes /No

Policy for Prohibition

of Child Labour
N/A

Yes

N/A

N/A

As per Child Labour

Procedure
Policy for Prohibition
of forced Labour
Workers Interviewed

YES

Workers Interviewed

YES

Workers Interviewed

YES

No. Forced Labour

Workers Interviewed
Workers Interviewed

YES

Workers Interviewed

YES

N/A

NC /
OBS
Ref

YES
YES

YES

Page 2 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

i)
j)
3

Health and
Safety

Whether bonded labour system is followed by engaging all

members of a family under forcible conditions.
Can workers refuse overtime?

a) Check the list of chemicals and their MSDS.

b) Whether safety precautions as per the MSDS are followed?

c) Whether adequate personal protective equipment are
available?(mask, glove etc)
d) Is there an officer responsible for health and safety?
e) Are exits marked clearly
f) Whether health and safety training has been given?

g) Whether employees are aware of the hazardous associated

with their area of operation and how to protect themselves?
h) Whether adequate personal are trained in fire fighting?
i)

Whether adequate personal are trained in first aid?

j)

Whether emergency preparedness plan is available?

k) Whether accident register is maintained?

l)

Whether emergency evacuation points are identified?

Document #:

DFL/MR/9.5/2

Effective Date:

15-12-2009

Revision:

Page:

Page 3 of 8

Evidence checked

Whether
complying
Yes /No

N/A

Workers Interviewed

YES

Checked during
round MSDS in
Chemical Store
-

YES

NC /
OBS
Ref

YES

PPE Used the

employees
H.S Representative
Nominated
Emergency exit
properly marked
Health & Safety
Training record of
employees

YES

Fire party Members

Trained
First Aid Party
Members Trained
Fire Drill Record

YES

Accident / Incident
Report Maintained
Emergency door for
exits are Identified

YES

YES
YES
YES

YES

YES
YES

YES
Page 3 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

Effective Date:

15-12-2009

Revision:

Page:

Page 4 of 8

Whether
complying
Yes /No

First Aid Box

provided
Fire Drill record

YES

o) Fire Cylinder easily access able

NO

p) Monthly Fire Equipment Status properly

NO

q) L.T. Panels have rubber matt.

NO

r) Whether emergency plan and the H&S manual are

amended based on experiences?
s) Whether pregnant women and feeding mothers are given
jobs which are fit for their state?
t) Whether proper drinking water is provided?

YES

N/A

Clearly Marked in
Local Language
Yellow Lines

YES

n) Whether mock drills have been conducted?

u) Whether gang ways have been properly identified and free

of clutter.
v) Whether dormitories provided by the company are clean,
safe and have adequate toilets?
w) Has the company conducted risk analysis on the materials
,processes and equipments[Health and Safety]
x) Is crche provided when legally required?
Freedom Of
Association
And Right To
Collective
Bargaining.

DFL/MR/9.5/2

Evidence checked

m) Whether sufficient first aid boxes are available?

4.

Document #:

Accommodation
Provided
-

YES

Yes but not

Completed
YES

NC
Ref-1
NC
Ref-2

NC
Ref-3

NO
NC
Ref -4

N/A

a) Whether unions are allowed in the company?

Company Policy

YES

b) How many unions are there?

N/A But Worker

representative
Company Policy

YES

c) Are employees free to join unions(and that of their choice)

NC /
OBS
Ref

YES
Page 4 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

Discrimination

Disciplinary
practices

Effective Date:

15-12-2009

Revision:

Page:

Page 5 of 8

Whether
complying
Yes /No

Worker
representatives
elected
Wages & Salary
record
Company Policy

YES

No Discrimination

YES

N/A

e) Are women dismissed when found pregnant?

N/A

f) Are women subjected to sexual harassment?

N/A

Updated Labour code

YES

As per Law

YES

As per company
Policy
No

YES

No

YES

NONE

Yes, Company Policy

YES

a) Whether equal pay for equal work is given?

b) How promotion decisions are made (among worker
category)
c) Whether people of particular religion, region, and sex are
discriminated against?
d) Are pregnant women discriminated against?

6.

DFL/MR/9.5/2

Evidence checked

d) Whether worker representatives are elected?

5.

Document #:

a) Are standing orders available?

b) Are they followed?
c) How is disciplinary action taken?
d) Are fines levied as part of disciplinary action?
e) Is physical punishment like beating, illegal confinement etc,
carried out?
f) What are the legal cases pending related to disciplinary
action?
g) Are employees provided a fair opportunity to explain their
side prior to decision on disciplinary action?

NC /
OBS
Ref

YES
YES

YES

Page 5 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

7.

SA 8000
Clause No
Working
hours

Points to be verified

Revision:

Page:

Page 6 of 8

YES

b) What is the normal overtime level?

c) Work week cannot exceed 48 hrs.

Company Policy

YES

d) Overtime shall not exceed 12 hours per week.

Company Policy

YES

e) Is one day weekly off given?

Company Policy

YES

Manual Record
maintain but Now Up
gradation to
attendance
computerized system
in Process
3, 4 Hours

NO

a) Are minimum wages as per regulation paid?

e) Salary pay dates to employees

f) Method of Payments
Management
Systems

15-12-2009

NO, Working hours

as per company
Policy,
2 Hours per day

a) The company exceeds 8 hour duty per day per head

b) Are the minimum wages meeting the basic need

wages[BNW- see guidance note for calculations]
c) Are there pay slips with full wage details?[including
explanation of deductions]
d) Whether premium rates are paid for overtime

9.

Effective Date:

Whether
complying
Yes /No

g) What is the maximum number of consecutive hours worked?

Remuneration

DFL/MR/9.5/2

Evidence checked

f) How are working hours tracked?

8.

Document #:

a) Is there a defined and documented SA policy (in local

language also)?

NC /
OBS
Ref

YES

NC
Ref-5

YES

Salary / Wages
record
BNW Working

YES

Pay slip

YES

Overtime Record

YES

Worker Interviewed

Yes

Cash

Yes

Company Policies

YES

YES

Page 6 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

b) Is it displayed prominently?

c) Does it include a commitment to meet national laws related

to labour welfare?
d) Is there a senior officer appointed as SA 8000 MR?
e) Are there worker representatives who can interact with
management on SA 8000 matters?
f) Is the representative freely elected from among workers?
g) Are works committees established?

h) Are top management reviews conducted formally regarding

SA 8000 performance and arrive at divisions for
improvement?
i) Is worker training on SA aspects provided?
j)

Is SA performance monitored? Audited?

k) Are undertakings obtained from suppliers and

subcontractors on compliance to SA 8000 requirements
l) Are suppliers checked for minimum SA requirement
compliance prior to registration?
m) Are there home workers?
n) Whether all welfares/safety measures are provided to home
workers?
o) Whether home worker records are maintained by the
company?

Document #:

DFL/MR/9.5/2

Effective Date:

15-12-2009

Revision:

Page:

Page 7 of 8

Evidence checked

Whether
complying
Yes /No

display a iron board

in local language
near Maingate
-

YES

MR Authority Letter

YES

Elected Workers
representatives
Election Record

YES

Health & Safety

committee, Works
Council committee.
M.R. Meeting

YES

Training Session

YES

Internal Audit

YES

Supplier evaluation
form
Supplier evaluation
form
N/A

YES

N/A

N/A

NC /
OBS
Ref

YES

YES

YES

YES
-

Page 7 of 8

Internal Audit Checklist

(SA 8000:2008)
Diamond Fabrics Limited

Sr. No

SA 8000
Clause No

Points to be verified

p) Whether audits are conducted on home worker?

q) Root cause analysis is done on all concern and action is
taken to avoid recurrence.
r) Is there regular communication with interested parties on SA
8000 performance?
s) Whether company engages in dialogues with interacted
parties on SA compliance.
t) Whether company provides access to auditors to verify
compliance.
identification of Goods in some department found missing

Document #:

DFL/MR/9.5/2

Effective Date:

15-12-2009

Revision:

Page:

Page 8 of 8

Evidence checked

Whether
complying
Yes /No

N/A

C/A, P/A Procedure

YES

Proper
Communication

YES

YES

NO

NC /
OBS
Ref

o
Ref-6

NOTE: O Means for Observation; NC Means for Nonconformity

Signature of Auditor # 1

Mr. Ghulam Sarwar

Signature of Auditor # 2

Mr. Rab Nawaz

Signature of Auditor # 3

Mr. Muhammad Farooq

Signature of Auditor # 3

Mr. Tahir Nasim

Signature of Auditor # 5

Mr. Adeel Shahbaz

Management
Representative

Page 8 of 8