MEDT 6461 Budget

Beverly Hughes

Library budget for school years: 2016-2017/ 2017-2018/ 2018-2019

The following information is for the three-year budget to update the library collection at
Woodland Middle School at Euharlee (WMSE) and justification for materials ordered in the
amount of $5000 per year for three school years beginning 206-2017. WMSE is one of four
public middle schools serving Bartow County, which is set in the foothills of the Appalachian
Mountain chain in Northwest Georgia. There are 841 students enrolled in WMSE serving sixth,
seventh, and eighth grades from the communities of Euharlee, Kingston, and Taylorsville. The
students of WMSE live primarily in rural and sub-rural, single-family homes. Demographics
show that the student body at WMSE is comprised of students identified by parent registration as
78% white/Caucasian, 8% black/African-American, 10% Hispanic, and 4% Multi-racial (GOSA,
2016). A majority of students (55%) are eligible for Free or reduced lunch, which qualifies
WMSE as a Title I school. However, the 2013 School Improvement Plan (SIP) stated that, we
suspect a higher number of economically disadvantaged students are in the school than data
indicates, because parents will not complete the paperwork. These parents have not been raised
in poverty and are too proud to accept assistance, (WMSE SIP, 2013). WMSE reports that 12%
of the student body is qualified as Students with Disability (SWD) and 1% is English Language
Learners (ELL), (GOSA, 2016). According to the Governors Office for Student Achievement
(GOSA) Student Achievement School Reports, WMSEs 2015 College and Career Ready
Performance Index (CCRPI) Single Score of 62.8 is lower than the county score of 69.1 and the
state score of 75.5 (2016). WMSE also reports that 66.5% of its eighth-grade students are reading
on grade level, which is below the county percentage of 68.2% and the state level of 66.7%.
There are several curriculum initiatives in place at WMSE to meet the mission statement
to provide the transition from the nurturing environment of elementary school to the independent
environment of high school while offering our students quality standards-based instruction and
the opportunity to develop emerging skills needed to become lifelong learners." One of the SIP
goals is to, Improve Lexile scores as for all students as determined by the CRCT. This measured
by an increase in 8th grade Lexile scores from 76.1% at or above 1050 to 80% at or above 1050
All students will be Lexile-tested twice a year (September and March) using the Scholastic
Reading Inventory (SRI) and then will set goals to improve their Lexile score, (WMSE SIP,
2013). Even though the End-of-Grade test has changed from the CRCT to the Georgia
Milestones, the goal of having 80% of eighth-grade students meet or exceed the grade level
equivalent Lexile level is still a goal for the SIP.
Based on the FTE count of 841 students, this library should receive $13 per FTE for a
total of $10933. Since this $5000 budget leaves a $5933 deficit, Book Fair proceeds, usually
equaling $3000, can be used to supplement the budget. Additionally, grant monies up to $500 can
be added if awarded to reduce the $2933 deficit to $2433. However, the one of the benefits of
hosting two Book Fairs per school year from Scholastic is that the profits from the sales can be
used to purchase educational tools and books at 50% of the retail price. This is a way to increase
the value of the profit earnings, since each item purchased at the Book Fair helps to purchase
more items in the library at 50% off. Another funding for library resources is through Title I

MEDT 6461 Budget

Beverly Hughes

monies as allotted per the SIP. For example, since the SIP committee members estimated $900
from Title I funds would be needed to incorporate the use of Scholastics Scope magazine into
their lesson plans (see Table 1).
Table 1: WMSE SIP
Source: Evaluation of
2013 School wide/School
Improvement Plan.
(2014). Woodland Middle
School at Euharlee.
Retrieved July 14, 2016
from:
http://www.edlinesites.n
et/files/_4EAeL_/ee12e7a
6ccf2ec553745a490138
52ec4/2014_WMSE_Scho
ol_Improvement_Plan.pd
f

Sources:
Your Book Fair Earnings Options. (2007). Scholastic Inc. Retrieved July 14, 2016 from:
http://bookfairs.scholastic.com/bookfairs/cptoolkit/fairfiles_includes/downloads/sbf_rewa
rds_insert_front.pdf
Evaluation of 2013 School wide/School Improvement Plan. (2014). Woodland Middle School
at Euharlee. Retrieved July 14, 2016 from:
http://www.edlinesites.net/files/_4EAeL_/ee12e7a6ccf2ec553745a49013852ec4/2014_W
MSE_School_Improvement_Plan.pdf
8th Grade ELA GSE. (2015). Retrieved July 15, 2016 from:
https://www.georgiastandards.org/Georgia-Standards/Frameworks/ELA-Grade-8Standards.pdf
Woodland Middle School at Euharlee. (2016). The Governors Office of Student Achievement.
Retrieved July 14, 2016 from: https://schoolgrades.georgia.gov/woodland-middle-schooleuharlee

MEDT 6461 Budget

Table 2: Proposed budget
Expense
Print Materials
Books: 150 ($15)
Periodicals
Newspaper

AV Materials
eBooks

Software
Reading Counts 150 ($2.75)
Scholastic Management (SRI)
Titlewave

Equipment
Laminating film: 4 ($22.49)
Book protection: 7 ($17.49)
Book labels: 1 ($103.40)
Book tape: 2 ($31.45)
Paper cases: 3 ($30)
Toner cartridges twin pack
Laser labels: 2 ($34.95)
Scotch tape: 12 rolls/$37.95
Rechargeable AA batteries & charger
Jump drives: 4pk ($10.95)
Hand sanitizer: 2 ($8.99)
Highlighters, assorted: $11.39
Pens 60/box: $4.00
Pencils 12/box: 2 ($9.39)
Scissors, non-stick: 2($14.99)
Construction paper: 1 (3.99)
Clear sheet protectors 50/bx ($22.19)
Pencil sharpener, manual 1(.99)

Beverly Hughes

2016-2017
50% - $2500
$2250
$150
$99.95

10% - $500
$500

20% - $1000
$440
$210
$350

20% - $1000
$89.96
$122.43
$103.40
$62.90
$90
$336.79
$69.90
$37.95
$23.14
$10.95
$17.98
$11.39
$4.00
$18.78
------------------------------------4999.52

2017-2018
50% - $2500

2018-2019
50% - $2500

TOTAL
$7500

$2250
$150
$99.95

$2250
$150
$99.95

$6750
$450
$299.85

10% - $500

10% - $500

$1500

$500

$500

$1500

20% - $1000

20% - $1000

$3000

$440
$210
$350

$440
$210
$350

$1320
$630
$1050

20% - $1000

20% - $1000

$3000

$89.96
$122.43
$103.40
$62.90
$90
$336.79
$69.90
$37.95
------------------$17.98
$11.39
$4.00
$18.78
29.98
3.99
------------------4999.40

$89.96
$122.43
$103.40
$62.90
$90
$336.79
$69.90
$37.95
---------$10.95
$17.98
$11.39
$4.00
$18.78
------------------22.19
$0.99
4999.56

$269.88
$367.29
$310.20
$188.70
$270
$1010.37
$209.70
$113.85
$23.14
$21.90
$53.94
$11.39
$12.00
$56.34
$29.98
$3.99
$22.19
$0.99
$14998.48

Justification of each item:

[Note: Striving Readers Grant:Since WMSE was awarded the Striving Readers Grant, which
paid for 1:1 technology (MacBooks) for each student and teacher in the building along with 12
computers in the school library and a mobile laptop lab for classroom checkout, these items will
not be ordered with this budget request.]
Print materials: Books: In order to meet the Common Core Georgia Performance Standards
(CCGPS), in language arts, students must read and comprehend literature and nonfiction
at grade level or above independently (GDOE, 2015). Students are also supposed to read
across the curriculum and selections connected to STEM courses and health classes will
be ordered to support learning in those content areas. When the format was available,
FollettBound books were chosen due to their unconditional binding guarantee, which will
allow free replacements of any books with damaged binding.

MEDT 6461 Budget

Beverly Hughes

Print materials: Magazines and Newspaper: The purchase of periodicals such as Scholastics
Action magazine and The Daily Tribune (Bartow County newspaper) are meant to
provide high-interest reading materials. It is believed providing these materials would
increase student reading and Lexile levels, which helps to meet the criteria for the action
steps outlined in the WMSE SIP and SRG. A big focus in the purchase of these eBooks is
to have access to titles that support STEM learning or across the curriculum learning, not
just fiction. Five copies of each magazine title would be purchased and available for
students to read in the library. [Note: Whole class sets are available electronically for
teacher use in the classroom as paid for by Title I funds, per the SIP.]
AV Materials: eBooks When the format was available and the text coordinated to a CCGPS,
eBooks were ordered. Some eBooks have a multi-user format that allows whole classes to
access the text simultaneously on the MacBooks purchased through the Striving Readers
Grant. Meanwhile the teacher can demonstrate how to read and annotate the text on an
interactive white board. These eBooks will also help to teach the subjects in which a new
textbook has not been ordered since the state-mandated learning standards have changed.
A physical copy of some of the eBooks was ordered for students to circulate or for
students who do not have access to technology in the classroom. Additionally, eBooks
appeal to many students due to the electronic format. The purchase of eBooks that would
increase student reading and Lexile level helps to meet the criteria for the action steps
outlined in the WMSE SIP and SRG. A big focus in the purchase of these eBooks is to
have access to titles that support STEM learning or across the curriculum learning, not
just fiction. [Note: Most teachers are not relying on the AV materials in the library for
classroom supplements, since the new electronic textbooks provide access videos and
audio created by the textbook company. For example, the new language arts texts provide
their own audio and History Channel video clips that are better quality and of cleaner
content than streamed video and directly connected to the content. Additionally, books on
CD were not ordered, since there is a movement away from whole novels and our school
has not adopted any new novels. Additionally, teachers can apply for grant money up to
$500 in order to purchase items that are not available in the school library.]
Software: Reading Counts! quizzes, Scholastic Management, Titlewave: Scholastic Management
software include the Reading Counts! quizzes for assessment of independent reading and
Scholastic Reading Inventory (SRI) which measures the reading level and provides a
readers Lexile level. This software has proven invaluable to our school and helps to
monitor reading data to meet the requirements and goals of: Title I, SIP, SRG, IEPs,
SSTs, and to support language arts classes. Although the management system is
purchased in bulk through a contract with the vendor, the estimated cost of each Reading
Counts! quiz is $2.75 each. The primary software that is used in the WMSE library is
related to circulation and data collection and monitoring of readers. Titlewave is the
software that manages the inventory and circulation of library materials. This software
provides data that helps make data-driven decisions about future purchases and weeding.
Equipment: (Priced at www.thelibrarystore.com, www.Staples.com, www.Amazon.com)
The following items are to be purchased for librarian use to protect and restoration of books that
belong to the school library: Book protection covers: 7 ($17.49), Book labels: 1 ($103.40), Book

MEDT 6461 Budget

Beverly Hughes

tape: 2 ($31.45), Laser labels: 2 ($34.95), Scotch tape: 12 rolls/$37.95, Scissors, non-stick:
2($14.99).
The following item is to be purchased for librarian use to protect store periodicals that belong to
the school library: Clear sheet protectors 50/bx ($22.19).
The following item is to be purchased for librarian and teacher use teach lessons on the overhead
projector that remains stationary in the school library: Rechargeable AA/AAA batteries &
charging station ($23.14).
The following items are to be purchased for librarian and stakeholder use in the school library for
the academic achievement of students: Laminating film: 4 ($22.49), Paper cases: 3 ($30), Toner
cartridges twin pack $336.79, Jump drives: 4pk ($10.95), Hand sanitizer: 2 ($8.99),
Highlighters, assorted: $11.39, Pens 60/box: $4.00, Pencils 12/box: 2 ($9.39), Pencil sharpener,
manual 1(.99), Construction paper: 1 (3.99).
Book Fair monies: $3000 (average)
Books and inventory at 50% including titles aimed at struggling readers should allow the
purchase of an additional 350 titles in addition to bookmarks and reader awards.
Grant money: One of the missions of this budget is to add a Makers Space in the media center
to improve student achievement in STEM courses. Through a grant through the Bartow
Education Foundation Teacher grant program a $500 grant could pay for a Makerspace to
be added to the media center. A Makerspace is an area with physically interactive
building kits and supplies that allows students to create in order to support STEM
learning, kinesthetic learners, and provide additional behavior incentive.
Item

Description of item

Cost per
items

Total Cost

$144.95

Total
number
of items
1

Legos

https://education.lego.com/en-us/middle-school/shop/products?
Products=17

Buddha Board
Knex
Keva
Snap Circuits

http://buddhaboard.com/products/
http://www.knex.com/knex-education/
http://www.mindware.com/s3-shop-by-category.fltr
http://www.snapcircuits.net/products/product_sub/education
al_versions=NzM=

$12.95
$55.00
$129.95
$99.95

1
2
1
1

$12.95
$110.00
$129.95
$99.95

$144.95

$497.80