Updated:7/18/16

Beta Pi
Strategic Action Plan
Membership
1.1.1 The chapter will honor milestone year members with
recognition at the birthday luncheon: giving certificates and
pins for years of membership. (Membership Committee,
Chapter President)
1.1.2 Have more team-building activities in chapter
meetings, at least one per meeting. (Membership
Committee, Chapter President)
1.2.1 Our chapter will maintain a list of dropped member
contact information in order to encourage reinstatement
through personal contact at least once a biennium.
(Membership Committee, Chapter President)
1.2.2 Our chapter will emphasize diversity in member
selection. (Membership Committee)

1.2.3 Our chapter will assign each new member to a

seasoned member as a mentor, one who will encourage
new members to attend local, area, and state meetings.
(Membership Committee, Chapter President)

Chapter Success
Suggestions
Recognize chapter members who have reached milestone
years as a Society member. Present service pins and
certificates to chapter members.
Take the opportunity at each meeting to get to know
members better by having some type of team building
activity.
Contact dropped members at least once a biennium for
possible reinstatement as a member.
Strive to initiate members each year.
Look at your chapter roster and the teaching area of each
member. Are there members from all areas of education? In
areas not represented, try to find women who are qualified.
Think out of the box!
Assign a new member to a seasoned member to be her
mentor who will encourage her to attend local, area, state and
international meetings. Perhaps this mentor could be the
person who recommended the mentee for membership.

Leadership Development

Chapter Success
Suggestions

2.1.1 Encourage participation in all leadership seminars by

reminding members to that all updated forms are in the Xi
State News and on the state organization website.
(Leadership Development Committee)
2.1.2 Encourage members to attend the Xi State
Convention. (Leadership Development Committee)
2.2.1Encourage members to attend biennial conferences for
state planning and chapter officer training (Leadership
Development Committee)
2.2.2 Encourage chapter members to participate in
committees at the chapter and state levels. The chapter
president will discuss the work of state committees as part
of orientation and refer those interested in serving at the
state level to area directors and/or the state president. (Area
Directors, Chapter President)

Encourage participation in all leadership seminars by placing

information in the chapter newsletter regarding all updated
forms on the chapter website.

2.3.1 Encourage members to apply for state positions. (Chapter

President)

Encourage members to submit their names for consideration

for state offices.

Finance

Encourage each member to attend Xi State Convention.

Encourage members to attend biennial conferences for state
planning and chapter officer training
Encourage chapter members to serve on chapter and state
committees.

Chapter Success
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Suggestions
3.2.1
Participate in the annual Silent Auction. (Special Events
Committee)

3.2.2
Encourage the sale of Iris Notepaper at chapter functions
(Special Events Committee)
3.3.3
Increase funding for existing CIEC centers (Finance
Committee, CIEC Committee)
3.3.4
Solicit additional funds for scholarships (Scholarships
Committee, Finance Committee)

Make plans early to donate item/items to the Xi State Silent

Auction. Each member may chip-in or a committee may
take up the charge. Perhaps a theme for the item could be
incorporated in to each meeting where hosting members
bring an item for the Silent Auction Basket each meeting
time.
Encourage members to buy Iris notepaper by placing
reminders in chapter newsletter regarding sales.
Make plans to make a monetary or needed item contribution
to existing CIEC centers.
Host chapter grant-in-aid/scholarships.

Marketing

Chapter Success
Suggestions

5.2.1 The chapter will recognize winners who participate in

the High School Essay Contest at the local level, perhaps
with a monetary award and/or certificates of recognition,
and publish in Beta Pi Newsletter and local paper. (High
School Essay Contest Committee)

Participate in the Xi State High School Essay Contest, and

at the local level recognize winners with a certificate of
recognition and/or a monetary award. We will also submit
the winning essay and winner's picture to the Xi State News
and to the local paper. Publish this information in the
chapter newsletter.

5.2.2 The chapter will submit articles to the local

newspaper and the Xi State News regarding chapter events.
(Communications Chair)
5.2.3 The chapter will maintain a website. (Webmaster)

Communications

The Communications Chair will write and submit articles to

advertise the work of the chapter.
Maintain a website for chapter members.

Chapter Success
Suggestions

6.1.1 The chapter will publish a chapter newsletters, in

electronic or print format. (Communications Committee,
Newsletter Editor)
6.1.2 Follow established improvement/excellence
guidelines for chapter newsletters. (Communications
Committee)
6.1.3 Utilize the Communications Award form as required
for recognition. (Communications Committee)
6.1.4 The chapter will maintain a chapter website.
(Technology Committee)

Publish chapter newsletters in electronic and/or print format

6.1.5 Attend further website training workshops for

chapters. (Technology Committee)

Attend further website training workshop for help in

establishing an internationally approved chapter website as
needed.
Send timely reports and maintain up-to-date records, reports,
and files.

6.2.1 Send timely reports as needed, and maintain up-todate records, reports, and files. (All committees, officers,
related personnel)
6.2.2 Set up a distribution list of all chapter members emails and send notification of upcoming events and
business. (Executive Secretary, Technology Committee)
6.2.3 Encourage chapter members to use the state website

Utilize state guidelines for chapter newsletters

Utilize the Communication Award form to view dates and
submission requirements for newsletter recognition.
Maintain a chapter website.

Set up a distribution list of chapter members e-mails and

send notification of upcoming meetings and business.
Utilize the state website by publicizing web content in the

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to their advantage by publicizing web content in chapter

newsletter... ( Area Directors, State President, Chapter
President, Editor, Webmaster)
6.2.4 Utilize the interactive forms from Xi State and
International to submit reports and information.

chapter newsletter, yearbook and website.

Utilize the interactive forms from Xi State and International
to submit reports and information.

Society Impact on
Education

Chapter Success
Suggestions

7.1.1 Support Early Career Educators in our county.

7.1.2 Continue to support and encourage Early Career
Educators.
7.1.3 Continue to support our scholarship winner during
their freshman year in college by sending cards and care
packages. Keep in touch with them by sending cards and/or
emails as they complete their degrees in education.

We will provide all new teachers with goody bags on the first
day of in-service.
We will offer friendship and guidance to new teachers and
encourage them to stay in the field. We will also invite them
to chapter meetings to encourage membership.
Our chapter will continue to support and encourage our
annual scholarship winner until she completes her degree in
education.

7.2.1 Inform chapter members about the EEC.

7.2.2 Promote personal and professional growth by
encouraging members to attend the Creative Arts Retreat.
7.2.3 Provide information and strategies to
encourage/enable members to become educational and
community leaders.
7.3.1 Establish effective means of helping members become
more informed on educational hot topics. (Legislation
Committee)
7.3.2 Educate members on talking to/contacting
legislators/state board of education members. (Legislation
Committee)
7.3.3 Disseminate information related to the U.S. Forum
topic. (Forum Committee)
7.3.4 Receive and share information related to National
Legislative Seminars. (Executive Secretary)
7.4.1 Attend an annual Legislative Symposium/Day on the
Hill for lobbying for education. (Legislation Committee;
Forum Committee)
7.5.1 Promote awareness of and enthusiasm for prominent
issues in education today.
7.5.2 Endorse mentoring programs for new teachers.
7.5.3 Encourage members to present workshops at
conventions.
7.5.4 Create more awareness of the TEL.
7.6.1 Develop strategies to stimulate members pride.
7.7.1 Encourage participation in the Creative Arts Retreat.
7.7.2 Plan a fun field trip once a year.
7.8.1 Promote general awareness and use of CIEC to all
members, educators, and the general public. (CIEC
Committee)
7.8.2-1 The chapter will participate in the state-wide Books
from Birth program. (Literacy Committee)
7.8.2-2 Promote chapter involvement in signing up children
to receive free books from the Imagination
Library/Governors Books from Birth program. (Literacy
Committee)
7.8.2-3 Encourage chapters to involve high school students

We will have an EEC program.

We will use the Creative Arts Retreat as our Fall Field Trip.
We are working toward developing a program to help women
in our community get better jobs.
We will have articles in each newsletter on educational hot
topics and updates.

Newsletter articles on legislation appear in each issue.

We will encourage members to sign up for the new
mentoring program.
We will encourage members to use the TEL.
We will plan our fall field trip to the Creative Arts Retreat.
We will attempt to learn more about CIEC through society
publications. Present a program on CIEC during each
biennium.
Our chapter will partner with the Books from Birth
chairperson in our county to promote the program. The goal
is to increase participation in Union County to 55%.

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in the League of Extraordinary Teens associated with the

Books from Birth program. (Literacy Committee)
7.8.2-4 Implement a literacy program for a chapter meeting.
(Literacy Committee)
7.8.3-1 Offer an annual High School Essay Contest to
UCHS students through distribution of the contest topics,
rules, and forms to English teachers. (High School Essay
Committee)
7.8.3-2 Advertise/communicate annual topic and deadline.
(High School Essay Contest Committee)
7.9.1 Encourage chapters/members to continue
contributions to World Fellowships by submitting ideas for
painless and fun ways to donate at each meeting. (World
Fellowships Committee)

Organizational
Effectiveness
8.1.1 Obtain chapter input for strategic planning (Area
Directors, Planning Committee, Chapter Presidents)

8.2.1 Update chapter history every two years, and send a

copy of that history and all updates to state historians (State
Historians)
8.2.2 Establish written guidelines for what is to be
preserved and what is to be disposed of, and by what
method, for chapter archives (Archives Committee)
8.3.1 Update chapter rules every three (3) years and submit
for evaluation (Rules Committee)

High School Essay Contest information will be sent to all

English teachers each year.

Chapter Success
Suggestions
1. Make suggestions to state Planning Committee of ways
the state organization can help the chapter succeed.
2. Develop a written chapter improvement plan, perhaps
using the states Strategic Action Plan and/or the Chapter
Excellence Award Criteria as models.
Assign a chapter person(s) to maintain chapter history and to
update it biennially.
Establish chapter guidelines for what is kept, where it is kept,
and who is responsible for its storage.
Set up a timeline for reviewing chapter rules that can be
passed from biennium to biennium. At least every three years
review current chapter practices/new practices/abandoned
practices that need to be reflected in/deleted from chapter
rules. Submit revised rules to State Rules Committee as often
as revised.

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