ALAMANCE

BARBER
INSTITUTE
www.alamancebarberinstitute.com

POLICIES AND PROCEDURES MANUAL

July 2016

Alamance Barber Institute

Table of Contents for Policy and Procedure Manual
MISSION STATEMENT
CORE VALUES
PURPOSE
LICENSING AGENCY
OWNERS & OPERATORS
INSTRUCTORS
LOCATION
STAFF
HOURS OF OPERATION
HOLIDAY CLOSINGS
INCLEMENT WEATHER
ENVIRONMENT
ADMISSION AND ENROLLMENT REQUIREMENTS
TUITION AND FEES
PAYMENTS OPTIONS
REFUND POLICY
STUDENT ACADEMIC POLICIES
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
GRADUATION REQUIREMENTS
TRANSFER POLICY
ATTENDANCE/TARDY
BARBERING CURRICULUM
SATISFACTORY ACADEMIC PROGRESS POLICY
EVALUATION PERIOD
ATTENDANCE PROGRESS EVALUATION
MAXIMUM TIME FRAME/COURSES
ACADEMIC PROGRESS EVALUATION
GRADING SYSTEM
DETERMINATION OF PROGRESS STATUS
WARNING
PROBATION
RE-ESTABLISHMENT OF SATISFACTORY PROGRESS
INTERRUPTS, COURSE INCOMPLETES, WITHDRAWALS
APPEAL PROCEDURE
NON-CREDIT, REMEDIAL COURSE, REPETITION
MAKE-UP POLICY
LEAVE OF ABSENCE
DISCIPLINE
DRESS CODE
COURSE PREPAREDNESS
LUNCH BREAK
AB INSTITUTE CLINIC FLOOR RULES
PATRON ASSIGNMENTS
STUDENT GRIEVANCE PROCEDURE
RE-ENTRY POLICY/PROBATIONARY PERIOD
EMPLOYMENT ASSISTANCE
EMPLOYMENT OPPORTUNITIES
CAMPUS SECURITY POLICY
SAFETY AND EVACUATION POLICY
ALCOHOL AND DRUG POLICY

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MISSION STATEMENT
The mission of Alamance Barber Institute (A.B. Institute) is to prepare and certify students for licensing and
employment in the field of barbering by providing a positive, student-centered learning environment, training in
the principles, practices, and supervision. When the course is completed students will have a career pathway to
success, while helping them become productive members of society.
AB Institute prides itself on the growth of the whole student. We offer an opportunity to learn a trade in a family
atmosphere at an economical price.
CORE VALUES
Willingness to learn and work hard. Abide by the rules and regulations as established by A.B. Institute. Abide by the
rules and regulations as established by North Carolina State Board of Barbering.
PURPOSE
Alamance Barber Institute will provide a course of instruction which will enable students to complete the
necessary requirements for the Barbering program and North Carolina State Board of Barbering.Each program of
instruction will be sufficiently extensive in duration and intensity within a given unit of study for the student to
develop the competencies necessary to complete the class or program.
LICENSING AGENCY
The North Carolina State Board of Barber Examiners
5809-102 Departure Dr.
Raleigh, N.C. 27616
(919) 981-5210
OWNERS& OPERATORS
Walter and MartislaCotton
INSTRUCTORS
Walter Cotton
Kimberly Crisp
LOCATION
www.alamancebarberinstitute.com
Alamance Barber Institute
2260 South Church Street
Suite 503
Burlington, NC 27215
STAFF
Martisla Cotton, Owner, Administrator and Student Support Services
Contact: 336-222-9003
alamancebarberinstitute@gmail.com
Enrollment and student information

Walter Cotton, Owner and School Director/Lead Instructor

Contact: 336-222-9003
alamancebarberinstitute@gmail.com
HOURS OF OPERATION
Clinic Services
Monday 11:00am to 1:00pm
Tuesday Thursday 9:00am to 1:00pm
Friday 8:00am to 10:30am
Student Schedule Options
Full-time student: Monday Thursday 8:00am to 3:30pm
Friday 8:00am to 12:00 noon
Part-time student: Monday Thursday 8:00am to 1:30pm
Friday 8:00am to 12:00 noon
Instructor Trainee Curriculum: Hours to be determined for individual needs
Holiday Closings
Labor Day
Veterans Day
Thanksgiving (Wednesday, Thursday and Friday)
Christmas (TBD approximately 2 weeks)
Martin Luther King, Jr.
Easter (Friday and Monday)
Memorial Day
th
4 of July (TBD week)
Inclement Weather
If inclement weather forces the institute to close, you will receive a text message from the administrator of the
school. The Institute also follows Alamance County School System closings unless otherwise notified. If there is no
announcement, then the Institute is open on as regularly scheduled.
ENVIRONMENT
Alamance Barber Institute was established in 2013. A.B. Institute offers a comfortable, energetic learning
environment for those who choose a small, close knit student body and faculty relationship. Full capacity is 24
students.
The clinic floor provides ample space allowing students sufficient lighting and a 360 degree access to clients. Space
is also available for administering private testing sessions or studying, a student lounge and a dispensary for
products.
ADMISSION AND ENROLLMENT REQUIREMENTS
Alamance Barber Institute does not discriminate in its employment, admission, instruction, or graduation policies
on the basis of race, color, sex, age, religion, ethnic origin or disability nor does it recruit students already
attending or admitted to another school offering similar programs of study.

Services for students with disabilities include comprehensive academic support, accessibility services, and parking.
Accommodations are in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with
Disabilities Act of 1990. Inform your instructor and student support services to discuss your needs.
Performing General Physical Activities Physical stamina is important. Performing physical activities that require
considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking,
stooping, and handling of materials. If you have concerns please discuss with student support services.
All students must provide an FBI Criminal History Summary with their application according to the North Carolina
Board of Barber Examiners to obtain a barber license in the State of North Carolina.
The school requires that each student enrolling in the program must complete:

Student Information Form

Student Enrollment Agreement

ABInstitute Application of Enrollment

NC Board of Barber Examiners Application to Enroll in Barber School

The student must provide:

A copy of drivers license or NC identification

A copy of social security card

FBI Criminal history

The institution admission policies require that each student meet one of the following:

An Academic transcript from an institution of higher learning, high school diploma, GED, secondary school
completion credential (homeschoolers), or a certificate of attainment (only applicable to non-Title IV
recipients) Or,

Admission of Ability-to-Benefit Students: A student who is beyond compulsory education age, lacks a
high school diploma or equivalent, prior to admission complete a nationally recognized, standardized, or
industry developed test that measures aptitude or successfully completes 225 clock hours with a grade of
90 or better. Or,

Verification of a foreign students high school diploma has been performed by an outside agency that is
qualified to translate documents into English and confirm the academic equivalence to a high school
diploma. Or,

If attending under a training agreement as a secondary student with a government agency, school district,
and/or other entity, meet the admission requirements set out in the training agreement and/or applicable
state licensing or certification regulations: must have a current high school transcript with a GPA of 2.6 or
better, proof of age can be shown through a drivers license, birth certificate, etc., written permission from
the secondary school administrator in which they are enrolled.

For those secondary students not enrolled under a training agreement (home schooled and summer
barbering program), the applicant must meet the requirements stated above. A parent/guardian sign the
student enrollment form.

Instructor applicants must meet all of the above requirements and:

Hold a current license as a practitioner in the field barbering;

Complete a instructor application for enrollment.

The student must be at least 15 years of age or older to become a licensed barbers.
Students enrolled in our training facility will be required to successfully complete 1,528 hours for barbering and
400 hours for barber instructor training to satisfy course requirements in 12 months for full time students.
Additional cost will be incurred exceeding 12 months of completion.
TRANSFER
The student must have NC Board of Barber Examiners verification of hours earned at another school to transfer
hours. If a student does not have state board hours then no transfer hours will be given.
RE-ENTRY POLICY/PROBATIONARY PERIOD
Alamance Barber Institute will allow the student only one re-admission. Students will not be allowed to reenter
after another withdrawal or termination.
To be eligible for re-admission after termination or voluntary withdrawal a student must wait a minimum of ninety
(90) days before requesting re-admission. All regular admission procedures will apply.
Once accepted for re-entry, the student will be credited for hours previously earned and will be charged the
current rate for tuition on any hours remaining to be completed. The student might be eligible for financial aid,
depending on Satisfactory Academic Progress.
Re-enrolling students must purchase book(s), uniform(s) and equipment that may be missing from the student kit
or not in professional working order.
TUITION AND FEES
Barbering Curriculum
Application fee $25.00
Enrollment is the first Tuesday of every month.
Tuition = $12,500 (includes malpractice insurance).
$500 deposit prior to entering the program.
Barbering kit = $350.00. Textbooks = $250.00.
Total tuition = $13,100
Additional fees: FBI Criminal background check = $18
Fingerprinting at local Sheriff Office = $10
NC Board of Barber Examiners application fee = $25
Institute name badge = $10
Barber Instructor Training
Application fee $25.00
Tuition $4,000
$200.00 deposit prior to entering program.
Institute name badge = $10.00

Note: Each course/program has been scheduled in the allotted time frame. A grace period will be added at the
discretion of the school director. The school has reserved space, equipment, and licensed instructors for each
student and course/program. If a student does not graduate within the contract period, additional training will be
billed at a daily rate of $20.00 per hour, payable in advance, until graduation. Students will not be allowed to clock
in until applicable daily payments are made.
Alamance Barber Institute accepts third party payments from Vocational Rehabilitation and other entities that
assist students in career education. Students enrolling under a training agreement with another entity must meet
the admissions requirements set forth in the training agreement by that entity.
PAYMENTS OPTIONS
Method of payment = Payment is accepted in cash, check, certified check, money order or credit card.All credit
card payments will be assessed an additional fee of $10.00 for credit card services fees. All returned checks will
be assessed a fee of $50.00.
A deposit of $500.00 (barbering) and $200 (barber instructor training) is required prior to enrollment. Payments
can be made in full, weekly or monthly. This is determined and set during orientation on the Student Enrollment
Form. All tuition must be paid in full on completion of 1,528 hours (barbering) and 400 hours (barber instructor
training). At this time, the certificate of completion will be issued and NC Barber Board papers signed by a licensed
barber instructor.
A.B. Institute is in the process to be able to accept Federal funds.
REFUND POLICY
For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement
will apply. The following policy will apply to all terminations for any reason, by either party, including student
decision, course or program cancellation, or school closure.
Any monies due the applicant or student shall be refunded within 45 days of official cancellation or withdrawal.
Official cancellation or withdrawal shall occur on the earlier of the dates that:
1. An applicant is not accepted by the Institution and North Carolina State Board of Barbering denies
entry to start classes the applicant shall be entitled to a refund of all monies paid.
2. A student (or legal guardian) cancels enrollment within three (3) business days of signing the
enrollment agreement. In this case all monies collected by the school shall be refunded, regardless of
whether or not the student has actually started classes.
3. A student notifies the institution of his/her withdrawal in writing. If a student withdraws and paid
over the hours earned a refund will be given for overage hours.
4. A student cancels his/her enrollment after three business days but prior to starting classes. In this
case the student is entitled to a refund of all monies paid to the school less the application fee in the
amount of $25.00.
5. A student on an approved leave of absence notifies the school that he/she will not be returning. The
date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date
the student notifies the institution that the student will not be returning.
6. A student is expelled by the school. (Unofficial withdrawals will be determined by the institution by
monitoring attendance at least every 30 days.)

7.

In type 2, 3, 4 or 5, official cancellations or withdrawals, the cancellation date will be determined by

the postmark on the written notification, or the date said notification is delivered to the school
administrator or director.
8. Students who withdraw or terminate prior to course completion are charged an administrative fee of
$150.
This policy applies to barbering and barber instructor training programs.
In a 1528 clock hour course examples:
A student starts classes and completes 35% (535 hrs); the Institution is due the tuition fee of $8,750. If a student
starts and completes 50% or more then the Institution is due all tuition fees, in the amount $12,500.
In a 400 clock hour course examples:
A student starts classes and completes 35% (140 hrs); the Institution is due the tuition fee of $2,800. If a student
starts and completes 50% or more then the Institution is due all tuition fees, in the amount $4,000.
For the student who enroll and begin classes but withdraw prior to course completion (after three business days of
signing the contract), the following schedule of tuition earned applies. All refunds are based on actual hours and
last day of attendance:
PERCENT OF SCHEDULED TIME
TOTAL TUITION SCHOOL
ENROLLED TO TOTAL COURSE/PROGRAM
SHALL RECEIVE/RETAIN
0.01% to 04.9%
20%
5% to 09.9%
30%
10% to 14.9%
40%
15% to 24.9%
45%
25% to 49.9%
70%
50% and over
100%
All refunds will be calculated based on the students last date of attendance. Any monies due a student who
withdraws shall be refunded within 45 days of a determination that a student has withdrawn, whether officially or
unofficially. In the case of disabling illness or injury, death in the student's immediate family or other documented
mitigating circumstances, a reasonable and fair refund settlement will be made. If permanently closed or no longer
offering instruction after a student has enrolled, the school will provide a pro rata refund of tuition to the student
OR provide course completion through a pre-arranged teach out agreement with another institution. If the course
is canceled subsequent to a student's enrollment, the school will either provide a full refund of all monies paid or
completion of the course at a later time. If the course is cancelled after students have enrolled and instruction has
begun, the school shall provide a pro rata refund for all students transferring to another school based on the hours
accepted by the receiving school OR provide completion of the course OR participate in a Teach-Out Agreement
OR provide a full refund of all monies paid.
This refund policy applies to tuition charged in the enrollment agreement. Other miscellaneous charges the
student may have incurred are not refunded (EG: application fee, books, kits, State fees, etc.). All fees are
identified in the policy and procedure manual and enrollment agreement.

STUDENT ACADEMIC POLICIES

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
Students and parent/guardians of dependent minors are guaranteed the right to access and review the students
educational file.
Student records are only readily available to agencies covered under Family Education Rights and Policy Act
(FERPA). Any third party request for information will require written authorization from the student or
parent/guardian of a dependent minor. Examples of agencies to student records without written consent are the
United States Department of Education, NC Barber Board of Examiners, accrediting agency and any other school
official. The institution maintains a record of all release forms and requests for information.
GRADUATION REQUIREMENTSFOR BARBERING PROGRAM
Students must complete 1,528 hours. Once a student completes their 1,528 hours there are nine exit exams. The
student must obtain a score of 90 in all exams to pass.
Throughout the course of studies the student will be required to complete three practical mock exams on a live
model. It is the students responsibility to arrange a model, using State Board of Barbering guidelines for hair
length and beard length. All models hair must be 2 inches in length all over the head.
Must have shadow beard, 3-5 days of growth on the face.
When a student passes all exit exams with a score of 90%, successfully completes the final mock exam, completes
1,528 hours, and has metall financial obligations, the instructor will then sign the NC Board of Barber Examiners
completion papers. At this point, the student is eligible to work and take the state board exams.
GRADUATION REQUIREMENTS FOR BARBER TRAINEE PROGRAM
Student must complete 400 hours. The student must pass all chapter test with a score of 90 or above and
complete mock exams.
Throughout the course of studies the student will be required to complete three practical mock exams on a live
model. There are four mock exams on a mannequin. It is the students responsibility to arrange a model, using
State Board of Barbering guidelines for hair length and beard length. All models hair must be 2 inches in length all
over the head. Must have shadow beard, 3-5 days of growth on the face.
Students, who pass all their exams with a score of 90, successfully complete their mock exams, complete 400 hours
and meet all their financial obligations. At this point, the student can arrange to sit before the state board for
barber instructor exams.
TRANSFER POLICY
The student must have NC Board of Barber Examiners verification of hours earned at another school to transfer
hours. If a student does not have state board hours then no transfer hours will be given.
ATTENDANCE/TARDY
The student is solely responsible for completing their 1,528 hours. There is no excused absence. If you do not
attend class then you do not earn State Board hours.
Attendance is VERY, VERY important!
Classes begin at 8:00am Monday Friday.
A student who arrives after 8:15 is considered tardy. Students that arrive late will not be able to enter class until
the next hour. (Example class begin @ 8:00 am, you arrive after 8:15, you may not enter until 9:00) Students must

enter class no later than 8:15 am on Fridays. No students will be able to enter class after this time. Students are
required to attend a minimum of 75% of the hours possible.
Students must sign in and sign out each day, including breaks/lunch. Students are not allowed to sign other students in or
out. If you are leaving early for the day, sign out with your instructor.
BARBERING CURRICULUM
Consists of the following courses:
BAR I Beginners; BAR II Intermediate; BAR III Advance
After completion of these courses, the student has obtained the competency as prescribed by the NC Barber Board
of Examiners to become a licensed barber.
The following categories and courses shall comprise the minimum course work for all students as required by the
North Carolina Barber Board of Examiners:
Classroom Lecture and Study Periods:
Hygiene and Good Grooming, Professional Ethics
Bacteriology, Sterilization, Sanitation
Implements, Honing, Stropping and Shaving
Men's Haircutting
Cutting and Styling Curly Hair, Mustaches and Beards
Shampooing and Rinsing, Scalp and Hair Treatments
Theory of Massage and Facial Treatments
Men's Razor Cutting, Women's Razor and Shear Cutting
Finger Waving Men's Hair, Air Waving and Curling Iron Techniques
Permanent Waving For Men, Chemical Hair Relaxing and Blow
Drying
Hair Coloring
Men's Hair Pieces
The Skin, Scalp and Hair
Disorders of the Skin, Scalp and Hair
Anatomy and Physiology
Electricity Therapy, Light Therapy and Chemistry
Barber Styling, Shop Management, and Product Knowledge
Licensing Laws and Rules and History of Barbering

Supervised Practice in Barbering:

Shampooing and Scientific Hair and Scalp Treatments
Shaving
Tapered Hair Cutting
Hair Styling of Men and Women
Facials, Massages and Packs
Cutting and Fitting Hair Pieces
Hair Straightening
The Analyzing and Treatment of Hair and Skin Disorders
Shampooing and Scientific Hair and Scalp Treatments

Hours
25
50
30
20
10
10
5
30
5
25
10
5
30
15
10
10
70
20

55
50
250
400
10
5
5
10
15

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Lectures and Demonstrations on Practical Work:

Shampooing and Scientific Hair and Scalp Treatments
Shaving
Tapered Hair Cutting
Hair Styling of Men and Women
Facials, Massages and Packs
Bleaching, Frosting, Hair Coloring and Permanent Waving
Cutting and Fitting Hair Pieces
Hair Straightening
The Analyzing and Treating of Hair and Skin Disorders
Men's and Women's Razor Cutting

15
20
70
100
5
30
5
3
10
15
Total Hours

1528

Barber Instructor Training Curriculum

The following categories and courses shall comprise the minimum course work for barber instructor training
students:
Implements, Tools, and Equipment
20
Anatomy and Physiology
68
Chemistry
68
Properties and Disorders of the Skin
20
Properties and Disorders of the Hair and Scalp
20
Mens Facial Massage and Treatment
68
Chemical Texture Services
68
Hair coloring and Lightening
68
Total Hours

400

SATISFACTORY ACADEMIC PROGRESS POLICY

The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at
A.B. Institute. The policy complies with the guidelines established by the National Accrediting Commission of
Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of
Education.
EVALUATION PERIODS
Students are evaluated for Satisfactory Academic Progress as follows:
Barbering
500, 1,000, 1,500 clocked (actual) hours
Instructor Trainee
200, 400 clocked (actual) hours
*Transfer Students - Midpoint of the contracted hours or the established evaluation periods, whichever comes
first.
Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress.
The frequency of evaluations ensures that students have had at least one evaluation by midpoint in the course.
ATTENDANCE PROGRESS EVALUATIONS
Students are required to attend a minimum of 75% of the hours possible based on the applicable attendance
schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the
end of each evaluation period to determine if the student has met the minimum requirements. The attendance
percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end
of each evaluation period, the school will determine if the student has maintained at least 67% cumulative

11

attendance since the beginning of the course which indicates that, given the same attendance rate, the student
will graduate within the maximum time frame allowed.
MAXIMUM TIME FRAME
The maximum time (which does not exceed 133% of the course length) allowed for students to complete each
course at satisfactory academic progress is stated below:
COURSES
Barbering (Full time, 34 hrs/wk)

MAXIMUM TIME ALLOWED

1,528 hours

Barber Instructor Training (Schedule to be determined

for individual needs)

47 Weeks

1598 hours
400 hours

The maximum time allowed for transfer students who need less than the full course requirements or part-time
students will be determined based on 75% of the scheduled contracted hours.
Students who have not completed the course within the maximum timeframe may continue as a student at the
institution on a cash pay basis.
ACADEMIC PROGRESS EVALUATIONS
The qualitative element used to determine academic progress is a reasonable system of grades as determined by
assigned academic learning. Students are assigned academic learning and a minimum number of practical
experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as
completed and counted toward course completion only when rated as satisfactory or better. If the performance
does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two
comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are
evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the school.
Students must maintain a written grade average of 70% and pass all nine FINAL written and practical exams with a
90% or above. Students are allowed to make-up chapter test, but NO EXAMS. Make up tests will be taken the
following day the student is present. If not, a grade of 0 will be recorded.
GRADING SYSTEM
Numerical grades are considered according to the following scale:
90 - 100
EXCELLENT (A)
80 - 89
VERY GOOD (B)
70 - 79
SATISFACTORY (C)
69 -60
UNSATISFACTORY (D)
59- 0
FAILING (F)
DETERMINATION OF PROGRESS STATUS
Students meeting the minimum requirements for academics and attendance at the evaluation point are
considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive
a hard-copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations.
WARNING
Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and
considered to be making satisfactory academic progress while during the warning period. The student will be
advised in writing on the actions required to attain satisfactory academic progress by the next evaluation. If at the
end of the warning period, the student has still not met both the attendance and academic requirements, he/she
may be placed on probation.

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PROBATION
Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end
of the next evaluation period. Students who are progressing according to their specific academic plan will be
considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to
attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student
has still not met both the attendance and academic requirements required for satisfactory academic progress or
by the academic plan, he/she will be determined as NOT making satisfactory academic progress.
RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS
Students may re-establish satisfactory academic progress by meeting minimum attendance and academic
requirements by the end of the warning or probationary period.
INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same
progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the students
contract period and maximum time frame by the same number of days taken in the leave of absence and will not
be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to
completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at
the time of withdrawal.
APPEAL PROCEDURE
If a student is determined to not be making satisfactory academic progress, the student may appeal the
determination within ten calendar days. Reasons for which students may appeal a negative progress
determination include death of a relative, an injury or illness of the student, or any other allowable special or
mitigating circumstance. The student must submit a written appeal to the school on the designated form
describing why they failed to meet satisfactory academic progress standards, along with supporting
documentation of the reasons why the determination should be reversed. This information should include what
has changed about the students situation that will allow them to achieve Satisfactory Academic Progress by the
next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the
student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the
student prevails upon appeal, the satisfactory academic progress determination will be reversed.
NONCREDIT, REMEDIAL COURSES, REPETITIONS
Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no effect
upon the school's satisfactory academic progress standards.
TRANSFER HOURS
With regard to Satisfactory Academic Progress, a students transfer hours will be counted as both attempted and
earned hours for the purpose of determining when the allowable maximum time frame has been exhausted.
At the time a student meets all the requirements of academic progress, Alamance Barber Institute will issue a
certificate of completion. This certificate is not a barber license.
MAKE-UP POLICY
Students are allowed to make-up chapter test, but NO EXAMS. Make up tests will be taken the following day the
student is present. If not, a grade of 0 will be recorded.
LEAVE OF ABSENCE
Leave of absence (LOA) must be approved by the school director. It is essential that one communicates their leave
of absence plan in writing, includes the reason for the students request and the students signature. The student
must complete the institutes leave of absence form.

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A student must apply in advance for an LOA unless unforeseen circumstances prevent the student from doing so.
For example, if a student were injured in a car accident and needed a few weeks to recover before returning to the
institute, the student would not have been able to request the LOA in advance. The beginning date of the
approved LOA would be determined by the institution to be the first date the student was unable to attend the
institution because of the accident.
There must be reasonable expectation that the student will return from LOA;
The institution may not assess the student any additional institutional charges as a result of LOA;
The LOA together with any additional leaves of absence must not exceed a total of 180 days in any 12 month
period;
A student granted an LOA that meets these criteria is not considered to have withdrawn, and no refund calculation
is required at that time;
The institution must extend the students contract period by the same number of days taken in the LOA. Changes
to the contract period on the enrollment agreement must be initialed by all parties or an addendum must be
signed and dated by all parties;
The withdrawal date for the purpose of calculating a refund is always students last day of attendance.
A student on an approved leave of absence must notify the school that he or she will not be returning. The date of
withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the
institution that the student will not be returning. Students are subject to pay tuition due or receive refund, if
applicable.
DISCIPLINE
Alamance BarberInstitute feels very strongly that the Barbering program is a vital part of the Institutes course
offerings and has a great deal to offer the community. For the program to be effective and for the students to be
able to benefit, there must be established rules and regulations.
Dress Code
Students are required to comply with the dress code as stated below during classroom and clinical practice:
1. A professional image is expected at all times.
2. Students are required to wear a lab jacket. No street jackets.
3. Name tags should be worn at all times.
4. Men must wear a shirt and tie, dress slacks, and dress leather shoes. Ladies must wear casual pants, with
blouse, closed toe and heel leather shoes (no tennis shoes allowed).
5. No midriffs showing, no sleeveless shirts, no shorts, no head wraps or caps.
6. Clothing must be worn under a black smock. No T shirts.
7. No baggy pants or jeans.
8. No visible offensive facial/body piercing.
Uniform checks will occur on a daily basis.
Note: A student in violation of the above dress code will be dismissed from class and not allowed to return until
the next day. Repeat offenders may be subject to further disciplinary actions.
Course Preparedness
Students are required to have textbook, workbooks, and materials for class everysession. Students cannot borrow
equipment from other students. Bring your complete kit to class everyday. If students do not come to class
prepared for class/clinic with above materials/tools, they will be asked to sign out and leave the Institute for the
rest of the day.
Additional mannequins and supplies may be needed throughout the course of study and may be purchased by the
student.

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Lunch Breaks
Inform the instructor and sign out for lunch and sign back in when the student has returned to class or the
clinic floor.
Lunch breaks are 30 minutes. If lunch breaks exceed 30 minutes, time will be recorded as one hour or the
length of time that was taken. Your station must be cleaned before leaving for lunch.
Food and drinks are not allowed in the lab.
Alamance BarberInstitute Clinic Floor Rules
Client services must be checked by an instructor after services are rendered. State Board sanitation rules
must be followed at all times.
When the student is not performing a service on a client, student should work to complete their
performance sheet.
After a haircut, sweep floor, clean the chair and back bar before the next service.
Chores are assigned to each student. Each student is responsible for keeping his/her own station clean
which includes mirror, chair, chair base and counter top. Remember your salon grade has a point system
for your clean up procedure. Any color spills should be cleaned immediately.
Client/service tickets are to be kept with your performance sheet. Each student is responsible for his/her
own tickets. If a student loses their performance sheet, they must notify the instructor and start a new
sheet. All previous performances will be forfeited.
Department mannequins are not to be cut by the students without permission. Towels are stored in
cabinets until needed. Soiled towels are placed in towel bins. After a perm, clean and remove rods from
the sink before continuing with services.
Patron Assignments
Students will accept the patron assigned to them and ONLY work with that patron.
Students who refuse or ask another student to take their patron will be asked to sign out and leave the
Institute.
Students will not exchange patrons unless approved by an instructor.
Student assignments will be made in sequence according to the sign in sheet.
Extra
Students are not allowed in the office, unless authorized. Students are not allowed to use the Institutes phone
except for an emergency. Cell phone usage is not permitted in the classroom or clinic floor. Cell phones ringers
must be off during class and clinical hours.
If a student continues to disregard the rules set forth in the Policy and Procedure Manual, a client, another
student and/or instructor/administration this could result in suspension and/or termination.
STUDENT GRIEVANCE PROCEDURE
In accordance with the institution's mission statement, the school will make every attempt to resolve any student
complaint that has merit and is not frivolous. Complaint procedures will be reviewed in new student orientation
thereby assuring that all students know the steps to follow should they desire to register a complaint at any time.
Evidence of final resolution of all complaints will be retained in school files in order to determine the frequency,
nature, and patterns of complaints for the Institution. The following procedure outlines the specific steps of the
complaint process.
1. The student should register the complaint in writing on the designated form provided by the institution
within 5 schooldays of the date that the act which is the subject of the grievance occurred.
2. The complaint form will be given to the school Director.
3. The complaint will be reviewed by management and a response will be sent in writing to the student within
15days of receiving the complaint. The initial response may not provide for final resolution of the problem
but will notify the student of continued investigation and/or actions being taken regarding the complaint.

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4.
5.
6.

7.

If the complaint is of such nature that it cannot be resolved by the management, it will be referred to the
chairman of the board or an appropriate agency if applicable.
Depending on the extent and nature of the complaint, interviews with appropriate staff and other students
may be necessary to reach a final resolution of the complaint.
In cases of extreme conflict, it may be necessary to conduct an informal hearing regarding the complaint. If
necessary, management will appoint a hearing committee consisting of one member selected by the school
who has had no involvement in the dispute and who may also be a board member, another member who
may not be related to the student filing the complaint or another student in the school, and another member
who may not be employed by the school or affiliated with the school owners. The hearing will occur within
30 days of committee appointment. The hearing will be informal with the student presenting his/her case
followed by the school's response. The hearing committee will be allowed to ask questions of all involved
parties. Within 15 days of the hearing, the committee will prepare a report summarizing each witness'
testimony and a recommended resolution for the dispute. School management shall consider the report and
either accept, reject, or modify the recommendations of the committee. The AdvisoryBoard shall consider the
report and either accept, reject, or modify the recommendations of the committee.
Students must exhaust the institutions internal complaint process before submitting the complaint to the
schools accrediting agency, if applicable.

RE-ENTRY POLICY/PROBATIONARY PERIOD

Alamance Barber Institute will allow the student only one re-admission. Students will not be allowed to reenter
after another withdrawal or termination.
To be eligible for re-admission after termination or voluntary withdrawal a student must wait a minimum of ninety
(90) days before requesting re-admission. All regular admission procedures will apply.
Once accepted for re-entry, the student will be credited for hours previously earned and will be charged the
current rate for tuition on any hours remaining to be completed. The student might be eligible for financial aid,
depending on Satisfactory Academic Progress.
Re-enrolling students must purchase book(s), uniform(s) and equipment that may be missing from the student kit
or not in professional working order.
EMPLOYMENT ASSISTANCE
Alamance Barber Institute makes every effort in instruction and student support services to assure that each
student has the skills they need to be successful and obtain employment in the industry. Beyond the practical skills
offered, students receive training in professional skills such as:

Professionalism

Resume development

Interview preparation

Job search skills

Completion of state board requirements and other skills acquired does not guarantee employment in the field.
EMPLOYMENT OPPORTUNITIES
The personal service industry is becoming one of the fastest growing industry sectors to date. Graduates can enjoy
a lucrative career in the barbering industry. Listed below are possible occupations that are available to graduates
of Alamance Barber Institute:

Barber
Master Hair Care specialist

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Barber shop manager

Barber shop owner
State Board member
Barber Instructor

U.S. Department of Labor Standard Occupational Classification (SOC) Codes and occupational titles are disclosed
pursuant to U.S. Department of Education at
www.onetonline.org.
CAMPUS SECURITY POLICY
Alamance BarberInstitute is very concerned about protecting our students, employees, and visitors. You can help
the Institute to protect everyone by reporting any threats that you receive or hear about to your instructor or to
another institute official. The Institute takes steps to protect anyone who has reason to believe that he/she is in
danger. Keep your belongings in secure places and report any suspicious activities to institute officials. Together,
we can help our institute to be a safer place. Thanks for your cooperation.
SAFETY AND EVACUATION POLICY
BASIC REQUIREMENTS FOR A SAFE WORKPLACE

Proper Ventilation: Some fumes can be harmful.

Proper Use of Flammables: Read labels and always follow precautions.

Designated smoking areas: Never smoke or permit clients to smoke while being served. Avoid other
sources of open flames.

Safe Product Storage: Store products in closed containers and prevent spills or leakage. Store in
adequately ventilated area and in moderate temperature.

Protection during application: Follow directions, wear gloves and/or goggles as directed, properly drape
client. Apply your professional training.

Proper Use of First Aid: Keep first aid kit available at front desk.

Fire Safety: Post and review evacuation procedure during new student orientation.

In the event of fire:

o Contact fire department (Keep number readily available. Give name and address of business,
nature of fire (what is burning), and name of person reporting the fire.
o Evacuate premises by following the planned procedure for the facility.
o Plan alternate exits for use in the event regular route is blocked by the fire.

Service extinguishers at last annually.

Use of extinguishers. Install away from potential fire hazards and near an escape route. Follow the
instructions. Many work as follows:

Pull the pin

Aim the nozzle
Squeeze the handle
Sweep from side to side at base until fire goes out.

Recommended Procedures: The National Fire Protection Association recommends that you should ONLY
stand and fight a fire if ALL the following are TRUE:

Everyone is leaving the premises and fire department has been called.

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The fire is small and confined to the work area where it started (wastebasket, cushion,
small appliance, etc.)
You can fight the fire with your back to an escape route.
Your extinguisher is rated for the type of fire you are fighting and is in good working
order.

ALCOHOL AND DRUG POLICY

The possession, sale, use, and/or consumption of alcoholic beverages are not
allowed at any time at or during a function supported by Alamance Barber Institute. Smoking is not allowed
anywhere near the building or during functions. The Institute follows all applicable laws set forth by the state,
county
and
city.
The Alamance Barber Institute policy and procedure manual is implemented for the benefit of students and the
institution based on best practices in the barbering industry. Students and the Institute are expected to follow the
policy and procedure manual for consistency and for student success.

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