Q: What is functional specification and tell me some fields in fs template?

A : When ever a functional consultant need the help of an ABAPER then we prepare a
functional specification document(FSD).Once we prepare a FSD we will give this document
to ABAPER and basing on the FSD ABAPER will develop Technical Specification Document
and an OBJECT. This object will be given to Function Consultant and he has to test it and if
everything is fine he will move this OBJECT to production server.
Functional Specification Document is broadly divided in to 3 parts.
1.Document Information: This consist of Project Name,Reviews, Approvals, and Document
History
2.Request Information: Consists of Objective, Program Type,Priority Level etc
3.Program Information: General Description of the Issue,Available outcome,Expected
outcome etc.
Correct me if i am wrong.

Questio
n

When you save a sales order what's the background process

which takes place??

Answer
#2

1.Partner determination
2.Listing/exclusive
3.Material determination
4.Free of charge
5.Delivery schedule
6.Availability check
7.Price
8.Credit management
9.Text procedure
10.Out put procedure
11.Transfer of requirement

Questio
n

If Customer credit limit exceeds it's blocked for order i don't want
send output to that customer how you configured?

Answer
#1

by maintaining requirement 11

Questio
n

When you raise a sales order what field get filled by default??

Answer
#4

when you rise sales order system

shipping conditions and incoterms will copy from sold to party
plant and tax classification will be copy from ship to party
payment terms will copy from payer.

Answer
#1

when you raise a sales order then many field filled automatically shipping point , loading point , incoterms(exw ), payment terms
plant ,

Questio
n

Suppose sales order no is 1234 and it has alredy delivered and

billed but they forgot to maintain freight?
so here whether we have to raise a credit memo request or debit
memo request against freight charge???

Answer
#1

we have to raise debit memo because we have under billed

the customer. And also depends upon scenario for suppose
you dont want to charge the customer for the frieght itz
upto the compnay.

Answer
#3

we can do with invoice correction request RK

Questio
n

How to merge two different outbound delivery nos. for same

customer in VL02N?

Answer
#1

It is not possible to merge the deliveries in Vl02n..

Questio
n

in sales order in item level for 3 line items client want 3

diff. payment terms where we can configure?
pls give the ans ASAP..........

Answer
#1

Payment terms is being fetched from payer master record.So,you

can maintain different payment term in different payer
master.Therefore,If there is different payer master for 3 items in a
sales order,automatically,payment terms will be different for 3 line
items in a sales order.
On the other hand,if there is no different payer master,you can

directly go item details billing tab page for individual line item and
change the payment term.
Also remember that in Item category of that Line item.
Business item should be ticked. You can do this configuration in item
category T code VOV7.

Answer
#2

Business item allows the business data of header to differ from

business data at item level.
Following as explained by Rana is correct.
Pravin Chopde
SAP SD Consultant
09601461316

Questio
n

After logging into R/3 system if you want an end user to

see a specific menu ..how could u do that?

Answer
#1

This can be configured by using area menu SE43

Questio
n

how do we control the credit checks with specific to

distribution channel and division?

Answer
#1

use t code OVFL and cca to sales area.

Questio
n

How sales document is stuctured?

Answer
#1

Sales Document Structure as

Header: General informatin about document, which is
applicable to entire document.
Item:Information about material number in the sales
document.
Schedule line:It provide informatin regarding delivery
quantity and delivery date.

Questio
n

In pricing first 100 sales orders there is no discount.From 101

to 200 sales orders 5% discount and next from 201 to 300 orders
10% discount.So how we maintain?

Answer
#1

you can able to do these thing by using condition index , update and
exclusion,, i will explain you how ,.,..
maintain 22 condition types for discont Z004 with 0% and Z005 with
10rs and in condition exclusion make setting as least value has to be
consider and for Z004 make condition index as applcle to 100orders

Questio
n

What is the output used for credit management where it can be

processed.

Answer
#1

out put type KRML.it is use for transfer the information

between credit represents and credit manager.

Questio
n

While a Quotation is created, it has to be approved by some

authorized person, how to configure this

Answer
#1

Configure it in Status Profile -> BS02

Define & Assign Authorization Code to User IDs -> BS52
Pass the Codes & IDs to BASIS consultant to give the
Authorisation.

Questio
n

Hi Experts,
The sales order is raised for 4 items and these items will be having
the
payment terms i,e for 30 days the company gives 2 % discount but i
want to
increase the credit validity period of that particular 4 th line item
only for 45
days i,e the grace period for that particular line item will be incresed
to 45
days with same 2% discount ,can any one suggest me how could it
can be

done.
Thank q
In Va02,You can go to 4th line item data.there you can put
another payment term.

Answer
#2

For this You should define payment terms

1.2%disc,30days validity
2.2%disc,45 days
Note:
If your requirement is not satisfied with the existing
payment terms,you should create one more payment term to
fullfill the requirement.

Questio
n

Quotation has been created for product-D, 10 quantities,

sales order is created with reference to the quotation,
system copies 10 quantities in sales order. How do you
restrict in sales order end user should not change
quantities, system should not allow for changes by en user?

Answer
#1

I think one should mark the field: COMPLETE REFERENCE in

[VTAA] Header screen. Please correct me if I ma wrong

Questio
n

IN THIRD PARTY SALES CUSTOMER PLACE ORDER 10PC, P.O

CREATED
FOR 10PC BUT VENDOR ABLE DELIVER ONLY 8PC TO CUSTOMER
THEN
WE WANT UPDATE SALES ORDER TO 8PC THEN HOW WE WILL DO IT.

Answer
#7

type command va02 & press Enter

you will see the prticular sales oder
then change order qty - 8
then save same order.

Questio
n

What is Exercise Invoice?

Answer
#1

Hi This prabhakar Bheemineni..

Excise invoice outgoing:

A business document, in India, that you prepare when you

issue excisable goods from a manufacturing plant, for example:
To be sold to a customer
To be transferred to another of your plants
The excise invoice lists the goods that you have issued and
states how much excise duty applies. Your customer uses the
excise invoice to claim back the excise that it has paid
from the excise authorities.
Excise invoice Incoming
A business document, in India, that your vendor sends you
when it delivers excisable goods. It lists the goods and
states how much excise duty applies on them. Your use the
excise invoice to claim back the excise that you have paid
from the excise authorities.
the following are the t-codes and reports for excise invoice
J1IEX SAPLJ1IEX Incoming Excise Invoices
J1IIN SAPMJ1IIN Outgoing Excise Invoice
J1IA SAPMJ1IA Excise Invoice Details
J1IJ SAPMJ1IJ Excise invoice selec. at depot sale
J1IK SAPMJ1IK Selection of Excise Invoice - Commo
J1IP J_1IPRNE Excise invoice print
J1IW SAPMJ1IW Excise Invoice without PO
J1IS SAPMJ1IS Excise invoice for other movements
This is the standard procedure that you follow to create an
outgoing excise invoice. You create the excise invoice from
a reference document: either an invoice, a pro forma excise
invoice, or a billing document.
Prerequisites
You have:
Customized the rounding-off indicator for sales transactions
Specified which exchange rate type to use for export invoices
You make both of these settings in Customizing for Logistics
General, by choosing Taxes on Goods Movements India

Basic Settings Maintain Company Codes.

Procedure
From the SAP Easy Access screen, choose Indirect Taxes
Sales/Outbound Movements Excise Invoice For Sales Order
Outgoing Excise Invoice Create/Change/Display
If you want to create the excise invoice with reference to a
pro forma excise invoice or commercial invoice, choose
Excise Invoice Create.
If you want to create the excise invoice with reference to a
delivery note, choose Exc. inv. for delivery Create.
Enter the number of the reference document.
If you do not know the document number, you can search for
it by choosing Due list.
Choose .
The excise invoice screen appears. The header data is
displayed at the top; the line items, which the system has
copied from the reference document, are displayed at the bottom.
Enter header data as required.
To check if the utilization is done properly and the
document is ready for posting, choose .
To enter texts for the excise invoice, choose .
To display the balances of the CENVAT accounts, choose Balances.
To display the utilization details, choose .
Save the excise invoice.
As per Indian tax system, Excise duty (16%) is payable by
each manufacturing unit on the value of manufactured goods /
on the value added. The manufacturing plant is supposed to
submit an excise duty report on fortnightly / monthly basis.
Various registers (RG1, RG23A, RG23C, PLA) are maintained
for that purpose, which record all the transactions
including movement of goods, cenvat credit available and
cash balance available.
In SAP, we use transaction j1id for configuration and j1iin,
j2i7, j1i5, j2i5, j2i6, j1ip for creating, extracting and
printing excise invoice.

Excise Invoice is created based on Proforma Invoice or

Invoice (based on configuration, it can also be Delivery).
The Process Flow will be as under:
Process 1:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Proforma
Invoice (VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)
Process 2:
Sales Order (VA01 / VA02 / VA03) --> Delivery (VL10A / VL10C
/ VL01N / VL02N ? VL03N / VL04) --> PGI (VL02N) --> Invoice
(VF01 / VF02 / VF03) --> Excise Invoice (J1IIN)

if any body want more than this plse feel free to mail
sapprabhas@gmail.com
mee -Prabhakar bheemineni

Questio
n

how to maintain credit limit for materials?

Answer
#1

Not on the basis of material but credit management can be

controlled on the basis of item category. In define item
categories we have a credit active tick. So material with a
particular item category can be made active or inactive for
credit check

Answer
#2

As per my knowledge, SAP credit management is based on

Payer. If you need to make the material as a limit then we
can make use of material allocation for attaining this.

Answer
#3

Assign the material to respective Sales Org-Dist. comb and

maintain Division. Assign this combination to respective
credit control Area. Now maintain credit limit for that
credit control area and respective payers.

Questio
n

For what purpose we are maintaining CIN in sap? What is use

for that

Answer

CIN Means Country India Version

In Indian Taxing procedure, Excise Duty plays a vital role

in manufacturing cenarios. Excise related configuration is
known as CIN configuration. CIN Configuration is a topic in
itself.

#1

Some info on CIN Configuration (it may not appear as

understandable below, but if you check on screen, it will be
understood better)
Country Version India comes with four pricing procedures as
follows:
- JINFAC (Sales from manufacturing plants)
- JINEXP (Export sales)
- JINDEP (Sales from depots)
- JINSTK (Stock transfers

Questio
n

Answer
#1

While creating a sales order,if the credit limit already

crossed for that particular customer a error come
that "Credit limite exceeded(Data cannot be saved).How the
system know and this mesage came.What setting we have to do
in back ground for this error message
The seting of the same is done in the SPRO--sales and
distribution--Basic functions--credit/risk management..
In the Automatic credit control we have the option to
choose from dynamic or static credit control..