FIEDMC JOB DESCRIPTIONS

COO’S OFFICE
Chief Operating Officer (COO)

Chief Operating Officer is appointed by the Board of Directors from private sector,
retired officer of civil / armed forces. The COO shall perform following duties
particularly entrusted to him:-

a. Act as Operational Head of the Company directly reporting to Chief Executive

Officer (CEO), Chairman and Board of Directors (BOD).
b. Manage projects of FIEDMC efficiently and effectively by achieving desired
results as stipulated and established by BOD.
c. Act as a spokesperson of the company at all forums.
d. Act as an interface between the management & the board
e. Propose to the Board and execute HRD and OD plans as approved by the
BOD.
f. Suggest and take measures for financial stability of the organization.
g. Acquire and ensure appropriate resources required for the completion of
FIEDMC projects as detailed by BOD.
h. Responsible for day-to-day management and smooth functioning of the
FIEDMC.
i. All functions especially entrusted to him by the bylaws and will perform such
additional duties as may be delegated to him by the Chairman or the Chief
Executive Officer FIEDMC.

Company Secretary

1. Summon meetings of Board of Directors with the consent of the

Chairman/Chief Executive Officer/ Chief Operating Officer.
2. Attend all meetings and record proceedings of all such meetings and get
them confirmed in the next meeting in accordance with the rules made there
under.
3. Carry out the resolution adopted at the meeting and prepare statements
called for by the Board of Directors or Committees/sub committees.
4. Ensure proper execution of all bylaws, orders of FIEDMC, issue of receipts,
discharges, acknowledgements pertaining to contracts and other legal
documents and keep such documents in safe custody.
5. Enter into minor agreements and contracts on behalf of the FIEDMC up to a
limit in accordance with the terms settled or approved by the Board of
Directors / Chairman / Chief Executive Officer.
6. Suspend any member of staff subject to approval of the Chief Executive
Officer/Chief Operating Officer.
7. Will scrutinize the documents pertaining to the membership, before putting
up for approval of the Board of Directors/Chief Executive Officer.
8. Perform any other duty assigned to him by the Chief Operating Officer.
9. Will arrange quarterly stock taking/verification of all accountable documents
to ascertain their correctness and completeness and will render a report to
this effect to COO.

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 10. Following registers and documents shall be maintained and open to
inspection of any member of Board of Directors or any one authorized by
Chairman/CEO/COO:-

a. Register of members showing the name, address and occupation of every

member, the date of his admission to membership and the nominee
appointed by him.
b. Book of minutes of meeting of the Board of Directors.
c. Register showing the property of FIEDMC.
d. Records showing the development scheme of land with time frame.
e. Complaint/Suggestion book.
f. Register of transfer of plots.
g. Any other account book or register prescribed by the Chairman/CEO/COO.

11. Preparation of Annual Report

12. Issuance of Provisional Allotment Letters for Industrial Plots
13. Issuance of Provisional Allotment Letters for Commercial Plots
14. Issuance of Final Allotment Letter/Lease Deeds
15. Issuance of NOC/NEC/NDC
16. Processing of plot refund cases
17. Processing of Mortgage cases
18. Custody and use of the common seal
19. Maintenance of Statutory Registers
20. Preparation and filing of Statutory Forms as and when required
21. Creation and Maintenance of Digital Database of BOD Meetings /EOGM/AGM
22. Creation and Maintenance of Digital Database of BOD Committee Meetings
23. Directors Report
24. Annual Budgets
25. Performance Appraisal /Evaluation
26. Audit of Accountable documents
27. Hiring of Employees (listing of rcvd applications-short listing , conduct of
interviews etc)
28. Processing of Minute Sheets in coordination with COO, CEO & Chairman along
with liaison with Board Members

SO to Chairman

1. Directly reporting to Chairman

2. Provide information as required
3. Perform Staff duties
4. Perform protocol duties
5. Perform tasks as assigned by COO.

PA to COO / SECRETARY DEPARTMENT

1. Work as directed and asked for by COO

2. Maintain Files of COO
3. Supervise Transport Executive and put up a report of vehicle running,
fuel consumption etc to COO on daily, weekly & monthly basis
4. Maintain Secretarial Files
5. Maintain records of Minutes of Meetings (BOD/PMC/FC/AC)
6. Maintain Statutory Registers
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 7. Assist Company Secretary as and when directed
8. Preparation for Meetings (BOD /PMC/FC/AC)
9. Assist in the Issuance of:-
a. Minutes of the Meetings (BOD and Committees)
b. NOC / NDC / NEC
c. Allotment Letters (Final/Provisional) to Allottees
d. Accounts Statement of Allottees
e. Share Certificates.
1. All Urdu typing tasks as assigned by COO or any other department.
2. Arrange Stationery for the Office
3. Assist in stock taking and survey boards.

1 x Driver (COO)
TECHNICAL DEPAPRTMENT
General Manager (Technical)

1. Assist Chief Operating Officer in all technical matters.

2. Prepare Terms of Reference for hiring of consultant.
3. To analyze all engineering matters pertaining to design, quality and
execution.
4. To settle all engineering issues with consultants and contractors.
5. Site visits and monitoring of progress of work as per approved working
schedule.
6. To scrutinize tender documents for completeness, accuracy and rate
reasonability.
7. Ensure the quality of work as per approved specifications and engineering
standards.
8. Monitor the performance of the contractor and consultant during the
execution of the project.
9. Ensure quality of all construction material used at site as per specifications.
10.Recommend waiver in cases where specified materials cannot be procured
due to technical difficulties with appropriate price adjustment.
11.To recommend variation order in case of alteration in original design.
12.To prepare inspection and test plan.
13.To compile quality procedures and quality manual.
14.Prepare “Punch List” after final inspection and ensure follow up action.
15.Ensure that inspection of various items, equipment and plants to be installed
is being done at site and at the source.
16.Ensure the completion of project within the prescribed time limits by
removing unnecessary impediments created by the consultant / contractor.
17.Assist the management of company in the pre-qualification of consultants
and contractors for new projects.
18.Monitor all ongoing activities at site and cross verification of various tests and
inspections carried out by the consultant/contractor.
19.Assistance to other department of FIEMDC

Senior Manager (Contracts)

1. Preparation of pre-qualification documents including Terms of Reference for

the hiring of a Consultant for a project
2. Evaluation of bids submitted by the Consultants

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 3. Preparation of Contract Agreement to be signed with the Consultant.
4. Vetting bid documents and technical specifications prepared by the
Consultant.
5. Preparation/Vetting of pre-qualification documents including Terms of
Reference for the bidders
6. Pre-qualification of bidders
7. Co-ordination with the Consultant during bidding process
8. Arranging bid opening meetings
9. Preparation of evaluation reports of submitted bids
10.Assisting in the Award of Contract to the successful bidder
11.Preparation of Contract Agreement to be signed with the contractor
12.Monitoring the performance of the Consultant(s) and the Contractor(s) during
the execution of a project with reference to the contract
13.Correspondence with the Consultant(s) and the Contractor(s)
14.Vetting Contractor’s / Consultant’s invoices/IPCs.
15.Vetting variation orders, rate analysis of non BOQ items etc.
16.Assistance to all other FIEDMC departments to accomplish their various tasks
17.Preparation of documents for BOD and PMC meetings

MANAGER QS

1. Checking of Interim Payment Certificates of all the Contracts submitted by the

Contractors and initiation the minute sheet for its payment.
2. Checking of escalation / de-escalation (Price Variation / Price Adjustment) as
per the Contracts and initiation the minute sheet for its payment.
3. Checking and recommendation for approval of amended / revised item’s rates
of all the contracts duly verified by the Consultant.
4. Checking and recommendation for approval of Variation Orders issued by the
Engineer.
5. Scrutinizing and costing of the Consultant’s monthly bills as per their
attendance at site and initiation the minute sheet for its payment.
6. Comparison of BOQs submitted with new Bids by all the Bidders.
7. Any special inspection of construction works at sites, as deputed by the
superiors to ensure the quality of construction works.
8. Plotting miscellaneous maps in AutoCAD relating both the Projects VAC &
M3IC.
9. Supervising / providing guidance to Draftsman and vetting the drawings
plotted by him.
10.Assisting in estimation of any new work / task of FIEDMC.
11.Estimation and valuations of plot prices for approval of BOD.
12.Providing assistance for business plan of FIEDMC.
13.Checking and valuation of secured advance payments and recovery from the
Contractors running bills.
14.Member of committee comprised for escrow account payments and recovery.
15.Member of Purchase Committee for Hiring of Services.
16.Verification of site measurements executed under the Contracts for the Final
Bill / Final Statement of the Contractors.

Deputy Manager (Environment)

1. Securitization of EIA reports.

2. To inform all VAC customers about procedure of approval of IEE/EIA.

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 3. Briefing and providing guidance to VAC/ M-3 IC customer regarding
environment issues.
4. Co-ordination with Marketing Department for environment queries of various
anticipated customers.
5. Visit with anticipated customer to their existing plants for opinion about the
environment issues that will be raised by installation of these industries
6. Formation of objectives of Subsidiary Environment Company
7. Pre-qualification of Environment Consultants
8. Pre-bid meetings with pre-qualified consultants
9. Evaluation of Technical Bid
10.Securitization of Concept Report
11.Securitization of Feasibility Report.
12.Processing of minute sheets in the light of contract and confirmation of
milestones.
13.Submission of Comments regarding various issues and working paper of
Environment and Industries departments
14.To maintain in / Out Environment related letters from Industries/ P & D
Department and Consultants. Out going letters are 125 approximately during
current year.
15.Keeping and maintaining optimum inventories of stationary etc.
16.Any other task entrust by GM Tech.

OFFICE EXECUTIVE (TECHNICAL)

1. Maintain Prequalification and Bidding documents

2. Keep a record of all Contracts

3. Update the Progress Chart of Contracts like mobilization Advance, Guarantees

performance Securities, insurance policies, Contract files etc
4. Assist in collecting the information from Contracts, Prequalification / Bidding
documents etc
5. Maintain Contract related data such as mobilization advance, performance
security, insurance policies etc
6. Make comparisons, analyze info & prepare work sheets as required
7. Assist in preparation of PMC meeting.

DRAFTSMAN (TECHNICAL)

1. Phase Wise Maintaining Maps and Drawings.

2. Incorporation of Amendments in Master Plans.
3. Proposal Plans of Plots for Marketing Purposes.
4. Preparation of Revenue Map in Coordinating with Land & Estate department.
5. Preparation of Site Plan as per Site Measurements.
6. Organizing / maintaining records i.e., IPCs, Maps & Drawings.
7. Assisting for other Misc works in Technical Department

1 x Driver (GM Technical)

1 x Driver (Sr. Manager Contracts)

FINANCE DEPARTMENT
DGM Finance

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 1. Responsible for all financial and fiscal management aspects of the company
as approved by the BOD.
2. Dealing with different banks.
3. Establish and maintain appropriate internal control safeguards.
4. Interact with other managers to provide consultative support to planning
initiatives through financial and management information analysis, reports
and recommendations.
5. Review and approval of daily Cash, Bank, Adjustments and Receipt vouchers.
6. Review of Bank deposits and monthly profit on deposits on outstanding
balance.
7. Payments of contractors’ IPCs according to the contract.
8. Confirmation of deduction of WH Tax, Retention, Mobilization Advance or any
recovery provisional advance to the contractor.
9. Confirmation and re-validation of bank guarantees provided by the
contractors.
10.Reply / comments on queries raised by the internal auditors.
11.Dealing with tax consultant, legal advisor regarding any legal obligation.
12.Replies to Income Tax and Sales Tax Department regarding any information/
query raised by the said department.
13.Written reply to the letters of Industries and Finance Department of the
Government of the Punjab.
14.Preparation of budget and expected cash flows as and when required by the
Industries and Finance Department.
15.Preparation of reports required for the meeting of PMC, FC and BOD.
16.Coordinate the preparation of Annual and Semi Annual financial statements,
special analyses and information reports.
17.Reply to the queries of Marketing, Technical and Admin department.
18.Review of filing of monthly/quarterly and annual statements of income tax
and sales tax and Tax returns.
19.Periodical physical cash count.
20.Review of weekly report of bank receipts and bank payments.
21.Directly reportable to Chief Operating Officer regarding any information /
explanation required.
22.Monitoring internal control and functions of Finance Department.
23.Monitor and develop work allocation, training, problem resolution,
performance evaluation and building of an effective team.
24.Other duties as assigned by the Chief Operating Officer.

Assistant Manager Finance

1. Preparation of annual accounts and audit schedules,

2. Checking of daily Bank, Cash, General and Receipt Vouchers,
3. Review of payment of Withholding Tax, Sales Tax and monthly/ quarterly e-
filing of WH Tax and S. Tax Returns.
4. Preparation of weekly report of receipts from customers and payments
against development and non development expenditures,
5. Preparation of monthly and quarterly budget reports and cash flow
statements,
6. Calculation/ Reconciliation of profit on deposit accounts,
7. Recheck of bank reconciliation statements,
8. Balance confirmation for issuance of allotment letters,

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 9. Correspondence with Industries, Finance and other departments regarding
funds position and other required information,
10.Preparation of reports required by Industries & Finance Department of the
Government of the Punjab,
11.Preparation of schedule of contractors (with complete information of work
done by each contractor, work remaining, current status of Mobilization
Advance, Retention, Secured Advance and final payment to the contractors),
12.Special assignment of implementation of new Financial System with the
following responsibilities:

a. Maintenance of Chart of Accounts and Data Entry / Vouching setups.

b. Review of parallel data entry in new GL System.
c. Reconciliation of each account with previous accounting software and
rectification of any error in data entry.
d. Editing/ Canceling / Deleting or correction of any voucher.
e. Preparation of Weekly / Monthly / Quarterly reports of WH Tax, Cash,
Bank, Administrative Expenses, Development of infrastructure etc. from
new GL System.
f. Plot Category wise /Customer wise/ Plot no. wise/ updated report of
Receivable from customers, Receipts and balance outstanding.
g. Preparation of Original and Revised Budget and variance analysis
through new GL System,
h. Any special duty assigned by head of the department

Executive Officer Finance

1. Preparation of vouchers of contractors & consultants after checking of IPC’s

as per contract and deduction of Retention Money, Mobilization Advance,
Secured Advance as per relevant clauses of the contract.
2. Preparation of Minute Sheets and cheques of payment to different suppliers,
contractors, consultants, salaries and benefits etc.
3. Preparation of Receipt Voucher of VAC and M3-IC Customers and timely
deposit in company bank accounts.
4. Arrangement of transfer of funds from deposit account to current account as
per monthly payment requirements.
5. Approval of vouchers from DGM Finance and sending for internal audit.
6. Resolving / handling objections/queries raised by internal auditor with the
help of contracts, bank guarantees, minutes of BOD/PMC, Financial Powers
and respective Policies or procedures.
7. Approval of payment and signing of cheque from COO.
8. Outside duty of cheque singing from CEO, Chairman or any other director as
per financial powers approved in BOD.
9. Preparation of monthly salary sheets after duly verification from Appointment
Letter and Attendance record received from Admin Dept.
10.Maintains of fixed asset register and updates as per required by Company
Ordinance 1984.
11.Checking / verification of TA / DA and Medical payments.
12.Preparation of different reports as and when required by COO, such as:
i. Details of VAC and M3-IC Customers
ii.Report on monthly expense (monthly exp. VAC & Admin)
13.Coordination with other Departments
14.Preparation of monthly Mess Summary (Guest House Office & Official Guest)

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 15.Preparation of different schedules for annual audit as per requirements of
external auditors.
16.Any other duty or report/work as per instructions of the COO, & DGM Finance.

Accountant

1. Preparation of Journal Vouchers and the relevant Bank Payment

Vouchers related to:
i. Monthly payment of Rent, legal Advisor fee, Audit fee,
ii.VAC and M3-IC Admin Expenses.
iii.Repair and maintenance of vehicles, electric equipments,
furniture, office equipments TA/DA Medical and utility bills etc.
iv.Payment of Marketing/Advertisement.
2. Adjustment of advances regarding Petty cash, Cash in hand and advance
against expenses to different departments.
3. Maintenance and reconciliation of party Ledgers.
4. Preparation of monthly Bank Reconciliation Statements (Bank of Punjab
Accounts)
5. Calculating and recording of monthly Bank Mark up.
6. Preparation & distribution of monthly Salary Slips.
7. Disbursement of cheques with their covering letters, after vouchers may
approve and get signed by the relevant authorities.
8. Balance confirmation of customers records for issuance them Allotment
Letters, NOC/NDC, and Final Title Document etc.
9. Handling / Maintaining Bid Securities, Tender fee, Earnest Money etc.
10.Maintaining records of contracts & agreements of the Contractors and
Consultants
11.Maintenance of records of Insurance Documents, Office orders, HR policies &
procedures
12.Receiving of all types of documents from other departments for payments
and for reference/record.
13.Parallel data entry in new GL system from July to date.
14.Any other special assignment given by the DGM Finance.

Office Executive (Accounts)

1. E-Filling Income Tax Returns

i. Monthly Withholding Tax Statement
ii.Annually Withholding Tax Statement
2. Preparation Monthly Sale Tax Return
3. Preparation Tax Challan Form
4. Outside duty of depositing Withholding Tax& Sale Tax in the Bank and
preparation of DD / PO.
5. Outside duty of dealing with Dist. Accounts Office regarding obtaining cheque
books and verification of additional funds received in NBP Assignment
Account.
6. Issuing Tax Challan Form to Suppliers, Contractors and Service provider
7. Issuing Tax certificate to Suppliers, Contractors and Service providers
8. Preparation Monthly Bank Reconciliation Statements.(Assignment Account
NBP)
9. To maintain record of EOBI
10.Record maintenance of Journal, Bank Payment and Receipt Vouchers
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 11.To maintain Daily Leave Attendance Record
12.To keep up to date record of Bank Guarantees, confirmation and release of
expired guarantees.

Additional Cash Work

1. To handle Petty Cash for entertainment, stationery, vehicle running and

repair and office maintenance.
2. To handle Cash in Hand for all types of utilities bills of VAC, M3-IC, Office
and Guest House.
3. TA/DA and Medical Bills of Employees
4. Payment to suppliers (Less than Rs. 15000/-)
5. Additional duty of parallel Data entry in New Accounting Software.
6. Cash deposit and withdrawal from bank.
7. Handling of Cash receipts of VAC Maintenance charges, Guide book,
Building by laws fee and demarcation fee etc.

1 x Driver
MARKETING DEPARTMENT
DGM Marketing

1. Responsible for designing, direction and coordination of marketing

activities and policies to promote FIEDMC projects.
2. Responsible for designing, execution and managing annual marketing
programmes at local, national and international levels meeting
organizational objectives.
3. Responsible for planning and execution of promotional ATL & BTL activities
through print/electronic media, media planning, product positioning
strategies and branding.
4. Responsible for sales forecasting and strategic planning to ensure the sale,
analyzing business developments and monitoring market trends.
5. Responsible for corporate communication.
6. Responsible for brand management and market research.
7. Responsible for liaison with government departments like BOI, Commerce
& investment Deptt, overseas commercial attaches and information
department.
8. Coordinate and participate in promotional activities like trade shows,
exhibitions, seminars and conferences.
9. Liaison with advertising Agencies on ongoing campaigns
10.Responsible for successful launching of the projects and follow up
11.Responsible for updating industrial and commercial plot holders files.
12.Responsible for Revenue Collection from Customers
13.Responsible for CRM to achieve customer satisfaction
14.Responsible for one window operation
15.Responsible for event management activities
16.Coordinate all printing works of FIEDMC

Executive Officer (Marketing)

1. Maintain Customers Record of Industrial and Commercial Plots

2. Formulate and update customers database and mailing lists/Guest lists
3. Record keeping of newspapers advertisements/cuttings
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 4. Record keeping of Pictures and CDs of different Events

5. Update the Sales Summary of Industrial and Commercial Plots

6. Entertain walk-in customers and arrange site visits (if required)
7. Customer Relationship Management
8. Follow up with customers for payment recovery through phone, email, mail
and fax.
9. Issue application forms (Industrial & Commercial)/guide book/building
bylaws.
10. Coordinate with consultants in preparation of promotional marketing
material, TVCs etc
11. Receive payments and issue payment receipts (Customers and Finance
deptt.) and update the record
12. Preparation of advertisements

1 x Driver
COORDINATION & ADMINISTRATION DEPARTMENT
DGM C&A

1. Act as advisor to COO on Coordination and Administrative matters

2. Maintain liaison /coordination with various utility department regarding
development activities
3. Ensure timely publication of advertisements regarding hiring of consultants /
contractors for provision of utilities
4. Prepare term of reference for the prospective contractors / consultants for
landscaping
5. Assist in the security of documents submitted by consultants / contractors for
landscaping.
6. Assist in tender opening and security of draft contracts of utility services and
landscaping
7. Coordinate with technical wing for smooth implementation of contracts by
providing full assistance
8. Perform protocol duties whenever required
9. Process administrative decisions of all administrative matters
10.Assist the Estate administrator in industrial coordination
11.Analyze / evaluate and recommend to COO, matters pertaining to
procurement and allocation of vehicles to various wings and ensure proper
maintenance
12.Administration of FIEDMC owned guest house and store house
13.Process demand of office furniture and allotment of accommodation
14.Ensure maintenance and analysis of administrative data
15.Ensure general maintenance of offices
16.Ensure timely stock taking, survey boards and condemnation boards as and
when required
17.Carry out purchases for guest house and offices
18.Coordinate recruitment and selection of employees
19.Maintain personal documents of all employees up till Managers
20.Coordinate for the training and evaluation of FIEDMC staff
21.Ensure the implementation of staff welfare policies
22.Maintenance and disposal of trees, orchards and other horticultural facilities
23.Provision of security staff as and when required

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In addition, DGM C&A is also President Purchase Committee and member of
Grievance Committee of FIEDMC and FCCI and also looking after VAC.

Office Supervisor (C&A)

1. Follow up with Utilities Departments regarding connection and problems of

VAC & M-3IC clients.
2. Maintain close liaison with concerned police station.
3. Coordinate and conduct surveys for electrification, gasification, water and
telephone lines of the projects of FIEDMC.
4. Supervise and assist in design and execution of approved electrical plans, sui
gas pipe laying and allied activities at project site.
5. Give guided tour to visitors to VAC
6. Maintain C & A store.
7. Ensure proper security of vehicles after office hours.
8. Perform different assignment given by DGM A & C.
9. Assist in stock taking and survey boards.
10.Assist in coordination with different Govt functionaries.
11.Assist in different purchases.
12.Ensure general maintenance and layouts of FIEDMC properties.
13.Supervision of staff drivers

Office Executive (Admn)

1. Maintenance of Employees Attendance & Leave Record

2. Maintain Employee Record and Personnel files
3. Maintain Training Record of all employees

4. Issuance of Office Stationery

5. Detailing of Office Vehicles and drivers on duty
6. Preparation of Purchase Order & Posting of Stores
7. SOPs and Forms including Medical Form, Move Sanction Form, Personal
Particular Form, Store Receipt Form, Stationery Requisition Form and
Employee Requisition Form
8. To assist DGM in recruitment & selection.
9. Maintain TA/DA, and preparation of Medicals.
10. To assist the DGM in dealing the utilities in hand.
11. To assist the DGM in controlling the admin of VAC & M3-IC.
12. Insurance Matters.
13. Management and entertainment during meetings.
14. Issuance of Office Stationery
15. Supervision of Staff Drivers in assigning the different duties during or after
office timings.
16. Detailing of Office Vehicles and drivers on duty with the permission of DGM.
17. Any other task given by DGM (Admin & Coord)

Office Executive (Purchases)

1. Maintain of Fixed Assets Register

2. Maintain Purchase registers
3. Stock taking (Electrical Items, Stationery, Kitchen Items)

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 4. Office Vehicles Repair and Maintenance
5. Office Stationery Items (Purchasing)
6. AC & Electric Items repair & maintenance
7. Office Repair & Maintenance
8. Repair & Maintenance of Generator
9. Insurance Matters
10. Arranging of the cupboards, file racks and office desk, drawers.
11. Entertainment during meetings
12. Fulfilling general administrative requirements and errands.

Receptionist

1. Maintenance of Fax Record (Incoming / Outgoing), Mail Record

(Incoming / Outgoing)
2. Maintaining Registers (Incoming Mails/ Faxes & Outgoing Mails/Faxes)
3. Maintain address book in computer
4. Maintain of Public Relation Diary
5. Maintain Electronic Diary
6. Maintain Month Wise Mail History
7. Maintain TCS Receipts Records

8. Receive and Welcome the Customers / Clients / Guests

9. Issuance of Mails & Faxes to related departments
10.Connect phone numbers as requested by FIEDMC Staff.

Fax & Photocopier Operator

1. Maintain Fax & Photocopy Machine and keep a log book to this effect
2. Ensure availability of paper
3. Photocopy and fax as and when asked
4. Keep a log of photocopier machine usage by each department

Transport Executive

1. Maintain log books of all vehicles in FIEDMC

2. Maintain & drive vehicle of Coy. Secy Department
3. Assure fueling and operation of Office Generator
4. Provide daily vehicles running report to COO

Cook

1. Purchase material for cooking

2. Cooking

Tea Boys/Waiters

1. Prepare Tea
2. Serve Tea
3. Serve Tea & snacks during meetings
4. Maintain Cleanliness of Kitchen and Serve Lunch
5. Wash & Clean Dishes and other Kitchen Utensils

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Drivers (1 x Driver (Grace Van), 1 x Driver (Suz. Boolan)

1. Drive the vehicle

2. Maintenance of vehicle
3. Pick & drop of Staff

Gardener

1. Cleanliness and maintenance of Office Plants

2. Cleanliness and maintenance of Plants at Guest House.

Sweepers

1. Janitorial services, Dusting of Furniture, Cleanliness of Floor & Cleanliness of

Glass

LEGAL, LAND & ESTATES DEPARTMENT

Manager (Legal, Land & Estates)

1. Act as a legal advisor to Chief Executive Officer/Chief Operating Officer on all

legal matters.
2. Pursue legal cases filed by or against FIEDMC in different courts of law.
3. Formulate and update company bylaws, rules and regulations.
4. Ensure implementation of “The Company” bylaws by various segments of the
company.
5. Deal with the petitions filed by the members and various interested groups.
6. Recommend policies pertaining to legal affairs as directed by Chief Operating
Officer.
7. Sign, verify, pursue, file all plaints, written statement, memos of appeal,
affidavits, petition, applications and such other documents on behalf of
FIEDMC in different courts of law, tribunal and/or authority in prosecution,
defense of any suit, appeal, petition and proceedings which may be instituted
by or against FIEDMC.
8. Ensure updation of Standing Operating Procedures (SOP) and other polices as
and when required.
9. Responsible for the registration of Real Estate Advisors.
10.Maintain panel of advocates to be entrusted the responsibilities on as
required basis and assists such counsels for conducting /defending suits filed
by or against FIEDMC.
11.Arrange effective evidence before court of law, tribunal, adduced by the
concerned departments.
12.Ensure appearance, in person or through counsel, in the courts on receipt of
summons on the date of hearing.
13.Keep Chief Operating Officer informed about day to day progress of court
cases.
14.Draft and negotiate legal aspects of all contracts.
15.Advise Board of Directors/Chief Executive Officer/Chief Operating Officer on
all matters related to acquisition of land and allied issues.
16.Will initiate cases for land acquisition on the direction of Board of
Directors/Chief Executive Officer/Chief Operating Officer.

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 17.Will maintain close liaison with concerned authorities at district and provincial
level for speedy processing of the cases and fulfillment of procedural and
legal requirements.
18.Will maintain an upto date record of all land acquired /purchased through
private negotiations by FIEDMC. He will also ensure safe custody of land
record.
19.Will coordinate with Technical Wing about the demarcation of boundaries of
various plots or estates and erection of pillars/fences on the periphery of the
estate.
20.Processing of lease cases with the concerned authorities as and when
required.
21.Will coordinate and assist Legal Affairs Wing in court cases involving
land/properties.
22.Will maintain and update record of all members.
23.Will liaise with concerned Sub Registrar for registration of Sale Deeds and
sanction of mutations.
24.Coordinate with authorities concerned for transparent and speedy payments
to the land owners of areas acquired by FIEDMC.
25.Explore new sites for future projects or extension of existing projects.
26.Any other task assigned by the Chief Operating Officer.

Office Executive (Qanoongo)

1. Draw and maintain maps of FIEDMC project land as per Revenue record.
2. Maintain record of all land compensation paid to land owners by LAC.

3. Preparation for court cases pertaining to FIEDMC.

4. Be watchful of the lands of FIEDMC and there possession status.
5. Demarcation of acquired land.
6. Coordinate with Patwaries as and when required.
7. Perform all the duties as assigned by HOD.

Office Executive (Legal, Land & Estates)

1. Maintain Land record

2. Maintain record of all legal proceedings

3. Assist Manager Land & Estates in any official assignments.

4. Take dictation from manager Land & Estate.
5. Location of previous references for placing before Manager L& E as and
when required.
6. To gain skills in Inpage Urdu Software.
7. Prepare files for meeting.
8. Photocopying of documents

1 x Driver
IT DEPARTMENT
Manager (IT)

1. Planning, implementation and manage additions, deletions and major

modifications to the Office Data Network infrastructure.

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 2. Configure/Manage/Monitor all the networking equipments (Switches, Wireless
Access Points, DSL Modems, Firewalls, Load Balancers etc.)
3. Define and implement Network Security, Network Management policies &
procedures and troubleshooting of the Network applications & equipments
4. Interaction with FIEDMC employees to provide support regarding network
related issues like connectivity with servers, printers, PCs and other
equipments on the LAN/WAN.
5. Communicate and liaison internet connectivity (bandwidth) provider(s) for
reliable, smooth and stabilized data connectivity.
6. Oversee the administration and maintenance of Server systems i.e. Domain
Controller, Proxy Server, Email Server, Database Server, Antivirus Server,
Print Server and firewall.
7. Oversees troubleshooting, systems backups, archiving, and disaster recovery.
8. Ensuring the security of data from internal and external attack.
9. Administration and management of UPS system
10.Manage deployment and operations of Telecom network for provision of
Voice, Video & High Speed Data services at sites.
11.Manages and develops upgrades to the FIEDMC telephone system.
12.Oversees all telephone changes, including routing for seating assignments.
13.Development and implementation of new MIS systems.
14.Plan and manage the database systems according to the requirements.
15. Prepare RFP/TOR of the IT projects with respect to their respective area of
expertise.
16. Evaluate RFPs/TORs, and Bid Proposals from vendors for technical assessment
and grading.
17.Manage the contracts with the implementing firms. This involves establishing
commitments with the contractor, and tracking and reviewing the contractor's
performance and results. This exercise covers the management of software-
related contracts, as well as the management of the total project that
includes hardware, Networking, Licensed software, Telecommunication and
possibly other system components.
18.Planning, development and implementation of FIEDMC website with regular
updates.
19.Manage/Monitor/Configure website traffic, hosting and registration.
20.Planning, developing and implementing the budget, obtaining competitive
prices from suppliers where appropriate, to ensure cost effectiveness.
21.Builds and maintains vendor relationships and manages the purchase of
hardware and software products.
Computer Technician (IT)

1. Generate and maintain Daily Attendance Report (through Bio-Metrics

System)
2. Maintain logs and record of IT equipment repair and usage.
3. Assist Manager IT in purchasing, troubleshooting and configuration
4. Handling of Local Area Network
5. Installation, configuration and updating of Server Software.
6. Installation, configuration and updating of related software on end users
system.
7. Weekly backup of all end users systems.
8. Scanning of documents if required by the users.
9. Preparation for the presentation/meetings like fixing of Projector or LCD
Screen with the laptop
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10.Repair of IT equipment; PCs, Printers, monitors & Bio Metric Hardware
11.Repair and Maintenance of Telephone Exchange System, Fax Machine &
Photocopier.

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 FAISALABAD INDUSTRIAL ESTATE DEVELOPMENT & MANAGEMENT
COMPANY (FIEDMC)

JOB DESCRIPTION OF PROJECT STAFF, FIEDMC

Estate Supervisor

1. To be responsible for all security matters of VAC.

2. To keep all vehicles in running & maintained condition.
3. To keep close liaison with WAPDA, Telephone Exchange, Sui Gas, Police
Station Jhummra and Police Station Khurrianwala
4. To maintain beautification of VAC.
5. To provide utility services to factories efficiently / effectively.
6. To keep record of lunch expenses of VAC staff upto supervisor level and
ensure its preparation. .
7. To maintain cleanliness in VAC.
8. To maintain security of drinking water.
9. To maintain traffic control from VAC main gate.
10. Keep log of vehicles running, repair & maintenance.
11. To prepare attendance register of security guards and record their
performance like uniform, weapon & alertness etc.
12. To record daily progress of development in VAC, Gardeners and Security Staff
13. To maintain inventory of VAC assets.
14. To solve the administrative / technical problems of VAC.
15. To inform DGM Admin & Coord about any abnormal activity in VAC.
16. To give ok report to DGM Admin & Coord daily at 9 am & 7 pm on daily basis.

Assistant Supervisor

1. To act according to the instructions of supervisor.

2. To maintain the attendance register of gardeners & security guards.
3. To record the reading of vehicles after duty on daily basis in vehicle log
books.
4. To record all the daily activities of VAC in daily performance book.
5. Visit the VAC for checking the security guards, attendance, dress, weapons,
alertness etc and record it in security guards register.
6. To act upon the instructions of Supervisor in case of any complaint in VAC
area.
7. Any other assignment / task given by the Estate Supervisor.
8. Remain available in VAC in absence of supervisor.

Office Executive

1. Preparation of Staff attendance register / report.

2. Preparation of VAC Staff Leaves Record / report.
3. Preparation & dispatch of “Maintenance Charges Bill” to all industrial plot
holders of VAC.
4. To maintain Mail Register of VAC.
5. Handling of Petty Cash of VAC.
6. Preparation of Cash Book.

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 7. Monthly report of VAC to Head Office.
8. Controlling / Book keeping / reporting of daily expenditures of Vehicles, VAC
Staff Entertainment and Miscellaneous Expenditures of VAC.
9. Preparation of Security Guards attendance.
10. Vehicles running and fuel consumption report.
11. Record keeping of VAC expenses.
12. All Official Correspondence.
13. Preparation of VAC Electricity Meters detail.
14. Security of Computer, Printer, Telephone, Documents and other office assets.
15. To keep all the documents under lock and key & secured properly.
16. To handle all the documents / records according to security classification.
17. Any other assignment given by the seniors.

Tube Well Operator

1. To act as in charge of both tube wells.

2. To operate the tube well on daily turn basis.
3. To note the meter reading of tube well, running time before and after
operation.
4. To repair the turbine assembly in case of any fault.
5. Security of transformers, meters and other valuables.
6. To contact with WAPDA / Supervisor in case of any fault in the main line.
7. To inform the Supervisor in case of any incident.
8. To act upon according to the instructions of Supervisor.
9. To keep the cleanliness of both tube wells.
10. To remain present on tube wells for security purpose.
11. To collect / hand over Electric bills to VAC office well before payment date.
12. Ensure that one tube well operator remains present round the clock.
13. To reconnaissance the rout of water supply daily from tube wells to VAC.
14. To give ok report to Supervisor daily at 10 am.

Tube Well Operator (2)

1. To operate the tube well on daily basis.

2. To note the meter reading of tube well, running time before and after
operation.
3. Security of transformers, meters and other valuables.
4. To inform the Supervisor in case of any incident.
5. To act upon according to the instructions of Tube well Incharge / Supervisor.
6. To keep the cleanliness of both tube wells.
7. To remain present on tube wells for security purpose.
8. To collect / hand over Electric bills to VAC office well before payment date.
9. Ensure that one tube well operator remains present round the clock.
10. To reconnaissance the rout of water supply daily from tube wells to VAC.
11. To give ok report to Supervisor daily at 10 am in absence of other Tube Well
Operator.

Tractor Driver

1. Complete protection / security of vehicle.

2. Proper maintenance of vehicle on daily basis.
3. Proper cleanliness of vehicle on daily basis.

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 4. Meter reading of vehicle, report after duty given to supervisor / assistant
supervisor on daily basis.
5. To inform supervisor / assistant supervisor in case of any fault and its
rectification.
6. To check the vehicle completely before starting / after completion of duty.
7. To get proper permission for taking out of vehicle from VAC boundary.
8. Hand over the key & documents of vehicle to supervisor / assistant supervisor
after completion of duty.
9. To report any other incident on occurrence to supervisor / assistant
supervisor.
10. To keep the tyre pressure as specified in the vehicle manual.
11. Remain in proper uniform during working hours.

Security Van Driver

1. Complete protection / security of vehicle.

2. Proper maintenance of vehicle on daily basis.
3. Proper cleanliness of vehicle on daily basis.
4. Meter reading of vehicle, report after duty given to supervisor / assistant
supervisor on daily basis.
5. To inform supervisor / assistant supervisor in case of any fault and its
rectification.
6. To check the vehicle completely before starting / after completion of duty.
7. To get proper permission for taking out of vehicle from VAC boundary.
8. Hand over the key & documents of vehicle to supervisor / assistant supervisor
after completion of duty.
9. To report any other incident on occurrence to supervisor / assistant
supervisor.
10. To keep the tyre pressure as specified in the vehicle manual.
11. Remain in proper uniform issued during working hours.

Tea Boy

1. Opening and closing of Office

2. Cleanliness of Kitchen, Office and Kitchen utensils
3. Prepare tea for VAC staff members & guests.
4. Prepare food for VAC staff members.
5. Visit bazaar for purchases etc after proper permission.
6. Remain in proper uniform issued during office hours.

M-3 INDUSTRIAL CITY

Estate Coordinator

1. Supervise Security staff at M-3IC.

2. Ensure that unutilized land of M-3IC is not cultivated illegally.
3. Resolve issues arising between land owners/ villagers with contractors
working at site.
4. Record site activities using a video camera on daily basis.
5. Ensure that M-3IC land is not illegally occupied by the locals or otherwise
6. Coordinate activities as directed by DGM C&A when a company event is
organized at site.

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 7. Perform all other tasks as assigned by DGM C&A.

Assistant Estate Supervisor

1. Perform all the duties as directed by Estate Coordinator.

2. Maintain and process expenses incurred at site.
3. Be watchful of Security Staff, Contractors and Locals and report any
abnormality on immediate basis.
4. Coordinate with villagers and assist in resolution of issues arising between
locals and contractors at site.
5. Provide moral support to the Estate Coordinator and assert to the locals about
vigilance of FIEDMC staff.

Driver (Potohar Jeep) & Driver (Security Van)

1. Complete protection / security of vehicle.

2. Proper maintenance of vehicle on daily basis.
3. Proper cleanliness of vehicle on daily basis.
4. Meter reading of vehicle, report after duty given to supervisor / assistant
supervisor on daily basis.
5. To inform supervisor / assistant supervisor in case of any fault and its
rectification.
6. To check the vehicle completely before starting / after completion of duty.
7. To report any other incident on occurrence to supervisor / assistant
supervisor.

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