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Application: Oracle Accounts Payable
Title: Expense Invoice

Content

About Expense Invoice...3

Steps Required for Expense Invoice...2
1.
2.
3.
4.

Create Expense Report Template...3

Assign Expense Report Template at Payable Option4
Prepare Expense Report.5
Run Expense Report Export Program7

Test Case .10

5. Query the Invoice in Invoice Work Bench..10

About Expense Invoice

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Expense Invoice

When employee spent the amount and submit the bills for reimbursement that information we
have maintain as expenditure report in the system. With help of this expense report information,
we can create expense invoice

Step-1Create Expense Report Template

Application: Accounts Payables
Nav: Setup Invoice Expense Report Template
1.
2.
3.
4.

Select operating unit

Enter template name
Select expense item and item category
Save it

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Expense Invoice

Step-2 Assign Expense Report Template at Payable Option

Application: Accounts Payables
Nav: Setup Options Payable Options
1.
2.
3.
4.

Click on expense report tab

Select default template which we created
Enable automatically create employee as supplier check box
Save it

Step-3 Prepare Expense Report

Application: Accounts Payables
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Expense Invoice

Nav: Invoice Entry Expense Report

1.
2.
3.
4.
5.
6.

Select employee
Enter GL account
Enter amount
Enter invoice number
Enter amount for item expenses and select account
Click on expense audit tab

1. Enable verified and required check boxes for item expense

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2. Save it

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Step-4 Run Expense Report Export Program

Application: Accounts Payables
Nav: View Request Submit New Request
1. Select expense report export program
2. Select source as payable expense report
3. Click on ok

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1. Click on submit

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1. Expense report export program completed and status is normal

Step-5 Query the Invoice in Invoice Work Bench

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Expense Invoice

Application: Accounts Payables

Nav: Invoice Entry Invoice
1.
2.
3.
4.

Query the invoice with invoice number

Here we can see the employee created as supplier
Invoice status is never validate
Validate the invoice

1.

Invoice status is validated

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2. Click on actions

1. Select pay in full

2. Click on OK
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1. Select the bank account

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2. Click on actions

1. Here we can see the payment amount

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