Professional Documents
Culture Documents
Management
Definition1
Manipulation of resources to achieve objectives
Resources: 7Ms
1. Money
2. Machine
3. Men
4. Market
5. Materials
6. Measurements
7. Methods
Definition Management
The process of
getting activities
completed efficiently
and effectively with
and through other
people.
ORGANIZATIONAL
STRUCTURE OF
COOPERATIVE
Organizational
Structure
Audit Committee
Mediation/
Conciliation
Committee
Ethics
Committee
MC 2011-07
General Assembly
Board of Directors
Other
Committees
Management
Staff
Secretary
Election
Committee
Treasurer
MEETINGS
A regular meeting shall be held by the general
assembly on a date fixed in the by-laws, or if not so
fixed, on any date within ninety (90) days after the
close of each fiscal year. Provided, that notice of
regular meetings shall be sent in writing, by posting
or publication, or through other electronic means to
all members of record.
QUORUM
A quorum shall consist of at least twenty-five
percent (25%) of all the members entitled to vote.
VOTING SYSTEM
Each member of a primary cooperative shall
have only one (1) vote. (one man-one vote policy)
GA Resolution
Development Plan
Annual Plan and Budget
Acceptance of AFS
Hiring of External Auditor
e. Unfinished business;
f. New business;
i. Election of directors and committee
members
ii. Approval of Development and/or
annual Plan and Budget
iii. Hiring of External Auditor
iv. Other related business matters
g. Announcements; and
h. Adjournment
QUALIFICATION
Any member of a cooperative , who has the right to vote
and possess all the qualifications provided in the by-laws
shall be eligible for election as director.
The members of the board of directors shall not hold any
other position directly involved in the day to day
operation and management of the cooperative.
COMMITTEES OF COOPERATIVES
The By-laws shall provide for the creation of the
following committees:
1. Audit committee - elected by GA
2. Election committee - elected by GA
3. Mediation and Conciliation committee - appointed
4. Ethics committee - appointed by BOD
5. Education committee - appointed by BOD
6. Other committees as may be necessary for the
conduct of the affairs of the cooperative (ex. Credit
committee)
21
MC 2011-27
To rationalize the implementation of Rule 7 of the
Implementing Rules and Regulations of RA 9520
Board Resolutions
Oversight functions
Performance evaluation/appraisal
Election guidelines
Distribution of net surplus (Rate of
Interest and patronage refund)
Provisions and funding for statutory
reserves
Utilization of statutory reserves
Provisions of funding for Retirement
fund
Policy/Board Resolutions
Monetary benefits (Performance Bonus, 13th
Month Pay, SSS, Phil Health, Pag-ibig)
Non Monetary Benefits (Rice subsidy,
uniforms)
Membership subscription of capital
Compliance limitation of shares
Deposit for share capital subscription
Issuance of ISC/PR
Policy/Board Resolutions
Conflict management officers, employees,
members
Conflict management officers,
Associate
members members
employees,
Laboratory
cooperatives
Associate
members
Subsidiary
coop cooperatives
Laboratory
Subsidiary coop
COMPENSATION
In the absence of any provision in the bylaws fixing their compensation, the directors
shall not receive any compensation except for
reasonable per diems.
Functions Of Management
Get the job
done on time
Within
budget
Satisfactorily
Using
available
resources
Planning
Devise short-range and long-range
plans and set goals to help achieve the
plans
Organizing
How to use resources
Staffing
choosing the right person for the job
Directing
Guiding employees to perform their
work
Controlling
Monitoring progress towards goals
Manager Skills
Conceptual
Design (Technical)
Human
Decision making
Problem Solving
Managerial Skills
Top Level
Conceptual / Design
Middle
First Line
Operations
Conceptual Skills
Ability to see the
Creation
Phase
:
big picture, to
Establish positive
recognize and
thinking
understand
Develop creative ideas
Combine
significant
Refine
elements in a
Re-arrange
situation.
Simplify
Technical Skills
Knowledge of
and
proficiency in
activities
involving
methods,
processes and
procedures.
Development of your
technical skills as an
integral part of your
personal
development
Strong technical skills
can save you time
and increase income
Human Skills
Ability to work HR is most important
career skill
with people.
Creation of an Ones ability to get
along is the single
environment in
most important
which people
factor affecting
feel secure and
chances of success in
free to express
the workplace
their opinions.
Simple tips:
- get all the facts
- weigh
- decide
- act
Post Implementation:
- monitor
- verify results
- document
- celebrate success
Problem Solving
Prevention Principle
Solve problem @ the source.
Live by the 1 10 100 rule
Practice Principle
Problem Solving
If problem is not fixed
when it occurs it will
1
become costlier to fix later
money and time
10 100 Rule
100
Fix Problem
After it Goes to
Customer
Cost
10
1
Fix Problem
Before it Reaches
Customer
Prevent Problem
Time
Planning
Organizing
Staffing
Directing/Influencing
Coordinating/Reviewing
Budgeting
Level of Management
Top Level
Management
Middle Level
Operation
High level
(strategic)
Long-range
view
Planning
43
Middle level
(tactical)
Responsible for
working out
strategies and
plans to
implement
decisions and
policies made
by top level
managers.
Low level
(operational)
Supervisor
Directing and
controlling
Responsible for
ensuring work is
done according
to plans.
T1
Worker
Worker
Manager
T2
T4
Worker
Worker
T3
Worker
Worker
T2
Worker
T4
Worker
46
Workers
Managerial Functions
45
25
TOP
20
5
35
30
Organizing
Plan
5
15
20
15
Leading
50
30
MIDDLE
FIRST
Coordinating
10 Managerial Roles
A. Interpersonal Roles (figurehead, liaison,
leads)
10 Managerial Roles
B. Decision Maker ( entrepreneur,
disturbance handler, resource allocator,
negotiator)
10 Managerial Roles
C. Informational Roles (monitors,
disseminator, spokesperson)
54
55
57
58
FILING
All registered cooperatives shall file
with the Authority a copy of the
required reports either through
personal, registered mail, courier
or electronic means, within 120
days from the end of every
calendar year.
PENALTY
P 100 per report per day
COOPERATIVE AS A
BUSINESS ENTITY
As a business...
They follow all business norms like:
Compliance with all business requirements
such as but not limited to business permits;
registration with BIR; social legislation and
labor laws;
Adherence to local laws;
Healthy competition;
Open trade;
Cash trading
63
As a business...
They follow all business norms like:
Selling at market price
Avoid destructive competition among
coops
Adequate capitalization
Adherence to business governance
64
As a business...
Constant expansion
Quality Standardized Goods
Minimize Expenditures
Comply with basic
requirements of a business
enterprise.
65
As a business...
Constant expansion
Quality Standardized Goods
Minimize Expenditures
Comply with basic requirements of
a business enterprise.
As a business...
1. BIR REGISTRATION
Articles of Cooperation and Bylaws
Certificate of Registration from
CDA
2. Tax Identification Number
(TIN)
As a business...
3. Book of Accounts
- yearly, on or before the last
working day of December
- 2 Columnar, Cash Receipt,
Cash Disbursement,
Ledger, Journal
As a business...
4. Certificate of Tax Exemption
* Certified true copy of Articles of
Cooperation, By-laws and
Certificate of Registration
* Application Letter
* BIR Registration
* TIN of member or cedula