Atlassian Confluence

as universal document
management system

Boris Zinchenko
Igor Morenko
Andrew Kashulin
Alexey Fisher

Atlassian User Group

Moscow, June, 30, 2016

Atlassian Confluence is well known as powerful

corporate wiki system useful to create knowledge
base, web site or documetation
Convenience and prevalence of Confluence
prompted us to consider this product as a
managed content repository to handle large and
linked business process model

We got a task to create managed repository for a business

model with hundreds linked diagrams in MS Visio format within
a hude folder structure.
Sometimes, for solutions like this used MS Share Point, but it
is expensive and requires a server running Windows.
Atlassian Confluence have the same basic functions but
significantly easyer and common amomg IT community using
Atlassian JIRA.

Atlassian Confluence have REST API and can be

used as managed repository with access from
external application.
Product doing this: Enterprise Explorer.
Presenting you our experience using Confluence
as a managed document repository.

Agenda
Local repository: model in folder hierarchy

Confluence-based repository

Import into Confluence-based repository

Open and save document to repository

Document versioning

Model export

Local repository

Local model is a folders

hierarchy with busines
process model Russian
business, opened in
Windows Explorer: not
suitabe for collaboration

Open local model with

Enterprise Explorer

Open model Russian

business

Model opened in a local

reposirory, file system

Confluence repository

Save model to
Confluence repository
and get advantages of
collaboration with remote
team

Connect to Confluence

Connection successful

Choose Confluence
space to work

Import folders hierarchy

into the repository

Create a new folder to

work with, as a result
at the Confluence side
page will be created and
used as root of hierarchy

Choose recently created

folder Russian
business

Import model folders

hierarchy into folder
Russian business

Import in progress

Folders hierarchy import

completed successfully

Open Confluence and

take look for imported
hierarchy

Open and save documents

to Confluence repository

Open Confluence
repository

Choose folder Russian

business, expand node
and open a document

Every user any time can

check out any model
subset, make changes
and submit to repository

Possible actions are

common: cut, paste,
copy, delete,
rename using
Confluence repository.

Possiable actions within

folders: create new folder
or MS Office document,
diagram, presentation,
spreadsheet

Recently opened
documents

Confluence side

Confluence space used

to store model: BPM
Demo

Confluence space BPM

Demo with already
imported model Russian
busines

Imported folder hierarchy

became Confluence
pages hierarchy

Document versioning

Open Confluence page

containing document

Currently document have

version 1, open it

Document may be
opened with appropriate
application and saved to
Confluence repository

Saving document into

Confluence similar to
work with a file system.
After saving document
will have version 2.

Model publication

MS Visio documents
export formats: PDF,
AutoCAD, EMF, SVG, XPS,
BMP, GIF, JPEG, PNG, TIFF

Thumbnails generated
from Visio documents

Visio document exported

as a graphics

Atlassian Confluence
as universal document management system
Atlassian User Group
Moscow, June, 30 2016