MINUTES OF OPERATION MEETING 04/16

Date
Time
Venue

:
:
:

25th July 2016 (Monday)

10.00 am
Meeting Room, AP Semabok

ATTENDEES:
1. Norhazlin Bt Jalalludin
2. Norlela Bt Sani
3. Nurul Fathia Bt Mohamand Noor
4. Noor Hasanah Binti Mohamad Nawi
5. Zuraidah Bt Bakrim
6. Hazimah Bt Adris
7. Nor Hanan Bt Mohd Noor
8. Nurul Fazrina Bt Zalal
9. Suriyani Bt Maspot
10. Nur Farahhanizah Bt Abu
11. Nur Atheerah Bt Mohd Aris
12. Nurizyani Bt Mustafa
13. Ainnul Maliza Bt Ismail
14. Nur Syazwani Bt Zainal
15. Rabiatul Adawiyah Bt Borhan

- M, TS (Chairman)
- H, TS
- E, TS (V)
- E, TS (W)
- AMT, NS
- AMT, JOH S (1)
- AMT, JOH S (2)
- AMT, MKA
- AMT, JOH U
- WMT, JOH S (2)
- WMT, MKA
- WMT, NS
- Contract Staff (JOH U)
- Contract Staff (JOH U)
- Contract Staff (HQ)

ABSENT WITH PERMISSION

1. Saffura Bt Zakaria
2. Ummu Syafiqah Bt Misnan
3. Sitty Nour Haqimah Bt Saddon

- SE, TS (Secretary)
- WMT, JOH U
- WMT, JOH S (1)

MINUTES MEETING
No.

Details of Activities

1.

The meeting started at 10.00 am with the recitation of Surah

Al-Fatihah. Chairman welcomed and thanked to all
members.

2.

ASSET MANAGEMENT

Action By

Deadline

2.1 Variation Order (VO)

a) Presention summary;
- AV12 for year 2014 & 2015
- VVF Summary
- Unclaimed Asset

E, TS (V)

b) AMT to email pending listing AV12. Chairman will

be issued this matter to MSB.

All AMT

c) Chairman reminder to all to cc the email to her.

d) Compilation of KEWPA for submission VVF
- TMP
e) Continues compile and submit letter to Hospital on
pending documents.

8 September 2016

Info
AMT, MKA

6 September 2016

Info

2.2 Testing and Commissioning (T&C)

a) Chairman reminded to everyone on understand the
T&C Procedure.

Info

b) To set date for discussion T&C checklist.

Info

c) Chairman request AMT to check document in place

at site (asset individual file).

All AMT

d) To check adequacy manual received from contractor

with Hospital TMP & AGJ.

AMT, MKA
WMT, MKA

6 September 2016

AMT

6 September 2016

e) Chairman request AMT for MER for update T&C

2.3 Waranty Management

a) Presentation Summary;
- Warranty Summary (Notice 60 days)
- Defect during asset assessment
- PPM & RCM
b) WMT, MKA to follow-up the status from vendor
regarding issued on asset Laryngoscope hospital
AGJ.
c) AMT, MKA need to email to chairman on the issued
of warranty where the supplier said it would come
only once for the PPM in the last year warranty
expires.
d) Chairman reminded, WMT to liaise with TRT
regarding CA for asset under warranty.

E, TS (W)

WMT, MKA

6 September 2016

AMT, MKA

6 September 2016

Info

2.4 Equipment Asset Audit

a) Chairman requested to prepare the activity plan.

E, TS (W)

b) E, T(W) to create process flow on developing screen

in APBesys. (KIV)

E, TS (W)

c) Chairman remind, to highlight asset audit report in

monthly meeting by area.(through AMT).

Info

6 September 2016

2.5 Asset Details CMIS vs APBesys

a) In progress by IT for listing for asset not tally.

Info

2.6 HEPPM Checklist

a) Chairman requested to prepare the activity plan.

Info

b) Compilation of operation/service manual to develop

HEPPM + Spare parts list;
- First stage done

E/SE, TS &
WMT

c) Cross checking HEPPM Checklist in PPM Planner.

Start the task with hospital with less assets (small
hospital). Deduction can be imposed if not using the
model checklist.

E/SE, TS &
WMT

1 Oktober 2016

3.

TECHNICAL ADVISORY
3.1 Condition Appraisal (470 assets)
a) Chairman requested to prepare the activity plan.
b) Update status CA in the next meeting.
3.2 Technical Report
a) Chairman requested to develop summary report format.

Info
H, TS

H, TS

b) Technical Report/Condition Appraisal format need to

be revise based on requirement in POG FMS.

H, TS

c) Chairman informed that every Discontinued

Letter/Obsolete letter received need to be compile and
identify the asset involved.

H, TS

3.3 Medical Device Alert

a) Update status medical device alert in the next meeting.

4.

Info

TEST EQUIPMENT
4.1 Test equipment - APSB
a) Update status test equipment pending calibration with
vendor.

5.

Contract
Staff (HQ)

OTHERS
5.1 Any problem with laptop and handphone need to inform to
MTS or SE, TS.
5.2 Update status laptop for staff Zuraidah Bt Bakrim, AMT,
NS and Nurul Fazrina Bt Zalal, AMT, MKA.

Info

Contract
Staff (HQ)

The meeting was adjourned at 2.00 pm.

Prepared by,
Rabiatul Adawiyah Borhan

Verified by,
Norhazlin Jalalludin