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JOB TITLE:
DATE:
AGREED BY:
Project Engineering
RESPONSIBLE TO:
OVERALL PURPOSE
To provide a complete secretarial service to Chief Project Engineer by organizing the routine
aspects of the work.
Daily tasks:
1. On receipt of mail, sort into order of priority, attach previous correspondence, if any type
routine letters for signature.
2. Take dictation from Chief Project Engineer and deal with urgent correspondence dictated
by senior project engineers.
3. Against a timetable, type complicated statistical tables connected with departments
travel arrangements and prepare travel itineraries
4. Maintain simple time records concerning progress of experimental projects. Ensure that
progress charts are kept up-to-date.
5. Act as an assistant to chief Project Engineer by dealing with the more routine aspects of
the work
6. Act as shield by dealing with callers personally and on the telephone
Weekly tasks:
Prepare for accountant short summary of expense incurred by department during previous
week, and allocate to individual projects.
21 years.
Educational qualifications:
Experience:
Induction:
3 months
Other information:
The Chief Projects Engineer is frequently offsite and the secretary is expected to deal with all
routine problems arising during these periods.
Date:
Give a concise description of the main areas of responsibility in the job. Take
it area-by-area and stress the important features.
Who do you contact inside and outside the organisation during the course of
your job? Is contact by telephone or in person? Comment on the reason for
contact.
Internal:
External:
Other information:
The scheme
After a great deal of investigation, the committee has decided to use a
classification scheme, a copy of which is attached. All members of staff will be
required to provide full details of their jobs using the attached questionnaire.
Completing the questionnaire
1. Overall purpose
4
Salary Structure
Using s Scattergram
$ 14500
14000
13500
Line of
best fit
13000
12500
12000
11500
11000
10500
10000
9500
9000
S
A
L
A
R
Y
8500
8000
7500
7000
6500
A
GRADE
= Number of people within each grade along with their current salary
A $6725-$8142
B $7460-$9140
C $8142-$10452
D $9350-$11237
E $10820-$14600
DEPARTMENT .
1.
2.
3.
4.
5.
6.
7.
8.
9.
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12.
13.
Name
Job
Age
Service
Date
Amo-
Pres-
Grade
Maxi-
Perfor-
Prop-
New
Remark
Title
at
at 31/3
Last
unt
ent
mum
mance
osed
Salary
Salary
Salary
Category
Incre-
31/3
Performance
ase
Increase
This Year
Total