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What Is a Table?
A table is a rectangular range of structured data. Each row in the table corresponds to a single E
Example:
Information
about
Customer, Supplier, Bank Transaction, Employe, A Product, Stude
Column ---Specific Piece
of a
Information
Tables Typically have Header and Describes the Information
Excel Coverts a range of Data into Table
Insert Tables Table
Creating a Table
(Practice Data)
Definition
Field Name
Field
Record
Computed field
Database or Table
Pivot Table
r the table
lumn Header
o extend the table size
rd keeping System
ng and Retrieving Information
d make it available on demand
qual to record
ormation - called as field
ecognized as record
e is a name that identifies the data stored in a field. The top row of a database must
field names.
n in a database is a separate field, and each of the cells within a column is a field. A
ld is used for each item that needs to be accessed separately.
a single row in a database. Each record contains the same categories of data as every
d in the database.
e report is an interactive table that can be used to summarise, analyse and present large
data by categories and subcategories. You can rotate its rows and columns to see
mmaries of the source data.
Agent
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Adams
Barnes
Barnes
Barnes
Barnes
Barnes
Barnes
Barnes
Bennet
Bennet
Bennet
Bennet
Bennet
Bennet
Chung
Chung
Chung
Chung
Chung
Chung
Chung
Chung
Chung
Daily
Daily
Daily
Daily
Daily
Daily
Hamilton
Date Listed
Area
5/17/2012
N. County
5/30/2012
N. County
8/1/2012
N. County
10/2/2012
Central
4/8/2012
N. County
4/14/2012
S. County
4/21/2012
Central
6/8/2012
Central
7/12/2012
Central
7/25/2012
Central
8/12/2012
Central
11/29/2012
Central
2/29/2012
N. County
3/7/2012
N. County
3/15/2012
N. County
6/19/2012
N. County
8/3/2012
N. County
9/20/2012
N. County
6/19/2012
S. County
4/14/2012
N. County
5/20/2012
N. County
5/2/2012
Central
5/5/2012
Central
6/19/2012
S. County
6/24/2012
N. County
7/27/2012
S. County
9/23/2012
S. County
10/11/2012
S. County
3/15/2012
S. County
4/14/2012
Central
6/28/2012
S. County
7/1/2012
Central
8/20/2012
Central
8/26/2012
S. County
9/26/2012
Central
2/14/2012
Central
2/19/2012
S. County
5/12/2012
S. County
8/5/2012
S. County
9/22/2012
S. County
2/18/2012
N. County
List Price
Bedrooms
$349,000
$379,900
$379,000
$199,000
$339,900
$208,750
$265,000
$325,000
$268,500
$309,950
$214,500
$273,500
$299,000
$264,900
$350,000
$355,000
$345,000
$239,900
$208,750
$229,900
$229,900
$549,000
$229,500
$229,900
$229,500
$229,500
$235,990
$264,900
$205,000
$375,000
$239,900
$236,900
$339,900
$245,000
$340,000
$354,000
$204,900
$360,000
$225,911
$289,000
$425,900
4
3
3
3
3
4
4
3
4
4
4
2
3
3
3
4
4
4
4
3
4
4
4
3
6
4
5
4
3
4
4
3
4
4
4
4
3
5
4
3
5
Hamilton
Hamilton
Hamilton
Jenkins
Jenkins
Jenkins
Jenkins
Jenkins
Jenkins
Jenkins
Jenkins
Kelly
Kelly
Kelly
Kelly
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Lang
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
Peterson
4/20/2012
5/17/2012
8/22/2012
4/4/2012
4/15/2012
5/19/2012
2/25/2012
3/19/2012
4/2/2012
4/24/2012
8/22/2012
9/5/2012
6/2/2012
7/1/2012
10/4/2012
2/20/2012
4/12/2012
4/26/2012
8/16/2012
3/1/2012
3/16/2012
4/26/2012
6/13/2012
6/16/2012
7/15/2012
9/21/2012
10/7/2012
10/11/2012
3/31/2012
4/8/2012
4/14/2012
4/18/2012
6/11/2012
2/21/2012
3/7/2012
4/4/2012
6/19/2012
8/14/2012
8/25/2012
9/19/2012
10/2/2012
10/2/2012
S. County
Central
Central
Central
N. County
S. County
S. County
S. County
N. County
N. County
N. County
Central
Central
Central
Central
Central
S. County
N. County
N. County
Central
S. County
S. County
S. County
N. County
N. County
Central
Central
S. County
N. County
N. County
S. County
S. County
N. County
S. County
Central
S. County
S. County
S. County
S. County
S. County
Central
Central
$304,900
$285,000
$225,911
$319,000
$238,000
$249,000
$338,876
$247,500
$248,500
$349,900
$1,200,500
$249,900
$389,500
$309,950
$345,000
$239,900
$325,000
$369,900
$264,900
$229,900
$325,000
$225,911
$245,000
$359,000
$349,000
$250,000
$243,000
$360,000
$309,900
$259,900
$227,500
$240,000
$235,990
$269,900
$364,900
$297,500
$225,000
$317,500
$365,000
$339,900
$227,500
$272,500
4
2
4
4
4
3
4
4
4
4
5
2
4
4
3
2
4
3
3
4
4
4
4
3
4
4
4
3
5
4
4
3
4
4
4
4
4
4
5
4
4
4
Randolph
Randolph
Randolph
Randolph
Randolph
Randolph
Randolph
Robinson
Robinson
Robinson
Robinson
Robinson
Robinson
Robinson
Robinson
Romero
Romero
Romero
Romero
Romero
Romero
Romero
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
Shasta
4/14/2012
4/17/2012
7/5/2012
7/31/2012
8/5/2012
8/27/2012
9/29/2012
3/19/2012
5/7/2012
8/21/2012
3/23/2012
7/13/2012
7/25/2012
8/28/2012
11/18/2012
7/22/2012
7/27/2012
11/21/2012
3/9/2012
3/28/2012
4/24/2012
8/19/2012
4/18/2012
5/10/2012
5/26/2012
9/6/2012
9/9/2012
9/25/2012
2/4/2012
3/17/2012
3/17/2012
3/31/2012
4/30/2012
5/12/2012
5/28/2012
7/8/2012
7/15/2012
7/16/2012
7/29/2012
8/1/2012
8/10/2012
9/21/2012
N. County
N. County
S. County
Central
Central
Central
Central
S. County
N. County
S. County
N. County
S. County
Central
Central
Central
N. County
N. County
N. County
Central
N. County
Central
S. County
S. County
Central
Central
N. County
S. County
N. County
Central
Central
N. County
Central
Central
Central
S. County
N. County
S. County
N. County
N. County
S. County
N. County
S. County
$259,900
$405,000
$205,500
$242,500
$389,900
$149,900
$290,000
$215,000
$359,900
$300,000
$379,000
$349,000
$338,876
$239,900
$375,000
$215,000
$359,900
$369,900
$235,910
$799,000
$250,000
$229,500
$236,900
$319,000
$119,000
$349,000
$205,500
$349,000
$350,000
$215,000
$398,000
$365,000
$625,000
$335,000
$574,900
$374,900
$238,000
$369,900
$349,000
$249,900
$389,000
$249,000
3
3
4
3
4
2
4
1
3
4
4
4
4
4
4
4
3
4
4
6
3
3
1
3
1
3
4
3
3
3
4
3
6
3
5
4
3
5
3
3
4
4
Baths
SqFt
Type
Pool
2.5
2,730
Condo
2.5
2,468
Condo
3
2,354
Condo
2.5
1,510
Condo
2
1,828
Single Family
3
2,207
Single Family
3
1,905
Single Family
2.5
1,752
Single Family
2.5
1,911
Single Family
3
2,800
Single Family
2.5
1,862
Single Family
2
1,552
Single Family
2
2,050
Condo
3
2,495
Condo
2.5
1,991
Condo
2.5
2,647
Condo
3
2,388
Condo
3
2,041
Condo
2
1,800
Single Family
3
2,266
Condo
3
2,041
Condo
3
1,940
Single Family
3
2,041
Single Family
2.5
1,580
Single Family
3
2,700
Single Family
2.5
2,284
Condo
3
2,723
Condo
2.5
2,488
Condo
2.5
2,001
Single Family
3
2,467
Single Family
3
2,260
Single Family
2
1,700
Single Family
2
2,238
Single Family
3
2,084
Single Family
2.5
2,517
Condo
2
2,088
Single Family
2.5
1,630
Single Family
3
2,112
Single Family
2.5
1,908
Single Family
2
1,627
Single Family
3
2,414
Single Family
Sold
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
1
0
3
1
0
1
1
0
1
4
0
3
1
3
2
2.5
2.5
2.5
3
2.5
3
5
1
2
3
2
2
3
2.5
2.5
3
3
2.5
3
2.5
3
3
2.5
2.5
3
3
3
2.5
2
2.5
2.5
3.5
3
3
3
3
3
3
2,350
2,036
2,285
1,690
1,590
1,730
2,612
2,000
2,101
2,290
4,696
1,101
1,971
2,800
2,694
1,248
2,800
2,030
2,062
2,006
2,770
1,908
2,047
2,210
3,930
1,943
1,914
2,330
2,447
1,734
1,905
1,595
1,656
1,911
2,507
2,170
2,013
2,367
3,938
2,687
1,990
2,006
Single Family
Single Family
Single Family
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Condo
Single Family
Single Family
Single Family
Condo
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Condo
Condo
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
1
0
Note
An exception to a
Total Row, the ta
1
0
0
1
0
1
1
0
Tip
When the cell po
above the Total R
1
0
1
0
1
0
6
1
0
1
0
1
0
1
0
1
0
1
0
2.5
3
2.5
2.5
2.5
1
2
2
3
3
3
3
3
3
3
2.5
2
3
3
5
2
2
2
2.5
1
2
2.5
2.5
2
1.75
2.5
2.5
4
2.5
4
3
2.5
3
2.5
2
3
2.5
2,122
2,444
1,751
1,902
2,284
1,234
2,400
1,552
1,839
2,650
3,000
1,838
2,483
2,278
2,368
1,640
2,198
1,988
2,285
4,800
2,066
1,694
1,483
2,586
950
1,810
2,036
1,727
2,275
2,157
2,620
1,871
3,950
2,000
4,700
3,927
2,300
2,477
2,000
2,050
3,109
1,902
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Condo
Condo
Condo
Condo
Condo
Condo
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
Single Family
1
1
0
0
1
0
1
0
1
0
1
0
1
1
0
Tip
Data does not ha
range, choose Da
Caution
Its important to
the value stored
display as 5/15/2
these dates to be
9
0
1
0
1
0
1
0
1
1
0
1
0
1
0
1
0
10
1
0
11
12
13
Practice Session
Changing the Look of a Table
Select any cell in the table and choose Table Tools Design Table Styles.
Light, Medium, and Dark.
Notice that you get a live preview as you move your mouse among styles
For a different set of color choices, choose Page Layout Themes Themes to select
a different Document theme
You can change some elements of the style by using the check box controls in the
Table Tools Design Table Style Options group.
Clear All Formatting before applying the styles as it does not over ride the normal formatting
If youd like to create a custom table style, choose Table Tools Design Table Styles
New Table Style to display the New Table Quick Style dialog box.
You can customize any or all of the 12 table elements.
If you want to make changes to an existing table style, locate it in the Ribbon and right-click. Choose
Duplicate from the shortcut menu
Navigating in a table
Selecting cells in a table works just like selecting cells in a normal range. One difference is
when you use the Tab key. Pressing Tab moves to the cell to the right, but when you
reach the last column, pressing Tab again moves to the first cell in the next row.
Selecting parts of a table
Selecting Entire Column
Click on Header once Select Data, Second Click entire Column
Ctrl+spacebar (once or twice) to select a column.
Selecting Entire Row
Clcik the mouse Pointer Changes to Right arrow to Select table row
Shift+spacebar to select a table row
Selecting Entire Table
Move Mouse to Upper part of the table, till a diagonal arrow appears
One Click Select the data
Ctrl+A one Click Data, Second Click Headers and third Click entire worksheet
Right-clicking a cell in a table displays several selection options in the shortcut menu.
Adding new rows or columns
To add a new column to the end of a table, select a cell in the column to the right of the
table and start entering the data. Excel automatically extends the table horizontally and
An exception to automatically extending tables is when the table is displaying a Total Row. If yo
Total Row, the table wont be extended and the data wont be part of the table.
To add rows or columns within the table, right-click and choose Insert from the shortcut
menu. The Insert shortcut menu command displays additional menu items:
Table Columns to the Left
Table Columns to the Right
Table Rows Above
Table Rows Below
When the cell pointer is in the bottom-right cell of a table, pressing Tab inserts a new row at th
above the Total Row (if the table has one).
When you move your mouse to the resize handle at the bottom-right cell of a table, the
mouse pointer turns into a diagonal line with two arrowheads.
Deleting rows or columns
To delete a row (or column) in a table, select any cell in the row (or column) to be
deleted. To delete multiple rows or columns, select a range of cells. Then right-click and
choose Delete Table Rows (or Delete Table Columns).
Moving a table
To move a table to a new location in the same worksheet, move the mouse pointer to any
of its borders. When the mouse pointer turns into a cross with four arrows, click and drag
the table to its new location.
To move a table to a different worksheet (which could be in a different workbook), you
can drag and drop it as well as long as the destination worksheet is visible onscreen.
Or, you can use these steps to move a table to different worksheet or workbook:
1
Press Ctrl+A twice to select the entire table.
2
Press Ctrl+X to cut the selected cells.
3
Activate the new worksheet and select the upper-left cell for the table.
4
Press Ctrl+V to paste the table.
Working with the Total Row
choose Table Tools Design Table Style Options and put a check mark next to Total
Row.
Removing duplicate rows from a table
Choose Table Tools Design Tools Remove Duplicates.
From the Dialogbox, list the criteria, then excel will remove the record, keeping the first row
Data does not have to be in the form of a designated table to remove duplicates. To remove du
range, choose Data Data Tools Remove Duplicates.
Caution
Its important to understand that duplicate values are determined by the value displayed in the
the value stored in the cell. For example, assume that two cells contain the same date. One of
display as 5/15/2012, and the other is formatted to display as May 15, 2012. When removing du
these dates to be different.
Sorting and filtering a table
Each item in the Header Row of a table contains a drop-down arrow known as a Filter
Button. When clicked, the Filter Button displays sorting and filtering options
Sorting a table
Sorting a table rearranges the rows based on the contents of a particular column.
To sort a table by a particular column, click the Filter Button in the column header and
choose one of the sort commands. The exact command varies, depending on the type of
data in the column.
Sorting Ascending and Descendiing
Sorting by Colour
Sorting Sequence:
Eaxmple: Sort List by Agent, by Area, List Price.
Then Follow: First by Price, Area and then by Agent
Another way of performing a multiple-column sort is to use the Sort dialog box (choose
Home Editing Sort & Filter Custom Sort). Or right-click any cell in the table and
choose Sort Custom Sort from the shortcut menu.
Filtering a table
Filtering a table refers to displaying only the rows that meet certain conditions. (The other
rows are hidden.)
For additional filtering options, select Text Filters (or Number Filters, if the column contains
values).
In addition, you can right-click a cell and use the Filter command on the shortcut menu.
This menu item leads to several additional filtering options.
Autofiltering (Various Options) Available under Text, Date and Number Filtering
Filtering a table with Slicers
Another way to filter a table is to use one or more Slicers.
To add one or more Slicers, activate any cell in the table and choose Table Tools Design
Tools Insert Slicer. Excel responds with a dialog box that displays each header in the
table
Converting a table back to a range
choose Table Tools Design Tools Convert to Range.
Creating Data Entry Forms
Process of Creating Data Entry forms have been discussed
ormatting
right-click. Choose
e difference is
right of the
zontally and
vertically to
he shortcut
a table, the
ht-click and
ointer to any
ick and drag
onscreen.
n the type of
ox (choose
umn contains
tcut menu.
e Tools Design
header in the
Month
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Projected
Actual
Difference
4,000.00
3,255.00
4,000.00
4,102.00
4,000.00
3,982.00
5,000.00
4,598.00
5,000.00
5,873.00
5,000.00
4,783.00
5,000.00
5,109.00
6,000.00
5,982.00
6,000.00
6,201.00
7,000.00
6,833.00
8,000.00
7,983.00
9,000.00
9,821.00
Err:508
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