MS Office Lesson series Word 2016

FMST LEVEL I INFORMATION TECHNOLOGY APPLICATIONS

FOR RESEARCH

Kusala Fernando
LIBRARY, UNIVERSITY OF RUHUNA | MATARA, SRI LANKA

MS OFFICE LESSON SERIES WORD 2016

Contents
Introduction .................................................................................................................................................. 2
The office Button and File option ................................................................................................................. 2
Creating a Word Document .......................................................................................................................... 2
Explore the ribbon ........................................................................................................................................ 3
Take a tour of Word 2016 ............................................................................................................................. 3
The Tell Me box............................................................................................................................................. 4
Word options ................................................................................................................................................ 4
Formatting your word document ................................................................................................................. 5
Inserting things to word ................................................................................................................................ 8
Headers and Footers ..................................................................................................................................... 8
Working with page numbers......................................................................................................................... 8
Word layout options ..................................................................................................................................... 9
References .................................................................................................................................................... 9
Mail merge .................................................................................................................................................... 9
Lets start to write your Thesis....................................................................... Error! Bookmark not defined.
Lets Review your work ............................................................................................................................... 10
Lets create your resume (CV) using a Template ........................................................................................ 10

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Introduction
There are major changes to Office 2016 with respect to previous versions. It has many similarities to the
office 2007, but yet there are some changes from it. MS Word is the Word processing tool provided in
the office package.
To start the word 2016 package, you have to either
Program files> Microsoft Word 2016 or click on this icon

The office Button and File option

1. Create a Folder by your Name in the Document Folder
2. You can notice that the file option in the Word 2007 is no more
longer there and it is replaced again with file

Creating a Word Document

1. Load Word 2016 by the Icon
a. Can you see a Office Button ? instead you can find the File option in 2016 version
b. Explore the File Tab
i. The document gallery is where you can create a blank document or use a predesigned template. The gallery is available when you open Word, or you can get
to it by choosing File > New if you're working on an existing document.
ii. Save your Word file in the Document/Your name folder with your name

The document Gallery

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Explore the ribbon

The mini toolbar

Provide you some quick formatting at your pointer tip

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Take a tour of Word 2016

When Word opens, click Take a tour or type "Welcome to Word" in the Search for online templates box.
The Welcome to Word template opens.
This document lets you explore five areas:

Use live layout and alignment guides

Collaborate in Simple Markup View

Insert Online Pictures and Video

Enjoy the Read

Edit PDF content in Word

The Tell Me box

Tell Me is a new search tool available in Word, PowerPoint, and Excel 2016. It serves up the commands
you need when you type what you want to do. For example, type font settings in the Tell me what you
want to do box. Then, either choose one of the suggestions that comes up, or choose Get Help on "font
settings" to open the Help viewer.

Word options

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

c.
d.
e.
f.
g.

Open your file [File > Open > Browse the Desktop to find your word file
Customize to Auto Save your document every 2 minutes
Set the default local file location to your own folder in the Document directory
Change the default editing Language to English United Kingdom
Customize the ribbon by adding a new Tab named Research Tools
i. Add Mail merge, Footnote, Customized Equations to your new tab
h. Add New document and print preview to the quick access tool bar
i. Save your file with a password

Formatting your word document

learn ow to select text, format it, create bulleted and numbered lists, change the alignment of text, and
change line spacing for a paragraph or an entire document.
For your formatting options and choices, you can use either

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

To add bullets or numbering to text: Select the text that you want to add bullets or numbering to, and then on theHome tab, in the Paragraph group, tap or click Bullets or Numbering.
To align text left, center, or right: Select the text that you want to align, or press CTRL+A to
select all the text in the document. Then, on the Home tab, in the Paragraph group, tap or
click Align Left or Align Right, Center, or Justify.
To change the line spacing in a portion of a document: Select the paragraphs you want to
change, and then on theHome tab, click the Line and Paragraph Spacing button.
To change the line spacing for an entire document: Click Design > Paragraph Spacing, and
then choose one of the built-in spacing options, such as Compact, Tight, Open, Relaxed,
or Double.

Additionally,

In this document, styles like Heading 1 and Title have been applied to text (Home
tab, Styles gallery). That lets you quickly overhaul the look of the whole document.
Try it:

1. On the Design tab, point to the different Style Sets and watch the
formatting change automatically.

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

2. Go to Themes and watch how colors and font change with the various
choices.

3. When you get the design you want all your docs to start with, choose Set
as Default.

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Inserting things to word

You can use the insert menu of word to insert, tables, pictures, video, sound clip, screen clips, shapes
and many items to your document.

When you are moving with different insert elements, contextual menus will be appearing subsequently.
E.g. when you are inserting an image, if you click on it, Format menu will appear. design menu will
appear when you are inserting a table, similarly.
There are many contextual / context specific options available with these contextual menus.

Headers and Footers

Headers and footers are areas in the top, bottom, and side margins of each page in a document. You can
customize either or choose to use a built-in style from the gallery. You also can add much more besides
page numbers to your headers or footers.

Working with page numbers

Word document can add different types of page numbers in different pages. Page numbers can be inset
through the Insert menu.

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Word layout options

The layout menu enables you to change the layout options, such as page size, orientation, margins, line
spacing etc. this is an important tool found in Ms Word.
To change the orientation of the page,

Margins
Size
Columns
Indent
Spacing

References
References provide more support for you to compose your book, thesis or any other report in standard
manner. It provides you to create

Table of contents
List of tables
List of figures
Adding foot notes
Adding endnotes
Management of referencing
Insert captions for figures, equations and tables
Adding an index

Mail merge
Mail merge is a valuable tool that enables you to send the same information
to different postal addresses.
You can either use an existing mailing list or create a new one. When you creating a new mail merge operation, it is better to start with step-by-step mailing wizard

KUSALA FERNANDO, 2016

MS OFFICE LESSON SERIES WORD 2016

Lets Review your work

Review menu provide options for you to review your work with comments and re-correcting your
work according to the changes made by your supervisor.

Turn on track Changes

Add a new comment
Toggle all markup and simple markup
Try to accept some of your changes
Save the document with your name_reviewed.doc

Lets create your resume (CV) using a Template

a. Fill your information into the Resume (color) template and save it in the default location as
your name_Sept_2016
b. Write your full name on the box and change it color to Gold
c. Fill your skills using bullets
d. Fill other spaces with your relevant details
e. Insert a new category as Research Publications and add an imaginary publication to this format Your Surname, A.B.C. 2016. Investigation of water quality in university pond. Proceedings
of Academic sessions, University of Ruhuan. Pp. 26-30.
f. You can also download a suitable Theme from internet [try it later ]
g. Save and exit

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