GUIDELINES FOR SUMMER TRAINING

PROJECT (PGDM)
Summer Project is an integral part of the 24 months of PGDM programme at Jagannath
International Management School, Kalkaji.

1. OBJECTIVES

1. The overall objective of the summer training project work is to provide students with an
opportunity to gain insight into the business scenario and to understand the real problems faced
by organizations.
2. To ensure that the corporate gets adequate return from the students in terms of the money and
time spent on them during the training so that there is a mutual return of experience and
learning.
3. To provide a platform for the corporate to test the reliability, quality and performance of the
students and to make a final job offer later if they so deem fit.

2. SUPERVISION:

During the training the student will be under the supervision of a person in the organization who
will act as his/her corporate guide. He/she will provide guidelines on how the student should
work during her stay with the organization. In addition, each student will be guided by a faculty
of JIMS, Kalkaji. The student will be required to report to the faculty guide immediately after
joining the company for the project . The student is required to meet the faculty guide before
departing for the summer training and take necessary instruction from him/her.

The faculty guide will consult the corporate guide from time to time for obtaining information on
the progress of the Project work of the student.

3. REPPORTING TO ORGANISATION

 To take identity card when reporting to the organization and Maintain a Logbook
and record all the information gathered and work done daily. Internal faculty guide may
visit the organization at any time to assess the progress of work.

4. REPORT FORMS

After joining the organization the student must send a joining report to the internal guide
(Annexure-I).

5. SYNOPSIS

The student has to prepare a tentative research proposal/synopsis. Format for the synopsis is
attached (Annexure -II)

6. APPROVAL OF RESEARCH PROPOSAL

After preparing the research proposal, the student should preferably have preliminary discussion
with both organizational guide and faculty guide before proceeding further.

7. PROJECT REPORT FORMAT

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All the students have to prepare and submit a written project at the end of the training. This need
not necessarily be a statistical or analytical report; it could be a learning and experience sharing
report. The project report will have to be certified by the organization. Detailed guidelines for
writing Project Report is attached herewith for your reference(Annexure –III).

8. CONDUCT / DISCIPLINE

1. The students are required to abide by the rules of the organization where they are undergoing
their training.
2. The corporate organization will be taking a strong view of the punctuality and behavior of the
student during the training and therefore the student is required to be on his/her best behavior
and inculcate the good norms of the organization.
3. In case a student has to take leave of absence, he/she has to take necessary permission from the
organization and the faculty guide before he/she proceeds on leave.
4. In case the student is to take up project based work at the instance of the company he/she
should conduct it to his/her best capabilities under the guidance of the faculty/corporate guide.
5. No student should try to copy or use information in such a way that will project false image of
the company. All students are required to maintain strict confidentiality of any information they
come across in the organizations in course of their training. The student involved in any
malpractice shall be duly penalized.
6. All students are required to report to internal guide every week and inform about the progress
of training.

Last date of submission of the project reports is 15 July, 2009.

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 GENERAL INFORMATION TO BE COLLECTED BY STUDENTS DURING
SUMMER TRAINING

Along with the data regarding the topic, following general information is to be collected
by students undergoing in - company or in – plant training irrespective of their functional
areas/topic, etc.

1. Sales performance for last five year (Product wise if possible)

• In Units
• In Rupees
2. Number of Employees, (Section-wise or as per classification like skilled, semi-
skilled, unskilled worker, officers, managers, etc.
3. Photograph (s) in the organization, while discussing with officer of the company
if possible.
4. Detailed Organizational charts
5. Annual Reports for last 5 years.
6. Historical background of the company.
7. Future plans of the company.
8. Product, literature, photographs of the product, technical details, etc.
9. List of competitors.
10. Other relevant information such as future plans, export strategy, market share etc.

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 Jagannath International Management School
Guidelines For Typing

• NUMBER OF PAGES:
o Maximum 100 pages

• TYPING INSTRUCTIONS:
o Border Indents
 Top, Bottom & Right – 1 Inch..
 Left – 1.5 Inch.
o Page Numbering – Bottom centered
o Font Type – Arial
o Font Color – Black only
o Font size – Uniform & Consistent throughout the report
 Chapter Heading – 16 (Bold)
 Titles – 14 (Bold)
 Normal Text – 12 (Regular)
o Line Spacing – 1.5
o Graphical Presentation – Color/Black & White
o Graphical Number – Each and every Table / Exhibit / Figure must be
assigned its reference number. E.g. – Table 1.1, Fig 1.1, etc.

• PRINTING INSTRUCTIONS:
o Paper – A4 Size

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 Jagannath Internation Management School
FORMAT OF SUMMER TRAINING CERTIFICATE
(This letter has to be on the company’s official letterhead)

TO WHOMESOEVER IT MAY CONCERN

This is to certify that Mr. /Ms. …………………………………..of PGDM has

successfully completed Summer Training Programme for a period of ……………………
weeks with ………………………………………. (Name of organization) from
………………………. To…………………. (Exact Date has to mentioned)

As per our assessment he/she is hard working and his/her performance has been excellent
during the training programme.

We wish him all the success for his future.

Signature
(Name of Concerned Person)
Designation

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 Summer Project
(FEEDBACK ON SUMMER TRAINING)
(To be filled up by the Project Guide / Departmental Head)

Name of the Student :

Roll No. :
Project Title :
PLEASE TICK THE APPROPRIATE BOX

S.No Parameter Excellent Very Good Average Poor

(80% Good (60- (50- (Below
and (70- 69%) 59%) 50%)
above 79%)
1 Extent of conceptual reading and
Clarity
2 Comprehension of the project
3 Seriousness, sincerity & thoroughness
in planning before the study started.
4 Sense of responsibility and
Commitment
5 Time and quality orientation
6 Initiative, drive and enthusiasm
7 Communication effectiveness and keeping the
superiors informed about
the progress
8 Prevention of mistakes and seeking
guidance from the experienced
persons
9 Acceptance of mistakes
10 Depth of study in relation to the scope
Envisaged
11 Quality of analysis and diagnosis,
Depth & breadth
12 Practicality or recommendation Vis-àvis
purpose of the study
13 Behavior and conduct
14 Discipline, punctuality and regularity
15 Quality of reporting and presentation

02. Is the report useful to company : Yes ________ No ___________

03. Would you implement it : Yes ________ No ___________

04. If yes, to what extent and in what respect can you implement it?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

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05. If no, can you please specify the reasons for it?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

06. Any weaknesses observed, which he/ she needs to correct and the institute should pay
attention.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

07. Any aspect on which he/ she should pay more attention to be more professional and effective.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Date : ______________________________________________________________________

Name : ______________________________________________________________________

Designation : ___________________________________________________________________

Company : _____________________________________________________________________

Tel No. : ______________________________________________________________________

Fax No. : ______________________________________________________________________

Email : ______________________________________________________________________

(Signature of the Project Guide / Departmental Head with Date)

Company seal

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Jagannath International Management School Kalkaji, New Delhi

JOINING REPORT ON SUMMER TRAINING

Student Name and Roll No. ______________________________________

Address. ______________________________________________________

Contact No. __________________________________________________

Email ID. ____________________________________________________

Name of the Company. __________________________________________

Address. _____________________________________________________

Date of Joining. ________________________________________________

Name of the Training Supervisor.__________________________________

Tel No. ______________________________________________________

Area Assigned (Marketing/Finance/HR).___________________________

Topic of the Project.____________________________________________

Signature

TOPIC of summer training

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 SYNOPSIS
Submitted in partial fulfillment of requirement of PGDM

PGDM-IVA/B
BATCH -2008-10

Submitted To: Submitted By:

Name of internal & External Guide Name
Designation

Second page will the contents page of the synopsis

Third page – Chapter I- introduce the topic of your summer training.

Eg if you are doing project on training effectiveness of some company in the 3rd page
explain in one page the term training.

Fourth page- Chapter II- brief profile of the company where the student is
undergoing summer training in one page or 250 words. It can include History,
Products/Services, Organization structure, Future plans, Competitions etc.

Fifth page – Chapter III- Research Methodology which will include

a) Sample
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 b) Sampling method
c) Objectives of your research (these are very imp. As the project depends on
them. NOTE :- Questionnaire will be based on the objectives)
d) Research Method
Primary data collection technique
Secondary data collection technique
e) Analysis technique
It includes the statistical analysis which will be used to analyse the result.
SPSS is preferred.
f) Chapterization:- it means only the names of the chapters which will be there
in your final research project. Tentative chapters for final research project:-
i) Introduction to topic
ii) Company profile
iii) Research Methodology
iv) Analysis of result and findings
v) Recommendations and suggestions

GENERAL INSTRUCTIONS

i) Project should be properly typed in Arial font 12 with no spellings

mistakes
ii) Page numbering to be done in bottom middle
iii) Font colour - Black only
iv) Paper - A4
v) Line spacing 1.5
vi) References to be properly numbered
vii) Border- 1 inch (Top, Bottom & Right), Left – 105 Inch.
viii) Synopsis should not be more than 5 pages.
ix) Synopsis is to be approved by internal & external mentor
x) Progress regarding training be communicated to internal guide regularly
through mails or calls every week.
xi) Maximum no. of pages 100 for Final Project
xii) One copy of synopsis to be submitted to internal guide and one copy to
external guide.

SUMMER TRAINING PROJECT REPORT PROFORMA FOR PGDM

STUDENTS

Aim and Objectives of the Project Work

The project is an activity assigned to each student to identify a problem at the firm
level/industry level and undertake a research study, through a systematic research
methodology. The students have to analyze the data using appropriate techniques and
draw-up conclusion and recommendations.
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Guidelines for the Project Trining Report Submission:

1. The guidelines for the Project Report structuring are mentioned hereunder and all
students are advised to follow the same:

1. Title Page

2. Student’s Undertaking
I have been undertaking that this is my original work and have never been submitted
elsewhere

Project Guides:
(By Student Name)
• Faculty

3. Contents

 Headings and subheading with page numbers

CONTENTS
Description Page No.
Acknowledgement (i) (i)
Contents
List of tables
List of figures
List of symbols, Abbreviations or Nomenclature (optional)
Executive Summary
Certificate from Organization
1. Introduction to topic 1
2. Company Profile
3. Research Methodology
4. Analysis & Interpretation
5. Findings & Inferences
6. Recommendations and Conclusion
Appendices
Bibliography

The main headings are numbered serially. The subheadings are indented two spaces to the right
under the concerned main headings. Page number starts from the introduction chapter.

 List of tables & figures

Separate pages for tables and figures should follow the table of contents. Sometimes both tables
and figures are given together in the same page itself.
Figures refer to maps, drawings, graphs, charts, diagrams and photographs. The full titles of the
tables and figures, worded exactly as they appear in the text, are presented with
corresponding/consecutive numbers and page location.

LIST OF TABLES
S.no Table title Page No.

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 4. Acknowledgement

Acknowledgement
Normally it should not exceed one page and should be written in third person. When written in
first person the researcher should sign it. Generally it includes

i. A word of thanks to guide and other faculty

ii. Gratitude to people in the organization, etc

[Name of the Student]

5. Executive Summary

It includes organization profile, justification with emphasis on the objectives, methodology, key
findings and recommendations of the study.

6. Certificate from the Organization

7. Chapter _I Introduction to the topic

8. Chapter II Company Profile

 History, Organization Structure, List of key Management personnel

 Current Sales, Product Mix, Market position, Direct competitors, Future Plans
9. Research Methodology

 Sample size
 Primary Data
 Secondary Data
 Limitation (if any)

10. Chapter-III Analysis and Findings (using SPSS or any statistics tool)
11. Findings and Inferences
12. Recommendations and conclusions

13. Appendices

 Questionnaires
 List of tables
 Glossary
 Bibliography
 References

The Reference Matter

Appendix
An appendix is used for additional or supplementary materials, which has not found place in the
main text. The materials that can be included here are original interview schedules/questionnaire,

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copies of covering letters used, documents and long explanatory notes to the text, statistical tests
used and tables referred and any other material of considerable reference value.

Bibliography

The books, journals, reports and other sources of secondary data according to alphabetical order
of last name (surname) of the author are to be listed in the format given below:

Book

Dessler, Gary and Varkkey, Biju. “Human Resource Management.” Prehtice Hall, New Delhi,
2009.

Articles

Nirmala Banerjee, Trends in Women’s Employment, Economic and Political Weekly, Vol.
4(2):1989, pp. 1022.

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