www.holiday-inn.

com

GROUP AGREEMENT

Holiday Inn Cambridge

Lakeview
Bridge Road
Impington
Cambridge
Cambridgeshire
CB24 9PH
United Kingdom
Sunday, 16 October 2016
"The hotel is managed by IHG (Management Services) Limited, whose registered office is at Broadwater Park,
Denham, Buckinghamshire, UB9 5HJ"
Susan Siebold
0871 942 9015
reservations-cambridge@ihg.com
Event Name
Client Contact name
Address

:
:
:

Rose Line Productions Ltd

Ms Kate Penlington
Rose Line Productions Ltd
25 Golden Square
London
W1F 9LU

Dates of group

Thursday, 30 May 2013

Tuesday, 04 June 2013

Group room space: The Holiday Inn Cambridge is currently holding the following Group room space for your use
on the above date:
Date
31/05/2013
01/06/2013
02/06/2013
03/06/2013
04/06/2013

Start Time
06:30
07:30
07:30
06:30
06:30

End Time
09:30
11:00
11:00
09:30
09:30

Function
Breakfast
Breakfast
Breakfast
Breakfast
Breakfast

Room
Restaurant
Restaurant
Restaurant
Restaurant
Restaurant

Setup
Existing
Existing
Existing
Existing
Existing

Delegates
70
70
70
70
70

Room Rental
Inc. in Package
Inc. in Package
Inc. in Package
Inc. in Package
Inc. in Package

Please note the minimum numbers of rooms is10

Billing: Guest to settle account on departure
Accommodation: Holiday Inn Cambridge is currently holding the following block of rooms for you:
Double Bed Non Smoking
2 Single Beds Non Smoking

30/05/2013
40
30

31/05/2013
40
30

01/06/2013
40
30

02/06/2013
40
30

03/06/2013
40
30

Rate Information: The Holiday Inn Cambridge is pleased to offer the following <NET NON COMMISSIONABLE>
special rates for your group:
Package Detail
Bed and Breakfast rate (English breakfast and accommodation) for single occ
Bed and Breakfast rate (English breakfast and accommodation) for double occ
Package Total

Rate
82
96

Number
70 x 5

Total
28700.00
28700.00

All rates are inclusive of VAT at the prevailing rate which is currently <20%> and is subject to change without notice.

Terms and Conditions

1. Number booked : Applies to Meetings and Conferences Only

a) Provisional numbers will be asked for at the time of booking and the hotel reserves the right to stipulate a
minimum number to be charged for the event. This is set out in the attached document. Final numbers must be
confirmed 5 working days prior to the event (not including the day of the event) and, subject to a minimum
number; this will be the number to derive charges. Bedroom accommodation is subject to cancellation charges
detailed in point 3.
b) For all accommodation the hotel must be in receipt of the full rooming list 14 days prior to the arrival date, to
ensure you receive your requested allocation as contracted.
c) The hotel reserves the right to change a designated room after the appropriate consultation with the client if
the agreed minimum numbers are not to attend the event. This does not affect any minimum charge.

2. Payment
a)

A deposit of 10% of the booking fee must be paid upon confirmation for private functions.
b) The outstanding balance for private functions will be payable 1 month prior to arrival unless alternative
arrangements have been agreed by the hotel. Credit will be given for the deposit paid.
c) Completed credit application forms are required at least 21 days prior to the event for all customers
requesting credit arrangements. The hotel is under no obligation to grant credit. If the credit is granted
then settlement must be made in full on receipt of the appropriate invoice. Credit agreements are not
offered to private individuals.
d) If payment is to be made by either a credit or charge card this must be made known to the hotel at the time
of the booking. Only recognised cards will be accepted. The card must be produced by the signatory
prior to the event.
e) Events costing less than 250 must be paid by credit / charge card prior to the event.

3. Cancellation by the Customer

a)

Should you cancel your booking a charge must be made equivalent to any loss suffered by the hotel. Costs
incurred for any equipment hired by the hotel on your behalf will be added to any cancellation fee.
b) For bookings including 10 bedrooms or more, cancellation of your accommodation requirements by any
percentage will be bound be the following charges detailed in 3.d (below).
c) For bookings including 9 rooms or less, booked on an agreed conference rate, no cancellation will be
accepted 5 working days prior to the arrival date. Cancellation will incur a 100% charge.
d) The following percentages of the total amount pre-booked will be charged:
- If cancellation occurs 4 weeks or less before an event, cancellation is 100% of total charges

4. Cancellation by the Hotel

The hotel may cancel the booking at any time and without any obligation to you in any of the following
circumstances:
If the hotel or any part of it is closed due to fire, alteration or re-decoration, by order of any public
authority, or through any reason beyond the hotels control.
If you become bankrupt or insolvent or enter into liquidation or have an administrator, administrative
receiver or receiver appointed overall or a substantial part or your assets.
If you are more than 30 days in arrears with payment to the hotel or the Company for previously
supplied services.
If the event may, in the hotel Managers reasonable opinion, prejudice the reputation of the hotel.

5. Liabilities
a)
b)
c)

Please safeguard your property. The hotel will not accept any liability for loss or damage to property orf
death or illness of or injury to persons unless caused by the hotels negligence or wilful misconduct.
Unless the hotel is liable as referred to in (a), you will indemnify the hotel from and against any and all
liability for loss or damage to property arising there from as a result of the event.
You are advised to consider your insurance cover in respect of (b) above.

6. General
a)
b)
c)

Goods and services may not be bought or sold on the premises without the hotel Managers prior written
consent in which case additional terms and conditions will apply which you must sign. No tickets
whatsoever may be sold at the event.
The hotel name, logo and telephone number and the name InterContinental Hotels Group or Holiday
Inn may not be used in any advertising or other publicity without the prior written consent of the hotel
Manager.
No signs, displays, posters or other material may be fixed to the walls of hotel rooms without the prior
authorisation of the hotel Manager.

d)

e)

If the contract includes your employing the services of an outside contractor you or the outside
contractor will indemnify the hotel against any loss or damage to property tor death or illness or injury to
any persons and against all claims, costs, demands, proceedings and damages arising there from
unless caused by the hotels negligence or wilful misconduct. Any outside contractor employed by you
must report to the duty Manager at the hotel and sign the hotels standard Contractors Indemnity Form.
The hotel reserves the right to refuse access to any contractor in appropriate circumstances.
The unauthorised display of advertisements is an offence under Section 224 of the Town and Country
Planning Act 1990, and that those who advertise illegally can be prosecuted in the Magistrates Court for
this offence.

CLIENT NAME AND TITLE

(Hand signature required)

..
DATE

Intercontinental Hotel Group (UK) Ltd may contact you with offers or pass on your information to their
approved companies who may also contact you. Please tick the box if you wish your information to be
used in this way