Professional Documents
Culture Documents
Release Notes
7.5 SP2
Product Released: May 8, 2015
Contents
OpenText Vendor Invoice Management Release Notes .................................................................... 2
1
Introduction .................................................................................................................................... 5
1.1 Release Notes Revision History ................................................................................................ 5
Installation ...................................................................................................................................... 7
3.1 SAP Prerequisites...................................................................................................................... 7
3.2 Prerequisites on Archive Server (VIMI-4180) ............................................................................ 7
VIMI-3193 Move document to workflow after ICC retry limit reached ........................ 10
4.11
4.12
4.13
4.14
4.15
4.16
VIMI-14579 Support of PO number and invoice category in Incoming
Document Handler ................................................................................................................... 13
4.17
4.18
4.19
4.20
4.21
6.1.2
6.1.3
8.10
8.11
Customizing ................................................................................................................ 44
9.11
9.12
10.1
11.2
11.3
11.4
11.5
12.2
1 Introduction
These Release Notes provide an overview of OpenText Vendor Invoice Management 7.5 SP2,
including new features, delivery information, and supported platforms. OpenText recommends that
you read these Release Notes in conjunction with the documentation included with the software
package. If any conflicts exist, the Release Notes supersede the other documentation.
We also recommend that you check the OpenText Knowledge Center
(https://knowledge.opentext.com/) for any patches or documentation updates that may have been
posted after the initial release of OpenText Vendor Invoice Management 7.5 SP2.
Sections Revised
Description of Revisions
11-May-2015
Information
13-May-2015
Business Center
Foundation
approval app.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
Caution
Read these Release Notes completely BEFORE applying VIM 7.5 SP2 and follow the
instructions given.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
3 Installation
This chapter gives some hints for the installation of Support Package 2 for Vendor Invoice
Management (VIM) 7.5. For the detailed installation description read the VIM 7.5 Installation Guide. If
you are upgrading to VIM 7.5 from older VIM versions, please also read VIM 7.5 Upgrade Guide.
Caution
Any repairs made to the VIM objects will be overwritten by SP2.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
4 New Features
OpenText Vendor Invoice Management 7.5 SP2 includes the following new features.
If the constant is set to 700, the logic modules will not be called even for 7.5-specific document types.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
The business rules (document process types) will be called according to their definition. To return to
standard 7.5 behavior, make the constant value empty or completely delete the record from the table.
More information on upgrade options is provided in the VIM 7.5 Upgrade Guide.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
4.7 VIMI-14279 User exit to provide data for the metadata interface
at ICC extraction
A new user exit 005 ICC_ADD_METADATA was created to provide data for the metadata interface at
ICC extraction immediately after document creation. The template function is
/OPT/VIM_ADD_METADATA_TEMPLATE.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
10
Notes:
If you want to move a document from the Retry limit reached state to workflow using
the IDH admin tool, you have to use the Change status button. The Trigger button is
not accepted in this case.
If you activate the flag for automatic move to workflow it will work on all documents in the
Retry limit reached status. So be sure, that you have no old and forgotten documents in
this state, which you do not want to be moved. If you have such documents, remove
them using Discard image.
When using the Wait for Feedback option, the approval step waits till all refers are done.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
11
005
empty
WHT_POST_ZERO
Set to X to post zero WHT amount if WHT code is not entered
X
To post zero withholding tax amount for a specific withholding tax line, you need to remove the
corresponding withholding tax code in the DP indexing screen. In this case, the line will still be posted
by VIM with withholding tax code, found using the withholding tax type entry in the respective vendor
master record, but the tax amount value will be set to zero and the zero flag in SAP BAPI will be set
according to the OSS note 1803535.
Next to the button, the current training status is shown. If the training process has already started, the
button Training will not be active.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
12
In the index header configuration, (Document Types --> Index Header Configuration), the field
"MARK_TRAINING" needs to be set to "Display Only", "Input" or "Required".
Other prerequisites to be displayed: field DOC_ARC_DOC_ID (XML data from ICC) is filled for this
work item. Please refer to configuration guide, chapter 16.3.2 (constant XML_AR_DELETE_EARLY)
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
13
Supplier Self Service On-Premise Deployment is a new feature released. The Supplier Self Service UI
is completely available on SAP NetWeaver Gateway UI Repository stack.
SAP Gateway Services delivered as part of the On-Premise solution also work for Supplier Self
Service HANA Cloud deployment as Java Application.
The Supplier Self Service On-Premise Solution configuration is now documented in latest version of
VIM Configuration Guide.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
14
FI or MM
WHT Code
WHT Base
Amount
WHT Amount
Index screen
Filled
Filled
Filled
POSTED
Filled from
Index screen
Depending on Zconstant
Delta to
SAP
WHTAX_AMT_TR
(from index
screen or
calculated)
FI or MM
Index screen
Filled
Empty
Empty/Filled
POSTED
Filled from
Index screen
Retrieved from
vendor
Depending on zconstant
WHTAX_AMT_TR
(from index
screen or
calculated)
FI or MM
Index screen
Empty
Empty/Filled
Empty/Filled
POSTED
Empty
Empty
Empty
Description
Default
Value
005
005
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
15
Clients are only allowed to use OpenText Business Center for SAP Solutions Foundation
(ABAP) for processing of invoice documents inside the SAP Accounts Payable process.
Clients are entitled to add Business Center processing steps to their VIM DP workflow for
incoming invoices.
A VIM DP document ID must be allocated and the invoice must be visible as entry in VIM
analytics.
Examples of use cases are e.g. use of the generic Fiori Task App, use of the Business Center
Workplace, creation or change of vendor master triggered by an incoming invoice, reapproval of an SAP purchase order triggered by a price difference of the invoice.
Explicitly excluded are processing steps related to creation of transactional SAP business
objects other than invoice postings (SAP Object type BKPF) like purchase orders, purchase
requisitions, delivery notes, sales orders etc. Excluded are any processing steps related to
other master data SAP business objects than vendor master or other SAP objects or
document types not related to incoming invoices. Processing of other SAP objects like
mentioned in this bullet point requires a full OpenText Business Center License.
For the list of supported browsers and mobile devices, check the latest version of Release Notes for
Business Center for SAP Solutions.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
16
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
17
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
18
Packages
Please use the files located in
im_approval_portal7_5sp2.zip:
IM_APPROVAL_PORTAL7_5SP2.sca,
IM_APPROVAL_PORTAL7_5SP2.sda - either .SCA
or.SDA file should be deployed.
Packages
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
19
6.2 Documentation
For OpenText Vendor Invoice Management 7.5 SP2, the following guides are available:
Document title
(Code number)
Available languages
English
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP2 Installation
Guide (VIM-IGD)
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP2 Reference
Guide (VIM-RGD)
Others*
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP1 User Guide
(VIM-UGD)
Note: The User Guide is not updated for VIM 7.5 SP2. User Guide 7.5 SP1 is
still valid.
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP2 Scenario
Guide (VIM-CCS)
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP2 Upgrade
Guide
OpenText Vendor Invoice Management for SAP Solutions 7.5 SP1 User Guide will be available in
German, French, Spanish, Japanese, Portuguese, Italian, Dutch, Russian and Chinese with VIM 7.5,
Support Package 2.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
20
Translation Guide VIM 7.0 which provides general information around translation of VIM product:
https://knowledge.opentext.com/knowledge/cs.dll/properties/46423475
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
21
Component
Languages
EN
DE
JA
FR
IT
ZH
ES
RU
NL
PT
HU
OpenText Vendor
Invoice Management
UI
Component
Languages
OpenText Vendor
Invoice Management
RO
TR
PL
CZ
SK
UI
UI
UI
UI
UI
VIM 7.5 provides translations in other languages than English only for end user screens
(transactions and reports using in a production system by non-technical users). Translation is not
provided for configuration screens.
Language packages for the supported languages are available in the OpenText Knowledge
Center in the corresponding patch area.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
22
Component
Version
Usage
Latest Delivery
OTEXVIM
750
Main component
SP2, new
OTVIMHNA
750
HANA add on
SP2, new
OTVIMARB
750
ARIBA integration
SP1, new
Note: OTVIMARB 7.5 SP1 will
be delivered one week after the
delivery of VIM 7.5 SP2
OTVIMGW
700
OTVIMGW
740
new
OTVIMBW
700
OTVIMBW
700_730
OTVIMSSF
600
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
23
A complete installation and configuration of the VIM SAP ERP component is needed for installing
and testing the Approval Portal. Although it is possible to install the Approval Portal before the
installation and configuration of the VIM SAP ERP component, you will not be able to verify if the
installation of the Approval Portal is completed and correct.
All operating systems supported by SAP NetWeaver versions are also supported for the Approval
Portal:
Windows
UNIX
Linux
SAP NetWeaver Application Server Java 7.0 SP9 or above (including all EHP levels) with
SPNegoLoginModule
SAP NetWeaver Application Server Java 7.3 and 7.4 (including all EHP levels) with
SPNegoLoginModule
SAP NetWeaver Portal 7.0 SP9 or above (including all EHP levels)
SAP NetWeaver Portal 7.3 and 7.4 (including all EHP levels)
Standard sizing requirements for SAP NetWeaver Application Server Java or SAP NetWeaver
Portal 7.0 / 7.3 / 7.4 apply.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
24
Compatibility
Matrix VIM 7.5
OAP 7.5
The following table lists the supported combinations of the Web Approval Portal (OAP) and the VIM
backend versions.
VIM 7.5
VIM 7.5 SP1
VIM 7.5 SP2
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
25
IE8
IE9
IE10
IE11
FF
Chrome
Safari
OAP 7.5
Note
To support HTML5 and the latest web technologies, we are using a new web application
framework in VIM 7.5, which does not support old browser versions like Internet Explorer
8 and below.
Firefox is supported for version 17 and higher.
Google Chrome is supported for version 22 and higher.
Safari is supported for version 5.0 and higher.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
26
OAP 7.5
The following table lists the supported combinations of the Operating Systems for Mobile Services
and the Web Approval Portal Versions.
Note
In general, you can view the Mobile Approval Portal inside the browsers on all kind of
Android devices. Due to the diversity of physical Android devices, OpenText cannot
guarantee 100% compatibility on all functionality that the Mobile Approval Portal offers.
Please consider the list of all supported browsers also.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
27
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
28
9 Fixed Issues
This section provides information about past issues that have been fixed in this SP.
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names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
29
VIMI-13993
Payment terms are not refreshed, when vendor is changed in ICC validation.
VIMI-13995
Proposal function is not returning any lines if the PO vendor is not extended to the company code of
PI vendor.
VIMI-14017
Balance showing in the indexing screen is incorrect when compared with MIRO for a condition based
taxes due to wrong tax calculation.
VIMI-14029
Wrong line item proposal returned when line item delivery note exists on indexing screen.
VIMI-14045
The withholding tax handling on the indexing screen has changed:
Vendor master related search help for withholding tax code has been introduced
Add/delete buttons for withholding tax lines have been removed as they caused issues with
BDC.
VIMI-14077
Work items are not visible for substitutes after upgrade from VIM 7.0 SP2 to SP3 or SP4. This
problem is happening when substitutes for positions are used.
VIMI-14126
When changing the document type, the payment terms were not recalculated.
VIMI-14161
When auto coding is enabled for a credit memo, all credit lines are converted to debit line items.
VIMI-14199
If an exception class is entered in the Business Rule Framework schemata assignment, it is not used
during rule run.
VIMI-14218
Credit memo can be posted with payment terms different from those entered in the indexing screen.
VIMI-14246
Performance problems when executing DP workitems. The problems are caused by the updates of
the table /opt/vt_work in the function module /OPT/VIM_REPORT_BINDING.
VIMI-14256
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
30
Deleted requester ID in COA is considered while sending for Approval process from new Indexing
screen.
VIMI-14277/14267/12413/13604
Search help and value check added for several index item fields
VIMI-14272
Balance is showing incorrectly in case of DP PO Credit Memo.
VIMI-14282
Several accessibility improvements in VIM screens
VIMI-14297
Short dump is happening in some cases when executing a DP work item. The runtime exception is
CONVT_OVERFLOW with the message: Overflow when converting from "999.999".
VIMI-14323
DP workflow does not start when a document is coming from ICC with a vendor number that is
configured for withholding tax and the document has no value in the currency field.
VIMI-14334 / VIMI-14841
Archive document type is changed to default when processing IDOC documents.
VIMI-14342
Short dumps because of database deadlocks, caused by updates made by concurrent processes.
VIMI-14344
When processing several documents in a row, line item data in some invoices can be overwritten with
wrong values.
VIMI-14345
An alternate payee entered in the indexing screen is cleared, when there is no bank data for this
alternate payee but partner bank type (BVTYP) is entered in the indexing screen.
VIMI-14353
The logic module Generic: Calculate / Add bank data does not fill bank data if vendor is a payee.
VIMI-14356
You are getting an error Invalid number when executing the process option Delete & Restart DP
process, if in the same session you cancelled some other document before.
VIMI-14392
When extended withholding tax code has some exemption maintained, withholding tax is not
calculated correctly.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
31
VIMI-14393
After performing year end conversion, parked document is not posting automatically because of
incorrect posting date or because of incorrect checks in the posting routine.
VIMI-14411
The validation information interface introduced for ICC 7.0 and VIM 7.0 / 6.0 SP6 / 5.2 SP11 is
causing performance problems when a lot of documents (thousands) are waiting to be validated.
VIMI-14418
Line items of DP document can get wrong item numbers assigned when processing several invoices
in one session.
VIMI-14435
When you delete some lines in a parked PO invoice via MIR4, the corresponding DP document may
get wrong item numbers assigned.
VIMI-14440
When posting a PO invoice referring a service PO in background, the error M8 892 is shown: There
is different account assignment information in item 000001.
VIMI-14443
In case of intercompany posting, you are getting errors because GL account field status is being
checked incorrectly, although all entered data is correct.
VIMI-14456
The program to create the staging table for PO download did not consider the From date when
running in delta mode.
VIMI-14459
New Indexing Screen - Barcode is not meeting technical characteristics.
VIMI-14477
All translations for the selection values of the baseline date setting were missing.
VIMI-14479
After upgrade from VIM 7.0 SP4 to SP5, you are getting short dumps in the function module
/OPT/C_APP1_DETERMINE_PROC_918.
VIMI-14482
The search in indexing screen line items now working for amount and quantity fields.
VIMI-14506
The translations for index field Transaction (VORGANG) was missing for the Japanese language.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
32
VIMI-14541
PO proposal returns incorrect value if currencies without decimals are used in the PO and the header
currency is not entered in the DP document.
VIMI-14563
Improvements when ambiguous delivery notes are used. Now the material document numbers which
have already been assigned will be used to reduce the ambiguity in the internal proposals used in PO
posting BAPI.
VIMI-14588
Validate coding button missing in SP5.
VIMI-14599
When a DP document with OTV vendor is being posted in dialog, a short dump is generated if no
IBAN is provided.
VIMI-14603
ICC validation interface shows a difference between the counters shown as Pending Items and
Open Items.
VIMI-14605
The mapping change for WBS element made with VIMI-13968 (VIM 7.0 SP5) is causing problems
with saving and approvals of parked invoices. That configuration change has now been reverted and
the original problem is solved with a code change. Please see the Post installation section for details
about the configuration change.
VIMI-14611
In VIMI-8527, a switch was introduced in VIM 6.0 SP6 to control the action sequence within the
delete-and-reenter and cancel-and-reenter programs. This switch was not available anymore in VIM
7.0 for the delete-and-reenter scenarios.
VIMI-14626
When you enter profitability segment data in a parked document, the corresponding line item numbers
are not updated correctly in VIM tables. As the result of this, you may get wrong PS assignment to line
items.
VIMI-14641
Bulk refer in VIM Workplace or IIC not proposing any recipient (i.e. showing empty recipient list).
VIMI-14679
When using the display button in the DP indexing screen after the change of alternate payee, wrong
bank account number is displayed.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
33
VIMI-14685
Some bugs in logic of determination of archive document type have been fixed.
VIMI-14695
When you change the company code in a DP document and then try to post it in dialog, the old
company code may still appear in the batch input session.
VIMI-14704
When a DP PO invoice is getting posted in background, duplicate invoices can be posted if several
invoices for same PO are posted in parallel.
VIMI-14709
If you try to enter invoice currency in a DP document whose currency is empty, and the currency you
are entering is one that has no decimals, an error message Use the Change currency button is
displayed.
VIMI-14712
PO invoice fails to post or park in background in the following scenario.
1) PO line item level GR-IV unchecked in the Invoice Tab and Goods Receipt is unchecked in
Delivery Tab
2) Multiple account assignment with Distribution by percentage and Distribute in
sequence/Distribute to Following Row.
VIMI-14714
When you change data of a DP document that is recognized as a duplicate, and let the rules run
again, the DP process stops with another exception but the status is still Suspected duplicate.
VIMI-14736
User name and date/time are missing in the saved comment after you use the refer option.
VIMI-14741
Exchange rate of parked PO invoice document is not inherited from GR date (or supply date), as set
up in customizing of characteristic specific settings.
VIMI-14770
Issue in document type determination after upgrade to VIM 7.0/7.5 when check type B (constant
value) was used.
VIMI-14781
Indexing type not considered correctly in some scenarios to start DP workflow.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
34
VIMI-14806
Exception "Unable to Match PO Lines" is triggering incorrectly for a GR-IV PO lines with a multiple
GR lines for same line
VIMI-14815
The entered values of the delivery note list in the old indexing screen are getting lost after a business
rules rerun.
VIMI-14838
Short dump could be happening when processing DP documents.
VIMI-14868
When parking PO invoices in background, you are getting the error Quantities and units of measure
XXXX not permitted (error M8 416) in case you are using blanket POs.
VIMI-14921
DP document posting date changed during the withholding tax retrieval.
VIMI-14946
Business rule Tolerance check exception (function module /OPT/VIM_DETERMINE_PROC_406)
not stopping when exception occurs.
VIMI-14977
Field Functional Area (/OPT/VIM_1ITEM-FKBER) cleared after posting, if the functional area is longer
than 4 characters.
VIMI-14989
Tax is calculating incorrectly and causing non-zero balance on some invoices without automatic tax
calculation.
VIMI-15046
Tax auto calculation flag is not set when a DP document is created using transaction OAWD or DP
test program (transaction /opt/vim_7ax1).
VIMI-15102
Background posting of down payment invoice failed due to error: 'Field BSEG-MWSKZ does not exist
in the screen'.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
35
VIMI-8253
In the approval dashboard for posted PO documents, the fields Tax Code and Payment Terms are
displaying wrong values.
VIMI-12622
/OPT/COA_UPLOAD_REPORT does not consider cost center conversion exits and loads cost center
values without leading zeroes.
VIMI-13132
Bulk action Refer creates duplicate comments.
VIMI-13249
When you save the data in the substitutes assignment and try to exit the transaction, it is displaying a
data loss warning, although the data is already saved.
VIMI-13918
Performance improvements in the COA maintenance transaction for simple approvals
(/OPT/VIM_7CX1).
VIMI-13970
In the SAPGUI approval screen, a line filled with only WBS element or order can be entered now.
VIMI-14048
If no amount is entered on a line item, but some costs elements are entered, all entered data is lost
when saving.
VIMI-14107
The work item was not terminated properly after displaying the error message Invoice has been
processed already. The work item appeared again in the inbox of the approver.
VIMI-14200
If the same approver (for example with the same E-Mail ID, when E-Mail IDs are used for approver ID
creation) was deleted and created several times, the COA maintenance transaction could hang, going
into an endless loop in the method /OPT/CL_IAP_USERMAP_BL~COMPOSE_OPT_ID.
VIMI-14226
You have upgraded to 7.5 from older release and you are trying to approve invoices that were sent
into approvals before the upgrade. After you approve an invoice, the next approver has problems to
approve, that the next (i.e. third in the sequence) is not being found, although COA is maintained
properly.
VIMI-14227
When approving an invoice with the profitability segment, system is displaying an error Company is
not defined.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
36
VIMI-14249
You cannot save field status or field label in the approval detail field configuration.
VIMI-14373
When you try to add an attachment but cancel the process, the approval dashboard would still show
the message that the file is attached successfully.
VIMI-14374
Recent user drop down should not include deleted or deactivated user.
VIMI-14409
In Approval workflow, if some cost element in the coding line is empty, no approver was found,
although there are approvers who are allowed to approve all possible values of cost element. This is
maintained as * in the COA (VIMI-11863).
Additionally, if some cost element in the coding line is space, no entry is maintained with space or
asterisk in COA, no adequate error message was given.
VIMI-14426
Error message Invoice XXXX has no accounting info or special handling instruction occurs during
parked approvals, even if data is correctly maintained.
VIMI-14428
Error in parked NPO approvals "Invoice is not balanced. Please enter comments." occurs, even if
comments are entered.
VIMI-14540
If requester Email ID is empty in the DP document, wrong requester can be determined by VIM.
VIMI-14562
Wrong or missing accounting data prevents an invoice from being saved, although the Z-constant Do
not validate on save is enabled.
VIMI-14601
In some cases, VIM is allowing the same person to approve an invoice multiple times if they are
acting as a substitute.
VIMI-14658
PDF history doesn't include comments for posted approval scenario.
VIMI-14708
If a posted invoice does not have header tax code (asterisk is used in this case) and some line items
do not have tax code, the dummy tax code ** is propagated to such lines during invoice validation,
resulting into errors.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
37
VIMI-14723
Missing of log entries for event Approval process finished.
VIMI-14746
When you exclude some error messages in validation step and one of the excluded messages is
being returned from validation, some other error message could still be shown.
VIMI-14903
When you are entering profitability segment data in a NPO parked document, system is showing the
error message New line item needs to be saved first, before you are given a chance to save the
data.
VIMI-14919
Clicking on a custom URL function button changes the invoice amount by 100 times.
VIMI-14932
When you have configured more than one DP process option to start the approval process, the DP
workflow creates a dialog work item instead of a waiting step when starting an approval workflow. As
the result of this, after the final approval, the control does not properly return to DP workflow and the
invoice cannot be posted automatically.
VIMI-14942
Invoice lock is unexpectedly released, potentially allowing a substitute to lock the invoice while the
actual approver is waiting on the confirmation page.
VIMI-14975
If a G/L account assigned to a tax code is blocked for posting while the tax code configuration should
result in zero tax amount and therefore the account block should not be the problem, you are getting
the error message Account 13303003 TSKY is blocked for posting in DP NPO approval.
VIMI-15064
Sometimes, when using the search help for unit of measure in the details screen, the selected UOM
was not entered correctly into the document, but was replaced by *** .
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
38
VIMI-13890
Wrong invoice status shown in the web approval portal for processed invoice list.
VIMI-14451 (new UI)
Save Comments is not updated in the screen, user has to navigate to different invoice and back to
see the comments.
VIMI-14587 (new UI)
Coding screen field title text is misaligned after applying SP5.
VIMI-14655
If an action user exit is used in the approval action function, and an error is returned from the exit
function, the message is shown in the portal, but when you close the message window, the invoice
data is all empty and on saving, you are getting the message Invoice not found in the stack.
VIMI-14666 (new UI)
"Handling Function" and "URL function Module" custom buttons functionality is not working from
Comments and Attachments sections.
This is a usability issue, where custom actions do not have importance on Comments and
Attachments. Now, custom actions are not visible in other action menu for Attachments and
Comments sections.
VIMI-14669 (new UI)
VIM Portal: Content of added fields is cleared when approval is aborted in the 'add comment' popup.
This fix has dependency with ABAP changes mentioned in VIMI-14655.
VIMI-14747 (new UI)
Sort on Creation Date not working
VIMI-14760
List of tax codes shown in the search help results is not determined in the same way as in SAPGUI
approval screen.
VIMI-14772 (new UI)
Image In-line is not utilizing all the spaces and has many scroll bars.
Invoice document container is adjusted to utilize the space available.
VIMI-14785 (new UI)
User is not able to see next approver when having multiple approvers in new UI.
VIMI-14899 (new UI)
PO's Cost Assignment layout is not dynamic and will not align if the screen size is reduced.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
39
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
40
VIMI-14225
Role resolution fails when using the template DOCTYPE_CC_PLANT_SCANLOC for parked FI
invoices.
VIMI-14394
No error messages are recorded in the log if background posting fails for an invoice.
VIMI-14681
Table /OPT/VIM_HD_PO (or NPO) is updated with incorrect data in some situations.
VIMI-14682
Update point numbering for entries in tables /OPT/VIM_HD_PO and /OPT/VIM_HD_NPO was not
used in a consistent way.
9.7 VIM Analytics (new VAN) Report and VAN Liability Report
VIMI-14027
Liability Report - Wrong sort order of cost center
VIMI-14414
VAN is not showing correct status when NPO parked document is posted after the completion of
approvals.
VIMI-14391
Image is not displayed for a down payment document.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
41
VIMI-14510
Field block_pa is not updated in case a Non-PO invoice is released outside of VIM workflow.
VIMI-14520
Selection using a PO number is not working if a list of several POs is used in a DP document.
VIMI-14598
When running report only on the DP document number, the exception reason is not displayed.
VIMI-14647
Sometimes the reversal document number for a cancelled invoice is missing in the views of VIM
Analytics.
VIMI-14648
Field block_pa is not updated in case a PO invoice is released outside of VIM workflow.
VIMI-14737
xECM Integration view not displaying business workspaces for parked processes.
VIMI-14765
Update Date field is not displaying a correct value for Refer Back action in approvals after having the
VAN sync job program run.
VIMI-15124
The amount fields in the result list of the new VAN report like Gross invoice amount or Discount
Amount 1 and 2 cannot only be displayed in document currency but additionally in any user-defined
reporting currency. The reporting currency is entered in selection field Reporting Currency. The
default reporting currency was not taken from user parameter FWS properly but was USD always.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
42
document. The new VAN report is launched instead of the old VAN report now. The old VAN report
was replaced by the new VAN report with VIM 7.5 SP1.
VIMI-14370
The year-end report does not update all approval waiting events. After the report has run, some work
items do not continue after the approval step has been carried out, but stay in status waiting for
approval.
VIMI-14485
/OPT/CL_C_PDF_LOG is deleting invoice image if the PDF log document type is the same as used
for the invoice document. An additional check is implemented. The report will cancel with error
message Archive Doc type of PDF Log must be different from invoice doctype if the customizing is
wrong
VIMI-14649
Central reports are showing incorrect data when running it in different time zones.
VIMI-14650
Exception Invalid Requester ID is triggered when copying an existing DP document with the test
program /OPT/VIM_7AX2.
VIMI-14672
Performance improvements in the data collection for automation report
VIMI-14745
Year end program changes the comments data (changed by, changed on) in parked workflow.
VIMI-14790
If the checkbox Invoices With Goods Receipt is not checked in the liability report selection screen,
and some invoices have multiple POs, the report is still showing entries with GRs.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
43
VIMI-14738
When DP is supposed to process by multiple users, if any of the users reserved or started the
process on the work item, then the current agent is showing incorrectly in the VIM Workplace.
9.10 Customizing
VIMI-14574
It is not possible to copy the document type PO_75 without errors.
VIMI-14575
An error occurred in template based role maintenance when the first entry was done for a role (e.g.
VALIDATOR) where the column "Agent type" is not displayed.
VIMI-14652
The entry for log event 20100 DP document enriched was missing in table /OPT/CT_LG_EVT.
VIMI-14854
There is a short dump LOAD_PROGRAM_NOT_FOUND for program
/OPT/VR_DETAIL_FIELDS_CONFIG in the approval configuration, node Maintain Invoice Detail
Fields.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
44
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
45
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
46
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
47
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
48
12 Documentation Extensions
12.1 Upgrade Guide
In case you are upgrading to VIM 7.5 from older VIM versions, the new VIM 7.5 Upgrade Guide
provides you with useful information about the upgrade options and process. It complements the
information about the upgrade provided in the Installation Guide.
Company code
Vendor
Total gross amount
PO number
Tax code for net or tax based withholding tax type
Company code
Vendor
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
49
The Withholding Tax Checked check box is available above the withholding tax table. It is important
if the business rule Check Withholding Tax Data has been activated. To successfully pass the
business rule, you must manually select this check box.
Five buttons are available in the withholding tax data section. Four buttons are for navigation within
the withholding tax table. The RETRIEVE button fills the withholding tax table with calculated
withholding tax data based on the vendor master data. It is overwriting the whole table. If manual
entries have been created before, they will be overwritten. Data retrieval requires that vendor master
and document data contain sufficient data.
Company code
Vendor
PO number (for PO based documents)
All extended withholding tax amounts are automatically updated after changing at least one of the
following document fields:
-
Overview posting of withholding tax (WHT) data by VIM (if available on the DP indexing screen):
If all 3 fields (WHT code, WHT base amount, and WHT amount) are filled, the indexing screen values
are posted (not valid for amount).
If WHT base amount is missing and WHT code is filled, the data is retrieved from SAP.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
50
If WHT code is empty => no WHT is posted for this WHT type.
FI or MM
WHT Code
WHT Base
Amount
WHT Amount
Indexing
screen
Filled
Filled
Filled
POSTED
Filled from
indexing
screen
Filled from
indexing screen
Depending on Z-constant
WHTAX_AMT_TR.
FI or MM
Indexing
screen
Filled
Empty
Empty/Filled
POSTED
Filled from
indexing
screen
Retrieved from
vendor
Indexing
screen
Empty
Empty/Filled
Empty/Filled
POSTED
Empty
Empty
Empty
12.2.3 Add chapter 9 - Approving Invoices Using the Fiori Invoice Approval
Application
VIM 7.0 SP6 introduces the Fiori Invoice Approval Application. For a description of the Fiori Task App
(which is identical), see OpenText Business Center for SAP Solutions User Guide 10.0, Chapter 6 Fiori
Task App: Executing process steps from a mobile or web device.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
51
13 Known Issues
The following known issues exist in this release.
VIMI-14947
Compatibility mode settings are not supported for Approval Portal New Web UI.
VIMI-15112
Approval Portal New Web UI: Unwanted horizontal scroll bar is visible in Basic Data tab, when viewed
in Chrome browser. When scrolling this, unnecessary white space will be shown.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
52
14 Contact Information
OpenText Corporation
275 Frank Tompa Drive
Waterloo, Ontario
Canada, N2L 0A1
Support: https://support.opentext.com
Knowledge Center: https://knowledge.opentext.com
For more information, visit www.opentext.com
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not
exhaustive of other trademarks, registered trademarks, product names, company names, brands and service names mentioned
herein are property of Open Text SA and/or Open Text ULC or other respective owners.
Disclaimer
No Warranties and Limitation of Liability
Every effort has been made to ensure the accuracy of the features and techniques presented in this publication. However,
Open Text Corporation and its affiliates accept no responsibility and offer no warranty whether expressed or implied, for the
accuracy of this publication.
Copyright 2015 Open Text SA and/or Open Text ULC. All Rights Reserved.
Open Text is a trademark or registered trademark of Open Text SA and/or Open Text ULC. The list of trademarks is not exhaustive of other trademarks, registered trademarks, product names, company
names, brands and service names mentioned herein are property of Open Text SA and/or Open Text ULC or other respective owners.
53