Vposlite2 Front End Operation Manual

Front End
Operational Manual
Release Date: August 2014
Front End Operational Manual
Table of Contents
Declaration ...................................................................................................................................... 3
Product Info & Licensing ................................................................................................................ 4
Installation Process .......................................................................................................................... 6
Log In .............................................................................................................................................. 7
Start New Business Day .................................................................................................................. 9
Opening Float ................................................................................................................................ 10
Understand your POS screen ......................................................................................................... 12
Scanning a new Items .................................................................................................................... 17
Voiding a saved Items ................................................................................................................... 18
Adding item remark....................................................................................................................... 19
Apply item discount ...................................................................................................................... 20
Price override ................................................................................................................................ 21
FOC item ....................................................................................................................................... 22
Refund item ................................................................................................................................... 24
Holding Bill ................................................................................................................................... 25
Recall a Bill ................................................................................................................................... 26
Change quantity............................................................................................................................. 27
View item details ........................................................................................................................... 29
View Tax Details ........................................................................................................................... 30
Settlement - Cash........................................................................................................................... 31
Settlement Credit Card ............................................................................................................... 32
View settled bill............................................................................................................................. 33
Reprint settled bill ......................................................................................................................... 34
Void Settled bill............................................................................................................................. 35
View price check ........................................................................................................................... 36
Apply bill level discount ............................................................................................................... 38
View stock enquiry ........................................................................................................................ 40
Open Cash drawer ......................................................................................................................... 42
This document is Private & Confidential and may contain legally privileged information. This document is intended solely for the attention and usage of
the named Addressee. The use, copy or distribution of this document by anyone other than the addressee, is strictly prohibited
Page 2 of 47
Declaration
Copyright 2013 Vision source Solutions Sdn Bhd All Rights Reserved.
Version 1.1 onwards
Page 3 of 47

Product Info & Licensing
This guide will help you set up the VPOSLITE2 POS terminals for use in a store. Please take some time to
read through the help manual to gain insight into how VPOSLITE2 POS can be tailored to run in a wide
variety of retail applications. The set-up guide is followed by a brief explanation about how to use the
different functions available on the POS application.
The documentation is divided into few sources, i.e.
Hardware Installation Guide

Software Installation Guide Manual
Front Point Of Sale Manual
Back Office User Manual.
This application is intended for retail environments where ease-of-use and reliability are required. Typical
users include:
Stationary Shop
Sundry Shop
Accessories Shot
What's Included?
VPOSLITE2 Pos comes standard with a full complement of modules at no additional cost. There are no
monthly fees and same-version downloadable updates are provided free of charge. 3rd party applications
such as MS Win, Anti-Virus, Remote Terminal CAL, MSSQL StdLic are not included and must be
obtained separately.
Licensing
VPOSLITE2 Pos is licensed on a per-machine basis using a serial number generated for a specific pc name,
pos station id and other hardware identifiers. Note that the serial number generated for a specific pc will not
work on other pcs. A license is required only on pos stations where orders are taken or customer receipts
are printed.
Evaluation Version
Evaluation version users are not time limited and are able to thoroughly use all features to determine
suitability for your business. When you decide to purchase VPOSLITE2 Pos, the evaluation database can
be retained and all custom settings are saved.
Page 4 of 47

Training Objective
This user training kit is designed to help the learner to acquire the required knowledge and skills to operate
and use VPOSLITE2 POS application. At the end of this course you will be able to accomplish and
understand the following:-
Warranties
All rights reserved. Although the best efforts are made to ensure that the information in this manual is
complete and correct, We makes no warranty of any kind with regard to this material, including but not
limited to the implied warranties of marketability and fitness for a particular purpose. Information in this
manual is subject to change without notice. No part of this manual may be reproduced or transmitted in any
form or by any means, electronic or mechanical, including photocopying, recording, or information
recording and retrieval systems, for any purpose other than for personal use, without the express written
permission of the company. We shall not be liable for errors contained herein or for incidental or
consequential damages in connection with the furnishing, Performance or use of this manual.
Trademarks
VPOSLITE2 and the VPOSLITE2 logo are trademarks of the company Adobe and Acrobat Reader are
either registered trademarks or trademarks of Adobe Systems Incorporated in the U.S. and/or other
countries. Microsoft, Win32, Windows, Windows NT, and SQL Server are either registered trademarks or
trademarks of Microsoft Corporation in the U.S. and/or other countries. Crystal Reports is a registered
trademark of CRYSTAL DECISIONS, Inc. All other logos, trademarks or registered trademarks are the
property of their respective owners.
Release Version
This manual was written and completed in May 2013 and contents are based on VPOSLITE2 Point of Sales
Version 1.1.Each new version of the program POS has been fully tested, and before delivery to our
customers.
Updated: 11th August 2014
Page 5 of 47
Installation Process
It is recommended to perform VPOSLITE2s installation on a fresh personal computer with the below
system requirement for both hardware and software, the full installation will take above 5 to 10 minutes
depending on the computer processing speed, you are advised not to interrupt or terminate the process
during installation, or else full uninstall is required in order to install back.
Hardware Requirement
Recommended Hardware Specification:
Intel Celeron 1.8GHz or above
2GB RAM and above
Minimum monitor Resolution = 1024x768
50GB Hard disk space
1 LPT, 1 Serial (Optional), 1 USB (Optional) interface port.
POS Devices (Optional)
One unit POS Receipt printer
One unit Cash drawer with RI-11 port
One unit VFD Customer display
One unit Barcode Scanner
Page 6 of 47
Log In
How to Log In VPOSLITE2 Front POS
The Log In/Out feature provides both convenience and security in VPOSLITE2 POS. User can
either use MSR card to log in or enter manually the Cashier I.D and Password.
The log in/out procedure below assumes you are requiring employees to log in, and that user
names, passwords, and security rights have been assigned in the Employees & Security area.
To log in:
1. Click on VPOSLITE2 Front POS icon that is available on your desktop to launch the system
login interface
2. Enter your user name and password (Note that passwords are case-sensitive)
3. Select OK.
Page 7 of 47
The date displayed here will be suggested on all receipts and other documents created.
The logged in users name is displayed on the status bar at the bottom of the VPOSLITE2 POS
screen.
Company logo can be inserted into the screen if is required.
1.1
Introduction on VPOSLITE2 Front POS Interface

VPOSLITE2 POS includes the ability to view all the regular or default menu item on the order
screen that is stated in the [ I ]. If user prefer to disable the menu display items, it can be done by
choosing the interface in [ C ].
Page 8 of 47
Start New Business Day

Select a new business when a new
business operation is started.
After enter new date, VPOSLITE2

main menu will prompt out.
Noted:
You may not allowed to go back ward where a business operation date already performed end
of day process.
Page 9 of 47
Opening Float
When a new cashier signs in, you may deposit the opening float in the cash drawer.
Click on Menu button
Click More Function
Click Cash Float
Page 10 of 47

Highlight Cash IN and click OK
Type in Opening Float and your float amount,

click Ok button
Page 11 of 47
Understand your POS screen

VPSOLITE2 having a user friendly POS entry screen as diagram below, you may allow to perform services
such as Fine Dine, quick service, retails and car wash, below diagram show a quick service.
Item function
Item Button
The above diagram show the main POS entry screen
Void Line
To void a single line item
Line Note
To add additional remark for a single item
Line Discount
To apply item level discount
Override
To amend or change item unit price
Page 12 of 47

FOC
To Enable or Disable FOC mode
Refund
To Enable or Disable Refund Mode
Package
To apply package item
Summary amount
Subtotal
Total sum of item without discount
Item Discount
Total item discounted value
Bill Discount
Total bill discounted value
SVC
Service charges
Tax
Combination of Tax1 and Tax2 value
Rounding Adj
Rounding Adjustment value
Page 13 of 47
Settlement
To settle bill
Function
More Function
Hold check
To hold a check/Bill
Bill View
To view those settled bill
Page 14 of 47
Open Drawer
To kick out cash drawer
End Shift
To perform cashier end shift process
Cash float
To perform cash management
Report
To view front end report
Hold check
To hold a unclosed bill / check
Page 15 of 47

Recall check
To Recall a unclosed bill / check
Show Details
Show item saved details
Member Enquiry
Member inquiry
Stock Enquiry
Stock details inquiry
Bill discount
To perform bill level discount
Unmark Send item
To unmark those send item (Fnb Service only)
PLU Lookup
To lookup an item
Price Check
To view item unit price
Log out
Log out POS
Hide
Hide Function screen
Page 16 of 47
Scanning a new Items

Items can be entered manually, or by barcode scanning and choose from the PLU Lookup Item List
provided in VPSOLITE2 POS.
To perform this action;

Enter the item in the provided column, or click [ PLU Lookup ] to search for the items required
Page 17 of 47
Voiding a saved Items

Click on the item which you need to void, click
Void Line.
Click OK to confirm
Page 18 of 47
Related Note:
Validation
Step
Utilities Setup -> Store Setup -> Front End Control
[B3] Validation on voiding item
Access Level Validation
Step
Maintenance -> Access Level
[A5] Validate on voiding item
Adding item remark

Click on the item which you need to add
remark, click Line Note.
The left panel remark screen will appear, you

may also click on Open text.
Page 19 of 47

Click Open Text to enter your remark.
Remark will display in red.
Related Note:
You may create you remark or condiment page by setup the default condiment:Utilities Setup -> Button Setup
Create a default condiment page
Apply item discount
Click on the item which you need to apply

item discount, click Line disc.
Page 20 of 47

The left panel remark screen will appear,
select your discount.
To define item discount :
Back End -> maintenance -> Discount
Discount will display in red.
Related Note:
Validation
Step
[B4] Validation on apply item discount
Step
[A9] Validate on item discount
Price override
Page 21 of 47

Click on which item you want to override
price.
Type in the value to amend
Now look at the new value.
Related Note:
Validation
Step
[B7] Validation on price override
Step
FOC
item on price override
[A3] Validate
Page 22 of 47
Click on FOC button.
Click new item, and the item will display as

zero amount.
Related Note:
Validation
Step
[B19] Validation on Enter FOC Item
Step
[A7] Validate on FOC Entry
Page 23 of 47
Refund item
Click on refund button, the validation will
prompt out.
Enter remark for refund.

You may define reason note on
Back End -> Maintenance -> Reason
The item will display ask negative value.
Related Note:
Validation
Step
[B1] Validation on Item refund
Step
[A20] Validate on Item refund
Page 24 of 47
Holding Bill
To hold an unclosed receipt, you may recall and settled all hold check before perform EOD.
Press the hold check button
Page 25 of 47
Recall a Bill
To recall a hold receipt or bill.
Press the function button
Press the recall check button
Page 26 of 47

Select which check to recall.
Change quantity
Highlight which item you require to
change quantity, click on the quantity
button.
Page 27 of 47

Now look at the quantity being
changed to 3.
Page 28 of 47
View item details

Double click on subtotal as shown in
the diagram.
The receipt item details will shown as

diagram.
Page 29 of 47
View Tax Details

Double click on Tax as shown in the
diagram.
Page 30 of 47
Settlement - Cash
Click on Settlement
For Cash settlement, click on

fast cash note or manual type the
amount.
Others Payment
Mode
To define payment mode:

Back End -> Maintenance ->
Payment
Fast Cash Note
Page 31 of 47
Settlement Credit Card

Click on VISA button as shown.
Type in the settlement value and

type in credit card details.
To enable this function

Back End -> Utilities Setup -> Store Setup ->
Front End Control
[B15] Hide credit card details
Page 32 of 47
View settled bill

Click on bill view button as shown.
Select of highlight which receipt to

view.
Page 33 of 47
Reprint settled bill

Select which bill to reprint
Click ok to print
Related Note:
Validation
Step
[B10] Validation on Reprint bill
Step
Maintenance
-> Access
Level
This
document is Private
& Confidential
and may contain legally privileged information. This document is intended solely for the attention and usage of
the named
[A6] Validate
onAddressee.
reprint The
billuse, copy or distribution of this document by anyone other than the addressee, is strictly prohibited
Page 34 of 47
Void Settled bill

Select which bill to reprint
Click ok to confirm
Related Note:
Validation
Step
[B6] Validation on void receipt
Step
Validate
void receipt
This[A1]
document
is Privateon
& Confidential
and may contain legally privileged information. This document is intended solely for the attention and usage of
Page 35 of 47
View price check

Click on Function button
Click on Price Check
Page 36 of 47

Type in PLU code to view
Page 37 of 47
Apply bill level discount

Click on bill level discount
Page 38 of 47

Select which discount to apply
Bill level discount display as diagram.
Related Note:
Validation
Step
[B8] Validation on bill level discount
Step
[A4] Validate on bill level discount
Page 39 of 47
View stock enquiry

Click on Stock enquiry button
Type in the key word to search
Page 40 of 47
Page 41 of 47
Open Cash drawer

Click on Open Cash drawer button
Related Note:
Validation
Step
[B18] Validation on open cash drawer
Step
[A2] Validate on open cash drawer
Page 42 of 47
End Shift Closing

End Shift Closing is a must to perform by individual cashier at the end of their shift.
Click on Open End shift button
Declare the cash after counting from

drawer
Page 43 of 47
Click on View Report
Click on End shift report.
To do :
Terminal No
Cashier
: The default users terminal no. who perform the End Shift Closing
: The default users name who perform the End Shift Closing
Page 44 of 47

Cash Count
: Enter the number of notes that you have counted
On the left side column show the information of this terminals sales and collection
Click [ Ok ] to start the End Shift Closing.
Related Note:
Step
[A8] Validate on End shift closing
Page 45 of 47
End Of Day process

To perform Day End closing, users have to ensure that there are no pending transactions in the recall bills
section and all the counter has perform all the End Shift Closing.
Click on Function button, and click
End of Day.
Type in User Verification
Click OK to process
Item A
Page 46 of 47

EOD process completed.
Click on View Report button
Click on Z Reading to view End day

report.
Related Note:
Step
[A16] Validate on End of Day
Page 47 of 47

Vposlite2 Front End Operation Manual

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Vposlite2 Front End Operation Manual

Uploaded by

Copyright:

Available Formats

Front End

Front End Operational Manual

Front End Operational Manual

Front End Operational Manual

Hardware Installation Guide

Front End Operational Manual

Updated: 11th August 2014

Front End Operational Manual

Intel Celeron 1.8GHz or above

2GB RAM and above

Minimum monitor Resolution = 1024x768

50GB Hard disk space

1 LPT, 1 Serial (Optional), 1 USB (Optional) interface port.

POS Devices (Optional)

One unit POS Receipt printer

One unit Cash drawer with RI-11 port

One unit VFD Customer display

One unit Barcode Scanner

Front End Operational Manual

Front End Operational Manual

Introduction on VPOSLITE2 Front POS Interface

Front End Operational Manual

Start New Business Day

After enter new date, VPOSLITE2

Front End Operational Manual

Click More Function

Click Cash Float

Front End Operational Manual

Type in Opening Float and your float amount,

Front End Operational Manual

Understand your POS screen

The above diagram show the main POS entry screen

To void a single line item

To add additional remark for a single item

To apply item level discount

To amend or change item unit price

Front End Operational Manual

To Enable or Disable FOC mode

To Enable or Disable Refund Mode

To apply package item

Total sum of item without discount

Total item discounted value

Total bill discounted value

Combination of Tax1 and Tax2 value

Rounding Adjustment value

Front End Operational Manual

To view those settled bill

Front End Operational Manual

To kick out cash drawer

To perform cashier end shift process

To perform cash management

To view front end report

To hold a unclosed bill / check

Front End Operational Manual

To Recall a unclosed bill / check

Show item saved details

Stock details inquiry

To perform bill level discount

Unmark Send item

To unmark those send item (Fnb Service only)

To view item unit price

Log out POS

Hide Function screen

Front End Operational Manual