FORMAT FOR LETTER WRITING

SOUTH CENTRAL RAILWAY (Arial 12 pts/ Times New Roam 13 pts, bold, capital, underlined)
(1 space)
Tele: 070 27052
Personnel Department
Divisional Office
Guntakal - 515801
(1 space)
File No: XXXXXXXXXXXX
DD.MMM.YY
(1 space)
(1 space)
Addressee (Bold)
(1 space)
(1 space)
Sub: xxxxxxxxxxxxxxxxxxxxxxxxxxxx (bold)
Ref: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx dated dd.mm.yy
1.
The first paragraph on body of the letter format starts after giving a Tab from
the numeral and followed by continuation of second line immediately below the
numeral... (to be justified)
(1 space)
2.
The second paragraph continues so on........................
Table should be always centred to the letter
(Signature block 4 to 6 spaces from last line)
(M Senthil Kumar, IRPS)
APO (T) / GTL
For Sr DPO
Annexure (s):
(1 space)
Copy to: 1.
2.
3.

FORMAT FOR NOTE WRITING

N-1
File No: xxxxxxxxxxxxxxx
Sheet No: ...................01
1.
The body of letter starts same like letter writing ................................................
and the object writing a note is to concise the subject in minimum possible paragragh
but at the same time fully conveying the action to be taken by each addresse. Any
folio number should be mentioned like (F-78) means that should be bolded so that it
is highlighted in that para.
2.

The second para starts with one space down below and moves on......

The note may be initiated by either staff or officer. It will be initiated by staff only if
the APO needs to convey some information down below the printed text message or
else it can directly initiated by APO but counter initialled by the concerned dealing
clerk.
APO (T) / Ch OS
DPO (Bold and underlined)

Sr DPO
(Space can be given on assumption based on the subject dealt)
ADRM

DRM

N-1
File No: xxxxxxxxxxxxxxx
Sheet No: ...................02
The continuity of the note should be done without altering the note no as 02 but only
changing the sheet no as 02