Day 1

Date 24th June 2016

Friday

ACTIVITY:
POLICIES FOLLOWED BY RAGHAVENDRA CHEMICALS
QUALITY POLICY
We are committed to enhance customer satisfaction by providing products and
related services complying with a continually improving quality management system.

HEALTH AND SAFETY POLICY

Raghavendra Chemicals is committed to provide every one of its employees and

the related public.
The company will provide a work environment in which identified hazards are
controlled, if elimination is not feasible and will provide personal protective
quipments wherever necessary.
Accident prevention is the direct responsibility of the Line Management and
will be an important criterion for performance appraisal. Line Management
will ensure that all safety measures are incorporated in the operating and
maintenance procedures as well as in any process technology changes in the
infrastructure.
Consideration of health and safety will be given proper weight age in selection
and deployment of the personnel.
The company will ensure that health and safety aspects are given due
Consideration in decision regarding purchase of materials.

SKILLS GAINED
Today I have learned about the quality policy and the health and the safety policy
in the Raghavendra Chemicals. Their main goal is to secure the quality of the product.
That to with a safe and healthy environment of their employees by this the Raghavendra
Chemicals has been well grown.

Day 2

Date 27th June 2016

ACTIVITY:
COMPANY TIMINGS:
The timings In Raghavendra Chemicals for the employes in

Monday

Week days: 9:30 AM to 5:30PM

Saturday : 9:30AM to 4PM
Sunday : Holiday

OVERTIME:
Overtime wages will be paid for Delivery persons and drivers only

Charges for Overtime: 40Rs/Per hr

EMPLOYEE

ENTRY

RECORDER

WITH

FINGER

PRINT

INDICATOR:
The Attendence will be given to an employee by reading a IRC and searches for
entry in the database. To maintained the attendance record and also used to monitor the
late coming and notified the leaves. Its used to avoid the illegal entries and the
unauthorized person entry in to the company. The detector can identify the finger print in
the computer else an alarm to indicate invalid entry. To protect the company secrets and
provides high security.

LEAVE BENEFITS FOR EMPLOYEES

Casual Leave (CL)
Sick Leave (SL)
Earned Leave (EL)

Loss Of Pay (LOP)

Every employee should be taken the leave with the proper information to the
management and the leave should be approved by the management. When the leave
request is rejected by the management the employee should compulsory come for
working otherwise should be warned for first time. If its continues the employee should
be terminated.

NO.OF LEAVE IN A CALENDAR YEAR

10 days of Casual Leave in a calendar year

15 days of Sick Leave (SL) in a calendar year
Earned leave is the based on the working days in a company.(1 EL for every 15

working days)
120 days of paid Maternity Leave is allowed to females who have to deliver a

child
LOP can be applied by an employee when no other leave is available.
During the period of LOP, the employee is not entitled for any pay or allowance.
Only 10 LOP can be permitted in a year

SKILL GAINED
Today I have about the company gives better leave policy and maximum no of
leaves from the other Companies. Management gives salaries for the leaves and the
female employees can take leave for maternity leave upto 4months its gives the good
environment for the females. In a calendar year the employee cannot take the leave the
management gives the award and the bonus amount INR.10,000 to the employee.

Day 3

Date 28th June 2016

Tuesday

ACTIVITY:
ORGANIZATION STRUCTURE
The organizational structure of Raghavendra Chemicals is shown in the figure.
The present organization structure of the company has proved to be effective in

conducting operations at its optimum level. The staff structure encourages team work and
good internal relationship. Unity of command is maintained throughout the organization.

ADVANTAGES
Each individual in the organization is assigned a role , responsibility and
necessary authority. Each person who is assigned to an activity must know his position,
his role and relationship with others.
The activities of all individuals are coordinated and integrated into a common
pattern in order to achieve the organizational objective. Organization is needed for the
purpose of integration of diverse activities in a cohesive manner.
The optimum use of human skill and efforts is achieved. It helps in smooth
operations and smooth flow, thus avoiding bottlenecks, idle time and idle machine.

DISADVANTAGES
No self motivation.
Always have wait for instructions.
Takes time to carry out orders and actions.

SKILLS GAINED
Today I have learned about the organizational structure of the Raghavendra
Chemicals. They maintain their employees under single roof of structure. Their
advantages are vast compare to their disadvantages.

Day 4

Date 29th June 2016

ACTIVITY:
PRODUCT PROFILE
Various product supplied by Raghavendra Chemicals are;

Wednesday

1. Henkel Loctite Adhesives

2. 3M Abrasives
3. Castrol Industrial Lubricant oils
4. SMC Pneumatics
5. Taegutec Products
6. Banner Sensors

HENKEL LOCTITE ADHESIVES

Henkel is a leading solution provider for adhesives, sealants and functional
coatings worldwide. They offer a comprehensive portfolio of tailor-made solutions for our
customers and of high-quality consumer products. Their global team of experts partners
with customers to deliver best-in-class service. Their powerful innovations and leading
technologies under top-brands such as Loctite create sustainable value for industrial
customers, consumers and professional users. Their Products are:

3M ABRESIVES
3M keeps manufacturers on the cutting edge of competitiveness with sandpaper
solutions and surface modifying systems that add efficiency, productivity and high
performance to industrial abrasive operations. From repairing automotive finishes on the
factory floor to creating a cleaner shop environment for cabinet makers, 3M brings the

power of new ideas to the science of smooth, helping manufacturers save time and
money in every phase of finishing.

SKILLS GAINED
Today I have learned about the products that are delivered by the Raghavendra
chemicals in Henkel Loctite Adhesives , 3M Abrasives these the main logistics that are
delivered by the company.

Day 5

Date 30th June 2016

ACTIVITY:
CASTROL INDUSTRIAL LUBRICANT

Thursday

Castrol is the world leading manufacturer, distributor and marketer of premium

lubricating oils, greases and related services to automotive, industrial, marine, aviation,
oil exploration and production customers across the world. The company is headquartered
in the UK and operates directly in over 40 countries, and employing approximately 7,000
staff worldwide. In nearly 100 other markets, we are represented by third party
distributors who market and sell our products locally. The Castrol delivery network
extends throughout 140 countries, covering 800 ports and partnering with over 2000
distributors and agents.
Castrol offers lubricants for virtually all domestic, commercial and industrial
applications. For automotive lubrication (including motorcycles 2-stroke and 4-stroke
engines, car petrol and diesel engines), our products include an extensive range of manual
and automatic transmission fluids, chain lubricants and waxes, coolants, suspension
fluids, brake fluids, greases, cleaners and maintenance products. We also produce
products for agricultural machinery, plant, general industry and marine engineering uses.
All our products have a global chemical registration status and meet compliance in all
locations where the product is used. And their products are:

SMC PNEUMATICS
Incorporated in 1995, SMC India is a 100% Subsidiary of SMC Corporation
Japan, the World Leader in Pneumatic Technology. SMC India has three state-of- art
manufacturing facilities in India. Two facilities are at Noida near Delhi, (spreading over

12000 Sq. mt. and 29,000 Sq. mt.) and one in Chennai (46,000 Sq. mt.). These facilities
comprise of separate floors for manufacturing and assembly. Special purpose CNC
machines are installed for precision processing. We maintain a large warehouse, which
follows a trademark Bin Management System of inventory (KOGO Seisan System) to
cater to the large demand and ensure faster deliveries. SMC India thrives on our ability to
provide excellent personalized service and innovative products to our customers
whenever and wherever required. SMC India has a well established an extensive
marketing network of Branch Offices and Resident Engineer locations at major cities &
industrial areas providing nationwide support to our customers.
Our trained Application Engineers serve our customers by functioning as part of
their team to accurately gauge their needs and develop customized solutions. SMCs
policy of tandem product development, of which our valued customers, our Application
Engineers and our Product Development Engineers form vital links enables rapid tracking
of the winding path of automation process spanning the various Industrial scenario. We
develop & supply special products against customer - specific requirements which makes
us stand out in the industry.

SKILLS GAINED
Today I have learned about the remaining products that have been delivered by the
Raghavendara Chemicals and these are the products that are relevant to the company.
Day 6

ACTIVITY:
TAEGU TEC

Date 1st July 2016

Friday

Taegu Tec worldwide is a leading partner for modern international tooling and
solutions. Headquartered in Daegu, South Korea, TaeguTec is a part of the Iscar
MetalworkingCompanies.
TaeguTec India was established in the year 2000, with the philosophy of being its
customer's partner in cost reduction. TaeguTec manufactures compre- hensive range of
tooling from the new state-of-the-art factory located at Bangalore. Within a short span
TaeguTec was certified as per ISO9001: 2000 thereby reiterating the commitment to
quality. A well-trained and motivated team of young engineers manage each function in
the factory. TaeguTec has a wide reach in the Indian market with eight branches across the
country and presence of Stockist's in every major industrial town. Service to the customer
is backed by the support of a dynamic and competent team of sales and technical support
engineers. Year 2012 marks the 12th year of successful operation in India.

BANNER SENSORS
Based in Pune, Maharashtra (India), Banner Engineering Pvt. Ltd. Has been
growing by leaps and bounds, ever since its inception in the year 2007. They are servicing
their clients spread all across the globe.
Their efforts towards delivering a quality range of products are supported by a
highly sophisticated infrastructure spread over a large area.
Their manufacturing facility is equipped with all the necessary amenities required
for smooth and bulk production of products. They also have all the testing facilities at
their manufacturing unit.
Being a quality conscious organization, they have directed all their endeavors
towards achieving the highest level of quality in their products. Right from procuring raw

materials from vendors till the manufacturing of end products, quality is their prime
focus.

SKILLS GAINED
Today I have learned about the taegu tec and banned sensors of the Raghavendra
Chemicals that are more successful of the company. These products have been more
succeeded version of the company. They have been known as the pillar of the company.

Day 7&8

Date 4th&5th July 2016

ACTIVITY:
COMPETITORS OF RAGHAVENDRA CHEMICALS
Some of the major competitors of Raghavendra Chemicals are:

Monday & Tuesday

1. Cutmac Marketing Pvt Ltd

2. Performance Products & Solutions
3. AK Associates
4. Srinivasa Enterprises
5. FRV Associates
6. Mcvan Industrial Corporation

DEPARTMENTAL DETAILS
The various departments of Raghavendra Chemicals are shown in the below figure

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HRD / TRAINING DEPARTMENT

Human resources is considered as the most vital asset of an organization.
Raghavendra Chemicals has a well defined employee power which helps the organization
to perform well in the markets. Human resource department is headed by manager

(HRD). He is responsible only for training and development M (HRD) id reporting to

Assistant General Manager (HR).

MAIN FUNCTIONS OF HR / TRAINING DEPARTMENT

a. Identifying training needs.
b. Arrangement requirement training.
c. Maintaining the training record.

SCOPE
The procedure covers all aspects of training. Arrange suitable training for
employees for updating skills based on the identified training needs.
Training advisory commitment is responsible for suggesting training requirements
of the various department and disciplines.
Formulating training programs on yearly basics.
The committee proposes a training calendar every year
Training needs for the years are identified and recorded by the department of the
head.
The details are handed over to the training department by respective department
head. Training department does compilation of the identified training needs of the
employees. Necessary training programs are arranged by training department to later the
identified training needs of the employees. Training department organize training
programs using internal faculty or engaging faculty from reputed organization. The

training department in consultation with concerned department heads organizes in house

training programs on special requirements.
When employees attend training programs conducted in house. A feedback about
the usefulness of the training is obtained and consolidated. The concerned department had
evaluates the feedback from the participants after a period of 2-3 months to ascertain the
effectiveness of the training program. Employees are also sent for training to other
reputed institutors nominations for sending employees for training in such institutions
outside the company are put up for approval of the appropriate authority as per the
guidelines outside programs submits a feed back on the trainee undergone the training
department. The achievement against annual training calendar is reviewed half yearly by
department helps for the number of programs held, number of employees participated for
each programs the highlights of training effectiveness, feedbacks..etc. The training
department maintains a register on the training program attended by the employees.
Training department maintains the format received from participants after getting it
evaluated by the concern department head regarding the effectiveness of training. The
managerial personnel of the company are imparted training to improve their managerial
capabilities at the HRD center of the company and outside institutes depending upon the
needs identified by the head of the department.

GENERAL TRAINING
In order to provide this type of training, one has to determine what is the trainees
growth potential up to what level to be done and requires evaluation of his present
performance.

NEED BASED TRAINING

Need based training will be done on the basis of determining the level of
knowledge and skill one requires for a job. Next is to find out how many employees have
to be given this training. On the basis of these needs training is given to the employees.

CUSTOMER TRAINING
Customers are given training on handling of products in various situations.

INDUCTION TRAINING
It is the training provided to the newly recruited employees to familiarize them
with the activities, rules and policies of the organization. It is also done to introduce the
new employees to the other employees of the organization.

TECHNOLOGY TRAINING
Company provides advanced training for workers to cope up with the
technological changes. Feedback is obtained from employees and effectiveness of the
training program is ascertained after a period of 2-3 months.

SKILLS GAINED
In these two days I have learned about the Companies competitors and the
divisions of the company and their training for each department to the company. These
competitors are well known for their reputation as well.

The division in the company are well known for their contribution and their
source of destination file towards the company. Their training is remarkable and their
directly governed under the HR department of the company.

Day 9

Date 6th July 2016

ACTIVITY:
PERSONALITY DEVELOPMENT PROGRAMME

Wednesday

INTERNAL TRAINING
The topics covered include personality, management development, inter personnel
relations, impact of globalization effective communicationetc. Other in house programs
are conducted by agencies like Kerala state productivity council. In such programs
company can decide upon faculties and topics for training.

OBSERVATION OF HRD
HRD department organizes training programs using internal faculty or engineering
faculties from reputed organization. Raghavendra Chemicals should see to it that training
needs of the works, supervisors and executives are recognized and separate training
program should be developed for each groups.

PERSONNEL DEPARMENT
Category

Number

Managerial Staff`

35

Employees

60

Total

95

FUNCTIONS OF PERSONAL DEPARTMENT

1. Recruitment: through professional and executive employment exchange and
2. Manpower planning: ascertaining the number of vacancies
3. Welfare functions: including statutory and non statutory welfare measures.

P.S.C.

4. Grievance handling: as per the provisions of Industrial Disputes Act & factories act
5. Maintaining company discipline: as per standing order act
6. Industry relations
7. Public relations
8. Job descriptions (Techniques)
9. Job specifications (Techniques)
10. Job analysis (Techniques)
11. Performance appraisal
12. Training
13. Staffing
14. Formulates and implements personnel
15. Wage and salary administration
16. Filing various returns relating to employees

PROMOTION POLICY
It is divided into two parts.
a. Managerial Promotion Policy:

This is on the basis of a stipulated length of service in the immediate lower grade
and it is the main criterion for promotion. Promotion from workers category to officers
grade shall be ordered only with board resolution and with permission of government.
Time bound grade promotions are considered in the case of lowest tow managerial scales
period of 10 years service can be considered for promotion.
b. Non- Managerial Promotion Policy:
Vacancies are to be filled by line recruitment through PSC and will be filled as per
the policy and procedure lay down through the term of settlement.
If a prospective employee has the minimum qualification and stipulated service
then he is considered for promotion. If qualified persons are not available for promotion
in the respective section/ department. It is notified on the company board. Candidate with
the same grade and stipulated length of service considered are not found available after
test, a lower grade person with stipulated service can be given double promotion.

SKILLS GAINED
Today I have learned about the personel development and promotional activities
done in the Raghavendra Chemicals. The development done in the company are trained
by their well known with company.
The promotion policy are uder notified by the different derivatives of the
Company and their laws of the promotion.
Day 10

Date 7th July 2016

ACTIVITY:
WAGE AND SALARY ADMINISTARATION

Thursday

A sound plan of wage and salary administration seek to establish a fair and
equitable compensation offering similar pay for similar work. Actually the settlement of
wage and salary is done by the accounts department. The trade union management will
decide how much to pay for each employees and workers regarding his performance.

OVERTIME ALLOWANCE
Wage covered under the Factories Act will be given as overtime wages. According
to the provision contained in the Factories Act and the ruler framed thereafter. The
overtime wages for workers will be two times of effective wages.

WELFARE PROGRAMMES
Labour welfare measures in India can be classified as statutory and non-statutory.
Statutory welfare comprises those provisions which are binding on employer by law. This
relate to certain essential working conditions and standards of health statutory welfare
measures provided are accident benefit, annual bonus, drinking water , lunch rooms,
sitting facilities, storing and drying facilities ,health facilities and educational allowance.
The non-statutory welfare programs provided voluntarily by employer and housing
facilities, medical attendance schemes, group accident policy, production bonus,
voluntary retirement schemes and performance appraisal.

GRIEVANCE REDRESSAL
Grievance Redressal committee is statutory. It is to be legally maintained. Trade
unions are satisfied with the present condition. Hence in Raghavendra Chemicals
Grievance Redressal Committee is not there,as here exist a good employee-employer

relationship. Grievance Redressal committee consists of an experienced and efficient

team of personnel department. And also the moral level of employee is very good.

WORKERS PARTICIPATION IN MANAGEMENT

Raghavendra Chemicals encourages its workers to take part in the management of
the company. The workers are often consulted through their union while implementing
major welfare programs of the company. In addition to this the workers are also included
in some of the committee for taking management decision, which includes committees
like.
a. Canteen Management Committee
b. Safety committee
c. Tri-Party Committee
d. Provident fund trust

SKILLS GAINED
Today I have learned about the salary scheme that has been allotted by the
Raghavendra Chemicals. The salary scheme is the most loved for all the company and
their staffs. The salary much higher than the other competitor company.

Day 11

Date 11th July 2016

ACTIVITY:
FINANCE DEPARTMENT:

Monday

The part of an organization that manages its money. The business functions of a
finance department typically include Planning, organizing, Auditing, accounting for and
controlling its companys finances. The finance department also usually produces the
companys financial statements.

ROLES AND RESPONSIBILITIES OF FINANCE DEPARTMENT:

The activities expected from a finance department cover a wide range from basic
bookkeeping to providing information to assisting managers in making strategic
decisions
At the base level, finance department will be responsible for all the day to day
transactional accounting for the business. This will include the tracking of all
transactions and the management of any government reporting.
The finance department is also responsible for management of the organizations
cashflow and ensuring there are enough funds available to meet the day to day payments.
This area also encompasses the credit and collections policies for the companys
customers, to ensure the organization is paid on time, and that there is a payment policy
for the companys suppliers. There is some form of forecast prepared on a regular basis
to systematically calculate the ongoing cash needs.

FUNCTIONS OF FINANCE DEPARTMENT

Purchase bills passing and payments to suppliers

 Sales invoice recording

Debt collection
Budgeting and costing
Statutory auditing
Finance control
Handle all auditing and taxes
Sales accounting
Generation and utilization of funds
Finance book keeping and finalizing of accounts
Treasury operation
Cost record
Management information system and co-operate planning

Raghavendra Chemicals has an exclusive PF trust for their employees. The

company gives money to the trust. Trust invests this properly. Retirement benefits are
issued from this fund. The companys liability towards gratuity to employees is covered
by group gratuity scheme with the LIC of India.

SKILLS GAINED
Today I have learned about the finance department of the Raghavendra Chemicals
that is the icon of the company. This is the company main thing that distributes the
finance to all the departments of the company. Finance is the source for all the Company.
Day 12

ACTIVITY:

Date 12th July 2016

Tuesday

PURCHASE DEPARTMENT
FUNCTIONS OF PURCHASE DEPARTMENT:
RECEIVING INDENTS

The first and foremost function of purchasing is receiving demand/requisition of

material from different departments
.ASSESSMENT OF DEMAND OR DESCRIPTION OF NEED

After recognising the need with appropriate description, i.e., qualitative as well as
quantitative, is necessary for the sound and successful purchasing. An improperly
described demand can cost heavily money-wise as well as time-wise.
The real problem arises when the order is placed for want of preciseness in the
description of goods needed, the items are received and these are not acceptable to the
user department and it also becomes difficult to convince the suppliers to return the goods
in case of faulty supplies. Therefore, purchasing department must have adequate
knowledge of items being purchased to be able to secure full description.
The purchasing department should not have such alternative purchases of
commodities, which are not available easily, on their own responsibility or at a lower cost
unless and until it gets the consent from the user department.

SELECTION OF SOURCES OF SUPPLY

Most important function of a purchasing department or officer is the selection of

the sources for the requisitioned items of stores. There are different sources of supply
which have no similarity between them.
For majority of items, selection of one of the vendors should be made. While
selecting the item, the purchase officer has to see whether the item to be purchased is on a
regular basis i.e., it is being purchased time and again or it is a seldom purchase on nonrecurring basis.
Whenever the items are to be bought from single manufacturer, such as branded or
patented item, there is no difficulty in the selection of the sources of supply; the order can
be placed with the party according to terms and conditions of their sale.
Selection of source of supply requires the services of shrewd purchasing officer
who can keep pace with policies of the organisation and market from where the materials
have to be purchased.

RECEIVING OF QUOTATION

As soon as the purchase requisition is received in the purchase division, sources of

supply will be located; a decision is then taken in respect of the method of
tendering/limitation of quotations from prospective suppliers.
Prices are also ascertained by preparing a comparative statement with the help of either of
the following documents supplied either by the supplier or taken from the previous
records of advertisements, like:
(a) Catalogues, price lists etc.

(b) Telephonic quotations.

(c) Previous purchase records.
(d) Quotation letter or tender i.e., letter of inquiry.
(e) Sample and related price cards.
(f) Negotiation between suppliers and the purchase department like catalogue, price lists
etc.
It is in the interest of purchasing department to keep this information up to date.
Even for the items which are being purchased on a regular basis, the purchasing section
should invite tenders and know full well the market price. It will ensure that prices being
paid to the existing vendor are competitive.

PLACING ORDER

Placing a purchase order is the next function of purchasing officer. Since purchase
order is a legal binding between the two parties, it should always be accurate, clear and
acceptable to both. The purchase order should contain the following particulars:
(a) Description and specifications of the material.
(b) Quantity order.
(c) Transport and packing charges and shipping instructions.
(d) Name and address of the supplier.
(e) Date, time and place of delivery.

(f) Price, discount and terms of payment.

(g) Signature of the purchase manager.
(h) The name and address of the buyer.

MAKING DELIVERY AT THE PROPER TIME BY FOLLOWING UP

THE ORDERS
Since one of the objectives of successful purchasing is delivery of goods at right
time so as to ensure delivery when and where needed? In normal practice, the
responsibility of the purchasing department is upto the time the material is received in the
stores and is approved by the inspection department.
It has the responsibility for follow-up of the orders it places on different suppliers.
All items do not require extensive follow-up. For some less important and low value
items follow-up would be costly and wastage of money and time only.

VERIFICATION OF INVOICES

In normal course, it is also the responsibility of purchase department to check the

invoices and accordingly advise the accounts department for clearing the payment to the
parties concerned. Contradictory statements have been given as to who should be
assigned this function.
Some are of the view that invoices should be checked by the purchase department
placed by it whereas other suggests that it should go to the accounting department. In
support of this, the experts add that it is part of the responsibility of purchase department

that orders are accurately executed and properly filled as per terms and conditions of the
contract.
If there is any error in the bills, the purchase department can get the correction
done or adjustment effected. If the invoices are checked by the stores or accounts
departments, there may be some delay in attending to the errors.

INSPECTION OF INCOMING MATERIALS

The purchasing department should have a close contact with inspection

department. On receipt of the materials from different suppliers, they are to be inspected
as per specifications indicated in the purchase order to verify their quality and quantity.
Uninspected materials are a burden on the economy of the organisation. If
inspection is delayed, the payments of the suppliers also are likely to be delayed, resulting
in bad relations between suppliers and purchasers.

MEETING TRANSPORT REQUIREMENTS OF INCOMING AND

OUTGOING MATERIALS

The purchasing officer must make goods/materials available at the right time they
are required, at the place they are needed, and at the lowest possible cost. It is a big
responsibility, and even a slight error amounts to delay in consignment required at a
particular time.

In this regard, the purchase department should have a thorough knowledge of the
means of transportation. It should make a correct choice of carriers or routes because
otherwise it may entail delay and additional transportation costs.

MAINTAINING PURCHASING RECORDS AND FILES

Purchasing involves a lot of paper work. Daily a number of letters, bills,

quotations, notes, challans, railway receipts, parcel, way bills, bills of ladings, goods
received notes, lorry receipt, goods receipt (transport delivery notes), inspection notes
have to be dealt with. It involves a lot of clerical work.
This department has to refer to previous correspondence on purchase orders,
notes, catalogues, blue prints, price lists etc. very frequently which makes it imperative to
maintain records in appropriate manner.

REPORTING TO TOP MANAGEMENT

It is also an important function of the purchasing department to prepare weekly,

monthly, quarterly, bi-annually and yearly reports regarding expenditures of this
department and send the same to top management along with details of purchases made
and suggestions or improvements.

SKILLS GAINED
Today I have learned about purchase department and their attributes and divisions
of work in the Raghavendra Chemicals. Purchase department soul to the company for any
Company. Raghavendra Company deals with more number of profit and less of loss.

Day 13

Date 13th July 2016

Wednesday

ACTIVITY:
SALES / MARKETING DEPARTMENT
ROLES AND RESPONSIBILITIES OF SALES DEPARTMENT
Selecting targets Theres an adage that salespeople talk to whoever will talk to
them. In the new world of selling, your responsibility is to make certain that they are
talking to the decision makers who can approve large opportunities that will come to
fruition in the near future. Working with sales leadership, you must establish a filter that
helps to define the most likely candidates for higher-opportunity sales efforts.
Defining priorities Help your sales force prioritize what opportunities they
pursue and how much time and effort they spend on each opportunity. Good sales
managers keep key opportunities that are real and relevant to the current circumstances in
the crosshairs of their salespeople.
Defining time guidelines Set and enforce guidelines for how sellers spend their
time. They no longer can just meander about a territory or go on a sweep of their current
account base with the intention of checking in and finding out whats going on. Rather,
they must undertake a strategic and surgical approach to going after identified targets in a
prescribed way.
Monitoring compliance You are responsible for providing data that allows you
and other leaders in the organization to monitor what is happening in the marketplace
regarding customers, competitors and surrounding regulations and technology shifts.

Consistency in the execution of a sales process gives data to the organization that clarifies
what works and what does not. Were not talking about activity management and
monitoring for its own sake. Your focus should be working toward compliance in the
sales process to protect the integrity of the data captured so everyone has relevant data for
good decision making.
Navigating the terrain Your sales process lays out a map for action, but a map
is just a two-dimensional representation of a sequential process. Good sales management
also addresses the third dimension assessing the terrain of what is going on in the
marketplace based on the data youre getting (including variant data) from the sales
process.
Securing resources There will be occasions when competing priorities of other
departments impede progress on landing a big account. Its your responsibility to make
certain that significant sales opportunities are visible to leadership and to secure from
less-than-enthusiastic parties inside your organization the resources needed for a
successful sales process.
Knowing when (and when not) to expedite Its your job to expedite what
needs to be expeditedand to know when not to. If you try to expedite every opportunity,
soon no one will respond. Salespeople are often viewed as that proverbial boy who cried
wolf.

SKILLS GAINED
Today I have learned sales and marketing team of the Raghavendra Chemicals
their derived by their source and their destination of the work. The marketing and sales
team of the are the vast numbers employees are employed in the company.

Day 14

Date 14th July 2016

Thursday

ACTIVITY:
Raghavendra Chemicals is the authorized distributors for so many products.
However, there are around so many competitors. Raghavendra Chemicals gives high
importance for customer satisfaction. They maintain close contact products. Type of
market is buyer market. Marketing department consists of two sections:
a. Office section
b. Issue section
All documentation works come under office section and all the work relating to
sales come under issue section. Raghavendra Chemicals adopts marketing strategy
according to the product nature, market situation, demand for the product etc.

MAIN FUNCTIONS OF OFFICE SECTION

Preparation of sales quotation, letters, amendments etc, maintenance of sales
officers register books and other necessary information
Preparation of sales budget, sales plan, monthly allotments etc, correspondence
with parties and follow up of routine and regular matters
Preparation of sales order, dispatch and delivery notes
Up keeping of all files up to date

MAIN FUNCTIONS OF ISSUE SECTION

Preparation of schedule of dispatch and actual dispatch

 Execution of sales offers

Advising parties about the dispatch effected

DUTIES OF MARKETING MANAGER (SALES)

1. Concerned with the office section of the department
2. Responsible for tender issue process.

CUSTOMERS
1. Ford India Limited
2. Agile Electricals Subassembly Systems
3. Igarashi Motors
4. Lucas TVS Groups
5. Sundaram Clayton Foundries
6. Sundaram Fasteners
7. Madras Engineering
8. Ucal Fuel Systems
9. Mitsubishi Heavy Industries
10. Avalon Technologies
11. TAFE Access Ltd
12. Borg warner
13. Wabco India Ltd
14. CUMI Abrasives

SKILLS GAINED

Today I have learned about the about the companies clients and their of the
Raghavendara Chemicals. They have about 14 permanent clients are the main customers
of the company.
Day 15

Date 15th July 2016

Friday

ACTIVITY:
ACTIVITIES OF MARKETING DEPARTMENT

TECHNICAL BID

This is the specification about the quality aspect of the product, how much
quantity can be given within a period as specified by the customer company etc. These
terms are well explained in the technical bid

PRICE BID

This is a part of the tender document which specifies the basic prices of the
company products. The document rate is given for bulk purchaser, payment terms are also
experienced. Along with the tender to the customer company, an attractive Earnest Money
Deposit (EMD) is also offered. This deposit is for the purpose of assuring the customer
company that if they accept Raghavendra Chemicalss offer, certainly the product will be
supplies to the customer.

SKILLS GAINED

Today I have learned about the marketing team and their branches of the
Raghavendra Chemicals. Technical bid and the price bid of the Raghavendra Chemicals
are often reputed by the company and they are most consulted by other company.

Day 16

Date 18th July 2016

Monday

ACTIVITY:
MATERIALS DEPARTMENT
Manager Materials is the head of the department. He is responsible for all
functions related to purchase, stores and inventory control. Materials department is
divided into three sections.
1. Purchase section
2. Stores section
3. Inventory Control section

PURCHASE SECTION
PURCHASE PROCEDURE
- Receiving MPR.
- Evaluation of the MPR.
- Inviting tender from various organization.
- Evaluation of the tenders and prepare a comparative statement.

- Send tenders to the originator of MPR for recommendation.

- Issue purchase order as per the recommendation of the originator.

PURCHASE SECTION DEALS WITH

- Purchase of stock items as required by inventory control.
- Purchase of maintenance items as required by the maintenance , planning sections.
- Purchase of demanded items
- Payment against delivery through bank.

STORES SECTION
STORE SECTION DEALS WITH
- Maintaining a minimum stock of items required.
- Issuing of stock items required by various departments according to the materials
request.
(MR).
- Preparation of various reports like:
Receiving report.
Inspection reports.

 Evaluation of MPR for purchase of new items.

Preparation of materials code system (10-digit system).

INVENTORY CONTROL SECTION

Inventory control is an essential function of stores department. It helps to reduce
cost and increase profit of the organization. Codification of material is done by manager
inventory control. For controlling the inventory, certain levels of inventory such as
maximum, minimum and re-order level is prepared. When the stock reaches the re-order
level, purchase request is made.

INVENTORY CONTROL
The purpose of inventory control is to avoid surplus and security of materials. The
inventories items are classified based on value contributed by each items depending on
the cost of and turnover of materials.

OBJECTIVES OF INVENTORY CONTROL

- Avoid unwanted pilling up of inventory
- Material identification to avoid duplication
- To maintain records
- To dispose scrapped items
- To determine which and how much to replenish

SKILLS GAINED
Today I have learned about the material description of the Raghavendara
Chemicals. The material description helps to notify the products use and their
manufacture details and their expiry of their products.
Day 17

Date 19th July 2016

Tuesday

ACTIVITY:
SECURITY DEPARTMENT

Security department functions under the personnel manager with a chief security
officer and around 15 staffs. The main functions of the department are to protect the
company from external threats as a part of security, pass and badges are provided to each
worker. The issue of pass is given by the P.M, and the duty pass is signed by him.

SYSTEMS DEPARTMENT
1. Website management
2. Up gradation, maintenance and changes are done by manager system.

SKILLS GAINED
Today I have learned about security systems and system department in the
Raghavendra Chemicals. Security systems are very well defined in the Raghavendra
Chemical.

Day 18,19&20

Date 20,21&22th July 2016

Wednesday, Thursday & Friday

ACTIVITY:
SWOT ANALYSIS
STRENGTH

Good record of physical and financial performance in the past.

Qualified work force, brilliant engineers, managers and skilled workers.
No strike reported for the last few years .
The company is a feeding industry to other companies.
Excellent management labour relation.
Strategic location with no other competitors around at present.
Excellent transport facilities and proximity to national highway,
seaport, and airports as well.
Raghavendra Chemicals has created reliability credibility among the
customers.

WEAKNESS

Raghavendra Chemicals is a private undertaking. The major weaknesses

are;
Lack of profit motive leads to poor performance
Employee cost is high compared to other firms (competitors)

OBSERVATIONS

The major type of customer deal with Raghavendra Chemicals are Leather

garments, consumer segments, footwear, colorants, adhesives, coatings.

The strength of Raghavendra Chemicals is the quality of their products

services and the delivery.

Location preference, reference and quality are the major criteria for selecting
manufacture.

SUGGESTIONS

The company must give some motivation to the employee in order to

increase the sales.

The company must take necessary steps to maintain the ratios at standard

level.
The company must activate the research and development cell in order to

have new invention in this field.

The company should conduct market research to find the movement of the
products and to identify potential customers.

SKILLS GAINED
In these days I have learned about the strength and the weakness of the company
and I have some suggestions for them to make their company more relevant. The
company has more clients they make them frequently been contacted with them.