Clifffwood Scho

ool Council
Meeeting Minu
utes Octob
ber 26, 2016
6
6:53
3 to 8:53p.m.

Atttendees:

Saarah Frost (Prin

ncipal), Allyson
n Watts (Vice-PPrincipal), Eric Fung, Melaniee Ryckman, Collin
Ryyckman, Julie Kwok,
K
Ivar Soever, Esther Ch ung, Tirso Belttran, Heba Osm
man

Reegrets:

Paaul Kang

Ch
hairperson:

Erric Fung

Locatioon:

Cliffw
wood Public School

1. Welcome
o minutes fro
om Septembe
er 28, 2016
2. Adoption of
3. Election of 2016-2017 School Council
4. School Rep
port
4.1. Class//Teacher Assiggnment updaate
4.2. Roof Repair
R
Update
e
4.3. Curriculum Night Reminder
R
5. Treasurer'ss Report
5.1. 2016-2017 Fundraiising Plan
5.2. Dance
e-a-thon funding request
6. Other busin
ness
7. Adjournme
ent
1. Welcome
2. Adoption of
o Minutes off September 28,
2 2016
2.1.
DEECISION: Tirso
o Beltran movves to accept minutes of SSeptember 288. Esther Chun
ng seconds. M
Motion is
carrried
3. Chairs Report
3.1.
Ele
ection of Scho
ool Council Se
ecretary:
3.1.1. ACTION: Eric Fung to confirm Linda Liu's interest/nnomination aand confirm aappointment vvia email
vote.
3.2. York Mills
M PART:
3.2.1. ACTION: Eric Fung to follow-up with Alexander
A
Br own for updaates to Cliffwo
ood parents
3.3. Contact List
3.3.1. ACTION: Saarah Frost to follow
f
up with teachers w ho have not yyet submitted
d classroom ccontact list
forms: Mire
el, Rajah, Siu, Weisz, Wood
dland
3.3.2. ACTION: Eric Fung to finalize and disttribute classrooom contact lists to registtered parentss
3.4. Future
e School Coun
ncil Dates:
3.4.1. Tues. Nov 29
2 @6:45pm
Cliffw
wood School Council
C

3.4.2. Thurs Jan 12 @6:45pm

3.4.3. Wed Feb 8 @6:45pm
3.4.4. Thurs Mar 23 @6:45pm
3.4.5. Tues Apr 18 @6:45pm
3.4.6. Wed May 24 @6:45pm
4. School Report
4.1. Partitions:
4.1.1. New superintendent reviewing new process and will provide an update
4.2. Nutrition Program:
4.2.1. New morning meal program will start in Nov/Dec, with registration info to go out Friday
4.2.2. Food must be served before morning recess
4.2.3. Subsidized by provincial/municipal and grants Toronto Foundation for School Success, with
balance covered by participating families
4.2.3.1. Estimated cost of $20 for Nov/Dec at 2 days/wk, and cost will be re-evaluated as it ramps up
to 5 days/wk in the new year
4.2.4. Participation is completely voluntary
4.2.5. Food is prepared by volunteers who receive a small honorarium
4.2.6. QUESTION: Is this a meal or a snack?
4.2.6.1. Technically called a meal as it covers 3 food groups. Snacks are defined as only covering 2
food groups.
4.2.7. QUESTION: How much did we get as a grant?
4.2.7.1. $12,000 for the year
4.2.7.2. Grant rules require that participants must partially fund operational costs
4.2.8. QUESTION: Can parents opt to participate for some days, but not others?
4.2.8.1. Once ramped up, the program will be all or none. No ability to pick and choose days.
4.2.9. QUESTION: Logistics. Does it interrupt academic teaching before recess?
4.2.9.1. Specific procedures are being finalized. Food will be sent up to each room and distributed
within the room, but intended to minimize interruption to teaching. Food must be eaten in
the class
4.2.10. QUESTION: How will this work with JK/SK classes, as they have stations and not assigned desks?
4.2.10.1. Logistics may need to be different due to having different centres/stations
4.2.11. QUESTION: What about students who are in phys ed in the morning?
4.2.11.1. We will need to figure out logistics and potentially make exceptions for those classes
4.2.12. QUESTION: Will portion sizes differ for younger kids? (ie. Will they still eat their lunch?)
4.2.12.1. No. Portion size should be the same for all students
4.2.13. QUESTION: For kids that don't participate, do they get to eat their snack from home at the same
time?
4.2.13.1. No, they would need to eat snacks from home during recess
4.3. Preferred date for meeting with new Superintendent
4.3.1. ACTION: Sarah Frost to ask for earlier meeting availability and for updates on York Mills CI PART
and partition process (Action #103 from May 2016)
4.4. Roofing update:
4.4.1. Slightly behind schedule due to bad weather this past week
4.4.2. Work on lower part of the roof will close down the pavement on the north side of the school
4.4.3. Planned to be completed within a couple of weeks (assuming weather cooperates)
4.5. EQAO:
4.5.1. Province-wide test written by every student

Cliffwood School Council

4.5.2. Overall Grade 3s achieved above board and provincial results

4.5.2.1. Reading and Writing is only done by English stream for Grade 3
4.5.2.2. QUESTION: Do staff have access to individual results?
4.5.2.2.1. Yes, but are not able to see the specific questions, but achievement by topic area
4.5.2.3. QUESTION: Do students do practice tests?
4.5.2.3.1. We familiarize students with the format so that it isn't completely foreign, but the test
content is covered by curriculum across Grades 1-3
4.5.3. Grade 6s achieved well above board and province across all categories
4.5.3.1. QUESTION: Why do results differ across schools?
4.5.3.1.1. Socio-economic factors, demographics, and timing of testing all potentially influence
results. Smaller schools may have smaller populations that also create more variability
in outcomes
4.5.3.2. QUESTION: Does EQAO drive resourcing for schools across the board?
4.5.3.2.1. It is one small factor across multiple measures that help to assess needs and
4.5.4. QUESTION: What does staff do to adapt their teaching methods to address gaps in EQAO
achievement?
4.5.4.1. Teachers in grade groupings discuss results and how we can continue to improve, including
better targeting lower achieving groups
4.5.5. QUESTION: Do IEP students skew results?
4.5.5.1. Those data points are considered and certain students may receive an accommodation or
exception for writing the test
4.5.5.2. Exceptions are rarely granted and will be followed up with by Superintendents
4.6. Ladybug demonstration
4.6.1. Allows anything to be quickly projected on a screen
4.6.2. Cliffwood has 3 today, but would like to have enough for all classrooms
4.6.3. Teachers that have it use it everyday
4.7. Need a parent rep for the CCAC Committee
4.7.1. Julie Kwok agrees to volunteer
4.8. QUESTION: In the eblast, you raised concerns about U-turns and traffic. Can we change bus timing to help
alleviate some of the traffic?
4.8.1. Central busing routes have very strict timings, so there isn't really any flexibility
4.9. Because of addition of Ms. Crawford, we have received an additional 1/3 prep teacher (being shared with
Beverly Glen and Dallington). Currently interviewing and hoping to announce a new staff member shortly.
5. Treasurer's Report
5.1. Funding Requests:
5.1.1. Graduation Celebration for Grade 5/6 students:
5.1.1.1. 74 students graduating this year: $1,850
5.1.1.2. DECISION: Colin Ryckman moves to allocate up to $1,850 to support graduation celebrations
for Grade 5/6 students. Julie Kwok seconds. Motion is carried
5.1.2. Classroom allocations:
5.1.2.1. $10 for each French students, $7.50 for each English student, F/T prep $150, H/T prep $75
5.1.2.2. $4,088 total for this year
5.1.2.3. DECISION: Colin Ryckman moves to allocate $4,088 towards classroom allocations at $10 per
French student, $7.50 per English student, and lump sums of $150 per F/T prep teacher, and
$75 per H/T prep teacher, with funds to be used by Jan 31, 2017. Heba Osman seconds.
Motion is carried
5.1.3. Playday refreshments: $100

Cliffwood School Council

5.1.3.1.

DECISION: Colin Ryckman moves to allocate up to $100 towards playday refreshments. Julie
Kwok seconds. Motion is carried.
5.1.4. Staff appreciation: $600
5.1.4.1. DECISION: Colin Ryckman moves to allocate up to $600 towards staff appreciation day.
Esther Chung seconds. Motion is carried.
5.1.5. School Funding Requests:
5.1.5.1. DECISION: Ivar Soever moves to release partitions fund back to general fund. Tirso Beltran
seconds. Motion is carried
5.1.5.2. DECISION: Melanie Ryckman moves to allocate up to $3,088 to purchase laptops/projectors
for JK/SK classes. Tirso Beltran seconds. Motion is carried
5.1.5.3. DECISION: Melanie Ryckman moves to allocate up to $9,792 to purchase 16 Ladybug
projectors. Ivar Soever seconds. Motion is carried
5.1.5.4. DECISION: Tirso Beltran moves to allocate up to $650 for classroom outdoor equipment. Ivar
Soever seconds. Motion is carried
5.1.5.5. DECISION: Melanie Ryckman moves to amend classroom allocation to provide an additional
$33 for each homeroom class (19 classrooms) in lieu of funds for indoor games (Amends
previous motion to a total of $4,682 for classroom allocations). Esther Chung seconds.
Motion is carried.
5.1.5.6. DECISION: Eric Fung moves to allocate up to $95 for purchase of 19 pumpkins for classroom
pumpkin carving/decorating. Ivar Soever seconds. Motion is carried
6. Other Business
7. Meeting Adjourned at 8:53pm

Actions
Action ID
66.

84.

85.
88.

102.

103.

Description
Solicit teacher input into
preferred configuration for
partition pilot once job
action resolved
Draft a role description for
classroom parent
representatives
Provide timeline for revised
5-year ICT plan
Investigate implementation
of a formal School Council
Constitution
Present School
Improvement Plan, 20162017 School Budget, and
2015-2016 actuals to
School Council
Request introduction to
new Superintendent
Elizabeth Addo for School
Council

Cliffwood School Council

Date Raised
Jun 17, 2015

Assigned to
Sarah Frost

Status
Open

Action Taken:
Teacher input to be provided by
next meeting.

Dec 2, 2015

Paul Kang

Open

Jan 20, 2016

Sarah Frost

Open

Jan 20, 2016

Eric Fung

Open

Deferred to 2016-2017

May 18, 2016

Sarah Frost

Closed

Completed Oct. 26

May 18, 2016

Sarah Frost

Open

Deferred to 2016-2017

Actions
Action ID
105.

111.

112.

113.

114.

115.

116.

117.

118.

Description
Obtain total classroom
allocations spent from
teachers, even if receipts
still outstanding
Bring forward election of
School Council Secretary to
next School Council
meeting
Coordinate offline
discussion about goals for
General Ask
Provide further information
on next steps to submit
partition proposal to TDSB
Draft calendar for
remaining School Council
dates
Confirm Linda Liu's
interest/nomination for
School Council Secretary
and confirm appointment
by email vote
Follow-up with Alexander
Brown to ensure York Mills
CI PART updates for
Cliffwood parents
Follow-up with teachers
who have not yet
submitted classroom
contact list forms:
- Mirel
- Rajah
- Siu
- Weisz
- Woodland
Finalize and distribute
classroom contact lists to
registered parents

Date Raised
May 18, 2016

Assigned to
Sarah Frost

Status
Open

Action Taken:
To be provided to Treasurer

Sept 28, 2016

Eric Fung

Closed

Completed Oct. 26

Sept 28, 2016

Eric Fung

Open

Discussions ongoing

Sept 28, 2016

Sarah Frost

Open

Sept 28, 2016

Eric Fung

Closed

Oct 26, 2016

Eric Fung

Open

Oct 26, 2016

Eric Fung

Open

Oct 26, 2016

Sarah Frost

Open

Oct 26, 2016

Eric Fung

Open

Completed Oct. 26

Decisions
Decision ID
71.
72.

Description
Tirso Beltran moves to accept minutes of September 28. Esther Chung seconds. Motion
is carried
Colin Ryckman moves to allocate up to $1,850 to support graduation celebrations for
Grade 5/6 students. Julie Kwok seconds. Motion is carried

Cliffwood School Council

Date
Oct 26, 2016
Oct 26, 2016

Decisions
Decision ID
73.

74.
75.
76.
77.
78.
79.
80.
81.

82.

Description
Colin Ryckman moves to allocate $4,088 towards classroom allocations at $10 per French
student, $7.50 per English student, and lump sums of $150 per F/T prep teacher, and $75
per H/T prep teacher, with funds to be used by Jan 31, 2017. Heba Osman seconds.
Motion is carried
Colin Ryckman moves to allocate up to $100 towards playday refreshments. Julie Kwok
seconds. Motion is carried
Colin Ryckman moves to allocate up to $600 towards staff appreciation day. Esther
Chung seconds. Motion is carried
Ivar Soever moves to release partitions fund back to general fund. Tirso Beltran seconds.
Motion is carried
Melanie Ryckman moves to allocate up to $3,088 to purchase laptops/projectors for
JK/SK classes. Tirso Beltran seconds. Motion is carried
Colin Ryckman moves to allocate up to $1,100 towards Dance-a-thon expenses.
Seconded by Julie Kwok. Motion is carried.
Melanie Ryckman moves to allocate up to $9,792 to purchase 16 Ladybug projectors.
Ivar Soever seconds. Motion is carried
Tirso Beltran moves to allocate up to $650 for classroom outdoor equipment. Ivar Soever
seconds. Motion is carried
Melanie Ryckman moves to amend classroom allocation to provide an additional $33 for
each homeroom class (19 classrooms) in lieu of funds for indoor games. (Amends
Decision #73 to a total of $4,682). Esther Chung seconds. Motion is carried
Eric Fung moves to allocate up to $95 for purchase of 19 pumpkins for classroom
pumpkin carving/decorating. Ivar Soever seconds. Motion is carried

Cliffwood School Council

Date
Oct 26, 2016

Oct 26, 2016

Oct 26, 2016
Oct 26, 2016
Oct 26, 2016
Oct 26, 2016
Oct 26, 2016
Oct 26, 2016
Oct 26, 2016

Oct 26, 2016