Dear Bhuvan,

To get a Client Business Process, you need to study their ASIS process in Finance area like
Asset Accounting, G/L, A/R, A/P, Bank etc. Their are though standard Questionnaire also in
place which normally you can use with your client. Please see some sample below:
FI Scope determination questionnaire :
Q: 1) How many accounting periods do you define in a fiscal year?
Q: 2) Is your fiscal year identical with the calendar year?
Q: 3) If your fiscal year is not identical with the calendar year, please provide a schedule of
period closing for the past, current and next year.
Q: 4) Do all your company codes have the same fiscal year/fiscal year variant? Provide a
detail if this is not the case.
Q: 5) When do you close your fiscal year?
Q: 6) Who is responsible for opening and closing accounting periods (including for materials
management)?
Q: 7) How do you classify your documents?
Q: 8) For which types of documents are the document numbers assigned
internally/externally?
Q: 9) What is the document numbering logic?
Q: 10) Are the document numbers assigned on a yearly basis?
Q: 11) Value added tax: Which are the current tax rates in the countries of your company
codes?
Q: 12) Value added tax: Do you have non-deductible taxes?
Q: 13) How do you handle taxes on imports (tax rate, reporting requirements)?
Q: 14) How do you handle taxes on exports (tax rate, reporting requirements)?
Q: 15) Do you have companies with plants in foreign countries?
Q: 16) What are the tax reporting requirements?
Q: 17) How do you calculate taxes if there are cash discounts?
Q: 18) To which G/L accounts will taxes be posted?
Q: 19) Do you use a particular exchange rate for taxes? If so, please specify.
Q: 20) In which cases will manual journal entries be made to tax accounts?
Q: 21) Which of your General Ledger accounts are not relevant to tax?
Q: 22) What are the reporting requirements for contractors, self-employed etc. in your
country?
Q: 23) How do you transmit this information to the tax authorities and your vendors?
Q: 24) Do you withhold any amounts at the time of payment?
Q: 25) What is your procedure for parking and releasing documents?
Q: 26) What types of general ledger transactions do you process?
Q: 27) Which internal documents do you need to print?
Q: 28) Do you have documents that occur on a regular basis (monthly or quarterly, for
example)?
Q: 29) How should a document reversal update the balances of the relevant accounts?
Q: 30) Do you want do define a specific document type for reverse documents?
Q: 31) How do you handle accruals?
Q: 32) Is there certain information that you wish to be able to display when you view items
online?
Q: 33) Which online analysis options do you use?
Q: 34) What daily, weekly, periodic, and ad hoc reports do you need for the general ledger?
Q: 35) By what criteria do you clear open items?
Q: 36) Which internal and external evaluations belong to month-end closing?

Q: 37) Which processes do you use to prepare the month-end closing reports?
Q: 38) Describe your current process and time frame for year-end closing.
Q: 39) How do you specifically handle reporting for taxes on sales and purchases and other
statutory requirements?
Q: 40) What are your reconciliation procedures?
Q: 41) Which processes do you have in addition to the month-end closing?
Q: 42) Describe your foreign currency revaluation process and which valuation
methods/exchange rate types you use.
Q: 43) In which cases do you post foreign currency revaluations manually?
Q: 44) Describe your foreign currency revaluation process and which valuation
methods/exchange rate types you use.
Q: 45) In which cases do you post foreign currency revaluations manually?
Q: 46) Do you classify open vendor/customer items in the financial statements according to
short, medium, or long term receivables/payables? Describe your procedure.
Q: 47) Do you have departments in your sites?
Q: 48) Do you show goods receipts without an invoice and invoices without goods receipts
separately in your balance sheet reporting?
Q: 49) How often do you need a flat-rate individual value adjustment?
Q: 50) Are there occasions where you increase your interest rates for long-term or doubtful
customer accounts?
Q: 51) Do you need to produce an internal balance sheet on business area or profit center
level?
Q: 52) Do you create financial statements on a monthly, quarterly or yearly basis?
Q: 53) Which periodic reports do you carry out in general ledger accounting?
Q: 54) What type of information flow do you have for the results of periodic asset reporting?
Q: 55) What are the critical monthly, quarterly and annual reports that you need for Asset
Accounting?
Q: 56) Which kind of reports do you use to reconcile asset accounting with the general
ledger?
Q: 57) Are there any particular reports you would like for low value assets?
Q: 58) Are there any particular reports you run for leased assets?
Q: 59) How do you create your inventory lists? Do you use barcodes?
Q: 60) By which organizational units (or combinations of units) are asset reporting functions
structured (for example, company, cost center etc)?
Q: 61) How many retained earnings accounts do you have?
Q: 62) In which cases do your vendors require you to make a payment prior to the processing
of an order or shipment?
Q: 63) Please describe the complete process currently in place for down payments, including
the postings that are generated.
Q: 64) Do you plan on paying down payments with the automatic payment program?
Q: 65) What are your internal procedures and controls from the point of invoice receipt to
payment?
Q: 66) What is your procedure for parking and releasing invoices and or/credit memos?
Q: 67) Which invoices, that are not related to a purchase order, do you typically post?
Q: 68) Can you use templates for some of these invoices?
Q: 69) How do you handle transactions in foreign currencies?
Q: 70) Describe any taxes that must be calculated on vendor transactions.
Q: 71) How do you handle cash discounts?
Q: 72) Is your cash discount base net or gross?
Q: 73) How do you process vendor credit memos?
Q: 74) How should a document reversal update the balances of the relevant accounts?

Q: 75) Do you want do define a specific document type for reverse documents?
Q: 76) Do you have documents that occur on a regular basis (monthly or quarterly, for
example)?
Q: 77) Is there certain information that you wish to be able to display when you view vendor
postings online?
Q: 78) Which online analysis options do you use?
Q: 79) Which evaluations do you need for vendors?
Q: 80) Which payment methods do you use (check, bank transfers, bills of exchange, direct
debit, etc.)?
Q: 81) How do you pay your domestic vendors (by check, bank transfer etc.)?
Q: 82) How do you pay your foreign vendors (by check, bank transfer, etc.)
Q: 83) How do you pay your employees (e.g. travel expenses)?
Q: 84) How do you handle partial payments to vendors?
Q: 85) Do you always issue a single payment for multiple invoices to the same vendor? If not
please specify the exceptions.
Q: 86) How do you handle payables to vendors that are also customers?
Q: 87) How do you handle credit memos?
Q: 88) How do you handle cash discounts?
Q: 89) How do you handle exchange rate differences in foreign currency payments?
Q: 90) How do you create the payment media (payment forms, remittance advices or
electronic files) for these payment methods?
Q: 91) Do you use pre-numbered checks?
Q: 92) How do you reconcile your check register (cleared checks)?
Q: 93) How do you transfer your electronic payment file to the bank?
Q: 94) In which cases do your vendors require you to make payment before the date of
required payment on the invoice?
Q: 95) How do you release invoices that have been blocked for payment?
Q: 96) Which procedure do you use to process manual payments to vendors?
Q: 97) Do you print or hand-write the payment media (for example, checks, transfer forms)?
Q: 98) How do you post payments? Which G/L accounts are used? Which additional account
assignments (for example, cost centers) do you need for bank postings, bank charges accounts,
cash discount accounts, and exchange rate differences?
Q: 99) Do you wish to clear vendor invoices at the time of payment or at the time the bank
statement is posted?
Q:100) Do you apply payments automatically based on an electronic statement of account or
a lockbox file? Describe in detail how these payments are processed.

Alert Moderator

Please note that you study their Business Process and identify the set up of their Business;If it is a Manufacturing:1. Whether Make to Order
2. Whethery Make to Stock
3. Process Industry.
Based on the above it is easy for designing the PP and CO module by whether Discreate or
REM setup .

Also study how their earlier set up of Debtors,Creditors,Material Accounting,

Look their Balance sheet and ask questions how they value them and how the entries are
flowing.
regards
N.Kumar