Professional Documents
Culture Documents
FI05
May-09
CourseAgenda
Course Agenda
Start time
Break time
Prayer break
End time
May-09
CourseOutline
Course Outline
Finance Organizational structures & Master data
in Bank Accounting
Cash journal (Petty Cash Transactions)
Manual and Automatic Bank Statement Entry
May-09
CoursePrerequisites
CoursePrerequisites
Basicknowledgeofpersonalcomputeroperation
SAPNavigationandBasics
BasicknowledgeandexperienceinGeneralLedger
Accounting
May-09
Unit1:FinanceOrganizational
Structures
Client Structure
Controlling Area
Chart of accounts
Company Code
Cost Controlling Objects
Master data in Bank Accounting
May-09
CourseObjectives
Uponcompletionofthiscourse,youwillbeable
to:
ExplainthefunctionofBankMasterDataUnderstandthe
functionsofBankAccounting,
PostCashJournalDocuments
ReverseCashJournalDocuments,
CarryoutBankReconciliations
May-09
Table Of Contents
CourseStructure
Finance Organizational structure & Master Data in Bank Accounting
May-09
May-09
The client
Organizational Structure
Company
Codes
2
Segments
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10
Controlling Area
SAUDIA
1000
1400
SV Catering
1000
SV Holding Company
1200 SV Cargo
Thecontrollingarea identifiesaselfcontainedorganizationalstructureforwhichcostsand
revenuescanbemanagedandallocated.It represents aseparateunit ofcost accounting.
Oneormorecompanycodescanbeassignedtoacontrollingarea, whichenablesyouto
carryoutcrosscompanycodecostaccountingbetweentheassignedcompanycodes.
However,thisisonlypossibleiftheassignedcompanycodesand thecontrollingareaall
usethesameoperatingchartofaccounts.
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Company Code
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A company code is an independent accounting entity (the smallest organizational element for
which a complete self-contained set of accounts can be drawn up). An example is a company
within a corporate group. It has a unique, four character key.
The general ledger is kept at the company code level and is used to create the legally required
balance sheets and profit and loss statements.
A company code designation is required for every financially based transaction entered into
R/3. This is done either manually or automatically by deriving the company code from other
data elements.
A Company code is assigned to a chart of accounts (COA) which can be used can be used by
multiple companies provided they have the same basic account requirements.
12
Chart of Accounts
1000
SV Holding Company
COA
SAA
1100 SV Airlines
1200 SV Cargo
1500Code
Company
Ground Services
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1400
SV Catering
1300 SV
Maintenance & Repair
13
Chart Of Accounts
The chart of accounts is a variant which contains the structure and the basic
information about general ledger accounts.
You define the chart of accounts with a 4 character identifier.
You define the components of the chart of account, e.g. language, length of
the G/L account number,
The length of the G/L account number can be from 1 to 10 digits.
The chart of accounts has to be assigned to every company code which would
like to create accounts based on the defined structure. All Saudia Comapany
codes will use the same Chart of Accounts i.e. 1000
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14
AcontrollingareacontainsCOobjects thattakeonvariousfunctionswithin
Controlling,suchas:
9Internal orders
9Cost objects
9Networks
9Projects
9Cost centers
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Special periods
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16
BankMasterData Objectives
Upon completion of this module, you will be
able to:
Create Bank Master Data,
Change Bank Master Data
Display Bank Master Data
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17
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MasterData
WhatisMasterData?
9 It is data that is stored in the database for long periods of time.
Thispermanent(yetchangeable)dataiscreatedfor:
9 Bank Master Records
9 Cash Journals
Reduction in data redundancy:
9 The shared master data concept in the SAP system will inevitably
reduce duplication of data stored and used in the business processing
Greatly reduced administration:
9 Through the elimination of re-keying, reconciliation and manual collation
of data.
9 This gives the Treasury staff the time to analyze the figures rather than
spending the majority of their time performing administration tasks.
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19
Bank Directory
The bank directory contains the addresses and valid control
data (such as Swift code) of all banks used in the SAP System.
The bank directory has to be created in the system
If a bank is set up in the bank directory, this information could
then, for example, be accessed when entering the bank
information in a customer or vendor master record. You would
only need to enter the country of the bank and the country key;
the system would determine the name and address in the
background.
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20
BankMasterData BankAccounts
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21
BankMasterData BankDirectory
Bank Master records in the
bank directory
Client Level
Client Level
Address data
Address data
Swift code
GL Account
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22
Unit2:Cashjournal(PettyCash
Transactions)
Recording a cash receipt
Enter an Expense Transaction
Reverse Cash Journal
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23
Table Of Contents
CourseStructure
Finance Organizational structure & Master Data in Bank Accounting
May-09
24
CashJournalProcess Objectives
Uponcompletionofthismodule,youwillbe
ableto:
Recordacashreceipt,
Enteranexpensecashjournaltransaction
Reversecashjournals
Explainthelinksbetweenthetransaction
numbersandtypes
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25
Cash
Journal
Names
Company
Code
May-09
Cash
Journal
Number
26
Cash Account
1010900
May-09
Acashjournalforacompany
codeincludesthefollowing
data:
; the4digitcashjournal
identificationandname,
; theG/Laccountstowhichyou
wanttopostthecashjournal
accountingtransaction
;thecurrencyinwhichyouwant
torunthecashjournal
;thedocumenttypesforposting
cashoutflowsandinflows
27
Business Transaction
Transaction Types
Types
Business
Transaction
Transaction types
types
Transaction
Transaction Numbers
Numbers
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Cash Journal
Closingbalanceoftheday.This
willbecomeopeningfornext
day
Transactional Tabs
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30
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Unit3:ManualandAutomaticBank
StatementEntryProcessOverview
Manual bank statement processing
Import an electronic Bank Statement
Re- Process Bank Statement
Displaying the Cheque Register
Display Electronic or Manual Statement
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Table Of Contents
CourseStructure
Finance Organizational structure & Master Data in Bank Accounting
May-09
34
Electronic&ManualBankStatement
Objectives
Upon completion of this module, you will be able to:
Import bank statement data,
Clear the outstanding items,
Enter a Manual bank statement and post the entry.
Post process bank statement
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ManualBankStatement
This transaction (Manual Bank Statement Entry - FF67) allows the user to enter bank
statements manually to SAP.
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Balancing Statement
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Sometimes when you post a statement not all transactions are posted
then if this occurs you need to reprocess the statement using transaction
FEBA_BANK_STATEMENT-reprocess
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Processing Status
42
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CourseSummary
Youshouldnow:
HaveanunderstandingofthefunctionsofBankAccounting,
KnowhowtopostCashJournalDocuments,
BeabletoexplainthefunctionofBankMasterData,
Knowhowtoenter&postmanualbankstatement.
KnowhowtodisplayManualorelectronicbankstatement
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