Name of the Company:

Name of Unit
:

HINDUSTAN PAPER CORPORATION LIMITED

NAGAON PAPER MILL
QUESTIONNAIRE ON CORPORATE SOCIAL RESPONSIBILITY

SL NO
QUESTION
Corporate Social Responsibility (CSR) Policy
1.
Whether company has adopted any CSR Policy duly approved by
the Board of Directors or any other authority
2.
Is there any budget allocation for various CSR activities? If so,
details of activity wise budget allocations vis--vis actual
utilization?
3.
Is there any monitoring or assessment mechanism to follow the
policy?
4.
System planning for CSR activities?
5.
System of fixation of targets for CSR activities
6.
Is there any separate CSR department? Name and designation of
the person heading the department and total number of officers
and staff in the department. If not Name and designation of the
officer who is looking after the job.
7.
Companys policy regarding employment irrespective of Gender,
health & safety measure etc. and actual implementation thereof
8.
Is there any policy in the company of employing from weaker
section and physically disabled persons?
9.
Total number of employees vis--vis employee from weaker
section and physically disabled respectively as on 31.03.2010. Is
there any shortfall as per policy/norm? If yes, reasons for the
same.

ANSWER
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Social responsibility in respect of products

1.
Are all products of the company environment friendly? If not,
steps taken to make it environment friendly.
2.
Whether any survey was conducted among the
customers/general public to gauge any grievance regarding
environment friendliness or hazards or dissatisfaction arising out
of use of the products.
3.
Describe Companys Management system in vogue for Redressal
of such grievances.
Following Legal formalities
1.
Whether factory license is renewed every year. If renewal is
pending, reasons for the same and action taken in this regard
2.

3.

YES
YES

Designated person visit for Redressal

Yes, the license to work a factory is renewed every year. The on

going license period is from 16.09.2010 to 31.12.2010 and the
application for the renewal has already been forwarded.
Whether the company produces or handles with any hazardous Yes, company produces hazardous items like Chlorine and the
item. If yes, whether all legal formalities in this regard have been license/formalities for the same have been taken and conditions
taken and religiously followed.
laid are religiously followed.
License No S/HO/AS/03/19 for storage of Chlorine is valid up
to 31.03.2013
License No: g/HO/As/05/1 & g/Ho/As/06/1 for filling of
chlorine is valid up to 30.09.2012
Whether the company requires explosive license, if so whether it Yes, company deals with the explosives like furnace oil, petroleum
has been obtained and all formalities are duly followed
products of class B& C. All the formalities are religiously followed.
The explosive license details for the company are as follows:
License No: P/HQ/AS/15/987/P1316 for Furnace oil
storage valid up to 31.12.2010. Application for License
renewal has already been forwarded.
License No: P/HQ/AS/15/396(P1335) dated 27.12.1985 for
petroleum Class B & C is valid up to 31.12.2012.
License No: P/HQ/AS/15/394(P1330) dated 16.06.1992 for

petroleum Class B & C is valid up to 31.12.2012.

License No: S/HO/AS/03/19(S1492) dated 23.04.210 for
storage of compressed gas in pressure vessel is valid up to
31.03.2013.
License No: G/HO/AS/05/1(G1503) dated 11.09.2009 for
storage of compressed gas in cylinders is valid up to
30.09.2012.
4.
Whether environmental clearance in respect of Air, water and Environmental clearance in respect of Air & Water is obtained
forestry etc under the relevant laws were obtained and conditions under the Certificate of consent having ref no.: WB/Z-I/Tlaid down in such clearances are duly followed.
1014/AIR/03-04/140 dated 26.11.2010 from Pollution Control
Board, Assam to operate for the year 2010-2011 and the conditions
laid down are duly followed.
5.
Was any other clearance necessary apart from mentioned above? NO
Whether the same was obtained, conditions are followed and
renewed in time?
6.
Applicability and compliance of statute, directive/instructions of From CHQ
Government/regulatory bodies on CSR
7.
Extent of compliance of such statutes, directive etc whether the From CHQ
extent of non-compliance of statues of CSR activity, if any has
been discussed in the Board?
8.
Was any fine/penalty imposed on any officer of the company and NO
whether the person has detained by the authority for non
compliance or non-adherence to any legal compulsion? If so, brief
details of the same.
Protection of Environment
1.
Whether company has any project in respect of the following:
a)
Control Emissions/Air Purification
Nagaon Paper Mill has air pollution control system in both Coal
Fired and Liquor Fired Boilers. In Coal Fired Boiler, we have Multi
Cyclone Separators and in Liquor Fired Boilers and AFBC Boilers
we have Electro Static Precipitators (ESP).

Nagaon Paper Mill has plans to install ESP in all the Coal Fired
Boilers.
b)

Conservation of Energy

c)

Water purification before discharge

d)

Waste Management

Regular monitoring of Stacks as well as Ambient Air is done

Nagaon Paper Mill regularly have implementing and processing
different projects for energy conservation some of the projects are
listed below:
Economizer retrofit in three Coal fired Boilers
Economizer modification of recovery boiler & retrofit of
evaporators
Repair/Replacement of primary and secondary air heater of
recovery.
Reusing of paper machine vaccum pump flume water after
passing through cooling tower & separator.
Fitting of energy efficient steam trap in paper machine etc are
some of the projects.
Nagaon Paper Mill has Effluent Treatment Plant (ETP) with both
primary and secondary treatment system to process more than
2000 cubic meter per hour flow of effluents.
Nagaon Paper Mill has biological treatment Lagoons with 21 nos of
Oxy Aerators. Effluents are treated to maintain the prescribed
norms before discharge.
Wastes like fly ash, Coal ash, lime mud, Bamboo Dust and mercury
bearing brine sludge are generated in process.

Fly ash is taken away by Cement/Brick Manufacturers.

Coal Ash is deposited in low lying areas and road building in
villages.

Lime mud is used in Lime re-burning Plant (LMRP) to get

lime, which is again used in process.
Mercury Bearing Brine Sludge is stored in secured land fields
made as per norms and guidelines of Central Pollution
Control Board (CPCB).
Bamboo Dust generated is used in Bamboo Dust
Gasification Plant and the producer gas thus produced is
used in LMRP as fuel.
Farm forestry scheme is implemented to raise bamboo and other
tree species through farmers in their marginal land.
About 50,270 plantlets of bamboo costing around `4,41,180 was
distributed among the farmers of villages like Nagaon, Kamrup,
Morigaon, Karbi Anglong and Golaghat
No
At present Rain Water Harvesting Is not implemented in Nagaon
Paper Mill, However we are in contact with few renowned
institutions including Central Ground Water Board to get technical
know how and suggestions for implementations.

e)

Forestation

f)
g)

Soil Conservation
Rain Water Harvesting

h)
2.

Any other
Budget vis--vis actual achievement both in physical and financial ESP for coal fired boiler- ` 8 Cr
- under implementation
terms in respect of the above during the year 2009-10 and Membrane cell in C&C plant- ` 16.83 Cr - under implementation
reasons for shortfall, if any
Instl. Of lime klin (LMRP) - ` 18.00 Cr - Commissioned
Achievement of targets, if any/shortfall in achievement in case no Under implementation
targets were fixed
Is any separate department for environment? If yes, name and YES, Nagaon Paper Mill has a separate environment department.
designation of the officer heading the department and total no. of Name of HOD: Shri. Mihir Baruah, Dy. General Manager
officers and staff in the department. If not, name and designation (P&D/Environment/QC & Lab)
of the officer who is looking after the job.
No. of Officers : 2 nos
No of staffs: 12 nos

3.
4.

5.

Is energy audit conducted every year by the company? Major A complete monitoring and all the formalities required are
qualifications in audit report and remedial action taken.
religiously followed by our certified Energy Manager. External
Auditing is done every 3 years by different external auditors namely
1. M/s CPPRI, Sharanpur 2. M/s CII, Chennai 3. DSCL, New-Delhi
etc
Commitment to Society
1.
Whether company has any project for society in respect of the YES
following and details of work done in this respect during 2009-10
a)
Water purification/supply of drinking water
Water supply pipe line was installed and drinking water is
supplied in the nearby villages.
Installation of Tara Pump at rural villages.
b)
Social forestation
Farm forestry scheme is implemented to raise bamboo and other
tree species through farmers in their marginal land.
About 50,270 plantlets of bamboo costing around `4, 41,180 were
distributed among the farmers of villages like Nagaon, Kamrup,
Morigaon, Karbi Anglong and Golaghat in the year 2009-10.
c)
Soil conservation
NO
d)
Construction of roads bridges, culverts etc
Development of roads of nearby villages with coal ash and lime
grids. About `2, 00,000 were spent benefiting 15,000 peoples of
the village for the year 2009-10.
e)
Rain water harvesting for villages
Nagaon Paper Mill is in contact with few renowned institutions
including Central Ground Water Board to get technical know how
and suggestions for implementations.
f)
Engagement of local people
Handloom with sheds and training for women folk under self
employment scheme (Training facility of Modern Handloom for
ladies).
Local people from nearby villages are being engaged as workers
on contractual basis under Contractors.
g)
Engagement of disabled persons
Under persons with disabilities (Equal, opportunities, protection of
rights & full participation) Act 1995 and also 100 point roster

h)

Free/concessional medical facility to local people

i)
j)
k)

Protection of AIDS/HIV
Child labour

l)
2.

Any other
Budget vis--vis actual achievement both in physical and financial
terms in respect of the above during the year 2009-10 and
reasons for shortfall, if any

Sports promotion

Free Medical services at nearby villages around the Mill within 15

k.m radius (Continuous process). About `3, 00,000 were spent
benefiting 8000 peoples of the village for the year 2009-10.
Sponsorship for various sports Championship, tournaments etc of
the State.

Budget approved `18,00,000/` 5, 00,000 already achieved details as below.

Development of roads of nearby villages with coal ash and lime
grids. About `2, 00,000 were spent benefiting 15,000 peoples
of the village for the year 2009-10.
Free Medical services at nearby villages around the Mill within
15 K.M radius. About `3, 00,000 were spent benefiting 8000
peoples of the village for the year 2009-10.
Estimate for `13,00,000 prepared for construction of
community development centre in villages within 15km radius
of company.
3.
Whether company apart from its own project has contributed to Financial assistance of ` 21.77 lakhs given to some organizations
NGO or participated on private partnership basis in respect of any directly and through NGOs
social commitment during the year 2007-08 and contributions
made in each such case.
4.
Achievement of target fixed in respect of 1 and 3 above, if Out of `18,00,000/- budget, ` 5, 00,000 has been already
any/shortfall in achievement in case no target is fixed.
achieved and balance project of
`13,00,000 is under
implementation.
5.
Has company developed or introduced any social development From CHQ
project like E-Choupal of ITC Ltd and brief of the same
CSR Awareness

1.
2.
3.

Are all directors aware of CSR? If not, steps adopted to make

them aware.
Whether any CSR awareness program was conducted for the
officers/staff through training/seminar during the year 2009-10 and
expenditure incurred thereon.
Was any program conducted or advertisements etc. made during
the year 2009-10 for increasing environmental awareness among
the public? If so, expenditure thereon.

CSR Accountability and Reporting

1.
Does the Internal Audit program of the company include CSR?
2.
Whether CSR was included as a major program in Corporate
Governance and Sustainability Reporting?
3.
(a) Is the CSR reporting audited every year as a major program
in Corporate Governance and Sustainability Reporting?
(b) Is CSR activity reported in Directors Report of the Annual
report of the Company?
4.
Has company adopted any policy of reporting CSR (e.g. Triple
Bottom Line, G3 guidelines under Global Reporting Initiative) and
following the same?
5.
Is the Company a commitment participant to UNs Global
Compact?
6.
Whether the company is following the 10 Principles of Compact
on Human Rights (Principle 1&2). Labour standards (Principle 3 to
6), Environment (Principle 7 to 9) & Anti- Corruption (Principle 10)
and reporting through communication on progress (COP)?
7.
Is there breach of any principle? If so, reasons for the same and
remedial actions taken.
8.
Latest copy of such COP may be provided.

From CHQ
NO
On the World Environment Day i.e. on 5th June various awareness
programmes are being organized like Essay competitions for
students of nearby schools, Distribution of Pamphlets, seminars on
the concerned topics by renowned personalities are also being
organized.
NO
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